AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

February 10, 2016 - Noon

(This agenda will continue on February 11 at 9:00 a.m. if not completed on February 10.)

 

The WVBE reserves the right to take action on any item listed on this agenda regardless of how

it is identified (e.g., Information, Action) if, in its sole discretion, the WVBE determines action

is warranted and in the best interest of West Virginia's education system.

 

I.

Welcome - Pledge of Allegiance - Introductions - Call to Order

 

 

 

Michael I. Green, President

 

 

 

 

II.

Recognition(s)            

 

 

 

 

III.

Delegation(s)

 

 

 

 

IV.

Approval of Agenda - (Action)

 

 

 

 

V.

West Virginia Legislature:  Education Update - (Information)

(This item will be taken up based on the availability of invited guests.)

 

 

 

Michael I. Green and Invited Guests

 

 

 

 

VI.

Technology Showcase - (Information)

 

 

 

Sterling Beane

 

 

 

 

VII.

Consent Agenda - (Action)

 

 

 

 

 

A.

Approval of Minutes - (Action)

ATTACHMENT A

 

 

 

 

 

 

It is recommended that the minutes of the January 13, 2016, meeting of the West Virginia Board of Education (WVBE) be approved.

 

 

 

 

 

 

B.

Routine Business

 

 

 

 

 

 

 

1.

WVDE Personnel Matters - (Information)

ATTACHMENT B

 

 

 

 

Michael J. Martirano

 

 

 

 

 

 

 

 

 

2.

Employment of Substitute Teachers in Areas of Critical Need - (Action)

ATTACHMENT C

 

 

 

 

Mary Catherine Tuckwiller

 

 

 

 

 

 

 

 

 

 

Pursuant to W. Va. Code §18A-2-3, Barbour, Lewis, Putnam, and Wetzel County Schools and the Roane-Jackson Technical Center have submitted a policy for the WVBE’s approval.

 

 

 

 

 

 

 

 

 

 

It is recommended that the policies be approved.

 

 

 

 

 

 

 

 

 

3.

W. Va. Code §18A-4-7a(l)(3), Transfer of Person Employed in a Professional Position after the Twentieth Day Prior to the Beginning of the Instructional Term - (Information)

ATTACHMENT D

 

 

 

 

Heather Hutchens and Mary Catherine Tuckwiller

 

 

 

 

 

 

 

 

 

 

On January 13, 2016, a notification was received from McDowell County Schools. Details may be found in the attachment.

 

 

 

 

 

 

 

 

 

4.

Approval of North American Division of Seventh-day Adventist Commission on Accreditation (NADCOA) as West Virginia Approved Non-public Accrediting Organization - (Action)

ATTACHMENT E

 

 

 

 

Mary Catherine Tuckwiller

 

 

 

 

 

 

 

 

 

 

Policy 2330, Non-public School Accreditation, provides national or regional accrediting agencies the ability to accredit certain non-public schools.  The NADCOA has complied with all regulations of Policy 2330.

 

 

 

 

 

 

 

 

 

 

Based upon the information provided, it is recommended that NADCOA be approved as a non-pubic accrediting agency.

 

 

 

 

 

 

 

 

 

5.

Boone County Board of Education - Request for Closure of  Wharton Elementary School, Nellis Elementary School, and Jeffrey-Spencer Elementary School - (Action)

ATTACHMENT F

 

 

 

 

Joe Panetta

 

 

 

 

 

 

 

 

 

 

The Boone County Board of Education has submitted a request to amend its 2010-2020 Ten Year (CEFP) to include the closure of the following three schools: Wharton Elementary School, Nellis Elementary School and Jeffrey-Spencer Elementary School, effective at the end of the 2015-2016 school year.  The students at Wharton Elementary School will be transferred to Van Elementary School, the students at Nellis Elementary School will be transferred to Ashford Rumble Elementary and the students at Jeffrey-Spencer Elementary School will be transferred to Ramage Elementary School.  The closure document has been reviewed by the WVDE Office of School Facilities, and all requirements of Policy 6204 have been met.  The closure of these three facilities will give the county the ability to better maintain their facilities which will ultimately enhance the learning environment for the students.  Additionally, the cost savings realized will assist the district in focusing the resources on student learning.

