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WEST VIRGINIA BOARD OF EDUCATION Capitol Building 6, Suite 600 1900 Kanawha Boulevard, East Charleston, West Virginia June 14, 2023 - 9:00 a.m. |
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I. |
Welcome -
Pledge of Allegiance - Introductions - Call to Order |
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L. Paul Hardesty, President |
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II. |
Approval of Agenda - (Action) |
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L.
Paul Hardesty |
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III. |
Recognition(s) |
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Delegation(s) |
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V. |
School Safety Update - (Information) |
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Jonah Adkins |
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VI. |
Consent Agenda - (Action) |
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A. |
Approval of Minutes - (Action) |
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It is
recommended that the minutes of the
May 10, 2023, meeting of the WVBE be approved. |
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B. |
Routine Business |
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1. |
West Virginia Department of Education (WVDE) Personnel
Matters - (Information) |
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David L. Roach |
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2. |
Waivers of WVBE Policies and
Regulations, Superintendent's Interpretations, State Statutes, and
Legislative Rules - (Action) |
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Sonya White and Melanie Purkey |
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Monongalia County Schools requests a
limited waiver, for school year 2023-2024, of Policy 4321.1, Standards for
Child Nutrition, to allow the implementation of an la carte pilot project at
University High School, with the provision of selling federally compliant,
USDA-approved Smart Snacks during the student lunch periods. |
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WVDE staff have reviewed the waiver request and recommend that a limited
one-year (school year 2023-2024) waiver for Monongalia County Schools to
implement the a la carte pilot project at University High School, with the
provision of selling federally compliant, USDA-approved Smart Snacks during
the student lunch periods be approved. WVDE staff further recommend that the WVBE direct
that: 1) all beverages sold as part of this pilot project adhere to the WVBE
requirement of being free from caffeine and non-nutritive sweeteners; 2) the
Monongalia County Board of Education comply with all state and federal
regulations and procurement standards; and 3) the Monongalia County Board of
Education work with the WVDE Office of Child Nutrition on reporting and
technical assistance needs. |
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3. |
Marshall
University's Addition of a Clinical Teacher of Record (CTR) Program with
Webster County - (Action) |
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Carla Warren |
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In May 2023, the
West Virginia Educator Preparation Program Review Board (EPPRB) members
agreed on a recommendation of approval to the WVBE of Marshall University's
addition of a Clinical Teacher of Record Program with Webster County. Policy 5100 provides guidelines and procedures
for the approval of new and continuing educator preparation programs of study
leading to licensure in West Virginia and also for Clinical Teacher of Record
Agreements with West Virginia school districts. Policy 5100 supports the
intended collaborative process to improve educator preparation programs and
potential educators by incorporating program guidelines based on research and
best practices. Support of continuous improvement and clear and consistent
guidelines to West Virginia educator preparation programs will produce more
effective educators in West Virginia schools, resulting in increased student
learning in the classroom. |
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It is
recommended that the WVVBE accept the EPPRB's recommendation of approval
of Marshall University's addition of a
Clinical Teacher of Record Program with Webster County. |
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4. |
Summer
School Programs - (Action) |
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Sonya White |
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Policy 2510, Assuring the Quality of Education:
Regulations for Education Programs states, "All summer school programs
shall be submitted to the West Virginia Board of Education for approval.
