AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

June 9, 2021 - 9:00 a.m.

 

 

I.

Welcome - Pledge of Allegiance - Introductions - Call to Order

 

 

 

Miller L. Hall, President

 

 

 

 

 

II.

Approval of Agenda - (Action)

 

 

 

Miller L. Hall

 

 

 

 

III.

Delegation(s)

 

 

 

 

IV.

Recognitions 

 

 

 

 

V.

The American Rescue Plan Act:  Elementary and Secondary School Emergency Relief (ESSER) Funding - (Information)

 

 

Melanie Purkey and Amy Willard

 

 

 

 

VI.

Consent Agenda - (Action)

 

 

 

 

 

A.

Approval of Minutes - (Action)

Attachment A

 

 

 

 

 

 

It is recommended that the minutes of the May 12, 2021, meeting of the West Virginia Board of Education (WVBE) be approved.

 

 

 

 

 

 

B.

Routine Business

 

 

 

 

 

 

 

1.

West Virginia Department of Education (WVDE) Personnel Matters - (Information)

Attachment B

 

 

 

 

W. Clayton Burch

 

 

 

 

 

 

 

 

2.

Waivers of State Board of Education Policies and Regulations, Superintendent's Interpretations and State Statutes and Legislative Rules - (Action)

Attachment C

 

 

 

 

Jan Barth

 

 

 

 

 

 

 

 

 

Morgan County Schools requests a waiver of required professional development for one AP Environmental Science teacher at Berkeley Springs High School.  If granted, the waiver will provide students in the affected school access to an AP Environmental Science course during school year 2021-2022.

 

 

 

 

 

 

 

 

 

The WVDE recommends that Morgan County’s request for a waiver of required professional development for an Advanced Placement teacher for school year 2021-2022 be approved and that the teacher be required to participate in professional development in Summer 2022.

 

 

 

 

 

 

 

 

3.

Employment of Substitute Teachers in Areas of Critical Need and Shortage Affidavit(s) - (Action)

Attachment D

 

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

 

 

Pursuant to W. Va. Code §18A-2-3(c)(2)(G), affidavit(s) found in the attachment (to be available prior to the meeting) must be received and approved by the WVBE for submission to the Consolidated Public Retirement Board. 

 

 

 

 

 

 

 

 

 

WVDE Legal Services staff have reviewed the affidavit(s) and recommend that the affidavit(s) identified in the attachment be submitted to the Consolidated Public Retirement Board.

 

 

 

 

 

 

 

 

4.

Summer School Programs - (Action)

Attachment E-1

 

 

 

 

Sonya White

Attachment E-2

 

 

 

 

 

 

 

 

Policy 2510, Assuring the Quality of Education: Regulations for Education Programs states, "All summer school programs shall be submitted to the West Virginia Board of Education for approval. Schools may award credits earned from approved summer schools provided the instructional program is equivalent to that required during the regular school term." This item recommends approval of the summer school programs listed in the attachment for the Summer of 2021.

 

 

 

 

 

 

 

 

 

It is recommended that the 2021 summer school programs, as found in the attachment, be approved.

 

 

 

 

 

 

 

 

5.

2021-2022 West Virginia School Calendars - (Information)

 

 

 

 

W. Clayton Burch

 

 

 

 

 

 

 

 

 

In accordance with W. Va. Code §18-5-45 and Policy 3234, School Calendar, all 55 counties and the West Virginia Schools for the Deaf and the Blind (WVSDB) are required to submit a school calendar to the State Superintendent of Schools for approval. All counties and the WVSDB have submitted their 2021‑2022 school calendars.  The school calendars have been reviewed and approved by the State Superintendent and superintendents have received a letter of approval from the State Superintendent.  Commencement dates and a summary of other significant dates may be found at https://wveis.k12.wv.us/school-calendar/specialdates/.

 

 

 

 

 

 

 

 

6.

Council for the Accreditation of Educator Preparation (CAEP) Accreditation Final Decision for the Educator Preparation Program at Glenville State College (Fall 2020 Review) - (Action)

Attachment F

 

 

 

 

Sonya White

 

 

 

 

 

 

 

 

 

During the Fall of 2020, CAEP conducted a full virtual review of the educator preparation program at Glenville State College.  In May 2021, CAEP issued Glenville State College full accreditation status meeting all five CAEP standards. The West Virginia Educator Preparation Program Review Board members met in May 2021 and agreed with CAEP’s decision and  recommend that the WVBE issue full accreditation status to Glenville State College’s educator preparation program.

 

 

 

 

 

 

 

 

 

It is recommended that Glenville State College’s educator preparation program be issued full accreditation status.

 

 

 

 

 

 

 

 

7.

Policy 2512, Transformative System of Support for Early Literacy - (Action)

Attachment G

 

 

 

 

Sonya White

 

 

 

 

 

 

 

 

 

Revisions to Policy 2512 included minimal updates to language to reflect current practices and collaborative partners, as well as minor edits including formatting and grammar corrections. The minor changes clarify the policy to ensure concise information reflective of state code and/or related policies not resulting in change of message or content.  No comments were received during the comment period.

 

 

 

 

 

 

 

 

 

It is recommended that Policy 2512 be approved and effective 30 days from filing.

 

 

 

 

 

 

 

 

8.

Policy 2800, Regulations for Juvenile Diversion and Transition Programs - (Action)

Attachment H

 

 

 

 

Jacob Green

 

 

 

 

 

 

 

 

 

Policy 2800 is being revised to reflect the name change of the West Virginia Schools of Diversion and Transition (WVSDT) and incorporate changes suggested by a policy review panel, which included a variety of stakeholders.  Policy 2800 describes how juvenile education programs in the WVSDT operates.  Policy 2325, High Quality Standards for Juvenile Institutional Programs, is recommended for repeal as it was originally written as a guide to monitoring by the Office of Education Performance Audits (this office no longer exists); relevant portions of Policy 2325 have been incorporated into Policy 2800 and into the WVSDT’s policy and procedural manual as appropriate.  No comments were received during the comment period.