 

 

 

 

 

 

 

 

 

 

Based upon information provided, it is recommended that Boone County Schools' closure requests be approved.

 

 

 

 

 

 

 

 

 

6.

Amendment - Boone County Ten Year 2010-2020 Comprehensive Education Facilities Plan (CEFP) - (Action)

ATTACHMENT G

 

 

 

 

Joe Panetta

 

 

 

 

 

 

 

 

 

 

The Boone County Board of Education has submitted a request to amend its 2010-2020 Ten Year (CEFP) to change the closure date of 2013-2014 that is currently in the CEFP for Wharton Elementary School, Nellis Elementary School, and Jeffrey-Spencer Elementary School, to be effective at the end of the 2015-2016 school year.   This proposed amendment, if approved, will align with the closure procedures conducted by Boone County Schools.

 

 

 

 

 

 

 

 

 

 

Based upon information provided, it is recommended that Boone County Schools' request to amend its ten year CEFP be approved.

 

 

 

 

 

 

 

 

 

7.

Roane County Board of Education - Request for Closure of  Reedy  Elementary School - (Action)

ATTACHMENT H

 

 

 

 

Joe Panetta

 

 

 

 

 

 

 

 

 

 

The Roane County Board of Education requests approval for the closure of Reedy Elementary School, effective June 30, 2016.  The Pre-K-4 grade students now attending Reedy Elementary School will be relocated to Spencer Elementary School and the 5th and 6th grade students to be relocated to Spencer Middle School, effective the 2016-2017 school year.  The closure document has been reviewed by the WVDE Office of School Facilities, and all requirements of Policy 6204 have been met. The closure of this facility will give the county the ability to better maintain their facilities which will ultimately enhance the learning environment for the students.  Additionally, the cost savings realized will assist the district in focusing the resources on student learning.

 

 

 

 

 

 

 

 

 

 

Based upon information provided, it is recommended that Roane County Schools' closure request be approved.

 

 

 

 

 

 

 

 

 

8.

Amendment - Roane County Ten Year 2010-2020 Comprehensive Education Facilities Plan (CEFP) - (Action)

ATTACHMENT I

 

 

 

 

Joe Panetta

 

 

 

 

 

 

 

 

 

 

The Roane County Board of Education has submitted a request to amend its 2010-2020 Ten Year (CEFP) to reflect the closure of Reedy Elementary School, effective June 30, 2016.  This proposed amendment, if approved, will allow the closure of Reedy Elementary School at the end of the 2015-2016 school year.

 

 

 

 

 

 

 

 

 

 

Based upon information provided, it is recommended that Roane County Schools' request to amend its ten year CEFP be approved.

 

 

 

 

 

 

 

 

 

9.

Amendment - Summers County Ten Year 2010-2020 Comprehensive Education Facilities Plan (CEFP) - (Action)

ATTACHMENT J

 

 

 

 

Joe Panetta

 

 

 

 

 

 

 

 

 

 

The Summers County Board of Education has submitted a request to amend its 2010-2020 Ten Year (CEFP) to include the replacement of the HVAC system at Summers County High School.  The HVAC system at this facility has exceeded its life cycle expectancy. Summers County intends to seek funding from the School Building Authority for this project.  The replacement of the HVAC system at this facility will improve the indoor air quality and the learning environment for the students.

 

 

 

 

 

 

 

 

 

 

Based upon information provided, it is recommended that Summers County Schools' request to amend its ten year CEFP be approved.

 

 

 

 

 

 

 

 

 

10.

Amendment - Wetzel County Ten Year 2010-2020 Comprehensive Education Facilities Plan (CEFP) - (Action)

ATTACHMENT K

 

 

 

 

Joe Panetta

 

 

 

 

 

 

 

 

 

 

The Wetzel County Board of Education has submitted a request to amend its 2010-2020 Ten Year (CEFP) to include the addition of a music room at Short Line Elementary School, site improvements to New Martinsville Elementary School, structural corrections to Valley High School, and access controls and electrical/data upgrades to all district schools.  This proposed amendment, if approved, will expand Wetzel County's curricular offerings as well as enhance programs for the students.  The structural corrections will increase general safety in the building and the electrical/data upgrades will provide a greater level of safety and security for affected buildings.  

