AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

June 14, 2017 - 1:00 p.m.

(Notice: This agenda will continue on June 15 at 9:00 a.m. if not completed on June 14.)

I.	Welcome - Pledge of Allegiance - Introductions - Call to Order
		Thomas W. Campbell, President
II.	Recognition(s)
III.	Approval of Agenda - (Action)
IV.	Remarks from the Chairs of House and Senate Education - (Information/ Discussion) This item will be taken up based on the availability invited guests.
		Thomas W. Campbell
V.	Delegation(s)
VI.	Items for Future Meetings - (Information)
		Thomas W. Campbell
VII.	Beyond Standards and Testing: Human Interaction and Learning Beyond the Classroom - (Information)
		Thomas W. Campbell and Steven L. Paine
VIII.	Consent Agenda - (Action)
	A.		Approval of Minutes - (Action)					Attachment A
			It is recommended that the minutes of the May 17, 2017, meeting of the WVBE and May 23, 2017, idea exchange event among the WVBE, Kentucky and Ohio Boards of Education be approved.
	B.		Routine Business
			1.			West Virginia Department of Education (WVDE) Personnel Matters - (Information)		Attachment B
							Steven L. Paine
			2.			Waivers of State Board of Education Policies and Regulations, Superintendent’s Interpretations, State Statutes and Legislative Rules - (Information/Action)		Attachment C
							Betty Jo Jordan
						Mingo County Schools is requesting a waiver of required professional development for one Advanced Placement (AP) instructor at Mingo County High School.  The AP training conflicts with an extensive summer training of four (4) consecutive weeks required for the instructor who has recently accepted a Project Lead the Way position at Mingo County High School. The instructor will attend required AP Statistics training at the next AP training session. Monroe County Schools is requesting a waiver to delay, for one year, the adoption of instructional materials for high school Spanish.  If granted the waiver, Monroe County Schools will continue using during the 2017-2018 currently adopted texts. Monroe County will continue to review instructional materials during the 2017-18 school year and does plan to adopt instructional materials for Spanish for the 2018-2019 school year.
						The WVDE recommends that the Mingo County waiver of required professional development for an AP teacher and the Monroe County waiver for one year delay of Spanish instructional materials be approved.
			3.			Employment of Substitute Teachers in Areas of Critical Need and Shortage Affidavits - (Information)
							Mary Catherine Tuckwiller
						Pursuant to W. Va. Code §18A-2-3(c)(2)(G), as of May 25, 2017, an affidavits have been received and submitted to the Consolidated Public Retirement Board from Clay and Marion County Schools.
			4.			2017 Summer School - (Action)		Attachment D
							Clayton Burch
						WVBE Policy 2510, Assuring the Quality of Education: Regulations for Education Programs states, "All summer school programs shall be submitted to the West Virginia Board of Education for approval." This item recommends action for all schools in the state seeking approval to operate a summer school program during the summer of 2017. Approval of summer programs will provide credit recovery, catch up/remediation, enhancements, etc., to further advance student achievement in the state.
						The WVDE recommends that the 2017 summer school programs, as found in the attachment, be approved.
			5.			Amendment - Monongalia County Schools' Comprehensive School Facilities Plan (CEFP) - (Action)		Attachment E
							Mike Pickens
						The Monongalia County Board of Education requests approval for an amendment to its 2010-2020 CEFP to include major renovation to the HVAC system at Mountainview Elementary School, which is currently not in the county's CEFP. This amendment is necessary because an application for funding request has been submitted to the School Building Authority of West Virginia for this project. The replacement of the HVAC system at this facility will improve the indoor environment which will provide conditions for a better learning environment.
						Based upon the information provided, the WVDE recommends that the amendment be approved.
			6.			Annual Report of the James & Law Company, West Virginia Instructional Materials Depository - (Information)		Attachment F
							Clayton Burch
						In 1992, when the State Legislature authorized the establishment of a State Instructional Materials Depository, the West Virginia Board of Education developed criteria for the selection process. The James and Law company was selected as the State Depository. The criteria used in the selection process specified that the selected Depository submit an annual report to the West Virginia Board of Education detailing its dealings with vendors of instructional materials as well as with the county school districts. There is no direct impact on students other than the availability of instructional materials.
