AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

September 7, 2016 - 10:00 a.m.

(Notice: This agenda will continue on September 8 at 9:00 a.m. if not completed on September 7.)

The West Virginia Board of Education (WVBE) reserves the right to take action on any item listed on this agenda

regardless of how it is identified (e.g., Information, Action) if, in its sole discretion, the WVBE determines

action is warranted and in the best interest of West Virginia's education system.

Welcome - Pledge of Allegiance - Introductions - Call to Order

Michael I. Green, President

II.

WVBE Outreach and Support to Flooded Schools - (Information)

Michael I. Green, Beverly E. Kingery, Major General James A. Hoyer, The Adjutant General of West Virginia, and Mr. Jimmy Gianato, Division Director, Department of Homeland Security and Emergency Management and Homeland Security Advisory to Governor Earl Ray Tomblin

III.

Recognition(s)

IV.

Remarks from 2016 Teacher of the Year

Andrea Santos, Logan County High School

Delegation(s)

VI.

Technology Showcase - (Information)

Dave Cartwright and Becky Butler

VII.

Approval of Agenda - (Action)

VIII.

Consent Agenda - (Action)

Approval of Minutes - (Action)

Attachment A

It is recommended that the minutes of the August 10, 2016, meeting of the WVBE be approved.

Routine Business

WVDE Personnel Matters - (Information)

Attachment B

Michael J. Martirano

Waivers of State Board of Education Policies and Regulations, Superintendent’s Interpretations, State Statutes and Legislative Rules - (Information/Action)

Attachment C

Betty Jo Jordan

Three counties have requested first time waivers of WVBE Policy 2510, section 7.5.c.8.A related to the required professional development for Advanced Placement Teachers. The waivers presented are: Jackson, Roane and Wyoming counties. The waivers and waiver criteria have been reviewed by WVDE and WVBE staff. If not approved, the students in affected schools will not have access to certain Advanced Placement courses.

It is recommended that three first time waivers of WVBE Policy 2510, section 7.5.c.8.A, be approved.

Employment of Substitute Teachers in Areas of Critical Need - (Action)

Attachment D

Mary Catherine Tuckwiller

Pursuant to W. Va. Code §18A-2-3, Lincoln, Monongalia, Tyler, Webster, Wirt, and Wyoming County Schools have submitted a policy for the WVBE’s approval.

It is recommended that the policies be approved.

New Data Collection: FitnessGram Assessment Components - (Action)

Attachment E

Clayton Burch

Following a consideration of the accuracy, efficiency, and security of data collection for the required FitnessGram assessment, the WVDE Office of Middle/Secondary Learning determined that an optional data collection tool was needed within WVEIS to improve the quality and security of the assessment data and to provide for the possibility of individualized reporting of the assessment results. The Office of Middle/Secondary Learning proposed developing a new, optional district-maintained data collection to record student-level performance on the FitnessGram assessment. The information will ensure that data for the required fitness assessment are stored securely in local electronic files that provide enhanced opportunities for individualized reporting for students and parents. The new data collection tool was placed on public comment for 60 days; no comments were received during the comment period.

It is recommended that the proposed data elements be approved for collection.

Marshall University's Teacher-in-Residence Agreements with Berkeley and Lincoln Counties - (Action)

Attachment F

Cindy Daniel

During the Summer 2016 West Virginia Educator Preparation Program Review Board's (EPPRB) review period, board members agreed on a recommendation of approval to the WVBE of Marshall University's Teacher‑in-Residence Agreements with Berkeley and Lincoln Counties. Policy 5100 provides guidelines and procedures for the approval of new and continuing educator preparation programs of study leading to licensure in West Virginia and also for Teacher-in-Residence Agreements with West Virginia school districts. Policy 5100 supports the intended collaborative process to improve educator preparation programs and potential educators by incorporating program guidelines based on research and best practices. Support of continuous improvement and clear and consistent guidelines to West Virginia educator preparation programs will produce more effective educators in West Virginia schools, resulting in increased student learning in the classroom.

It is recommended that the WVBE accept the EPPRB's recommendation for approval of Marshall University's Teacher-in-Residence Agreements with Berkeley and Lincoln Counties.