 

 

 

 

 

 

 

 

 

 

Based upon information provided, it is recommended that Wetzel County Schools' request to amend its ten year CEFP be approved.

 

 

 

 

 

 

 

 

11.

Approval for Continuing Accreditation of Educator Preparation Programs at West Virginia State University - (Action)

ATTACHMENT L

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

 

In Spring, 2015 an on-site continuing accreditation visit of the educator preparation programs at West Virginia State University was conducted by an accreditation team from the National Council for Accreditation of Teacher Education (NCATE) in collaboration with the WVDE. The Educator Preparation Program Review Board (EPPRB) has reviewed the Board of Examiners (BOE) Report from NCATE.  Upon review, the EPPRB concurred with the findings in the BOE Report and found that all standards identified in Policy 5100 were met.  The major function of the EPPRB is to review and make recommendations to the WVBE regarding new and continuing educator preparations programs of study leading to licensure and Teacher-in-Residence partnerships with school districts. The EPPRB structure supports the intended collaborative process to improve educator preparation programs and potential educators by incorporating program guidelines based on research and best practices.  The accreditation process ensures preparation programs meet high‑quality standards and processes to produce highly effective educators.

 

 

 

 

 

 

 

 

 

 

It is recommended that programs offered at West Virginia State University be granted continuing approval status for a period not to exceed seven years.

 

 

 

 

 

 

 

 

 

12.

Approval of a Teacher-in-Residence Agreement between Clay County and Glenville State College - (Action)

ATTACHMENT M

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

 

On February 3, 2016, the WV Educator Preparation Program Review Board (EPPRB) members voted to recommend for approval a New Teacher-in-Residence (TIR) agreement between Clay County and Glenville State College.  The major function of the EPPRB is to review and make recommendations to the WVBE regarding new and continuing educator preparations programs of study leading to licensure and TIR partnerships with school districts. The EPPRB structure supports the intended collaborative process to improve educator preparation programs and potential educators by incorporating program guidelines based on research and best practices.  This request also enables school districts to fill teaching vacancies with effectively prepared, qualified educators.

 

 

 

 

 

 

 

 

 

 

It is recommended that the TIR agreement between Clay County and Glenville State College be approved.

 

 

 

 

 

 

 

VIII.

Office of Education Performance Audits (OEPA)

 

 

 

 

 

A.

Director's Information

 

 

 

 

Susan O'Brien

 

 

 

 

 

 

 

B.

Calhoun County Schools Deficit Reduction Plan - (Action)

ATTACHMENT Mc

 

 

 

Susan O'Brien and Joe Panetta

 

 

 

 

 

 

 

 

W. Va. Code §18-2E-5(m)(4)(B) and Section 8.3.b.2 of Policy 2320, A Process for Improving Education: Performance Based Accreditation  System, indicate that whenever the county board has more than a casual deficit, the county board shall submit a plan to the WVBE specifying strategies for eliminating the casual deficit.  According to the Code and policy, the WVBE shall either approve or reject the plan.  Calhoun county board had a deficit beyond what is considered to be casual deficit as defined in W. Va. Code §18 1-1.

 

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve the debt reduction plan submitted by the Calhoun county board.

 

 

 

 

 

 

 

C.