IX.	New Business
	A.		The 2016-2017 Annual Report of the West Virginia Advisory Council for the Education of Exceptional Children (WVACEEC) - (Action)					Attachment G
					Susan A. White, Executive Director, WVACEEC
			The WVACEEC is a state level committee mandated by state code and federal law. Members include parents, administrators and representatives from a variety of related agencies. The WVACEEC is interested in the quality of education received by exceptional children and youth. The 2016-2017 Annual Report identifies the unmet needs of children with exceptionalities in West Virginia. This report supports the initiatives of the WVDE: implementing WV GRADUATION 20/20, ensuring special education teachers are highly qualified and developing resources to support social/emotional needs of students and families.
			The WVDE recommends that the 2016-2017 Annual Report of the WVACEEC be accepted.
			Motion(s) may be considered regarding the 2016-2017 Annual Report of the WVACEEC.
	B.		Amendment - Mingo County Schools' Comprehensive Educational Facilities Plan (CEFP) - (Action)					Attachment H
					Mike Pickens
			The Mingo County Board of Education requests approval for an amendment to its 2010-2020 CEFP to include the reconfiguration of Dingess Elementary School from a PK-4 facility to a PK-5 facility. This amendment will require no construction, renovation or modification of the current facility as well as no changes in staffing, except for the reassignment of a small number of teachers to different grade levels. This reconfiguration will serve to best meet the needs of the students at Dingess Elementary School, who will now remain in their home community throughout the early learning phase of their development. Lenore PK-8 School will retain use of a library, two computer labs, and discrete classroom spaces for art, music and certain special education services.
			Based upon the information provided, the WVDE recommends that the CEFP amendment for the reconfiguration of Dingess Elementary School from a PK‑4 facility to a PK-5 facility be approved.
			Motion(s) may be considered regarding Mingo County Schools' proposed CEFP amendment.
	C.		Amendment - Kanawha County Schools' Comprehensive Educational Facilities Plan (CEFP) - (Action)					Attachment I
					Mike Pickens
			The Kanawha County Board of Education requests approval for an amendment to its 2010-2020 CEFP to construct a new Herbert Hoover High School and a new Clendenin Elementary School at new locations. The new sites will allow construction of a new Clendenin Elementary School and a new Herbert Hoover High School out of the floodplain which will allow FEMA funds to be allocated.
			Based upon the information provided, the WVDE recommends that the CEFP amendment to construct a new Herbert Hoover High School and a new Clendenin Elementary School at new locations be approved.
			Motion(s) may be considered regarding Kanawha County Schools' proposed CEFP amendment.
	D.		Amendment/Closure - Kanawha County Schools' Comprehensive Educational Facilities Plan (CEFP) - (Action)					Attachment J
					Mike Pickens
			The Kanawha County Board of Education requests an amendment to its 2010-2020 CEFP for the closure of Bridge Elementary School that was damaged by the 2016 flood. The students from Bridge Elementary School will be consolidated into the newly constructed Clendenin Elementary School. This newly constructed elementary school will provide the students with a state of the art facility that will enable an improved learning environment.
			Based upon the information provided, the WVDE recommends that the CEFP amendment to close Bridge Elementary School be approved.
			Motion(s) may be considered regarding Kanawha County Schools' proposed CEFP amendment/closure.
	E.		Policy 2417, Regulations and English Language Proficiency Standards for English Learners - (Action)					Attachment K
					Michele Blatt
			Policy 2417 has been revised to address changes required for the state to be compliant with federal legislation detailed in the reauthorization of ESEA under the Every Student Succeeds Act (ESSA). Specifically, §126-15-2., provides an updated definition of English learner (EL) and details the common statewide exit criteria for reclassifying an EL. Additionally, §126-15-3., defines the obligation and timelines for local districts to notify parents and guardians regarding the identification of a student for EL services. This section further clarifies regulations associated with EL assessment, language instruction educational programs and related supports. Finally, language throughout the policy has been updated to reflect the federal shift from the use of the terms "Limited English Proficient" or "English Language Learner" to the term "English Learner". The changes detailed in Policy 2417 seek to clarify definitions and regulations that ultimately ensure that English Learners receive the appropriate services and language instruction educational supports. Moreover, the updated policy enables the state to maintain compliance with federal regulations as defined in the reauthorized ESEA under ESSA.
