AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

November 8, 2017 - 1:00 p.m.

(Notice: This agenda will continue on November 9 at 9:00 a.m. if not completed on November 8.)

 

 

I.

Welcome - Pledge of Allegiance - Introductions - Call to Order

 

 

 

Thomas W. Campbell, President

 

 

 

 

II.

Remarks from Governor's Staff - (Information/Discussion)

 

 

 

Thomas W. Campbell

 

 

 

 

III.

Remarks from the Chairs of House and Senate Education - (Information/ Discussion)

 

 

 

Thomas W. Campbell

 

 

 

 

IV.

Recognition(s)

 

 

 

 

V.

Delegation(s)

 

 

 

 

VI.

Approval of Agenda - (Action)

 

 

 

Thomas W. Campbell

 

 

 

 

 

VII.

Consent Agenda - (Action)

 

 

 

 

 

A.

Approval of Minutes - (Action)

Attachment A

 

 

 

 

 

 

It is recommended that the minutes of the October 11 and 26, 2017, meetings of the WVBE be approved.

 

 

 

 

 

 

B.

Routine Business

 

 

 

 

 

 

 

1.

WVDE Personnel Matters - (Information)

Attachment B

 

 

 

 

Steven L. Paine

 

 

 

 

 

 

 

 

2.

Waivers of State Board of Education Policies and Regulations, Superintendent's Interpretations and State Statutes and Legislative Rules - (Action)

Attachment C

 

 

 

 

Betty Jo Jordan

 

 

 

 

 

 

 

 

 

Jefferson County has requested a continuation of a waiver of WVBE Policy 8200 Purchasing, Section 27.3.2 Purchasing Cards, and WVBE Policy 1224.1, Accounting Procedures Manual, Section 1-23 Disbursements. The continuation of waiver allows the county to continue a pilot that was implemented at Wright Denny Intermediate School in 2016-2017. The waiver allows the school to increase administrative efficiencies by allowing disbursements by made via a purchasing card instead of check. The waiver and waiver criteria have been reviewed by WVDE staff. This waiver does not have direct impact on students.

 

 

 

 

 

 

 

 

 

The WVDE recommends that Jefferson County's request for a continuation of wavier of Policy 8200, section 27.3.2 and Policy 1224.1, section 1.23, be approved.

 

 

 

 

 

 

 

 

3.

Employment of Substitute Teachers in Areas of Critical Need and Shortage - (Action)

Attachment D

 

 

 

 

Mary Catherine Tuckwiller

 

 

 

 

 

 

 

 

 

Pursuant to W. Va. Code 18A-2-3, Clay, Hampshire, Marshall, Mercer, and Preston County Schools have submitted a policy for the WVBEs approval.

 

 

 

 

 

 

 

 

 

It is recommended that the Employment of Substitute Teachers in Areas of Critical Need and Shortage policies for Clay, Hampshire, Marshall, Mercer, and Preston County Schools be approved.

 

 

 

 

 

 

 

 

4.

West Virginia Educator Preparation Program Review Board (EPPRB) Recommendation - Fairmont State University's New Earth and Space Science Program of Study - (Action)

Attachment E

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

During the September 2017 review period, the EPPRB reviewed Fairmont State University's new earth and space science program of study leading to educator licensure. The EPPRB has made a recommendation to the WVBE to approve Fairmont State University's new earth and space science program of study leading to educator licensure. Policy 5100 provides guidelines and procedures for the approval of new and continuing educator preparation programs of study leading to licensure in West Virginia. Policy 5100 supports the intended collaborative process to improve educator preparation programs and potential educators by incorporating program guidelines based on research and best practices. Support of continuous improvement and clear and consistent guidelines to West Virginia educator preparation programs will produce more effective educators in West Virginia schools, resulting in increased student learning in the classroom.

 

 

 

 

 

 

 

 

 

It is recommended that the WVBE accept the EPPRB's recommendation to approve Fairmont State University's new earth and space science program of study leading to educator licensure to teach in West Virginia public schools.

