AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

August 8, 2018 - 10:00 a.m.

(Notice:  This agenda will continue on August 9 at 9:00 a.m. if not completed on August 8.)

 

 

 

I.

Welcome - Pledge of Allegiance - Introductions - Call to Order

 

 

 

David G. Perry, President

 

 

 

 

II.

Remarks from Governor’s Office and House/Senate Education  - (Information)

 

 

 

David G. Perry

 

 

 

 

III.

Delegation(s)

 

 

 

 

IV.

Approval of Agenda - (Action)

 

 

 

David G. Perry

 

 

 

 

V.

Remarks from Stakeholder Organizations - (Information)

 

 

 

West Virginia Parent Teacher Association

 

 

 

 

VI.

Voices from the Field/Behavioral Health - (Information)

 

 

 

Jim Harris, Marshall University Project Aware

 

 

 

 

VII.

Introduction of WVDE Office of Finance and Administration Staff - (Information)

 

 

 

Terry Harless

 

 

 

 

VIII.

Consent Agenda - (Action)

 

 

 

 

 

A.

Approval of Minutes - (Action)

 

 

 

 

 

 

It is recommended that the minutes of the July 11, 2018, meeting of the WVBE be approved.

Attachment A

 

 

 

 

 

B.

Routine Business

 

 

 

 

 

 

 

1.

WVDE Personnel Matters - (Information)

Attachment B

 

 

 

 

Steven L. Paine

 

 

 

 

 

 

 

 

 

2.

Waivers of State Board of Education Policies and Regulations, Superintendent's Interpretations and State Statutes and Legislative Rules - (Action)

Attachment C

 

 

 

 

Karen Larry

 

 

 

 

 

 

 

 

 

Eleven requests for waivers to adopt Mathematics instructional materials not on the current multiple list, Policy 2445.40, Groupings for Early Childhood Education, Middle Childhood Education, and Adolescent Education, have been received and reviewed by WVDE staff.  Cabell County is requesting to adopt Mathematics materials for grades K-5 as published by Curriculum Associates.  Calhoun County is requesting to adopt Mathematics materials for grades K-5 published by Curriculum Associates.  Jackson County is requesting to adopt Mathematics materials for grades K-8 published by Curriculum Associates.  Marion County is requesting to adopt Mathematics materials for Trig/PreCalculus as published by McGraw-Hill.  Pocahontas County (three waivers) is requesting to adopt Mathematics materials for Math I, II, and III published by Mathematics Vision Project.  Monongalia County is requesting to adopt Mathematics materials for grades K-5 published by Curriculum Associates. Tyler County is requesting to adopt Mathematics materials for grades K-5 as published by Curriculum Associates.  Wood County (two waivers) is requesting to adopt Mathematics materials for grades K-5 and 6-8 as published by Curriculum Associates. 

 

 

 

 

 

 

 

 

 

The WVDE recommends that the eleven waiver requests be approved.

 

 

 

 

 

 

 

 

3.

Employment of Substitute Teachers in Areas of Critical Need and Shortage - (Action)

Attachment D

 

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

 

 

Pursuant to W. Va. Code §18A-2-3, Boone, Fayette, Gilmer, Lincoln, Logan, Mineral, Monongalia, Raleigh, Upshur, and Wetzel County Schools have submitted a policy for the WVBE’s approval.

 

 

 

 

 

 

 

 

 

It is recommended that the Employment of Substitute Teachers in Areas of Critical Need and Shortage policies for Boone, Fayette, Gilmer, Lincoln, Logan, Mineral, Monongalia, Raleigh, Upshur, and Wetzel County Schools be approved.

 

 

 

 

 

 

 

 

4.

Amendment/Facility Improvement - Calhoun County Board of Education Comprehensive Educational Facilities Plan (CEFP) - (Action)

Attachment E

 

 

 

 

Terry Harless

 

 

 

 

 

 

 

 

 

The Calhoun County Board of Education requests an amendment to its 2010-2020 CEFP to include “man traps” at Pleasant Hill Elementary School and Calhoun County Middle/High School, and a visitor management system for the county’s three schools.  This amendment addresses the School Building Authority's policy regarding safe schools and will allow the educational programs to be conducted in a safer environment.  

 

 

 

 

 

 

 

 

 

Based upon the information provided, the WVDE recommends that the amendment be approved.

 

 

 

 

 

 

 

 

5.