			The WVDE recommends that Policy 2417 be approved.
			Motion(s) may be considered regarding Policy 2417.
	F.		Policy 4321.1, Standards for School Nutrition - (Action)					Attachment L
					Amanda Harrison
			The WVBE will be presented with suggested changes and new language for the repeal and replacement of Policy 4321.1. This policy will provide guidance and updated information related to standards and regulations surrounding school-based nutrition programs. Students are entitled to a safe and healthy school environment, which includes quality-based nutrition programs. New language inserted would include, but not be limited to, the provision of greater protections for students in terms of outstanding and/or unpaid meal debt, among other areas.
			The WVDE recommends that Policy 4321.1 be placed on public comment for 30 days.
			Motion(s) may be considered regarding Policy 4321.1.
	G.		County Board Member Training Standards Review Committee (TSRC) - (Action)
					Thomas W. Campbell
			W. Va. Code §18-5-1a reads in part: (g)  The state board shall appoint a committee named the "county board member training standards review committee" whose members shall meet at least annually. Subject to state board approval, the committee shall determine which particular trainings and training organizations shall be approved and whether county board members have satisfied the annual training requirement. Members of the committee serve without compensation, but may be reimbursed by their agencies or employers for all reasonable and necessary expenses actually incurred in the performance of their duties under this subsection.
			The West Virginia School Board Association (WVSBA) recommends the following appointments to the County Board Member Training Standards Review Committee: Steve Chancey (Jackson County) to a four year term ending July 1, 2021, Barbara L. Parsons, Ed.D. (Monongalia County) to a three year term ending July 1, 2020, Christine Carder (Ohio County) to a two year term ending July 1, 2019, and Jim Crawford (Kanawha County) to a one year term ending July 1, 2018, be appointed to the County Board Member Training Standards Review Committee. This committee replaces the previous committee of 27 members and seven alternate members.
			· Steve Chancey is a WVSBA past president and member of the association’s executive board. · Barbara L. Parsons, Ed.D., is WVSBA president for FY18 and is president of the Monongalia County Board of Education · Christine Carder is a member of the Ohio County Board of Education and a member of the WVSBA Executive Board. · Jim Crawford is a WVSBA Past President and serves as the association’s representative to the West Virginia Secondary Schools Activities Commission Board of Directors, representing county boards, and is president of the Kanawha County Board of Education. West Virginia School Board Association (WVSBA) Executive Director Howard M. O’Cull, Ed.D., serves as a non-voting ex officio member of the TSRC as Secretary; the WVSBA provides staffing assistance for the TSRC.
			A motion is requested to appoint David G. Perry (WVBE), to a four year term ending July 1, 2021, James S. Wilson (WVBE) to a two year term ending July 1, 2019, Steve Chancey (Jackson County) to a four year term ending July 1, 2021, Barbara L. Parsons, Ed.D. (Monongalia County) to a three year term ending July 1, 2020, Christine Carder (Ohio County) to a two year term ending July 1, 2019, and Jim Crawford (Kanawha County) to a one year term ending July 1, 2018, to the County Board Member Training Standards Review Committee.
	H.		WVBE Personnel Matters Inclusive of Annual Performance Evaluations of WVBE Employees and Litigation Updates in Multiple Civil Actions in which the WVBE is Named - (Action) (This item will be taken up on June 15 at 9:00 a.m.)					Attachment M
					Thomas W. Campbell
			[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)]. The Board majority must vote to have an Executive Session. (No action will be taken in Executive Session.)]
			It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.
			The WVBE shall publicly announce the results of the performance evaluation of the State Superintendent of Schools.
X.	Superintendent Reports - (Information/Discussion)
	►			ESSA Plan Update
	►			Military Families and Teacher Licensure
	►			Finance/Budget Report
XI.	WVBE Member Updates Inclusive of Committee Report(s) - (Information)
XII.	Future Meetings - (Information)
		Thomas W. Campbell
	The next regular meeting of the WVBE will be held July 12, 2017, in Charleston, West Virginia. The meeting will continue on July 13, 2017, if the agenda is not completed on July 12, 2017.
XIII.	Adjournment - (Action)