AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

July 12, 2017 - 1:00 p.m.

(Notice: This agenda will continue on July 13 at 9:00 a.m.)

I.	Welcome - Pledge of Allegiance - Introductions - Call to Order
		Thomas W. Campbell, President
II.	Remarks from Governor's Staff - (Information/Discussion)
		Thomas W. Campbell
III.	Remarks from the Chairs of House and Senate Education - (Information/ Discussion)
		Thomas W. Campbell
IV.	Recognition(s)
V.	Delegation(s)
			Delegation(s) wishing to speak to the Nicholas County Comprehensive Educational Facilities Plan (CEFP) will be heard on July 13, 2017 at 9:00 a.m.
VI.	Approval of Agenda - (Action)
		Thomas W. Campbell
VII.	Chancellor Reports - (Information)
VIII.	Superintendent Reports - (Information)
IX.	WVBE Member Updates - (Information)
X.	Consent Agenda - (Action)
	A.			Approval of Minutes - (Action)					Attachment A
				It is recommended that the minutes of the June 13 and 14, 2017, meetings of the WVBE be approved.
	B.			Routine Business
				1.		West Virginia Department of Education (WVDE) Personnel Matters - (Information)			Attachment B
							Steven L. Paine
				2.		Waivers of State Board of Education Policies and Regulations, Superintendent’s Interpretations, State Statutes and Legislative Rules - (Information/Action)			Attachment C
							Betty Jo Jordan
						Two counties have requested first time waivers of WVBE policies. Kanawha County has requested a waiver of Policy 2510 section 7.5.c.8.A related to the required professional development for Advanced Placement Teachers. Putnam County has requested a waiver of Policy 2520.2B WV College and Career Readiness Standards for Mathematics related to offering separate courses for Trigonometry and Pre-Calculus. The waivers and waiver criteria have been reviewed by WVDE and WVBE staff. If not approved, the students in affected schools will not have access to certain Advanced Placement courses and/or advanced mathematics courses.
						The WVDE recommends that Kanawha County's waiver of Policy 2510 section 7.5.c.8. and Putnam County's waiver of Policy 2520.2B be approved.
				3.		Amendment - Mercer County Board of Education Comprehensive Educational Facilities Plan (CEFP) - Action			Attachment D
							Terry Harless
						The Mercer County Board of Education requests approval for an amendment to its current 2010-2020 CEFP to include a technical change. Due to the availability of property for phase III of the original amendment (building a new Pre K-2 school to combine Whitehorn Elementary School and Memorial Elementary School) it is requested that Mercer County proceed with phase III prior to beginning phase II (building a new school to house Bluewell, Brushfork and Montcalm Elementary Schools).
						The WVDE recommends, based upon the information provided, that Mercer County's CEFP amendment to proceed with phase III prior to beginning phase II (building a new school to house Bluewell, Brushfork and Montcalm Elementary Schools) be approved.
				4.		Step 7a Plans - (Action)			Attachment E
							Lou Maynus
						County boards of education are required to submit a plan for the improvement of instructional programs to the State Board for approval prior to expending the funds appropriated by the Leg under Step 7a of the Public Schools Support Program. The Step 7a Plans for the 2017-18 year have been received from all fifty-five county boards of education and between reviewed by WVDE staff.
						The WVDE recommends that the Step 7a Plans submitted by the fifty-five county boards of education for the 2017-18 school year be approved as submitted.
				5.		Local Board of Education Policies for Dual Credit - (Action)			Attachment F
							Lou Maynus
						Policy 2510, section 5.4.g.3. County boards of education shall adopt a policy that allows students to earn credit for completion of college courses and other advanced courses outside the school setting. If these courses, including dual credit courses, are used to meet graduation requirements, the county policy and alignment documentation must be reviewed by the WVDE and approved by the WVBE. One county has submitted a local policy (see attachment) for dual credit courses.
						The WVDE recommends that the dual credit policy for Jefferson County be approved.
				6.		Local Board of Education Policies for Embedded Credit - (Action)			Attachment G
							Lou Maynus
						Policy 2510, section 5.4.g.2. County boards of education are encouraged to establish policy which permits a student who masters the approved content standards for credit-bearing high school courses that are embedded within a second course to receive credit for both courses. If these embedded credit courses are used to meet graduation requirements, the county policy and alignment documentation must be reviewed by the WVDE and approved by the WVBE. One county has submitted local policies (see attachment) for embedded credit courses. The policies and course documents have been reviewed by WVDE staff to ensure alignment with appropriate West Virginia content standards.