 

 

 

 

 

 

 

 

5.

Appointments to the West Virginia Educator Preparation Program Review Board (EPPRB) - (Action)

Attachment F

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

The EPPRB makes recommendations to the WVBE regarding initial and continuing educator preparation program approval. According to Policy 5100, the EPPRB is comprised of seven members; three members representing higher education, three members representing public education, and one member representing the West Virginia Commission for Professional Teaching Standards. Members representing public education are appointed by the West Virginia Board of Education. Kelly Massinople, Kanawha County teacher, and Jeffrey Chaffins, Wayne County teacher, are recommended for appointment to the EPPRB to serve a three-year term. The mission of the EPPRB is to ensure that every student is served by competent educators who meet rigorous preparation standards by recommending to the State Board the approval of new or revised programs of alternatively certified teachers

 

 

 

 

 

 

 

 

 

It is recommended that Kelly Massinople and Jeffrey Chaffins be appointed to serve a three-year term on the EPPRB.

 

 

 

 

 

 

 

 

6.

Appointment to WVBE Statutory Units/Liaisons 2017-2018 - (Action)

 

 

 

 

Thomas W. Campbell

 

 

 

 

 

 

 

 

 

It is requested that James S. Wilson be reappointed to the West Virginia Secondary School Activities Commission Board of Directors.

 

 

 

 

 

 

 

 

7.

Official State Multiple List of Instructional Materials for Mathematics K‑12, Off-Cycle English Language Arts, Off-Cycle Science, and Off‑Cycle World Languages - (Action)

Attachment G

 

 

 

 

Lou Maynus

 

 

 

 

 

 

 

 

 

The West Virginia Instructional Materials Review Committee and the West Virginia Instructional Materials Advisory Committee in accordance with the requirements specified in W. Va. Code 18-2A-2, have completed the process of reviewing instructional materials for Mathematics K-12 and for newly developed English Language Arts K-12, Science K-12 and World Languages K-12 Materials. The instructional materials being recommended have met with established generic, general and specific criteria. If approved, these recommendations will become part of the Official State Multiple List of Instructional Materials. This will provide the students of West Virginia with access to high quality instructional materials that are aligned with the approved content standards and objectives for Mathematics, English Languages Arts, Science and World Languages.

 

 

 

 

 

 

 

 

 

The WVDE recommends that the recommendations of the West Virginia Instructional Materials Review Committee and the West Virginia Instructional Materials Advisory Committee for the Official State Multiple List of Instructional Materials for Mathematics K-12, Off-Cycle English Language Arts, Off-Cycle Science, and Off-Cycle World Languages be approved.

 

 

 

 

 

 

 

 

8.

Amendment/Facility Improvement - Hampshire County Board of Education Comprehensive Educational Facilities Plan (CEFP) - (Action)

Attachment H

 

 

 

 

Terry Harless

 

 

 

 

 

 

 

 

 

The Hampshire County Board of Education requests approval for an amendment to its current 2010-2020 CEFP to include the replacement of approximately 14,544 square feet of the roof at Augusta Elementary School. The boiler in this portion of the school will also be replaced with an HVAC system and the electrical system will be upgraded. This renovation will make the school more energy efficient.

 

 

 

 

 

 

 

 

 

Based upon the information provided, the WVDE recommends that the amendment be approved.

 

 

 

 

 

 

 

 

9.

Amendment/Facility Improvement - Kanawha County Board of Education Comprehensive Educational Facilities Plan (CEFP) - (Action)

Attachment I

 

 

 

 

Terry Harless

 

 

 

 

 

 

 

 

 

The Kanawha County Board of Education requests approval for an amendment to its current 2010-2020 CEFP to include the replacement of the roof and HVAC system at Ben Franklin Career Center. This amendment is necessary because Kanawha County has submitted a "NEEDS" project to the SBA requesting this work. This renovation will improve the learning environment at Ben Franklin Career Center

 

 

 

 

 

 

 

 

 

Based upon the information provided, the WVDE recommends that the amendment be approved.