Schools may award credits earned from approved summer schools provided the
instructional program is equivalent to that required during the regular
school term." |
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It is recommended that the 2023 summer school
programs, as found in Attachment E-1, be approved. |
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5. |
2023-2024 County School Calendars - (Information) |
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Jeffrey Kelley |
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As of May 2, 2023, all county school systems and the
West Virginia Schools for the Deaf and the Blind have submitted finalized
calendars for the 2023‑2024 school year. All county school calendars have been
reviewed and approved by the State Superintendent of Schools. The calendars
reflect planned start and end dates, professional learning and non-taught
compensated days, and graduation dates for each high school. Included in the detailed report are the
county school systems that have opted to use equivalent time and Non-Traditional
Instructional Days. Link to
School Calendars: https://wvde.us/summary-of-county-calendar-dates/ Link to
Graduation Dates: https://wvde.us/west-virginia-high-school-graduation-dates/ |
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6. |
Policy 5202, Minimum Requirements for the
Licensure of Professional/ Paraprofessional Personnel and Advanced Salary
Classifications - (Action) |
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Robert Hagerman |
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Policy 5202 establishes the requirements
regarding licensure of educators to work in the public schools of West
Virginia. As changes occur in
education, certification and licensure, and recent legislative changes, policy
must be revised to meet the current education system's need. As continuous revision occurs, Policy 5202
reflects many of these changes including the restructuring and formatting changes for the entire policy. Twenty-eight
comments were received during the comment period resulting in ten distinct changes (see Attachment F-1) to the
proposed policy. |
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It is recommended that Policy 5202 be
approved and effective 30 days from filing. |
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7. |
West Virginia Schools for the Deaf and the
Blind Monthly Update - (Information) |
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Clayton Burch, Superintendent, West
Virginia Schools for the Deaf and the Blind |
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New Business |
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A. |
Amendment - Kanawha County 2020-2030 Comprehensive Educational
Facilities Plan (CEFP) - (Action) |
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Micah Whitlow |
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Policy
6200, Handbook on Planning School Facilities, requires all local boards of
education to submit amendments to CEFPs to the WVBE and the School Building
Authority of West Virginia for approval. The Kanawha County Board of
Education requests approval to revise their 2020‑2030 CEFP to include a
change in their project priority list and the following closures and
consolidations. 1) Marmet
Elementary School is proposed for closure and consolidation into the existing
Chesapeake Elementary School. 2) Grandview
Elementary School is proposed for closure and consolidation into Edgewood
Elementary School and Mary C. Snow West Side Elementary School. 3) George
C. Weimer Elementary School is proposed for closure and consolidation into
Alban Elementary School and Bridgeview Elementary School. These
closures and consolidations were approved by the Kanawha County Board of
Education and are proposed to occur at the end of the 2023-2024 school year. |
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It
is recommended and a motion is requested that the Kanawha County Board of
Education's request to amend their 2020-2030 CEFP be approved. |
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B. |
Closure of Marmet Elementary School (Kanawha County) - (Action) |
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Micah Whitlow and Tom Williams, Superintendent, Kanawha County Schools |
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The
Kanawha County Board of Education respectfully requests approval for the
closure of Marmet Elementary School and its consolidation into Chesapeake
Elementary School. This closure is not
contingent upon any other actions and it is proposed to occur at the end of
the 2023-2024 school year. The consolidation of these schools will enable
Kanawha County Schools to operate their schools more efficiently. In
consideration of this closure applicable West Virginia Board of Education
policies were reviewed and followed. Documents were available for public
inspection for the required amount of time and a closure hearing was held for
Marmet Elementary School on May 2, 2023. A hearing for the receiving school,
Chesapeake Elementary School, was held on May 2, 2023. The Kanawha County Board of Education voted
to approve this closure and consolidation at their Board meeting at the
conclusion of the hearings on May 2, 2023. |
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Based
on the information provided, it is recommended and a motion is requested that the closure of Marmet
Elementary School and its consolidation into Chesapeake Elementary School be
approved. |
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C. |
Closure of Grandview Elementary School (Kanawha County) - (Action) |
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Micah Whitlow and Tom Williams, Superintendent, Kanawha County Schools |
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The
Kanawha County Board of Education respectfully requests approval for the
closure of Grandview Elementary School and its consolidation into Edgewood
Elementary School and Mary C. Snow West Side Elementary School. This closure
is not contingent upon any other actions and is proposed to occur at the end
of the 2023-2024 school year. The consolidation of these schools will enable
Kanawha County Schools to operate their schools more efficiently. In
consideration of this closure applicable West Virginia Board of Education
policies were reviewed and followed. Documents were available for public
inspection for the required amount of time and a closure hearing was held for
Grandview Elementary School on May 3, 2023.