						The WVDE recommends that the embedded credit policy for Barbour County be approved.
				7.		Report of 2016-2017 Waivers of WVBE Policies and Regulations, Superintendent's Interpretations and State Statutes and Legislative Rules - (Information)			Attachment H
							Betty Jo Jordan
						W. Va. Code §18-5A-3 requires the WVBE to submit an annual report regarding waivers of WVBE policy. The attachment provides information on waiver requests and their disposition for the 2016-2017 school year.
				8.		Report of Policy 4355, High School Diplomas for Veterans - (Information)			Attachment I
							Betty Jo Jordan
						As of June 30, 2016 the WVBE has received six (6) applications for Veteran Diplomas for the school year 2016-2017. A total of 1,540 diplomas have been awarded since 2000 through Operation Recognition in connection with Policy 4355.
				9.		West Virginia Educator Preparation Program Review Board (EPPRB) Teacher‑in‑Residence Agreement Recommendations - (Action)
							Michele Blatt
						Policy 5100 provides guidelines and procedures for the approval of new and continuing educator preparation programs of study leading to licensure in West Virginia and also for Teacher-in-Residence Agreements with West Virginia school districts. Policy 5100 supports the intended collaborative process to improve educator preparation programs and potential educators by incorporating program guidelines based on research and best practices. Support of continuous improvement and clear and consistent guidelines to West Virginia educator preparation programs will produce more effective educators in West Virginia schools, resulting in increased student learning in the classroom. During the Summer 2017 West Virginia Educator Preparation Program Review Board's (EPPRB) review period, the EPPRB agreed on a recommendation of approval to the WVBE of the following (9.a and 9.b) Teacher‑in‑Residence Agreements.
						a.		Marshall University's Addition of a Teacher-in-Residence Program with Wood County - (Action)	Attachment J
								The WVDE recommends that the WVBE accept the EPPRB's recommendation for approval of Marshall University's Teacher‑in-Residence Agreement with Wood County.
						b.		West Virginia University-Parkersburg's Addition of Teacher-in-Residence Programs with Roane and Wood Counties - (Action)	Attachment K
								The WVDE recommends that the WVBE accept the EPPRB's recommendation for approval of West Virginia University-Parkersburg's Teacher-in-Residence Agreements with Roane and Wood Counties.
				10.		Educator Preparation Program Review Board (EPPRB) Recommendations for Program Approval - (Action) - (Action)
							Michele Blatt
						The major function of the WV ACEPPRB is to review and make recommendations to the WVBE regarding approval of new and continuing alternative certification educator preparation programs of study leading to teaching certification and licensure. The ACEPPRB structure supports the intended collaborative process to ascertain effective alternative certification educator preparation programs in WV schools districts, filling critical shortage teaching vacancies with effectively prepared, qualified educators. Policy 5901 provides guidelines and procedures for the approval of alternative certification educator preparation programs leading to licensure in West Virginia and Policy 5202 provides guidelines and procedures for issuance of the Alternative Teaching Certificate and Initial Professional Teaching Certificates. The following programs were reviewed during the Summer 2017 review period.
						a.		Marshall University's New Special Education Multi-categorical (excluding Autism) 5-Adult Program of Study Leading to Educator Licensure- (Action)	Attachment L
								The EPPRB recommends that the WVBE approve Marshall University's new Special Education Multi-categorical (excluding Autism) 5-Adult program of study.
						b.		West Virginia State University's Masters of Education in Instructional Leadership Leading to Licensure in Superintendent (PreK-Adult) and General Supervisor of Instruction (PreK-Adult) - (Action)	Attachment M
								The EPPRB recommends that the WVBE approve West Virginia State University's Masters of Education in Instructional Leadership Leading to Licensure in Superintendent (PreK-Adult) and General Supervisor of Instruction (PreK-Adult).
						c.		West Virginia University's New Biology (9-Adult), Chemistry (9‑Adult), Mathematics (5-Adult), and Physics (9-Adult) Programs of Study Leading to Educator Licensure - (Action)	Attachment Mc
								The EPPRB recommends that the WVBE approve West Virginia University's New Biology (9-Adult), Chemistry (9-Adult), Mathematics (5‑Adult), and Physics (9-Adult) programs of study.