West Virginia Wesleyan College's Teacher-in-Residence Agreements with Upshur and Preston Counties - (Action)

Attachment G

Cindy Daniel

During the summer, 2016 West Virginia Educator Preparation Program Review Board's (EPPRB) review period, board members agreed on a recommendation of approval to the WVBE of West Virginia Wesleyan College's Teacher-in-Residence Agreements with Upshur and Preston Counties. Policy 5100 provides guidelines and procedures for the approval of new and continuing educator preparation programs of study leading to licensure in West Virginia and also for Teacher-in-Residence Agreements with West Virginia school districts. Policy 5100 supports the intended collaborative process to improve educator preparation programs and potential educators by incorporating program guidelines based on research and best practices. Support of continuous improvement and clear and consistent guidelines to West Virginia educator preparation programs will produce more effective educators in West Virginia schools, resulting in increased student learning in the classroom.

It is recommended that the WVBE accept the EPPRB's recommendation for approval of West Virginia Wesleyan College's Teacher‑in‑Residence Agreements with Upshur and Preston Counties.

Appointments to the West Virginia Commission for Professional Teaching Standards - (Action)

Attachment H

Cindy Daniel

The mission of the West Virginia Commission for Professional Teaching Standards is to ensure that every student is served by competent educators who meet rigorous preparation and licensure standards. The WVCPTS makes recommendations of standards and practices for the development and approval of preparation programs, licensures and continuing development of educational personnel. The current vacancies scheduled to be filled are: a high school special education teacher from Congressional District 1; an elementary school principal; and two (2) laypersons.

Belinda Baker, high school special education teacher, Congressional District 1, Pamela Bailey, elementary school principal, and Becky Wood, layperson have been nominated by members of the WVBE.

It is recommended that Belinda Baker, Pamela Bailey, and Becky Wood be appointed to serve a three-year term on the West Virginia Commission for Professional Teaching Standards.

IX.

New Business

Amendment - Fayette County Comprehensive Educational Facilities Plan (CEFP) - (Action)

Attachment I

Michael J. Martirano

The State Superintendent of Schools, acting in lieu of the Fayette County Board of Education pursuant to the provisions of W. Va. Code §18-2E-5(m)(4)(C), requests approval of an amendment to the Fayette County Board of Education’s 2010-2020 CEFP.

The 2010-2020 CEFP was previously amended on September 8, 2015. The attached amendment sets forth the planned facility reconfigurations for Fayette County, including the construction of four new schools, the closure of multiple schools/school buildings, and the renovation of multiple schools/school buildings. The amendment was developed in conjunction with the West Virginia School Building Authority and the Fayette County Capital Planning Committee, a committee of 54 citizens chosen to represent and act as liaisons for each Fayette County school attendance area. The plan has been considered and approved by the Fayette County Board of Education via a resolution adopted August 22, 2016.

It is recommended and a motion is requested that the amendment be approved.

2016-2017 Statewide Master Plan for Professional Learning - (Action)

Attachment J

Lloyd G. Jackson II and Beverly E. Kingery

W. Va. Code §18-2I-3 requires the WVBE to establish an annual master plan for professional development in the public schools of the state. Upon approval of the plan, the WVBE shall submit the master plan to the WVDE, the Center for Professional Development, the regional educational service agencies, the Higher Education Policy Commission and the Legislative Oversight Commission on Education Accountability. The Master Plan for Professional Development will continue to bring together all systems that support the growth and development of all educators across the state of West Virginia. The second full year of implementation will allow for the continued integration of the adopted professional learning standards and definition of professional learning for all educators. The goals and activities will ensure we are providing a seamless support system to our districts and schools. The WVCPD, WVDE and RESAs will remain committed in providing quality professional learning with the ultimate goal of ensuring we are preparing college and career ready students.

It is recommended and a motion is requested that the 2016-2017 Statewide Master Plan for Professional Learning be approved.

Statewide Waiver of Policy 5310, Performance Evaluation of School Personnel - (Action)

Michele Blatt

A waiver is requested of WVBE Policy 5310 requirements, regarding the fifteen (15) percent of the evaluation for English/language arts and mathematics teachers be based upon student growth determined by the results of the state summative assessment and the five (5) percent schoolwide growth metric. Since this is not a required component with the reauthorization of ESEA and West Virginia has a school accountability system in place which holds every school accountable for student growth on the state summative assessment, this waiver will allow the focus of the Educator Evaluation System to be professional learning and continuous improvement. In order to provide personalized professional learning to our teachers, counselors, and administrators, it is critical that the supervisor be able to finalize evaluations at the end of the year. By finalizing the evaluations at the end of the year, supervisors will be able to address strengths and weaknesses which will need to be discussed in the development of the professional and student learning goals for the next school year. The educator evaluation system promotes professional growth and development that advances student learning in West Virginia schools. By utilizing the West Virginia Educator Evaluation System, West Virginia students will have greater access to highly effective teachers and leaders.

