West Virginia Instructional Materials Adoption Calendar of Events

On-Cycle: Social Studies K-12 & Universal Pre-K

Off-Cycle: Health/Wellness K-12, Mathematics K-12, Music K-12 , Science K-12, Visual Arts K-12, and World Languages K-12

Events, Dates, Times and Locations are tentative and subject to change.





Targeted Dates




Due to pending legislation concerning Instructional Materials, the adoption process is subject to change.


Notice, Request, and Instructions to Publishers (Call to Bid) for On-Cycle Social Studies & Universal Pre-K , as well as Off-Cycle Health/Wellness K-12, Mathematics K-12, Music  K-12, Science K-12, Visual Arts K-12, and World Languages K-12 Primary Instructional Materials.

  • Details will be posted to the Instructional Materials web site for Vendor/Publishers




March 15, 2018


Publishers Intent to Bid due to West Virginia Department of Education

  • submit form by email to Becky Butler (rbutler@k12.wv.us)




April 6, 2018

12:00 NOON EDT Deadline


West Virginia Department of Education receives Official Bids for Instructional Materials for On-Cycle Social Studies K-12 & Universal Pre-K, , as well as Off-Cycle Health/Wellness K-12, Mathematics K-12, Music  K-12, Science K-12, Visual Arts K-12, and World Languages K-12.

  • Bid submitted online
  • Signature Sheet received by mail
  • $1000.00 deposit (Certified Check) received by mail
  • Note:  The Non-Refundable review fee for off-cycle year reviews is $1,000.00 per programmatic level for each program submitted. Programmatic levels are K-5, 6-8, 9-12.


April 10, 2018

10:00 EDT


West Virginia Department of Education conducts Official Bid opening

At or Near Building 6, Room 620 of the Capital Complex (Location to be determined.)


May 10, 2018


Deadline for removing items from bid without loss of bid deposit.


May 18-19, 2018


Instructional Materials Reviewer Orientation and Training

May 21, 2018   Publishers will receive instructions on where to ship correlations, materials to be reviewed, and login credentials for electronic resources.

June 1, 2018


Deadline for Vendors/Publishers to provide samples or login credentials to electronic resources and correlations of criteria (Generic or Non-Negotiable, General & Specific) to Instructional Materials Advisory and Review Committee members. Correlations must be printed and shipped to each reviewer. 

WVDE Coordinator of Instructional Resources should receive logon credentials for online materials to be reviewed and electronic criteria for all materials to be reviewed.

Correlations to Criteria to be mailed under separate cover with inventory of samples submitted and shipped for print materials submitted for bid. 

Details will be provided by May 21, 2018




July 8-13, 2018   Deliberations.  Publisher presentations will be scheduled as necessary.
August 31, 2018   Review Results Announced
September/October 2018   Appeals Hearings
November 2018   WV Board of Education Approval of 2018 Multiple Listing

All Dates are Tentative

Updated February 28, 2018

Contact Information

Assistant Director, Rebecca Butler (rbutler@k12.wv.us)

Office of Middle & Secondary Learning

Phone:  304-558-5325                 FAX:  304-558-1834

1900 Kanawha Boulevard, East, Building 6 Room 620, Charleston, WV  25305