AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

March 9, 2016 - Noon

 

(This agenda will continue on March 10 at 9:00 a.m. if not completed on March 9.)

The WVBE reserves the right to take action on any item listed on this agenda regardless of how

it is identified (e.g., Information, Action) if, in its sole discretion, the WVBE determines action

is warranted and in the best interest of West Virginia's education system.

 

I.

Welcome - Pledge of Allegiance - Introductions - Call to Order

 

 

 

Michael I. Green, President

 

 

 

 

II.

Oath of Office for F. Scott Rotruck

 

 

 

 

III.

Recognition(s)            

 

 

 

 

IV.

Delegation(s)

 

 

 

 

V.

Approval of Agenda - (Action)

 

 

 

 

VI.

Presentations - (Information)

 

 

National Reading Month

 

 

 

 

Tony Nichols, President, West Virginia Reading Association

 

 

Technology Showcase

 

 

 

 

Sterling Beane

 

 

 

 

VII.

Consent Agenda - (Action)

 

 

 

 

 

A.

Approval of Minutes - (Action)

ATTACHMENT A

 

 

 

 

 

 

It is recommended that the minutes of the February 10, 2016, meeting of the West Virginia Board of Education (WVBE) be approved.

 

 

 

 

 

 

B.

Routine Business

 

 

 

 

 

 

 

1.

WVDE Personnel Matters - (Information)

ATTACHMENT B

 

 

 

 

Michael J. Martirano

 

 

 

 

 

 

 

 

 

2.

Employment of Substitute Teachers in Areas of Critical Need - (Action)

ATTACHMENT C

 

 

 

 

Mary Catherine Tuckwiller

 

 

 

 

 

 

 

 

 

 

Pursuant to W. Va. Code §18A-2-3, Braxton, Harrison, McDowell, Upshur, and Wood County Schools have submitted a policy for the WVBE’s approval.

 

 

 

 

 

 

 

 

 

It is recommended that the policies be approved.

 

 

 

 

 

 

 

 

3.

Employment of Substitute Teachers in Areas of Critical Need Affidavits - (Information)

 

 

 

 

 

Mary Catherine Tuckwiller

 

 

 

 

 

 

 

 

 

 

Pursuant to W. Va. Code §18A-2-3(c)(2)(G), as of March 3, 2016, affidavits have been received and submitted to the Consolidated Public Retirement Board from Gilmer, Kanawha, Logan, Mercer, and Putnam County Schools. 

 

 

 

 

 

 

 

 

4.

W. Va. Code §18A-4-7a(l)(3), Transfer of Person Employed in a Professional Position after the Twentieth Day Prior to the Beginning of the Instructional Term - (Information)

ATTACHMENT D

 

 

 

 

Heather Hutchens and Mary Catherine Tuckwiller

 

 

 

 

 

 

 

 

 

On February 8, 2016, a notification was received from Ohio County Schools.  Details may be found in the attachment.

 

 

 

 

 

 

 

 

5.

Amendment - Kanawha County Ten Year 2010-2020 Comprehensive Education Facilities Plan (CEFP) - (Action)

ATTACHMENT E

 

 

 

 

Joe Panetta

 

 

 

 

 

 

 

 

 

The Kanawha County Board of Education has submitted a request to amend its 2010-2020 Ten Year CEFP to include the addition of an auditorium at Horace Mann Middle School.  The addition of an auditorium at this facility will improve the curricular opportunities and improve the learning environment. 

 

 

 

 

 

 

 

 

 

Based upon information provided, it is recommended that Kanawha County Schools' request to amend its ten year CEFP be approved.

 

 

 

 

 

 

 

 

6.

Amendment - Logan County Ten Year 2010-2020 Comprehensive Education Facilities Plan (CEFP) - (Action)

ATTACHMENT F

 

 

 

 

Joe Panetta

 

 

 

 

 

 

 

 

 

 

The Logan County Board of Education has submitted a request to amend its 2010-2020 Ten Year CEFP to include the addition of a school based health clinic at Man Elementary School to serve students and staff for all schools in the Man area.  This addition of a school based health clinic will enable students and staff of area schools to be treated for illness without having to leave school or work, therefore increasing instruction time for students and work time for employees. 

 

 

 

 

 

 

 

 

 

Based upon information provided, it is recommended that Logan County Schools' request to amend its ten year CEFP be approved.

 

 

 

 

 

 

 

 

7.