Initial On-site Review for Schools Located in RESA 3 - (Action)

ATTACHMENT N

 

 

 

Susan O'Brien

 

 

 

 

 

 

 

 

The Legislature amended and reenacted W. Va. Code §18-2E-5, by Senate Bill 359, which led to the WVBE repeal and replacement of Policy 2320, A Process for Improving Education: Performance Based Accreditation System. The primary focus of the new accreditation process is providing feedback on practices and processes that correlate with high student success and improvement, and continuous improvement of all schools. Policy and Code compliance are also monitored. In response to Policy 2320 (effective July 1, 2014) and the direction of the WVBE, the OEPA instituted initial on-site reviews of the High Quality Process Standards in all West Virginia public schools during the 2014-2015 and 2015-2016 school years. Beginning with school year 2016‑2017, the OEPA will conduct on-site reviews of each school in the state once every four years.  In service and timeliness to West Virginia school systems located within RESA 3, this report will contain School Monitoring Reports, as a result of on-site reviews conducted November and December 2015, for Boone, Clay, and Putnam counties; Kanawha County reports will follow.  Link to individual on-site review reports:  

http://oepa.state.wv.us/documents/RESA3/sobrienRptsRESA3bcp.pdf

 

 

 

 

 

 

 

Based on the on-site reviews, it is recommended and a motion is requested that the individual school reports be approved and any school in which a function rating was lowered to emerging or unsatisfactory or policy or Code was found in non-compliance be addressed within 30 days in the strategic plan.

 

 

 

 

 

IX.

Fayette County Schools Update - (Information/Discussion)

(This item will take place on February 10 at 1:15 p.m.)

 

 

 

Michael J. Martirano and David Sneed, Executive Director, School Building Authority of West Virginia

 

 

 

 

 

 

 

Information/discussion on the status of facilities in Fayette County Schools and recommendations from the SBA regarding next steps.

 

 

 

 

 

X.

Superintendent's Report - (Information)

 

 

 

Informational Overview of Multi-media Streaming

 

 

 

Professional Learning Roll Out to Support West Virginia College- and Career-Readiness Standards

 

 

 

 

Statewide Focus on Mathematics

 

 

 

SREB Grant Update

 

 

 

Special Education Update

 

 

 

Learning Schools Implementation

 

 

 

Other Reports

 

 

 

 

 

 

XI.

 

Capacity Building for Priority Schools and Intervention Counties - (Information)

 

 

 

 

Michele Blatt and Cindy Daniel

 

 

 

 

 

XII.

New Business

 

 

 

 

 

A.

WVBE Personnel Matters including Consideration of Employment Action regarding Three West Virginia Schools for the Deaf and the Blind Employees and Employment of Interim Executive Director for RESA 2 - (Action)                  (This item will take place on February 10 at 4:00 p.m.)

ATTACHMENT O

 

 

 

Michael I. Green

 

 

 

 

 

 

 

[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)].  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.

 

 

 

 

 

 

 

Motion(s) may be offered regarding the employment status of three employees of the West Virginia Schools for the Deaf and the Blind and the employment of an interim Executive Director for RESA 2.

 

 

 

 

 

 

B.

Teacher Shortage Resolution - (Action)

 

 

 

Mary Catherine Tuckwiller

 

 

 

 

 

 

 

The WVBE may adopt a resolution regarding the teacher shortage in West Virginia. 

 

 

 

 

 

 

C.

Brooke County Application for Reimagined Instructional Time - (Action)

(This item will take place on February 11 at 10:15 a.m.)

ATTACHMENT P

 

 

 

Clayton Burch and Toni Shute, Superintendent, Brooke County

 

 

 

 

 

 

 

The Brooke County Board of Education is submitting an application for the WVBE Reimagining Instructional Time initiative as it pertains to the structure of the school calendar and alternative methods of achieving 180 days of instruction. Brooke County’s application has been approved at the local level and has been reviewed by the WVDE Reimagining Instructional Time team and meets all parameters prescribed in the Reimagining Instructional Time initiative (https://wvde.state.wv.us/calendar/reimagined-time.html).

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve Brooke County's Reimagined Instructional Time application.

 

 

 

 

 

 

D.