						d.		West Virginia Wesleyan College's New Special Education Multi-categorical (excluding Autism) K-6 and 5-Adult Program of Study Leading to Educator Licensure - (Action)	Attachment N
								The EPPRB recommends that the WVBE approve West Virginia Wesleyan College's New Special Education Multi-categorical (excluding Autism) K‑6 and 5-Adult program of study,
				11.		Alternative Certification Educator Preparation Program Review Board (ACEPPRB) Recommendations to Approve Alternative Certification Programs - (Action)
							Michele Blatt
						The major function of the ACEPPRB is to review and make recommendations to the WVBE regarding approval of new and continuing alternative certification educator preparation programs of study leading to teaching certification and licensure. The ACEPPRB structure supports the intended collaborative process to ascertain effective alternative certification educator preparation programs in WV schools districts, filling critical shortage teaching vacancies with effectively prepared, qualified educators. Policy 5901 provides guidelines and procedures for the approval of alternative certification educator preparation programs leading to licensure in West Virginia and Policy 5202 provides guidelines and procedures for issuance of the Alternative Teaching Certificate and Initial Professional Teaching Certificates. On June 12, 2017, the ACEPPRB voted to recommend the following programs to the WVBE for approval.
						a.		General Education Alternative Certification Program for Mercer County in Partnership with RESA 1 and Concord University	Attachment O
								The EPPRB recommends that the WVBE approve the General Education Alternative Certification Program for Mercer County in partnership with RESA 1 and Concord University for following endorsements: Art PreK-Adult, Biology 9-Adult, Chemistry 9-Adult, Early Education PreK-K, Elementary Education K-6, English 5-Adult, Family & Consumer Science 5-Adult, French 5-Adult, General Science 5-Adult, Health 5-Adult, Mathematics 5-Adult, Music PreK‑Adult, Physical Education PreK-Adult, Physics 9-Adult, School Library/Media PreK-Adult, Social Studies 5-Adult, Spanish 5‑Adult, and Wellness PreK-Adult.
						b.		Special Education Alternative Certification Program for Mercer County in Partnership with RESA 1 and Marshall University - (Action)	Attachment P
								The EPPRB recommends that the WVBE approve the Special Education Alternative Certification Program for Mercer County in partnership with RESA 1 and Marshall University for the following endorsements: Emotional/Behavior Disorders (excluding Autism) K-6 and 5-Adult, Gifted 1-12, Mentally Impaired K-6 and 5-Adult, Multi-Categorical K-6 and 5-Adult, Pre-school Special Needs PreK‑K, Severe Disabilities K-Adult, Specific Learning Disabilities K-6 and 5-Adult, and Visually Impaired PreK-Adult.
						c.		New Special Education Alternative Certification Program (Replacing a Previously Approved Program) for Cabell, Lincoln, Logan, Mason, and Wayne Counties in Partnership with RESA 2 - (Action)	Attachment Q
								The EPPRB recommends that the WVBE approve the new Special Education Alternative Certification Program (replacing a previously approved program) for Cabell, Lincoln, Logan, Mason, and Wayne Counties in partnership with RESA 2 for the following endorsements: Multi-Categorical K-6 and 5-Adult. All other special education program endorsement areas previously approved have been omitted from the newly proposed program.
				12.		West Virginia Licensure Testing Directory - (Action)			Attachment R
							Michele Blatt
						A listing of all WVBE-required licensure exams for educator certification and for completion of West Virginia Board of Education approved programs leading to West Virginia licensure. This directory is maintained on the WVDE website. When tests or scores listed in the directory are changed, the validity period for the previously listed test and/or score shall be one year from the effective date of the new test and/or score. Exception: tests and/or scores shall remain valid for twelve months after completion of an approved program for licensure where the applicant was continuously enrolled even if the test and/or score has changed. The specific change now is to include typographical edits and clarification on the Spanish 5-9 endorsement.
						The WVDE recommends the Licensure Testing Directory be approved.
XI.	New Business
	A.			Closures - Fayette County Comprehensive Educational Facilities Plan (CEFP) - (Action)					Attachment S
					Terry Harless
				The Fayette County Board of Education requests approval for the closures and consolidations outlined in the September 7, 2016 approved CEFP amendment, and listed in the attachment to this item. Fayette County has completed all required hearings and followed procedures outlined in Policy 6204 for the proposed closures and consolidations.
				The WVDE recommends consideration of the Fayette County Board of Education's proposed closures and consolidations.
				Motion(s) may be considered regarding the Fayette County Board of Education's proposed closures and consolidations.
