AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 6, Suite 600

1900 Kanawha Boulevard, East

Charleston, West Virginia

June 14, 2023 - 9:00 a.m.

 

 

I.

Welcome - Pledge of Allegiance - Introductions - Call to Order

 

 

 

L. Paul Hardesty, President

 

 

 

 

II.

Approval of Agenda - (Action)

 

 

 

L. Paul Hardesty

 

 

 

 

 

III.

Recognition(s)

 

 

 

 

IV.

Delegation(s)

 

 

 

 

V.

School Safety Update - (Information)

 

 

 

Jonah Adkins

 

 

 

 

VI.

Consent Agenda - (Action)

 

 

                                                                                           

 

 

A.

Approval of Minutes - (Action)

Attachment A

 

 

 

 

 

 

It is recommended that the minutes of the May 10, 2023, meeting of the WVBE be approved.

 

 

 

 

 

 

B.

Routine Business

 

 

 

 

 

 

 

1.

West Virginia Department of Education (WVDE) Personnel Matters - (Information)

Attachment B

 

 

 

 

David L. Roach

 

 

 

 

 

 

 

 

2.

Waivers of WVBE Policies and Regulations, Superintendent's Interpretations, State Statutes, and Legislative Rules - (Action)

Attachment C

 

 

 

 

Sonya White and Melanie Purkey

 

 

 

 

 

 

 

 

 

Monongalia County Schools requests a limited waiver, for school year 2023-2024, of Policy 4321.1, Standards for Child Nutrition, to allow the implementation of an la carte pilot project at University High School, with the provision of selling federally compliant, USDA-approved Smart Snacks during the student lunch periods. 

 

 

 

 

 

 

 

 

 

WVDE staff have reviewed the waiver request and recommend that a limited one-year (school year 2023-2024) waiver for Monongalia County Schools to implement the a la carte pilot project at University High School, with the provision of selling federally compliant, USDA-approved Smart Snacks during the student lunch periods be approved.

 

WVDE staff further recommend that the WVBE direct that: 1) all beverages sold as part of this pilot project adhere to the WVBE requirement of being free from caffeine and non-nutritive sweeteners; 2) the Monongalia County Board of Education comply with all state and federal regulations and procurement standards; and 3) the Monongalia County Board of Education work with the WVDE Office of Child Nutrition on reporting and technical assistance needs.

 

 

 

 

 

 

 

 

3.

Marshall University's Addition of a Clinical Teacher of Record (CTR) Program with Webster County - (Action)

Attachment D

 

 

 

 

Carla Warren

 

 

 

 

 

 

 

 

 

In May 2023, the West Virginia Educator Preparation Program Review Board (EPPRB) members agreed on a recommendation of approval to the WVBE of Marshall University's addition of a Clinical Teacher of Record Program with Webster County.  Policy 5100 provides guidelines and procedures for the approval of new and continuing educator preparation programs of study leading to licensure in West Virginia and also for Clinical Teacher of Record Agreements with West Virginia school districts. Policy 5100 supports the intended collaborative process to improve educator preparation programs and potential educators by incorporating program guidelines based on research and best practices. Support of continuous improvement and clear and consistent guidelines to West Virginia educator preparation programs will produce more effective educators in West Virginia schools, resulting in increased student learning in the classroom.

 

 

 

 

 

 

 

 

 

It is recommended that the WVVBE accept the EPPRB's recommendation of approval of  Marshall University's addition of a Clinical Teacher of Record Program with Webster County.

 

 

 

 

 

 

 

 

4.

Summer School Programs - (Action)  

Attachment E-1

 

 

 

 

Sonya White

Attachment E-2

 

 

 

 

 

 

 

 

Policy 2510, Assuring the Quality of Education: Regulations for Education Programs states, "All summer school programs shall be submitted to the West Virginia Board of Education for approval. Schools may award credits earned from approved summer schools provided the instructional program is equivalent to that required during the regular school term."

 

 

 

 

 

 

 

 

 

It is recommended that the 2023 summer school programs, as found in Attachment E-1, be approved.

 

 

 

 

 

 

 

 

5.