Amendment/Facility Improvement - Mineral County Board of Education Comprehensive Educational Facilities Plan (CEFP) - (Action)

Attachment F

 

 

 

 

Terry Harless

 

 

 

 

 

 

 

 

 

The Mineral County Board of Education requests an amendment to its 2010-2020 CEFP to include the addition of modular classroom at Wiley Ford Primary School.  This is due to increased enrollment/overcrowding until at which time Mineral County can secure funds to construct a new elementary school in the Frankfort area.  This classroom addition at the school will allow the students to continue the learning environment until the new school is constructed.

 

 

 

 

 

 

 

 

 

Based upon the information provided, the WVDE recommends that the amendment be approved.

 

 

 

 

 

 

 

 

6.

West Virginia Educator Preparation Program Review Board (EPPRB) Recommendation - Concord University Teacher-in-Residence Program with Wyoming County - (Action)

Attachment G

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

In June 2018 the EPPRB members agreed on a recommendation of approval to the WVBE of Concord University Teacher-in-Residence Program with Wyoming County.  Policy 5100 provides guidelines and procedures for the approval of new and continuing educator preparation programs of study leading to licensure in West Virginia and also for Teacher-in-Residence Agreements with West Virginia school districts. Policy 5100 supports the intended collaborative process to improve educator preparation programs and potential educators by incorporating program guidelines based on research and best practices. Support of continuous improvement and clear and consistent guidelines to West Virginia educator preparation programs will produce more effective educators in West Virginia schools, resulting in increased student learning in the classroom.

 

 

 

 

 

 

 

 

 

The WVDE recommends that the WVBE accept the EPPRB’s recommendation for approval of Concord University’s Teacher-in-Resident program with Wyoming County.

 

 

 

 

 

 

 

 

7.

Appointments to the West Virginia Commission for Professional Teaching Standards  (WVCPTS) - (Action)

Attachment H

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

The mission of the WVCPTS is to ensure that every student is served by competent educators who meet rigorous preparation and licensure standards.   The WVCPTS makes recommendations of standards and practices for the development and approval of preparation programs, licensures and continuing development of educational personnel. The current vacancies scheduled to be filled are: one high school teacher from career and technical education from Congressional District 1; an elementary school teacher from Congressional District 2; and a layperson.

 

 

 

 

 

 

 

 

 

The WVDE recommends that Matthew Smith, high school teacher from career and technical education, Congressional District 1; Sarah Duncan, elementary school teacher, Congressional District 2; and, Stan Miller, layperson, be appointed to the WVCPTS.

 

 

 

 

 

 

IX.

New Business

 

 

 

A.

West Virginia Secondary School Activities Commission (WVSSAC), Series 1, Constitution, Series 2, Athletics, Provisions Governing Eligibility, Series 3, Provisions Governing Contests, and Series 5, Band Activities - (Action)

Attachment I,

I-1, I-2,

I-3, and I-4

 

 

 

Bernie Dolan, Executive Director, WVSSAC

 

 

 

 

 

 

 

WVSSAC Series 1, 2, 3, and 5 have completed the comment period and are recommended for approval.  Comments received during the comment period resulted in no change to the rules.

 

 

 

 

 

 

 

Motion(s) may be considered regarding  WVSSAC Series 1, Constitution, Series 2, Athletics, Provisions Governing Eligibility, Series 3, Provisions Governing Contests, and Series 5, Band Activities.

 

 

 

 

 

 

B

Policy 3232, Establishment Procedures and Operating Policy for Multi‑County Career and Technical Education Centers - (Action)

Attachment J

 

 

 

Kathy D'Antoni

 

 

 

 

 

 

 

Policy 3232 is being updated to reflect current workforce trends and requirements.  These updates will more clearly define director and council roles.

 

 

 

 

 

 

 

The WVDE recommends that Policy 3232 be placed on public comment for 30 days.

 

 

 

 

 

 

 

Motion(s) may be considered regarding Policy 3232.

 

 

 

 

 

 

C.

Policy 4334, West Virginia Policy and Manual for the Minimum Requirements for Design and Equipment of School Buses - (Action)

Attachment K

 

 

 

Terry Harless

 

 

 

 

 

 

 

Policy 4334 sets guidelines for the design and equipment of school buses.  As manufacturers improve the performance and integrity of their products, Policy 4334 is amended to require new and improved equipment on school buses for the safety of students being transported.

 

 

 

 

 

 

 

The WVDE recommends that Policy 4334 be placed on public comment for 30 days.

