AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

May 11, 2016 - 12:00 noon

(Notice:  This agenda will continue on May 12 at 9:00 a.m. if not completed on May 11.)

The WVBE reserves the right to take action on any item listed on this agenda regardless of how it is

identified (e.g., Information, Action) if, in its sole discretion, the WVBE determines action is

warranted and in the best interest of West Virginia's education system.

 

I.

Welcome - Pledge of Allegiance - Introductions - Call to Order

 

 

 

Michael I. Green, President

 

 

 

 

II.

Recognition(s)

 

 

 

 

III.

Remake Learning Days - (Information)

 

 

 

 

IV.

Delegations(s)

 

 

 

 

V.

Approval of Agenda - (Action)

 

 

 

 

VI.

Consent Agenda - (Action)

 

 

 

 

 

A.

Approval of Minutes - (Action)

ATTACHMENT A

 

 

 

 

 

 

It is recommended that the minutes of the April 13, 2016, meeting of the West Virginia Board of Education (WVBE) be approved.

 

 

 

 

 

 

B.

Routine Business

 

 

 

 

 

 

 

1.

WVDE Personnel Matters - (Information)

ATTACHMENT B

 

 

 

 

Michael J. Martirano

 

 

 

 

 

 

 

 

 

2.

Employment of Substitute Teachers in Areas of Critical Need Affidavits - (Information)

 

 

 

 

 

Mary Catherine Tuckwiller

 

 

 

 

 

 

 

 

 

 

Pursuant to W. Va. Code §18A-2-3(c)(2)(G), as of April 28, 2016, affidavits have been received and submitted to the Consolidated Public Retirement Board from Clay, Kanawha, Lincoln, and Mercer County Schools. 

 

 

 

 

 

 

 

 

3.

Waivers of State Board of Education Policies and Regulations, Superintendent’s Interpretations, State Statutes and Legislative Rules - (Information/Action)

ATTACHMENT C

 

 

 

 

Betty Jo Jordan

 

 

 

 

 

 

 

 

 

This item recommends action on three first time waiver requests:  1) Harrison County is requesting a waiver of Policy 2510 related to Advanced Placement training for teachers; 2) Greenbrier County is requesting a waiver to delay adoption of grade 8 science materials for one year; and, 3) Ritchie County is requesting a waiver to delay adoption of grade 8 science materials for one year.   The waiver requests have been reviewed by WVDE staff to ensure WVBE waiver criteria have been met. 

 

 

 

 

 

 

 

 

 

It is recommended that the three requests for first time waivers of WVBE policy be approved.

 

 

 

 

 

 

VII.

West Virginia Schools for the Deaf and the Blind

 

 

 

 

 

 

 

A.

Superintendent's Information - (Information)

 

 

 

 

Martin P. Keller

 

 

 

 

 

 

B.

Amendment - West Virginia Schools for the Deaf and the Blind (WVSDB) Ten Year (2010-2020) Comprehensive Educational Facilities Plan (CEFP) - (Action)

ATTACHMENT D

 

 

 

Martin P. Keller Jr.

 

 

 

 

 

 

 

The WVSDB requests an amendment to its 2010-2020 CEFP to include a campus-wide comprehensive in-depth plan that will result in cost reduction of the major infrastructure while still providing space necessary to accomplish the same learning, safety and technology objectives to provide a quality education  for all deaf and blind students. The WVSDB has been working closely with the School Building Authority of West Virginia to provide a plan that will provide both quality education and is financially attainable. 

 

 

 

 

 

 

 

The WVDE Office of School Facilities has reviewed all documentation provided and found the documentation to be complete.  It is recommended and a motion is requested that the WVSDB's request to amend its ten year CEFP be approved.

 

 

 

 

VIII.

Capacity Building for Priority Schools and Intervention Counties - (Information)

 

 

 

Michele Blatt and Cindy Daniel

 

 

 

 

IX.

Office of Education Performance Audits (OEPA)

 

 

 

 

 

A.

Director's Information

 

 

 

 

Susan O'Brien

 

 

 

 

 

 

B.