Hearings for the receiving schools, Edgewood Elementary School and
Mary C. Snow West Side Elementary School, were held on May 3, 2023. The Kanawha County Board of Education voted
to approve this closure and consolidation at their Board meeting at the
conclusion of the hearings on May 3, 2023. |
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Based
on the information provided, it is recommended and a motion is requested that
the closure
of Grandview Elementary and its consolidation into Edgewood Elementary and Mary
C. Snow West Side Elementary schools be approved. |
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D. |
Closure of George C. Weimer Elementary School (Kanawha County) -
(Action) |
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Micah Whitlow and Tom Williams, Superintendent, Kanawha County Schools |
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The
Kanawha County Board of Education respectfully requests approval for the closure
of George C. Weimer Elementary School and its consolidation into Alban
Elementary School and Bridgeview Elementary School. This closure is not
contingent upon any other actions and it is proposed to occur at the end of
the 2023-2024 school year. The consolidation of these schools will enable
Kanawha County Schools to operate their schools more efficiently. In
consideration of this closure applicable West Virginia Board of Education
policies were reviewed and followed. Documents were available for public
inspection for the required amount of time and a closure hearing was held for
George C. Weimer Elementary School on May 4, 2023. Hearings for the receiving
schools, Alban Elementary School and Bridgeview Elementary School, were held
on May 4, 2023. The Kanawha County
Board of Education voted to approve this closure and consolidation at their
Board meeting at the conclusion of the hearings on May 4, 2023. |
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Based
on the information provided, it is recommended and a motion is requested that
the closure
of George C. Weimer and its consolidation into Alban Elementary School and
Bridgeview Elementary School be approved. |
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E. |
Upshur
County Schools Special Circumstance Review Report - (Information/Action) |
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Jeffrey
Kelley |
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At the direction of the
State Superintendent of Schools, a Special Circumstance Review was conducted
of Upshur County Schools in the areas of Operation of Federal Programs,
Financial Indicators and Purchasing Procedures, and other concerns that were
revealed during the course of the review.
A description of the findings and non-compliances identified by the
WVDE Team will be submitted for the Board’s consideration. |
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Discussion of this report may involve an Executive
Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel
exception] and/or §6-9A-4(b)(6), [privacy exception]. The Board majority must vote to have an
Executive Session. |
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Motions, if
any, regarding this Special
Circumstance Review will be determined at the meeting. |
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F. |
WVBE Personnel
Matters, Inclusive of Annual Evaluation of the State Superintendent of
Schools, WVBE Attorney, and WVBE Secretary, and Litigation Update B.P.J. by her next friend and mother,
Heather Jackson v. WVBE, et al. - (Action) |
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L. Paul Hardesty |
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WVBE personnel
and/or legal matters may involve an Executive Session as provided in
W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4
[matters involving attorney‑client privilege per Peters v. County Commission, 205
W. Va. 481 (1999)]. The Board
majority must vote to have an Executive Session. (No
action will be taken in Executive Session.) |
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In accordance with W. Va. Code §18-3-1, “The state board annually shall
evaluate the performance of the state superintendent and publicly announce
the results of the evaluation.” |
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It is
recommended and a motion is requested that the WVBE personnel matters found in the attachment be approved. |
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VIII. |
WVDE Reports - (Information) |
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► |
Superintendent’s Updates |
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● |
Literacy and Numeracy |
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● |
Required Training per Federal Law, W. Va. Code, or WVBE Policy |
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IX. |
WVBE Member Updates and Requests for Information -
(Information) |
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L.
Paul Hardesty |
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X. |
Future Meetings - (Information) |
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L. Paul Hardesty |
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The next regular
meeting of the WVBE will be held July 12, 2023, in Charleston, West Virginia. |
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XI. |
Adjournment - (Action) |
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