AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 7, Capitol Room

1900 Kanawha Boulevard, East

Charleston, West Virginia

March 11, 2015 - 10:00 a.m.

(Notice:  This agenda will continue on March 12 at 9:00 a.m. if not completed on March 11.)

 

I.

Welcome - Introductions - Pledge of Allegiance - Call to Order

 

 

 

Gayle C. Manchin, President

 

 

 

 

 

II.

Approval of Agenda - (Action)

 

 

 

 

 

III.

Recognition(s)

 

 

 

 

 

IV.

WVBE Work Session - (Information)

(This session will take place on March 11 from 10:00 a.m. to 12:15 p.m.)

 

 

 

Gayle C. Manchin

 

 

 

 

 

 

 

Cohesive Leadership Systems: Policies and Practices to Support Instructional Leadership in Schools  - (Information)

 

 

 

 

Jacquelyn Wilson, Ed.D.

 

 

 

 

 

 

 

 

Participants will participate in activities and a discussion about the primary components of a cohesive leadership system. Components include: standards, pre-service preparation/principal pipeline, licensure and certification, coaching and mentoring programs, professional development, and performance evaluation for school leaders.

 

 

 

 

 

V.

Real World Learning - (Information)

(This presentation will take place on March 11 at 1:00 p.m.)

 

 

 

Gayle C. Manchin and Invited Guests

 

 

 

 

VI.

National Youth Science Foundation (NYSF) - (Information)

(This presentation will take place on March 11 at 1:15 p.m.)

 

 

 

Honorable Ronald G. Pearson, Chief Judge

U.S. Bankruptcy Court for the Southern District of West Virginia, and Member of the NYSF Board of Trustees

 

 

 

 

VII.

Delegation(s)

 

 

 

 

VIII.

Update - WVBE Response to Governor's Education Agenda - (Information/Action)

 

 

Gayle C. Manchin, Donna Hoylman Peduto, and WVBE Members

 

 

 

 

 

 

 

 

A.

WVBE Finance Committee Report - (Information)

 

 

 

 

 

Thomas W. Campbell

 

 

 

 

 

 

IX.

Chancellor Reports - (Information)

 

 

 

 

 

X.

Superintendent's Report - (Information/Action)

 

 

 

 

 

XI.

WVBE Coordinator of Board Agencies Report - (Information)

 

 

 

 

XII.

Office of Institutional Education Programs Report - (Information)

 

 

 

 

 

XIII.

WVBE RESA Liaison - (Information)

 

 

 

 

 

XIV.

Capacity Building for Priority Schools and Intervention Counties - (Information)   

 

 

Michele Blatt and Ted Mattern

 

 

 

 

 

A summary of System of Support services provided to selected schools, and the intervention counties, based on OEPA recommendations for capacity building with priority schools, will be provided. 

 

 

 

 

 

 

XV.

Consent Agenda - (Action)

 

 

 

 

 

A.

Approval of Minutes - (Action)

ATTACHMENT A

 

 

 

It is recommended that the minutes of the February 12 and 27, 2015, meetings of the WVBE be approved.

 

 

 

 

B.

Routine Business

 

 

 

 

 

 

 

 

1.

WVDE Personnel Matters - (Information)

ATTACHMENT B

 

 

 

 

Michael J. Martirano

 

 

 

 

 

 

 

 

2.

Waivers of State Board of Education Policies and Regulations, Superintendent’s Interpretations and State Statutes and Legislative Rules - (Action/Information)

ATTACHMENT C

 

 

 

 

Betty Jo Jordan

 

 

 

 

 

 

 

 

 

The WVDE (Office of the State Superintendent) is presenting a waiver request (#1287), on behalf of Calhoun County Schools, of Policy 2445.44.

 

The waiver is requested to allow Calhoun County Schools to utilize the Reasoning Mind Algebra Readiness Program, as an instructional material for mathematics, grade 5.

 

WVDE content specialists have reviewed the waiver request and supporting documentation, and believe the proposed materials will thoroughly address content standards and objectives for mathematics, grade 5.

 

 

 

 

 

 

 

 

 

It is recommended that the waiver request for Policy 2445.44 be approved.

 

 

 

 

 

 

 

 

3.

W. Va. Code §18A-4-7a(l)(3), Transfer of Person Employed in a Professional Position after the Twentieth Day Prior to the Beginning of the Instructional Term - (Information)

ATTACHMENT D

 

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

 

 

As of February 9, 2015, the WVBE has received a notification from Ohio County Schools.  Details may be found in the attachment.

 

 

 

 

 

 

 

 

4.

Policy 4350, Procedures for the Collection, Maintenance and Disclosure of Student Data - (Action)

ATTACHMENT E

 

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

 

 

With the implementation of Data Governance at the WVDE and passage of the Student DATA Act (H.B. 4316, Reg. Session 2014), there is a need to specify procedures and practices regarding data with an updated version of Policy 4350.  This update helps students by explicitly ensuring the protection of student-level information through policy, practice, and procedure.  One individual provided comments during the comment period resulting in no changes to the policy.

 

 

 

 

 

 

 

 

 

It is recommended that Policy 4350 be approved.

 

 

 

 

 

 

 

 

5.