Initial On-site Review for Schools Located in RESA 8 - (Action)

ATTACHMENT E

 

 

 

Susan O'Brien

 

 

 

 

 

 

 

The Legislature amended and reenacted W. Va. Code §18-2E-5, by Senate Bill 359, which led to the WVBE repeal and replacement of Policy 2320, A Process for Improving Education: Performance Based Accreditation System. The primary focus of the new accreditation process is providing feedback on practices and processes that correlate with high student success and improvement, and continuous improvement of all schools. Policy and Code compliance are also monitored. In response to Policy 2320 (effective July 1, 2014) and the direction of the WVBE, the OEPA instituted initial on-site reviews of the High Quality Process Standards in all West Virginia public schools during the 2014-2015 and 2015-2016 school years. Beginning with school year 2016-2017, the OEPA will conduct on-site reviews of each school in the state once every four years.  In service and timeliness to West Virginia school systems located within RESA 8, this report will contain School Monitoring Reports, as a result of on-site reviews conducted February and March 2016, for Jefferson, Mineral, Morgan, and Pendleton counties. Reports for Jefferson, Mineral, Morgan and Pendleton counties will be presented May 2016. Link to individual on-site review reports:  http://oepa.state.wv.us/documents/sobrienRptsRESA8Part2.pdf.

 

 

 

 

 

 

 

Based on the on-site reviews, it is recommended and a motion is requested that the individual school reports be approved and any school in which a function rating was lowered to emerging or unsatisfactory or policy or Code was found in non-compliance be addressed within 30 days in the strategic plan.

 

 

 

 

 

 

C.

Resource Evaluation and Status Updates in Multiple Counties - (Action)

 

 

 

 

Susan O'Brien and Cindy Daniel

 

 

 

 

 

 

 

In consideration of matters pertaining to resource evaluation, capacity building, and status of in-progress work, updates will be provided.

 

 

 

 

 

 

 

This matter may involve an Executive Session as provided in W. Va. Code §6‑9A-4(b)(6) [to discuss any material the disclosure of which would constitute an unwarranted invasion of an individual’s privacy, such as any records, data, reports, recommendations, or other personal material of any educational, training, social service, rehabilitation, welfare, housing, relocation, insurance, and similar program, or institution operated by a public agency pertaining to any specific individual admitted to or served by the institution or program, the individual’s personal and family circumstances].

 

 

 

 

 

 

D.

Follow Up Audit for State Controlled Gilmer County Central Office - (Action)

ATTACHMENT F

 

 

 

Susan O'Brien

 

 

 

 

 

 

 

W. Va. Code §18-2E-5(p)(C) states "at least once each year during the period of intervention, the Office of Education Performance Audits shall assess the readiness of the county board to accept the return of control of the system or school from the state board and school from the state board and sustain the improvements, and shall make a report and recommendations to the state board supported by documented evidence of the progress made on the goals and action plans. The state board may end the intervention or return any portion of control of the operations of the school system or school that was previously removed at its sole determination."  Under W. Va. Code §18‑2E‑5(m)(C)(i)(v) intervention in a school system may include, but is not limited to "limiting the authority of the county superintendent and county board as to the expenditure of funds, etc. and functioning in lieu of the county board of education in a transfer, sale, purchase or other transaction regarding real property."

 

 

 

 

 

 

 

This matter may involve an Executive Session as provided in W. Va. Code §6‑9A-4(b)(2)(A) [personnel exception].  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

 

 

Based on the audit of the Gilmer County Central Office, it is recommended and a motion is requested that the annual follow up report and any recommendation be approved.

 

 

 

 

 

X.

New Business

 

 

 

 

 

A.

West Virginia Secondary School Activities Commission (WVSSAC) Series 3, Provision Governing Contests - (Action)

ATTACHMENT G

 

 

 

Bernie Dolan, Executive Director

 

 

 

 

 

 

 

Two proposals are submitted to the WVBE by the WVSSAC for consideration:  1) to provide more flexibility for out of season coaching due to changes in school calendar, and 2) to make more in line with high school wrestling program and “including tournaments sanctioned by the WVSSAC” was not necessary for the rule’s structure.