	B.			WVBE Personnel Matters and Litigation Update in Board of Education of the County of Nicholas v. West Virginia Board of Education, et al. - (Action)					Attachment T
					Thomas W. Campbell
				[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)]. The Board majority must vote to have an Executive Session. (No action will be taken in Executive Session.)]
				It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.
	C.			Delegation(s) - Limited to the Nicholas County Comprehensive Educational Facilities Plan (CEFP) (This item will be taken up on July 13, 2017, at 9:00 a.m.)
	D.			Amendment/Closures - Nicholas County Schools' Comprehensive Educational Facilities Plan (CEFP) - (Action) (This item will be taken up on July 13, 2017.)					Attachment U
					Donna Burge-Tetrick, Superintendent, Nicholas County Schools
				The Nicholas County Board of Education requests approval to amend their 2010‑2020 CEFP to include the closure of five schools: Richwood High School, Nicholas County High School, Nicholas County Career and Technical Education Center, Summersville Middle School and Richwood Middle School at the conclusion of the 2020 school year. The students from Nicholas County High School, Richwood High School and the Nicholas County Career and Technical Center will be consolidated into a newly constructed comprehensive 9-12 high school at the beginning of the 2020-2021 school year. Richwood Middle School and Summersville Middle School students will be consolidated into a newly constructed 6-8 middle school at the beginning of the 2020‑2021 school year. The Nicholas County Board of Education unanimously approved this recommendation on March 7, 2017.
				Motion(s) may be considered regarding Nicholas County Schools' proposed CEFP amendment/closures.
	E.			West Virginia Secondary School Activities Commission (WVSSAC) Series 2, Athletics, Provisions Governing Eligibility, and Series 3, Provision Governing Contests - (Action)					Attachment V-1 Attachment V-2
					Bernie Dolan, Executive Director, WVSSAC
				Five proposals are submitted to the WVBE by the WVSSAC for consideration: 1) to limit the school of choice to one school in districts that have two schools in the same district; 2) editorial change to correct citation; 3) to bring award procedures in line with surrounding states and to allow students to receive small token of appreciation without affecting their amateur status; 4) some middle school programs are experiencing higher participation numbers and have started playing “JV” games to get younger student athletes playing experience. This will help to ensure that those schools that need to run a “JV” program to get student athletes game experience that they might not otherwise; and, 5) to further promote the participation of girls in the sport of golf in West Virginia. No comments were received during the comment period for Series 2 and Series 3. Series 3, section 24.4, has been amended, per the request for the WVBE, for clarity.
				The WVSSAC recommends that Series 2 and 3 be approved.
				Motion(s) may be considered regarding WVSSAC Series 2 and Series 3.
	F.			Policy 2419, Regulations for the Education of Students with Exceptionalities - (Action)					Attachment W-1 Attachment W-2
					Lou Maynus
				The purpose of the board item is to request that Policy 2419 be approved. Policy 2419 establishes the regulations for compliance with the federal Individuals with Disabilities Education Improvement Act of 2004 (IDEA 2004) and West Virginia Code, Chapter 18, Article 20 regarding provision of service to students with exceptionalities. The policy is formatted to include the West Virginia Procedures Manual for the Education of Students with Exceptionalities. Policy 2419 is being revised to address state code requirements, IDEA, ESSA, clarifications of existing policy, WVBE and department initiatives. At the conclusion of a 60 day public comment period and 3 public hearings which were attended by 41 people, 185 comments were received from 73 people, and revisions are warranted. The policy was amended to reflect editorial changes and respond to commenters' suggested additions. The warranted revisions do not impact the intent of Policy 2419.
				The WVDE recommends that Policy 2419 be approved.
				Motion(s) may be considered regarding Policy 2419.
	G.			Policy 2315, Comprehensive School Counseling Program - (Action)					Attachment X
					Michele Blatt
				A consolidated set of standards (from Policy 2315, Comprehensive School Counseling Program and 4373, Expected Behaviors in Safe and Supportive Schools, and 2520.19: 6-8 21st Century Advisor-Advisee Programs) are now housed in 2520.19 which has been renamed: West Virginia College- And Career-Readiness Dispositions And Standards For Student Success. Policy 2315 revisions include removing the WV Student Success Standards from Policy 2315 and instead incorporating them by reference to Policy 2520.19. By merging the three sets of standards into one policy, the expectation is that staff can more easily understand how all these standards fit together and connect to student learning, resulting in more consistent delivery of the standards to students and contributing to the holistic development and success of all students.