It is recommended and a motion is requested to approve the statewide waiver of Policy 5310 at sections 9.1.b, 9.1.c et seq., and 12.2 for English/language arts and mathematics teachers for the 2016-2017 school year.

Policy 2422.8, Medication Administration - (Action)

Attachment K

Clayton Burch

Policy 2422.8 is being amended to allow county boards of education the option of stocking naloxone under the standing orders and protocol of a county medical director for administration by RNs and LPNs to ensure safe and quality healthcare is provided to students in West Virginia public schools. Stocking naloxone in schools is a prevention mechanism in the rare incidence that a student would experience a drug overdose in the school setting. This medication could save the life of a student who has only minutes before brain damage or death. Six comments were received during the comment period resulting in no change to the policy.

It is recommended and a motion is requested that Policy 2422.8 be approved.

Policy 4350, Procedures for the Collection, Maintenance and Disclosure of Student Data - (Action)

Attachment L

Georgia Hughes-Webb

A review of Policy 4350 during the course of the 2015-2016 school year revealed certain areas where additional clarification is needed regarding state-level expectations for the security and use of student data and for district responsibilities to maintain local expertise with respect to student privacy. The revisions to Policy 4350 will ensure that state level expectations are clear and unequivocal with respect to data access and privacy. The revised policy will ensure that all stakeholders have a shared understanding of state-level expectations with respect to responsibilities for securing student data and maintaining local capacity for enforcing privacy regulations. No comments were received during the comment period.

It is recommended and a motion is requested that Policy 4350 be approved.

Policy 5800, Standards of Professional Practice for West Virginia Superintendent, Principals and Teacher Leaders - (Action)

Attachment M

Michele Blatt

Policy 5800 was developed as a foundational document to inform and direct educational leadership policy and programs at the state, county, regional and school level. This policy is intended to be the central guide for future policy and program development in the areas of leadership recruitment, selection, preparation, licensure, induction, professional development and evaluation. This policy is also intended to be a framework of professional practice around which current and future leaders can reflect on and improve their professional expertise. The underlying focus of each leadership standard described in this policy is a pervasive commitment to the advancement of student learning; learning that is broad enough, deep enough and individualized enough to develop the conceptual understandings, skills and dispositions necessary for transition to post-secondary education and careers. Fourteen comments were received during the comment period; changes were made to address several comments regarding in order to clarify meaning and to avoid redundancy.

It is recommended and a motion is requested that Policy 5800 be approved.

Policy 2520.13, West Virginia College- and Career-Readiness Programs of Study/Standards for Career and Technical Education - (Action)

Attachment Mc

Kathy D'Antoni

Policy 2520.13 has been amended to: 1) clarify the programs of study; 2) include updated Simulated Workplace protocols; 3) add standards to each program of study to align with the national cluster areas; 4) change the student performance measures by eliminating the ACT WorkKeys® and Global 21 Performance Assessments and replacing with a technical assessment; 5) add programs of study and clarify required courses for each program of study; 6) add and clarify definitions and acronyms; and, 7) align West Virginia Education Information System (WVEIS) prefixes for each cluster CTE programmatic change.

It is recommended and a motion is requested that Policy 2520.13 be placed on public comment for 30 days.

WVBE Personnel Matters - (Action)

Attachment N

Michael I. Green

[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)]. The Board majority must vote to have an Executive Session. (No action will be taken in Executive Session.)]

It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.

Superintendent Report - (Information)

XI.

Capacity Building for Priority Schools and Intervention Counties - (Information)

Michele Blatt and Cindy Daniel

XII.

Update - West Virginia Board of Education (WVBE) Actions for Improved Outcomes and Accountability Plan - (Information)

Michael I. Green, Donna Hoylman Peduto, and WVBE Members

►

WVBE Finance Committee Report - (Information)

Thomas W. Campbell

XIII.

Director of Office of Education Performance Audits Report - (Information)

Susan O'Brien

XIV.

OIEP Update: Education Services for Residential Youth Programs - (Information)

Jacob Green

XV.

WVBE Coordinator of Board Agencies Report - (Information)

Jason Butcher

XVI.

Items for Future Consideration - (Discussion)

Michael I. Green

XVII.

Future Meetings - (Information)

Michael I. Green

The next regular meeting of the WVBE will be held October 12, 2016, in Charleston, West Virginia. The meeting will continue on October 13, 2016, if the agenda is not completed on October 12, 2016.

XVIII.

Adjournment - (Action)