 

 

 

 

 

 

 

The WVSSAC recommends and a motion is requested that the affected sections of Series 3 be placed on public comment for 30 days. 

 

 

 

 

 

B.

St. Albans High School Application for Reimagined Instructional Time - (Action)

This item will take place on May 11 at 2:30 p.m.

ATTACHMENT H

 

 

 

Clayton Burch and Jeff Kelly, Principal

 

 

 

 

 

 

 

 

St. Albans High School is submitting an application for the WVBE Reimagining Instructional Time initiative as it pertains to the structure of the school day in terms of schedules for students and teachers. St. Albans’ application has been presented to and endorsed by the Kanawha County Board of Education. The application has also been reviewed by the WVDE staff to ensure the application meets all parameters prescribed in the Reimagining Instructional Time initiative (https://wvde.state.wv.us/calendar/reimagined-time.html).

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve St. Albans High School’s Reimagined Instructional Time application.

 

 

 

 

 

 

C.

Policy 2525, West Virginia's Universal Access to Early Education System - (Action)

ATTACHMENT I

 

 

 

Clayton Burch

 

 

 

 

 

 

 

During the 2016 legislative session, Senate Bill 146 was signed into law.  The passage of SB 146 amends W. Va. Code §18-5-44.  Early childhood education programs, from requiring county boards of education to provide pre-k programs from full day, five days per week to a more flexible program option, which includes at least fifteen hundred minutes per week and forty-eight thousand minutes of instruction per year.  The amendment is effective July 1, 2016.  The policy revision remains aligned with WVBE Policies 4320, Child Nutrition Programs, and 4321.1, Standards for School Nutrition.  West Virginia Universal Pre-K maintains a unique collaborative approach.  Through stakeholder input, some minor revisions have been requested to support continued collaborative efforts among county early childhood collaborative teams and reflect current practices in place across pre-k.  The proposed revisions to Policy 2525 will increase equitable services across all county pre-k programs in comparison to current program requirements.  The proposed changes will increase the minimum requirements from fourteen hours per week to twenty-five hours per week.  Changes to requirements for meals will ensure that each child has two meals per day.  Additional changes will support local programs in aligning services with partners. 

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 2525 be placed on public comment for 30 days.

 

 

 

 

 

 

D.

Approval of Kanawha, McDowell, and Nicholas County Schools' Alternative Certification Programs - (Action)

 

 

 

 

Cindy Daniel

 

 

 

 

 

 

 

On March 22, 2016, the West Virginia Alternative Certification Educator Preparation Program Review Board (ACEPPRB) members voted to recommend for approval Kanawha, McDowell, and Nicholas County Schools' alternative certification programs.  The major function of the ACEPPRB is to review and make recommendations to the WVBE regarding approval of new and continuing alternative certification educator preparation programs of study leading to teaching certification & licensure. The ACEPPRB structure supports the intended collaborative process to ascertain effective alternative certification educator preparation programs in West Virginia school districts, filling critical shortage teaching vacancies with effectively prepared, qualified educators.

 

 

 

 

 

 

 

It is recommended and a motion is requested that Kanawha County Schools' alternative certification program (Kanawha's BEST) general education endorsements in Chemistry 9‑AD, Biology  9-AD, Physics  9‑AD, Earth Science 5-AD, Mathematics 5-9, Mathematics 5-AD, General Science 5-9, General Science 5-AD, English 5-AD, and Elementary Education K-6 be approved.