2023-2024 County School Calendars - (Information)

 

 

 

 

 

Jeffrey Kelley

 

 

 

 

 

 

 

 

 

As of May 2, 2023, all county school systems and the West Virginia Schools for the Deaf and the Blind have submitted finalized calendars for the 2023‑2024 school year.  All county school calendars have been reviewed and approved by the State Superintendent of Schools. The calendars reflect planned start and end dates, professional learning and non-taught compensated days, and graduation dates for each high school.  Included in the detailed report are the county school systems that have opted to use equivalent time and Non-Traditional Instructional Days.

Link to School Calendars:  https://wvde.us/summary-of-county-calendar-dates/

Link to Graduation Dates:  https://wvde.us/west-virginia-high-school-graduation-dates/

 

 

 

 

 

 

 

 

6.

Policy 5202, Minimum Requirements for the Licensure of Professional/ Paraprofessional Personnel and Advanced Salary Classifications - (Action)

Attachment F-1

Attachment F-2

 

 

 

 

Robert Hagerman

 

 

 

 

 

 

 

 

 

Policy 5202 establishes the requirements regarding licensure of educators to work in the public schools of West Virginia.  As changes occur in education, certification and licensure, and recent legislative changes, policy must be revised to meet the current education system's need.  As continuous revision occurs, Policy 5202 reflects many of these changes including the restructuring and  formatting changes for the entire policy. Twenty-eight comments were received during the comment period resulting in ten distinct changes (see Attachment F-1) to the proposed policy.

 

 

 

 

 

 

 

 

 

It is recommended that Policy 5202 be approved and effective 30 days from filing.

 

 

 

 

 

 

 

 

7.

West Virginia Schools for the Deaf and the Blind Monthly Update - (Information)

Attachment G

 

 

 

 

Clayton Burch, Superintendent, West Virginia Schools for the Deaf and the Blind

 

 

 

 

VII.

New Business

 

 

 

 

 

A.

Amendment - Kanawha County 2020-2030 Comprehensive Educational Facilities Plan (CEFP) - (Action)

Attachment H

 

 

 

Micah Whitlow

 

 

 

 

 

 

 

Policy 6200, Handbook on Planning School Facilities, requires all local boards of education to submit amendments to CEFPs to the WVBE and the School Building Authority of West Virginia for approval. The Kanawha County Board of Education requests approval to revise their 2020‑2030 CEFP to include a change in their project priority list and the following closures and consolidations. 

1)    Marmet Elementary School is proposed for closure and consolidation into the existing Chesapeake Elementary School.

2)    Grandview Elementary School is proposed for closure and consolidation into Edgewood Elementary School and Mary C. Snow West Side Elementary School.

3)    George C. Weimer Elementary School is proposed for closure and consolidation into Alban Elementary School and Bridgeview Elementary School.

 

These closures and consolidations were approved by the Kanawha County Board of Education and are proposed to occur at the end of the 2023-2024 school year.

 

 

 

 

 

 

 

It is recommended and a motion is requested that the Kanawha County Board of Education's request to amend their 2020-2030 CEFP be approved.

 

 

 

 

 

 

B.

Closure of Marmet Elementary School (Kanawha County) - (Action)

Attachment I

 

 

 

Micah Whitlow and Tom Williams, Superintendent, Kanawha County Schools

 

 

 

 

 

 

 

The Kanawha County Board of Education respectfully requests approval for the closure of Marmet Elementary School and its consolidation into Chesapeake Elementary School.  This closure is not contingent upon any other actions and it is proposed to occur at the end of the 2023-2024 school year. The consolidation of these schools will enable Kanawha County Schools to operate their schools more efficiently.

 

In consideration of this closure applicable West Virginia Board of Education policies were reviewed and followed. Documents were available for public inspection for the required amount of time and a closure hearing was held for Marmet Elementary School on May 2, 2023. A hearing for the receiving school, Chesapeake Elementary School, was held on May 2, 2023.  The Kanawha County Board of Education voted to approve this closure and consolidation at their Board meeting at the conclusion of the hearings on May 2, 2023.

 

 

 

 

 

 

 

Based on the information provided, it is recommended and a motion is requested that the closure of Marmet Elementary School and its consolidation into Chesapeake Elementary School be approved.

 

 

 

 

 

 

C.

Closure of Grandview Elementary School (Kanawha County) - (Action)

Attachment J

 

 

 

Micah Whitlow and Tom Williams, Superintendent, Kanawha County Schools

 

 

 

 

 

 

 

The Kanawha County Board of Education respectfully requests approval for the closure of Grandview Elementary School and its consolidation into Edgewood Elementary School and Mary C. Snow West Side Elementary School. This closure is not contingent upon any other actions and is proposed to occur at the end of the 2023-2024 school year. The consolidation of these schools will enable Kanawha County Schools to operate their schools more efficiently.