Amendment - Roane-Jackson Technical Center Ten Year 2010-2020 Comprehensive Education Facilities Plan (CEFP) - (Action)

ATTACHMENT G

 

 

 

 

Joe Panetta

 

 

 

 

 

 

 

 

 

 

The Roane-Jackson Technical Center requests an amendment to its 2010-2020 Ten Year CEFP to include several items relating to school safety and security, the replacement of all exterior doors and transoms on Buildings, A, B and C, and the replacement of one drain under Building C.  This proposed amendment, if approved, will restrict access points to the facilities, which will allow for greater safety and security.   

 

 

 

 

 

 

 

 

 

Based upon information provided, it is recommended that Roane‑Jackson Technical Center's request to amend its ten year CEFP be approved.

 

 

 

 

 

 

 

 

8.

Approval of a Teacher-in-Residence Agreement between Berkeley County and Shepherd University - (Action)

ATTACHMENT H

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

 

In February 2016, the WV Educator Preparation Program Review Board (EPPRB) members voted to recommend for approval a New Teacher‑in‑Residence (TIR) agreement between Berkeley County and Shepherd University.  The major function of the EPPRB is to review and make recommendations to the WVBE regarding new and continuing educator preparations programs of study leading to licensure and TIR partnerships with school districts. The EPPRB structure supports the intended collaborative process to improve educator preparation programs and potential educators by incorporating program guidelines based on research and best practices.  This request also enables school districts to fill teaching vacancies with effectively prepared, qualified educators.

 

 

 

 

 

 

 

 

 

It is recommended that the TIR agreement between Berkeley County and Shepherd University be approved.

 

 

 

 

 

 

VIII.

Superintendent Reports - (Information)

 

 

 

 

IX.

Office of Education Performance Audits (OEPA)

 

 

 

 

 

A.

Director's Information

 

 

 

 

Susan O'Brien

 

 

 

 

 

 

 

B.

Initial On-site Review for Schools Located in RESA 3 (Kanawha County) - (Action)

ATTACHMENT I

 

 

 

Susan O'Brien

 

 

 

 

 

 

 

 

The Legislature amended and reenacted W. Va. Code §18-2E-5, by Senate Bill 359, which led to the WVBE repeal and replacement of Policy 2320, A Process for Improving Education: Performance Based Accreditation System. The primary focus of the new accreditation process is providing feedback on practices and processes that correlate with high student success and improvement, and continuous improvement of all schools. Policy and Code compliance are also monitored. In response to Policy 2320 (effective July 1, 2014) and the direction of the WVBE, the OEPA instituted initial on-site reviews of the High Quality Process Standards in all West Virginia public schools during the 2014-2015 and 2015-2016 school years. Beginning with school year 2016‑2017, the OEPA will conduct on-site reviews of each school in the state once every four years.  This report (Kanawha County) will complete School Monitoring Reports for RESA 3, as a result of on-site reviews conducted November and December 2015.  Link to individual on-site review reports:  

http://oepa.state.wv.us/documents/RESA3/sobrienRptRESA3Kanawha.pdf

 

 

 

 

 

 

 

Based on the on-site reviews, it is recommended and a motion is requested that the individual school reports be approved and any school in which a function rating was lowered to emerging or unsatisfactory or policy or Code was found in non-compliance be addressed within 30 days in the strategic plan.

 

 

 

 

 

X.

Capacity Building for Priority Schools and Intervention Counties - (Information)

 

 

 

Michele Blatt and Cindy Daniel

 

 

 

 

 

XI.

New Business

 

 

 

 

 

A.

Innovation Zone Planning Grant Application - (Action)

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

To date, thirty-eight counties out of fifty-five have received Innovation Zone Grants.  The intent of the Innovation Zone Grants is the ability for them to be replicated and the lessons learned on how to prevent students from dropping out.  This is an opportunity to look at, study and visit the successful Innovation Zone Grants and develop one to match the needs of one or more schools.  Nine of the eighteen eligible counties have applied for an Innovation Zone planning Grant.  Those counties include:  Brooke, Hancock, Hardy, Hampshire, Jackson, Pendleton, Summers, Wirt, and Wyoming.  The intent and purpose of the "School Innovation Zones Act" is:  1) to increase graduation rate and reduce number of dropouts; 2) provide a testing ground for innovative graduation programs, incentives, and approaches; 3) provide schools and communities with opportunities for greater collaboration to plan and implement systemic approaches for increasing graduation rate and lessen dropout rate; 4) provide information regarding the effects of specific innovations, collaborations, and policies; and, 5) document educational strategies that increase graduation rates, prevent dropouts and enhance student success.

 

 

 

 

 

 

 

It is recommended and a motion is requested to award Brooke, Hancock, Hardy, Hampshire, Jackson, Pendleton, Summers, Wirt, and Wyoming counties an Innovation Zone planning grant.