 

 

 

 

 

 

 

 

10.

Amendment/Facility Improvement - Monongalia County Board of Education Comprehensive Educational Facilities Plan (CEFP) - (Action)

Attachment J

 

 

 

 

Terry Harless

 

 

 

 

 

 

 

 

 

The Monongalia County Board of Education requests approval for an amendment to its current 2010-2020 CEFP to include renovations at Morgantown High School to correct window and door deficiencies, creation of new classrooms in the former mechanical space, replacement of the fire alarm system, demolition of the smoke stack, replacement and installation of rooftop access ladders and catwalks, and the creation of a new secured access entrance. This work is currently not in Monongalia County's CEFP. This amendment is required because Monongalia County has submitted this work to the SBA as a "NEEDS" project. These improvements will increase safety and security, make Morgantown High School more efficient in both summer and winter months and provide the students with an improved learning environment.

 

 

 

 

 

 

 

 

 

Based upon the information provided, the WVDE recommends that the amendment be approved.

 

 

 

 

 

 

 

 

11.

Amendment/Facility Improvement - Pleasants County Board of Education Comprehensive Educational Facilities Plan (CEFP) - (Action)

Attachment K

 

 

 

 

Terry Harless

 

 

 

 

 

 

 

 

 

The Pleasants County Board of Education requests approval for an amendment to its current 2010-2020 CEFP to include construction/renovation in Pleasants County for Belmont Elementary School and St. Marys Elementary School. When funded, this project will address school safety and security. This amendment is necessary because Pleasants County has submitted a "NEEDS" project to the SBA requesting this work. This capital improvement will increase safety and security at Belmont Elementary School and St. Marys Elementary School.

 

 

 

 

 

 

 

 

 

Based upon the information provided, the WVDE recommends that the amendment be approved.

 

 

 

 

 

 

 

 

12.

Amendment/Facility Improvement - Randolph County Board of Education Comprehensive Educational Facilities Plan (CEFP) - (Action)

Attachment L

 

 

 

 

Terry Harless

 

 

 

 

 

 

 

 

 

The Randolph County Board of Education requests approval for an amendment to its current 2010-2020 CEFP to include the addition of two pre‑school classrooms with restrooms, a cafeteria, a new kitchen and an HVAC system at Beverly Elementary School and the addition of four classrooms at George Ward Elementary School. The additions to the elementary schools are necessary due to the closure of Valley Head Elementary School and the emergency closure of Homestead Elementary School. Randolph County has submitted this work to the SBA as a "NEEDS" project.

 

 

 

 

 

 

 

 

 

Based upon the information provided, the WVDE recommends that the amendment be approved.

 

 

 

 

 

 

 

 

13.

Amendment/Facility Improvement - Ritchie County Board of Education Comprehensive Educational Facilities Plan (CEFP) - (Action)

Attachment M

 

 

 

 

Terry Harless

 

 

 

 

 

 

 

 

 

The Ritchie County Board of Education requests approval for an amendment to its current 2010-2020 CEFP to include safe schools access control, energy improvements and replacement of exterior doors at Ritchie County Middle/High School. This renovation will improve security and make the school more energy efficient.

 

 

 

 

 

 

 

 

 

Based upon the information provided, the WVDE recommends that the amendment be approved.

 

 

 

 

 

 

VIII.

New Business

 

 

 

 

 

A.

Closure of Crab Orchard Elementary School, Lester Elementary School, and Sophia-Soak Creek Elementary School - Raleigh County Board of Education 2010-2020 Comprehensive Educational Facilities Plan (CEFP) - (Action)

Attachment Mc

 

 

 

Terry Harless and C. David Price, Superintendent, Raleigh County Schools

 

 

 

 

 

 

 

The Raleigh County Board of Education requests approval for the closure of the following three schools: Crab Orchard Elementary School, Lester Elementary School and Sophia-Soak Creek Elementary School, and the consolidation of the students into the newly constructed Ridgeview Elementary School and other re‑assigned schools, effective at the end of the 2017-2018 school year. The closure document has been reviewed by the West Virginia Department of Education, Office of School Facilities, and all requirements of Policy 6204 have been met. The closure of these three facilities will provide the students with a new enhanced learning environment and additionally give the county the ability to better maintain their facilities.