ATTACHMENT J

 

 

 

 

 

 

It is recommended and a motion is requested that McDowell County Schools' alternative certification program general education endorsements in Agriculture 5-AD, American Sign Language PreK-AD and 5-AD, Any Modern Foreign Language PreK-AD and 5‑AD, Art PreK-AD and 5‑AD and 5-9, Biology 9-AD, Business Education 5-AD and 9-AD, Business Education/ Marketing 5-AD and 9-AD, Chemistry 9-AD, Chemistry/Physics 9-AD, Chinese PreK-AD and 5-AD, Computer Science Education PreK-AD, Dance PreK-AD and 5-AD, Driver Education 9-AD, Earth & Space Science 5-AD, Early Childhood Education K-4, Early Education PreK-K, Elementary Education K‑6, Elementary Mathematics Education K-6, English 5-AD and 5-9, English as a Second Language PreK-AD, Family & Consumer Science 5‑AD, French PreK-AD and 5-AD, General Integrated Mathematics 5‑AD, General Math 5-9, General Science 5-AD and 5-9, German PreK‑AD and 5‑AD, Health PreK-AD and 5-AD, Instructional Technology PreK‑AD, Japanese PreK-AD and 5-AD, Journalism 5‑AD and 9‑AD, Latin 5-AD and PreK-AD, Marketing 9-AD, Mathematics 5-9 and 5-AD, Middle Childhood 5-9, Music PreK-AD, Oral Communications 5-AD and 9-AD, Physical Education PreK-AD and 5‑AD and 5-9, Physics 9-AD, Preschool Education PreK-PreK, Reading Education PreK-K and K-6 and 5-AD, Russian PreK-AD and 5-AD, School-Library Media PreK-AD, Social Studies 5-AD and 5-9, Spanish PreK‑AD and 5-AD, Technology Education 5-AD, Theatre PreK-AD and 5-AD, and Wellness (Health-Physical Education Combined Major) PreK‑AD be approved.

ATTACHMENT K

 

 

 

 

 

 

It is recommended and a motion is requested that Nicholas County Schools' alternative certification program general education endorsements in Art PK-AD, Biology 9-AD, Chemistry 9-AD, Early Education PK-K, Elementary Education K-6, English 5-AD, Family and Consumer Science 5-AD, French 5-AD, General Science 5-AD, Health 5-AD, Mathematics 5-AD, Music PK-AD, Physical Education PK-AD, Physics 9-AD, School Library/Media PK-AD, Social Studies 5-AD, Spanish 5-AD, and Wellness (Health and Physical Education Comprehensive) PK-AD  be approved.

ATTACHMENT L

 

 

 

 

 

E.

WVBE Personnel Matters including Consideration of Employment Action regarding a RESA 8 Employee - (Action)

ATTACHMENT M

 

 

 

Michael I. Green

 

 

 

 

 

 

 

[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)].  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.

 

 

 

 

 

 

F.

Litigation Updates in Five Pending Civil Actions (WVBE Defendant) - (Action)

This item will take place on May 11 at 4:00 p.m.

 

 

 

 

Michael I. Green

 

 

 

 

 

 

 

Litigation matters will involve an Executive Session as provided in W. Va. Code §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)].  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

XI.

Superintendent's Report - (Information)

 

 

 

Every Student Succeeds Act (ESSA)

 

 

 

Other Reports

 

 

 

 

XII.

Update - West Virginia Board of Education (WVBE) Actions for Improved Outcomes - (Information)

 

 

Michael I. Green, Donna Hoylman Peduto, and WVBE Members

 

 

                                                   

 

 

A.

Accountability Implementation Plan - (Action)

 

 

 

 

Beverly E. Kingery

 

 

 

 

 

 

B.

NASBE Update -  (Information)

 

 

 

 

William M. White, Beverly E. Kingery, and Donna Hoylman Peduto

 

 

 

 

 

 

 

C.

WVBE Committees - (Discussion/Action)

 

 

 

 

Michael I. Green

 

 

 

 

 

 

 

D.

WVBE Handbook - (Discussion/Action)

 

 

 

 

Michael I. Green

 

 

 

 

 

XIII.

WVBE Coordinator of Board Agencies Report - (Information)

 

 

 

 

XIV.

Items for Future Consideration - (Discussion)

 

 

 

Michael I. Green

 

 

 

 

XV.

Future Meetings - (Information)

 

 

Michael I. Green

 

 

 

 

 

The next regular meeting of the WVBE will be held June 8, 2016, in Charleston, West Virginia. The meeting will continue on June 9, 2016, if the agenda is not completed on June 8, 2016.

 

 

 

 

XVI.

Adjournment - (Action)