 

 

 

 

 

 

B.

2016-2017 Statewide Professional Development Goals - (Action)

 

 

 

Clayton Burch

 

 

 

 

 

 

 

W. Va. Code §18-2I-3 requires the WVBE to establish goals for professional development in the public schools of the state.  Upon adoption, these goals must be communicated to professional learning providers who shall submit their offerings for inclusion in the Master Plan for Statewide Professional Learning.

 

The following goals for professional learning are recommended to be adopted for 2016-2017:

1.   Prepare all students for college and career readiness by increasing West Virginia educators’ deep content knowledge and proficiency in the design and delivery of standards-driven instruction and assessments.

2.   Increase the knowledge and skills of all Pre-K through third grade educators to deliver a comprehensive approach to early learning that includes a balanced approach to early literacy.

3.   Establish and sustain effective collaboration learning teams in schools and districts in alignment with the board standards for professional learning in a cycle of continuous improvement.

4.   Improve leadership competencies for instructional leaders to support high quality teaching and learning.

5.  Utilize the educators’ evaluation system as an important component of continuous educator improvement.

 

 

 

 

 

 

 

It is recommended and a motion is requested that the 2016-2017 statewide professional development goals be approved.

 

 

 

 

 

 

C.

Policy 4355,  High School Diploma for Veterans - (Action)

    Mary Catherine Tuckwiller

ATTACHMENT J-1

ATTACHMENT J-2

 

 

 

 

 

 

W. Va. Code §18-2-34 authorizes providing a high school diploma to surviving veterans of World War II, the Korean War and the Vietnam Conflict.  The last amendment to Code was during the 2012 Regular Legislative Session.  Revisions incorporate changes to align policy with Code.  Previously, policy called for a veteran to attend high school in order to be eligible for a diploma.  Code removes this requirement.  Proposed changes remove the requirement of high school attendance from policy.  Qualifying veterans will be eligible to receive a high school diploma regardless of whether he or she attended high school, and regardless of age of entry into service.  One comment was received during the comment period resulting in clarification of eligibility.

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 4355 be approved as amended.

 

 

 

 

 

 

D.

RESA Cooperative Purchasing Protocols - (Action)

ATTACHMENT K

 

 

 

Jason Butcher

 

 

 

 

 

 

 

The RESA Cooperative Purchasing Protocols document was presented for the Board's review and consideration at the February 2016 meeting.

 

 

 

 

 

 

 

It is recommended and a motion is requested that the RESA Cooperative Purchasing Protocols be approved.

 

 

 

 

 

 

E.

Audio Streaming of WVBE Business Meetings - (Information/Action)

 

 

 

 

Sterling Beane

 

 

 

 

 

 

 

Motion(s) regarding the audio streaming of WVBE business meetings may be considered.

 

 

 

 

 

 

F.

WVBE Personnel Matters and WVBE Operating Procedures -  (Action)

ATTACHMENT L

 

 

 

Michael I. Green

 

 

 

 

 

 

 

[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception].  WVBE Operating Procedures may involve an Executive Session as provided in W. Va. Code §6‑9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)].  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.

 

 

 

 

 

 

 

Motion(s) may be offered regarding WVBE Operating Procedures.

 

 

 

 

 

XII.

Fayette County Schools Update Inclusive of Fayette County Personnel Matters - (Information/Action)             (This item will take place on March 9 at 2:00 p.m.)

 

 

 

Michael J. Martirano and David Sneed, Executive Director, School Building Authority of West Virginia

 

 

 

 

 

 

[Personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)].  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

XIII.

Chancellor Reports - (Information)

 

 

 

 

 

XIV.

Update - West Virginia Board of Education (WVBE) Actions for Improved Outcomes - (Information)

 

 

Michael I. Green, Donna Hoylman Peduto, and WVBE Members

 

 

 

                                                   

 

 

A.

WVBE Finance Committee Report - (Information)

 

 

 

 

Thomas W. Campbell

 

 

 

 

XV.

WVBE Coordinator of Board Agencies Report - (Information)

 

 

 

 

XVI.

Items for Future Consideration - (Discussion)

 

 

 

Michael I. Green

 

 

 

 

XVII.

Future Meetings - (Information)

 

 

Michael I. Green

 

 

 

 

 

The next regular meeting of the WVBE will be held April 13, 2016, in Charleston, West Virginia. The meeting will continue on April 14, 2016, if the agenda is not completed on April 13, 2016.

 

 

 

 

XVIII.

Adjournment - (Action)