 

 

 

 

 

 

 

Based upon the information provided, the WVDE recommends that the closures be approved.

 

 

 

 

 

 

 

Motion(s) may be considered regarding the Raleigh County Board of Education's request to close Crab Orchard Elementary School, Lester Elementary School, and Sophia-Soak Creek Elementary School.

 

 

 

 

 

 

B.

Amendment - Mingo County Board of Education Comprehensive Educational Facilities Plan (CEFP) - Proposed Closure of Gilbert Elementary - (Action)

Attachment N

 

 

 

Donald Spence, Superintendent, Mingo County Schools

 

 

 

 

 

 

 

The Mingo County Board of Education requests approval for an amendment to its current 2010-2020 CEFP to include the closure of Gilbert Elementary School and the transfer of those students to Gilbert Middle School as a Gilbert PreK-8 School. The budget is increased to allow for renovation of space to accommodate the PreK and kindergarten classroom and their associated rooms, and renovations to allow for more music and art classrooms. This amendment will save the LEA approximately $610,000 in the first year and will not affect the educational program.

 

 

 

 

 

 

 

Approval of this amendment will authorize the Mingo County Board of Education to proceed with closure hearings. Based upon the information provided, the WVDE recommends that the amendment be approved.

 

 

 

 

 

 

 

Motion(s) may be considered regarding the amendment of Mingo County's CEFP to include the closure of Gilbert Elementary School.

 

 

 

 

 

 

C.

WVBE Personnel Matters - (Action)

Attachment O

 

 

 

Thomas W. Campbell

 

 

 

 

 

 

 

[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code 6-9A-4(b)(2)(A) [personnel exception] and/or 6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)]. The Board majority must vote to have an Executive Session. (No action will be taken in Executive Session.)]

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.

 

 

 

 

 

 

D.

Policy 3234, School Calendar - (Action)

    Lou Maynus

Attachment P-1

Attachment P-2

 

 

 

 

 

 

The proposed revisions to Policy 3234 provide county boards the ability to increase the length of the instructional day by no less than 30 minutes per day to ensure that it achieves at least an amount of instructional time equivalent to 180 separate instructional days within the school calendar. The changes to faculty senate requirements found within House Bill 2711, and translated into Policy 3234, give opportunities for local faculty senates to meet one additional time during the school year. This additional meeting will provide local faculty senate bodies six two-hour meetings to develop strategic plans as detailed in W. Va. Code 18-5A-5. This provides educational leaders a greater voice in strategic planning for student achievement purposes. During the 30 day comment period, nine comments were received from six individuals resulting in no change to the policy.

 

 

 

 

 

 

 

The WVDE recommends that Policy 3234 be approved effective 30 days after approved/filed.

 

 

 

 

 

 

 

Motion(s) may be considered regarding Policy 3234.

 

 

 

 

 

 

E.

Policy 5202, Minimum Requirements for the Licensure of Professional/ Paraprofessional Personnel and Advanced Salary Classifications - (Action)

Attachment Q-1

Attachment Q-2

 

 

 

Michele Blatt

 

 

 

 

 

 

 

Policy 5202 has been revised to clarify language to ensure the intent of the policy and provide additional flexibility for the licensure of teachers. This policy establishes requirements for West Virginia educator certification including all necessary elements to be an effective educator in a P-12 classroom. Policy 5202 outlines the certification processes for individuals seeking licensure, certification, advanced salary classification, and tuition reimbursement. These policy assurances will positively impact P-12 student achievement. On July 14, 2017, and again on September 9, 2017, the suggested revisions were placed on public comment for a period of 30 days. During the comment periods, 115 comments were received and of those 115 comments, 17 were duplicated by one person throughout different sections of the policy leaving a total of 98 unique comments. As a result of the comments received, and through consultation with the Policy 5202 stakeholders, seven sections of the policy were modified.