 

 

 

 

 

 

 

 

 

It is recommended that Policy 2800 be approved, inclusive of the repeal of Policy 2325, and effective 30 days from filing.

 

 

 

 

 

 

 

 

9.

Policy 2520.3C, West Virginia College- and Career-Readiness Standards for Science - (Action)

Attachment I

 

 

 

 

Sonya White

 

 

 

 

 

 

 

 

 

Policy 2520.3C defines the science skills, knowledge, and dispositions that students need to become college- and career-ready in kindergarten through twelfth grade. Revisions have been made for increased clarity of learning targets and increased ability to personalize instruction for students as well as to honor educators’ professional autonomy in the selection of curriculum for study. The target date for the policy to go into effect is July 1, 2022.

 

 

 

 

 

 

 

 

 

It is recommended that Policy 2520.3C be placed on public comment for 30 days.

 

 

 

 

 

 

 

 

10.

Policy 3300, Public Charter Schools - (Action)

Attachment J

 

 

 

 

Sarah Stewart

 

 

 

 

 

 

 

 

 

Policy 3300 is being revised to comply with the updated requirements of W.Va. Code §18-5G-1, et seq.

 

 

 

 

 

 

 

 

 

It is recommended that Policy 3300 be placed on public comment for 30 days.

 

 

 

 

 

 

 

 

11.

Policy 5309, County Superintendent Performance Evaluations - (Action)

Attachment K

 

 

 

 

Matt Hicks

 

 

 

 

 

 

 

 

 

Policy 5309 is being revised to clearly set forth requirements of W. Va. Constitution, Article XII, §2, W. Va. Code §18-2-5 and §18-4-6, and to correct language and formatting.  Following the comment period, LOCEA requested further amendments to Policy 5309 which requires the policy to be removed from comment and placed again on comment. 

 

 

 

 

 

 

 

 

 

It is recommended that Policy 5309 be removed from comment and placed again on comment for 30 days.

 

 

 

 

VII.

Superintendent Report - (Information)

 

 

 

 

VIII.

New Business

 

 

 

 

 

 

A.

Council for the Accreditation of Educator Preparation (CAEP) State Partnership Agreement - (Action)

Attachment L

 

 

 

Sonya White

 

 

 

 

 

 

 

The current CAEP State Partnership Agreement expires on July 31, 2021.  In collaboration with the WVDE, HEPC, and CAEP a new agreement has been drafted for WVBE approval.  CAEP and the WVBE will enter into this partnership agreement for the five-year period beginning August 1, 2021 and ending on July 31, 2026.

 

 

 

 

 

 

 

It is recommended and a motion is requested that the WVBE approve the revised CAEP State Partnership Agreement effective August 1, 2021-July 31, 2026.

 

 

 

 

 

 

B.

Lincoln County Special Circumstance Review Report: Instruction and Instructional Leadership - (Action)

 

 

 

Matt Hicks

 

 

 

 

 

 

 

An overview of findings and non-compliances identified through the onsite review process will be provided.  Additionally, recommendations and corrective actions for improvement will be described.

 

 

 

 

 

 

 

Discussion of this report may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4(b)(6), [privacy exception].  The Board majority must vote to have an Executive Session.

 

 

 

 

 

 

 

It is recommended and motion is requested that the WVBE approve the Special Circumstance Review Report: Instruction and Instructional Leadership presented for Lincoln County Schools.

 

 

 

 

 

 

C.

West Virginia Schools for the Deaf and the Blind Special Circumstance Review - (Action)

 

 

 

Charlene Coburn

 

 

 

 

 

 

 

An overview of findings and non-compliances identified through the onsite review process will be provided.  Additionally, recommendations and corrective actions for improvement will be described. 

 

 

 

 

 

 

 

Discussion of this report may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4(b)(6), [privacy exception].  The Board majority must vote to have an Executive Session.

 

 

 

 

 

 

 

It is recommended and motion is requested that the WVBE approve the Special Circumstance Review Report presented for the West Virginia Schools for the Deaf and the Blind.

 

 

 

 

 

 

D.

Litigation Update regarding B.P.J. by her next friend and mother, Heather Jackson v. West Virginia State Board of Education, Harrison County Board of Education, West Virginia Secondary School Activities Commission, W. Clayton Burch in his official capacity as State Superintendent, and Dora Stutler in her official capacity as Harrison County Superintendent - (Information/Action)

 

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

[WVBE personnel and/or legal matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)].  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)

 

 

 

 

 

 

 

Motion(s) may be considered if official action is necessary.

 

 

 

 

 

 

E.

WVBE Personnel Matters Inclusive of Annual Evaluation of the State Superintendent of Schools and WVBE Secretary - (Action)

Attachment M

 

 

 

Miller L. Hall

 

 

 

 

 

 

 

[WVBE personnel and/or legal matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)].  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.

 

 

 

 

 

 

 

In accordance with W. Va. Code §18-3-1, The state board annually shall evaluate the performance of the state superintendent and publicly announce the results of the evaluation.”

 

 

 

 

 

IX.

WVBE Member Updates - (Information)

 

 

 

 

X.

Items for Future Meetings - (Information)

 

 

 

Miller L. Hall

 

 

 

XI.

Future Meetings - (Information)

 

 

 

Miller L. Hall

 

 

 

 

The next regular meeting of the WVBE will be held July 14, 2021, in Charleston, West Virginia.

 

 

XII.

Adjournment - (Action)