 

 

 

 

 

 

 

Motion(s) may be considered regarding Policy 4334.

 

 

 

 

 

 

D.

Policy 2520.8, West Virginia Driver Education Standards - (Action)

Attachment L

 

 

 

Jan Barth

 

 

 

 

 

 

 

Policy 2520.8, formerly Next Generation Driver Education Content Standards and Objectives for West Virginia Schools, has been reformatted to allow teachers and parents to better guide and monitor progress in driver's education.  This policy requires students to apply the appropriate knowledge and skills needed to safely navigate a motor vehicle.  Additionally the policy addresses safety concerns for passengers and pedestrians as well as the driver.

 

 

 

 

 

 

 

The WVDE recommends that Policy 2520.8 be placed on public comment for 30 days.

 

 

 

 

 

 

 

Motion(s) may be considered regarding Policy 2520.8.

 

 

 

 

 

 

E.

Policy 5500, Professional Learning for West Virginia Educators - (Action)

Attachment M

 

 

 

Jan Barth

 

 

 

 

 

 

 

Policy 5500 is recommended for repeal and replacement.  This policy sets forth the WVBE’s professional learning system for all West Virginia educators.  Repeal and replacement of Policy 5500 is necessary largely due to the provisions set forth in 2018’s HB 4006, which resulted in revisions to W. Va. Code §18-2I-1, Professional development coordination and delivery; system goals. Also, references to Regional Education Service Agencies (RESAs) were eliminated from this policy.  Finally, this policy is now inclusive of requirements set forth in §18-9A-10(a)(4), which focuses on Step 7d of the Public School Support Plan. 

 

 

 

 

 

 

 

The WVDE recommends that Policy 5500 be placed on public comment for 30 days.

 

 

 

 

 

 

 

Motion(s) may be considered regarding Policy 5500.

 

 

 

 

 

 

F.

Policy 4321.1, Standards for School Nutrition - (Action)

Attachment Mc

 

 

 

Michele Blatt

 

 

 

 

 

 

 

Policy 4321.1 has been amended to include the requirements of HB 4478 (W. Va. Code §29A-3B-1 et seq.) that the WVBE provide guidance to county boards on the management and distribution of excess school food consistent with local, state, and federal guidelines. The WVDE shall establish directives and guidelines for the management and distribution of excess school food.

 

 

 

 

 

 

 

The WVDE recommends that Policy 4321.1 be placed on public comment for 30 days.

 

 

 

 

 

 

 

Motion(s) may be considered regarding Policy 4321.1.

 

 

 

 

 

 

G.

Annual Appointment of WVBE Statutory Units/Liaisons - (Action)

 

 

 

 

David G. Perry

 

 

 

 

 

 

 

A motion is requested to reappoint Debra K. Sullivan to the Educational Broadcasting Authority. 

 

 

 

 

 

 

 

A motion is requested to reappoint James S. Wilson to the West Virginia Secondary School Activities Commission Board of Directors.

 

 

 

 

 

 

H.

WVBE Personnel Matters Inclusive of Evaluation of WVBE Secretary - (Action)

Attachment N

 

 

 

David G. Perry

 

 

 

 

 

 

[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)].  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.

 

 

 

X.

Superintendent Report - (Information)

 

 

 

 

XI.

Math for Life - (Information)

Attachment O

 

 

Jan Barth

 

 

 

 

 

The West Virginia Department of Education (WVDE) is pleased to present the five-year West Virginia Math for Life Campaign: Pre-K-Grade12 for improvements in Mathematics Achievement. There is much planning, development and implementation of our plan.  However, WVDE, LEAs, and collaborative partners are committed to improving mathematics achievement for all students. We will be providing updates about the state’s Math for Life Campaign - a true Pre-K-Grade 12 campaign for mathematics achievement - as we strive to close the mathematics achievement gap.

 

 

 

XII.

WVBE Member Updates - (Information)

 

 

XIII.

Items for Future Meetings - (Information)

 

 

 

David G. Perry

 

 

 

 

XIV.

Future Meetings - (Information/Action)

Attachment P

 

 

David G. Perry

 

 

 

A motion is requested to approve the meeting schedule found in the attachment for September 2018 through August 2019.

 

 

 

 

 

The next regular meeting of the WVBE will be held September 12, 2018, in Charleston, West Virginia. The meeting will continue on September 13, 2018, if the agenda is not completed on September 12, 2018.

 

 

XV.

Adjournment - (Action)