 

In consideration of this closure applicable West Virginia Board of Education policies were reviewed and followed. Documents were available for public inspection for the required amount of time and a closure hearing was held for Grandview Elementary School on May 3, 2023.   Hearings for the receiving schools, Edgewood Elementary School and Mary C. Snow West Side Elementary School, were held on May 3, 2023.  The Kanawha County Board of Education voted to approve this closure and consolidation at their Board meeting at the conclusion of the hearings on May 3, 2023.

 

 

 

 

 

 

 

Based on the information provided, it is recommended and a motion is requested that the closure of Grandview Elementary and its consolidation into Edgewood Elementary and Mary C. Snow West Side Elementary schools be approved.

 

 

 

 

 

 

D.

Closure of George C. Weimer Elementary School (Kanawha County) - (Action)

Attachment K

 

 

 

Micah Whitlow and Tom Williams, Superintendent, Kanawha County Schools

 

 

 

 

 

 

 

The Kanawha County Board of Education respectfully requests approval for the closure of George C. Weimer Elementary School and its consolidation into Alban Elementary School and Bridgeview Elementary School. This closure is not contingent upon any other actions and it is proposed to occur at the end of the 2023-2024 school year. The consolidation of these schools will enable Kanawha County Schools to operate their schools more efficiently.

 

In consideration of this closure applicable West Virginia Board of Education policies were reviewed and followed. Documents were available for public inspection for the required amount of time and a closure hearing was held for George C. Weimer Elementary School on May 4, 2023. Hearings for the receiving schools, Alban Elementary School and Bridgeview Elementary School, were held on May 4, 2023.  The Kanawha County Board of Education voted to approve this closure and consolidation at their Board meeting at the conclusion of the hearings on May 4, 2023.

 

 

 

 

 

 

 

Based on the information provided, it is recommended and a motion is requested that the closure of George C. Weimer and its consolidation into Alban Elementary School and Bridgeview Elementary School be approved.

 

 

 

 

 

 

E.

Upshur County Schools Special Circumstance Review Report - (Information/Action)

 

 

 

 

Jeffrey Kelley

 

 

 

 

 

 

 

At the direction of the State Superintendent of Schools, a Special Circumstance Review was conducted of Upshur County Schools in the areas of Operation of Federal Programs, Financial Indicators and Purchasing Procedures, and other concerns that were revealed during the course of the review.  A description of the findings and non-compliances identified by the WVDE Team will be submitted for the Board’s consideration.

 

 

 

 

 

 

 

Discussion of this report may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4(b)(6), [privacy exception].  The Board majority must vote to have an Executive Session.

 

 

 

 

 

 

 

Motions, if any, regarding this Special Circumstance Review will be determined at the meeting. 

 

 

 

 

 

 

F.

WVBE Personnel Matters, Inclusive of Annual Evaluation of the State Superintendent of Schools, WVBE Attorney, and WVBE Secretary, and Litigation Update B.P.J. by her next friend and mother, Heather Jackson v. WVBE, et al. - (Action)

Attachment L

 

 

 

L. Paul Hardesty

 

 

 

 

 

 

 

WVBE personnel and/or legal matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205   W. Va. 481 (1999)].  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)

 

 

 

 

 

 

 

In accordance with W. Va. Code §18-3-1, The state board annually shall evaluate the performance of the state superintendent and publicly announce the results of the evaluation.”

 

 

 

 

 

 

 

It is recommended and a motion is requested that the WVBE personnel matters found in the attachment be approved.

 

 

 

 

VIII.

WVDE Reports - (Information)

 

 

Superintendent’s Updates

 

 

 

Literacy and Numeracy

 

 

 

Required Training per Federal Law, W. Va. Code, or WVBE Policy

 

 

 

 

IX.

WVBE Member Updates and Requests for Information - (Information)

 

 

 

L. Paul Hardesty

 

 

 

X.

Future Meetings - (Information)

 

 

 

L. Paul Hardesty

 

 

 

 

The next regular meeting of the WVBE will be held July 12, 2023, in Charleston, West Virginia.

 

 

 

XI.

Adjournment - (Action)