 

 

 

 

 

 

 

The WVDE recommends that Policy 5202 be approved effective 30 days after approved/filed.

 

 

 

 

 

 

 

Motion(s) may be considered regarding Policy 5202.

 

 

 

 

 

 

F.

Policy 2460, Educational Purposes and Acceptable Use of Electronic Resources, Technologies, and the Internet - (Action)

Attachment R

 

 

 

Lou Maynus

 

 

 

 

 

 

 

Policy 2460 is being amended to ensure state level expectations are clear and unequivocal with respect to child safety and acceptable use of the internet.  Revisions address outdated verbiage and gaps in the existing policy due to changes in the broader culture and advancements in technology. Other minor revisions were needed to make technical and grammatical corrections, clarify terms, and provide clarity. Throughout the policy references to RESAs were removed per legislation dissolving RESAs as of July 1, 2018.

 

 

 

 

 

 

 

The WVDE recommends that Policy 2460, inclusive of the repeal of Policy 2470 and Policy 5711, be placed on public comment for 30 days.

 

 

 

 

 

 

 

Motion(s) may be considered regarding Policy 2460.

 

 

 

 

 

 

G.

Policy 2510, Assuring the Quality of Education: Regulations for Education Programs - (Action)

Attachment S

 

 

 

Lou Maynus

 

 

 

 

 

 

 

The proposed revision of Policy 2510 includes the reduction of graduation credits, addition of an alternate diploma, and an increased focus on career exploration. Revisions also include changes in the Early Learning Reporting System requirements, grading scale, personalized education plans and diversity/ multicultural education, inclusive of teacher training (WVBE Policy 5500.01, The Study of Multicultural Education for School Personnel, filed December 27, 1982, and effective February 27, 1983, has been incorporated into Policy 2510 and is recommended for repeal). The proposed changes will allow more flexibility for counties in scheduling and personalizing the education of each student.

 

 

 

 

 

 

 

The WVDE recommends that Policy 2510, inclusive of the repeal of Policy 5500.01, be placed on public comment for 30 days.

 

 

 

 

 

 

 

Motion(s) may be considered regarding Policy 2510.

 

 

 

 

 

 

H.

WVBE/WVDE Strategic Plan - (Action)

 

 

 

Clayton Burch

 

 

 

 

 

 

 

The WVDE recommends that the WVBE/WVDE strategic plan be approved.

 

 

 

 

 

IX.

Superintendent Reports Inclusive of Continuation of Historical Overview of Public Education Funding - (Information/Action)

 

 

 

 

X.

Beyond Standards and Testing: Human Interaction and Learning Beyond the Classroom - (Information) (This item will be taken up on November 8 at 4:00 p.m.)

 

 

 

Dale Erquiaga, President and CEO, and Jessy Cuddy, Director, Culture and Connections, Communities in Schools

 

 

 

 

 

XI.

Thoughts from the Field - (Information) (This item will be taken up on November 9.)

 

 

 

Scheduled Presenter(s)

 

 

 

 

 

XII.

Chancellor Reports - (Information) (This item will be taken up on November 9.)

 

 

 

 

XIII.

WVBE Updates - (Information)

 

 

 

 

 

XIV.

Items for Future Meetings - (Information)

 

 

 

Thomas W. Campbell

 

 

 

 

XV.

Future Meetings - (Information)

 

 

 

Thomas W. Campbell

 

 

 

 

 

The next regular meeting of the WVBE will be held December 5, 2017, in Huntington, West Virginia. The meeting will continue on December 6, 2017, if the agenda is not completed on December 5, 2017.

 

 

 

 

XVI.

Adjournment - (Action)