Policy 3234, School Calendar - (Action)

ATTACHMENT Q

 

 

 

Clayton Burch

 

 

 

 

 

 

 

This is a revision of Policy 3234.  The revisions reflect changing §126-73-11 Approval of Appropriate Alternatives, to reflect House Bill 2377 and the implementation of WVBE Policy 5500 influencing educator opportunities to meet in collaborative groups on a regular basis.  Student achievement will be improved by ensuring the WVBE has reasonable discretion to balance the local autonomy and flexibility needed by schools to deliver thorough and efficient education with the letter of the laws as enacted for school operation.  Five comments were received during the comment period resulting in no change to the policy; two comments were in response to 180 days of instruction that are governed by W. Va. Code §18-5-45, two comments were in response to Faculty Senate Days being more than 45 days apart (governed by W. Va. Code §18‑5A-5), and one comment was not related to the policy.

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 3234 be approved effective July 1, 2016.

 

 

 

 

 

 

E.

Policy 5500, Professional Learning for West Virginia Educators - (Action)

   Clayton Burch

ATTACHMENT R-1

ATTACHMENT R-2

 

 

 

 

 

 

This is a repeal and replace of Policy 5500.  The proposed policy provides local schools the autonomy to crafter their own professional learning experiences based on educator and student need determined by relevant data specific to individual schools.  It is based on WV Professional Learning Standards and the WVBE Goals for Professional Learning.  Student achievement and personalized learning will be affected by teacher use of relevant data used to inform instruction.  One comment was received during the comment period and accepted resulting in the correction of a typographical error to section 5.4.

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 5500 be approved effective July 1, 2016.

 

 

 

 

 

 

F.

Policy 2510, Assuring the Quality of Education: Regulations for Education Programs - (Action)

ATTACHMENT S

 

 

 

Clayton Burch

 

 

 

 

 

 

 

A repeal and replace of Policy 2510 will incorporate four current policies (2444.1, Applied Music Credit, 2442.3, Maximum Teacher-Pupil Ratio, Grades K-6, 2450, Distance Learning and the WV Virtual School, and 2515, Uniform Grading) which will create a more comprehensive and complete Policy 2510.  The policy also provides flexibility to districts and schools in regards to the number of instructional minutes required for high school credit-bearing courses and inclusion of course requirements across content areas (example JROTC I and II for PE).  The proposed repeal and replacement will provide flexibility to districts to allow adjustments in time and scheduling to target mastery of content.  This flexibility also extends to allow for enhanced personalized learning for students.

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 2510, inclusive of the repeal of Policies 2441.1, 2442.3, 2450, and 2515, be placed on public comment for 30 days.

 

 

 

 

 

XIII.

Chancellor Reports - (Information)

 

 

 

 

 

XIV.

Update - West Virginia Board of Education (WVBE) Actions for Improved Outcomes - (Information)              (This item will take place on February 11.)

 

 

Michael I. Green, Donna Hoylman Peduto, and WVBE Members

 

 

 

                                                   

 

 

A.

NASBE School Leadership Proposal - (Action)

 

 

 

 

Donna Hoylman Peduto

 

 

 

 

 

 

 

B.

WVBE Finance Committee Report - (Information)

 

 

 

 

Thomas W. Campbell

 

 

 

 

 

 

C.

WVBE High Quality Educator Committee Report - (Information)

 

 

 

 

Lloyd G. Jackson

 

 

 

 

 

 

 

D.

Standards Based Accountability - (Information)

 

 

 

 

Lloyd G. Jackson, Beverly E. Kingery and Michael I. Green

 

 

 

 

 

 

 

E.

Standards Crosswalk - (Information)

(This item will take place on February 11 at 9:00 a.m.)

 

 

 

 

Beverly E. Kingery and Donna Hoylman Peduto

 

 

 

 

 

 

XV.

WVBE Coordinator of Board Agencies Report - (Information)

 

 

 

 

 

 

 

A.

RESA Cooperative Purchasing Protocols - (Information)

 

 

 

 

XVI.

Items for Future Consideration - (Discussion)

 

 

 

Michael I. Green

 

 

 

 

XVII.

Future Meetings - (Information)

 

 

Michael I. Green

 

 

 

 

 

The next regular meeting of the WVBE will be held March 9, 2016, in Charleston, West Virginia. The meeting will continue on March 10, 2016, if the agenda is not completed on March 9, 2016.

 

 

 

 

XVIII.

Adjournment - (Action)