Educator Preparation Program Review Board (EPPRB) Recommendation to Approve Alderson-Broaddus University's New Teacher-in-Residence Program - (Action)

ATTACHMENT F

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

On or before February 6, 2015, the WV Educator Preparation Program Review Board's (EPPRB) members discussed and concluded that Alderson-Broaddus University's new Teacher-in-Residence Program (in partnership with Barbour County Schools) should be recommended to the WVBE for approval.  The major function of the WV EPPRB is to review and make recommendations to the WVBE regarding new and continuing educator preparations programs of study leading to licensure. The EPPRB structure supports the intended collaborative process to improve educator preparation programs and potential educators by incorporating program guidelines based on research and best practices. This also enables Barbour County Schools to fill teaching vacancies with qualified student teachers.

 

 

 

 

 

 

 

 

 

It is recommended that Alderson-Broaddus University's new Teacher-in-Residence Program (in partnership with Barbour County Schools) be approved.

 

 

 

 

 

 

 

 

6.

Educator Preparation Program Review Board (EPPRB) Recommendation to Approve West Virginia Wesleyan College's New Teacher-in-Residence Program - (Action)

ATTACHMENT G

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

On or before February 6, 2015, the WV Educator Preparation Program Review Board's (EPPRB)   members discussed and concluded that West Virginia Wesleyan College's new Teacher-in-Residence Program (in partnership with Upshur County Schools) be recommended to the WVBE for approval.  The major function of the WV EPPRB is to review and make recommendations to the WVBE regarding new and continuing educator preparations programs of study leading to licensure. The EPPRB structure supports the intended collaborative process to improve educator preparation programs and potential educators by incorporating program guidelines based on research and best practices.  This also enables Upshur County Schools to fill teaching vacancies in shortage areas with qualified student teachers.

 

 

 

 

 

 

 

 

 

It is recommended that West Virginia Wesleyan College's Teacher-in-Residence Program (in partnership with Upshur County Schools be approved.

 

 

 

 

 

 

XVI.

New Business

 

 

 

 

 

 

A.

Process for Submission of Waiver Requests of W. Va. Code §18‑5‑45 - (Information/Action)

 

 

 

 

Michael J. Martirano

 

 

 

 

 

 

 

A motion will be requested to approve the process for the submission of waiver requests of W. Va. Code §18‑5‑45.

 

 

 

 

 

 

B.

WVBE Personnel Matters inclusive of:  1) Update and Discussion with Counsel regarding Pending Legal Matters including Marple v. West Virginia Board of Education and White v. Randolph County, et al., and 2) Student Specific Waiver Request from a West Virginia County Board of Education - (Action)

(This item will be taken up on March 11 at 3:00 p.m.)

ATTACHMENT H

 

 

 

Gayle C. Manchin

 

 

 

 

 

 

 

[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)]; and W. Va. Code §6-9A-4(b)(6) [student specific personal circumstances], and (2) the Board majority votes to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.

 

 

 

 

 

 

 

A motion will be requested regarding the student specific waiver request.

 

 

 

 

 

 

XVII.

Office of Education Performance Audits (OEPA)

 

 

 

 

 

 

A.

Director’s Information - (Information)

 

 

 

 

Susan O'Brien

 

 

 

 

 

► RESAs 6 and 7 Data Trends

 

 

 

 

 

 

 

B.

Initial On-Site Reviews for Schools Located in RESA 6 - (Action)  

ATTACHMENT I

 

 

 

Susan O'Brien

(See link for reports.)

 

 

 

 

 

 

 

The Legislature amended and reenacted W. Va. Code §18-2E-5, by Senate Bill 359, which led to the WVBE repeal and replacement of Policy 2320, A Process for Improving Education: Performance Based Accreditation System. The primary focus of the new accreditation process is providing feedback on practices and processes that correlate with high student success and improvement and continuous improvement of all schools. Policy and Code compliance are also monitored.

 

In response to Policy 2320 (effective July 1, 2014) and the direction of the WVBE, the OEPA instituted Initial On-Site Reviews of the High Quality Process Standards in all West Virginia public schools during the 2014-2015 and 2015-2016 school years.  Beginning with school year 2016-2017, the OEPA will conduct on-site reviews of each school in the state once every four years.

 

All public schools in the five school systems located in RESA 6 (Brooke, Hancock, Marshall, Ohio and Wetzel counties) participated in on-site reviews during November and December 2014. 

 

Link to individual school on-site review reports.

http://oepa.state.wv.us/documents/RESA6/sobrienRptsRESA6.pdf

 

 

 

 

 

 

 

Based on the on-site reviews, it is recommended and a motion is requested that the individual school reports be approved and any school in which a function rating was lowered to emerging or unsatisfactory or policy or Code was found non‑compliance be required to revise the strategic plan within 30 days and begin corrective action.

 

 

 

 

 

XVIII.

Items for Future Consideration - (Information/Discussion)

ATTACHMENT J

 

 

Gayle C. Manchin

 

 

 

 

XIX.

Future Meetings - (Information/Discussion/Action)

 

 

 

Gayle C. Manchin

 

 

 

 

 

 

The next regular meeting of the WVBE will be held April 8, 2015, in Charleston, West Virginia. The meeting will continue on April 9, 2015, if the agenda is not completed on April 8, 2015.

 

 

 

 

XX.

Adjournment - (Action)