				The WVDE recommends that Policy 2315 be approved.
				Motion(s) may be considered regarding Policy 2315.
	H.			Policy 4110, Attendance - (Action)					Attachment Y
					Michele Blatt
				This revision will align Policy 4110 with state law due to the passage of HB 2702. The three day letter for unexcused absences will now be optional. A time frame will be set to submit documentation relating to school absences - three days after the return to school. There will be an update to illness in the family as it pertains to an excused absence. Extra-curricular activities will be added to the list of excused absences. Attendance directors will now have flexibility in deciding to file complaint in the case of ten unexcused absences. Five day conferences will be required to be held with the "principal, administrative head, or other chief administrator of the school." "School-approved or county approved curricular or extra-curricular activities" will be added to the list of excused absences. Out-of- school suspensions for Level 1-3 offenses will be removed from the allowable deductions. Districts will post local attendance policies to their website. The revisions will require students and parents to provide documentation related to absences within a reasonable time to encourage student attendance. This revision also gives attendance directors discretion on a case-by-case basis to make a complaint within magistrate court.
				The WVDE recommends that Policy 4110 be placed on public comment for 30 days.
				Motion(s) may be considered regarding Policy 4110.
	I.			Policy 4373, Expected Behavior in Safe and Supportive Schools - (Action)					Attachment Z
					Michele Blatt
				The School and Community Social Skills have been removed from this policy and embedded into the 2520 series as part of the academic standards to further emphasize the importance of these skills in increasing academic achievement. Changes were also necessary due to the passage of legislation. West Virginia Code §§18-2C-2, 18-2C-3, and 49-2-803d-e change the requirements for training employees and reporting child abuse and neglect. West Virginia Code §61-7-11a was amended in relation to the possession of deadly weapons on premises of educational facilities and events.
				The WVDE recommends that Policy 4373 be placed on public comment for 30 days.
				Motion(s) may be considered regarding Policy 4373.
	J.			Policy 5100, Approval of Educator Preparation Programs - (Action)					Attachment AA
					Michele Blatt
				Policy 5100 establishes requirements for program design and delineates the collaborative program review processes to ensure that educator preparation programs are constructed to produce educators with the knowledge, skills and dispositions necessary to be effective in the P-12 classroom. Policy 5100 outlines the accreditation processes for educator preparation providers and also outlines the processes for assessment and evaluation of pre-service educator candidates to assure effective preparation and proficiency. These policy assurances will positively impact P-12 student achievement.
				The WVDE recommends that Policy 5100 be placed on public comment for 30 days.
				Motion(s) may be considered regarding Policy 5100.
	K.			Policy 5202, Minimum Requirements for the Licensure of Professional/ Paraprofessional Personnel and Advanced Salary Classifications - (Action)					Attachment BB
					Michele Blatt
				Policy 5202 establishes the requirements regarding licensure of educators to work in the public schools of West Virginia and is critical to the success of all students in the 21st century. As changes occur in education, certification and licensure policy must be revised to meet the current needs of WV's education system. Policy 5202 has been updated to reflect these changes. These revisions to Policy 5202 assure appropriate certification of educators for licensure to work in the public schools of West Virginia in order to meet the needs of all students as part of the cycle of continuous improvement.
				The WVDE recommends that Policy 5202 be placed on public comment for 30 days.
				Motion(s) may be considered regarding Policy 5202.
	L.			Policy 2320, A Process for Improving Education: Performance Based Accreditation System - (Action)					Attachment CC
					Michele Blatt
				The WVDE recommends the repeal of Policy 2320 due to the passage of House Bill 2711 which eliminated the Office of Education Performance Audits.  The current policy is also aligned to the former A-F system of accountability and support.  A new policy will be presented to the WVBE following approval of the Every Student Succeeds Act Plan by the United States Department of Education.
				The WVDE recommends that Policy 2320 be repealed.
				Motion(s) may be considered regarding Policy 2320.
XII.	Items for Future Meetings - (Information)
		Thomas W. Campbell
XIII.	Election of Officers - (Action)
		Thomas W. Campbell
XIV.	Future Meetings - (Information)
		Thomas W. Campbell
	The next regular meeting of the WVBE will be held August 9, 2017, in Charleston, West Virginia. The meeting will continue on August 10, 2017, if the agenda is not completed on August 9, 2017.
XV.	Adjournment - (Action)