AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

April 13, 2016 - 9:00 a.m.

The WVBE reserves the right to take action on any item listed on this agenda regardless of how

it is identified (e.g., Information, Action) if, in its sole discretion, the WVBE determines action

is warranted and in the best interest of West Virginia's education system.

 

I.

Welcome - Pledge of Allegiance - Introductions - Call to Order

 

 

 

Michael I. Green, President

 

 

 

 

II.

Recognition(s)            

 

 

 

 

III.

Delegation(s)

 

 

 

 

IV.

Approval of Agenda - (Action)

 

 

 

 

V.

Technology Showcase

 

 

 

Sterling Beane

 

 

 

 

VI.

Consent Agenda - (Action)

 

 

 

 

 

A.

Approval of Minutes - (Action)

ATTACHMENT A

 

 

 

 

 

 

It is recommended that the minutes of the March 9, 2016, meeting of the West Virginia Board of Education (WVBE) be approved.

 

 

 

 

 

 

B.

Routine Business

 

 

 

 

 

 

 

1.

WVDE Personnel Matters - (Information)

ATTACHMENT B

 

 

 

 

Michael J. Martirano

 

 

 

 

 

 

 

 

 

2.

Employment of Substitute Teachers in Areas of Critical Need - (Action)

ATTACHMENT C

 

 

 

 

Mary Catherine Tuckwiller

 

 

 

 

 

 

 

 

 

 

Pursuant to W. Va. Code §18A-2-3, Clay, Grant, Lincoln, and Mingo County Schools have submitted a policy for the WVBE’s approval.

 

 

 

 

 

 

 

 

 

It is recommended that the policies be approved.

 

 

 

 

 

 

 

 

3.

Employment of Substitute Teachers in Areas of Critical Need Affidavits - (Information)

 

 

 

 

 

Mary Catherine Tuckwiller

 

 

 

 

 

 

 

 

 

 

Pursuant to W. Va. Code §18A-2-3(c)(2)(G), as of March 18, 2016, affidavits have been received and submitted to the Consolidated Public Retirement Board from Fayette, Lewis, Mingo, McDowell, and Raleigh County Schools. 

 

 

 

 

 

 

 

 

4.

Waivers of State Board of Education Policies and Regulations, Superintendent’s Interpretations, State Statutes and Legislative Rules - (Information/Action)

ATTACHMENT D

 

 

 

 

Betty Jo Jordan

 

 

 

 

 

 

 

 

 

Cabell County Schools requests a waiver of Policy 2445.44, Rules for Granting Exemptions to the Legal Requirements for the Adoption and Utilization of Textbook Program, to delay by one year the adoption of instructional materials for elementary (grades K-5) visual arts (#1313), grades 6-12 visual arts and General Art I-IV (#1314), and grades 6-12 music (#1315).  The waiver requests have been reviewed by WVDE staff to ensure WVBE waiver criteria have been met.

 

 

 

 

 

 

 

 

 

It is recommended that Cabell County’s three requests for a first time waiver of WVBE policy be approved.

 

 

 

 

 

 

 

 

5.

Amendment - Randolph County Ten Year 2010-2020 Comprehensive Education Facilities Plan (CEFP) - (Action)

ATTACHMENT E

 

 

 

 

Joe Panetta

 

 

 

 

 

 

 

 

 

The Randolph County Board of Education has submitted a request to amend its 2010-2020 Ten Year CEFP to change Valley Head Elementary School and Homestead Elementary School from permanent status to closure status. This proposed amendment, if approved, will generate a cost savings  for Randolph County Schools in excess of $1,352,000 in salaries, utilities and maintenance and allow collaboration between George Ward Elementary School and Tygart Valley Middle/High School, easing the transition for fifth graders from elementary to middle school.  

 

 

 

 

 

 

 

 

 

Based upon information provided, it is recommended that Randolph County Schools' request to amend its ten year CEFP be approved.

 

 

 

 

 

 

 

 

6.

Waiver of WVBE Policy 2422.8, Medication Administration - (Action)

ATTACHMENT F

 

 

 

 

Betty Jo Jordan

 

 

 

 

 

 

 

 

 

Cabell County Schools is requesting a waiver of Policy 2422.8.  The waiver will allow school nurses to administer the overdose inhibiter Naloxone (otherwise known as Narcan) to a student or visiting parent who experiences an overdose at a Cabell County school.  WVDE staff indicate the current language of Policy 2422.8 restricts stock medications except for epinephrine.  This language was originally developed to prevent the unsafe practice of non-prescripts OTCs (Tylenol®, Advil®, etc.) being administered to students without an order or parent permission.  It was not intended to restrict stock emergency medication which could save the lives of students.  The waiver from Cabell County is provided in the attachment for this item.  This waiver has been reviewed by WVDE staff to ensure WVBE waiver criteria have been met.  Action on this waiver has the potential to save the lives of students and parents.

 

 

 

 

 

 

 

 

 

It is recommended that Cabell County Schools' waiver request of Policy 2422.8 be approved.

 

 

 

 

 

VII.

Amendment/Closure - Morgan County Ten Year 2010-2020 Comprehensive Educational Facilities Plan (CEFP) - (Action)

(This item will take place at 10:00 a.m.)

ATTACHMENT G

 

 

Joe Panetta and David Banks, Superintendent, Morgan County Schools

 

 

 

 

 

The Morgan County Board of Education requests an amendment to its 2010-2020 CEFP to include the closure of Greenwood Elementary School and the transfer of the K-2 students now attending Greenwood Elementary School to Widmyer Elementary School at the beginning of the 2016-2017 school year and the students in grades 3-5 now attending Greenwood Elementary School to Warm Springs Intermediate at the beginning of the 2016-2017 school year.  This proposed amendment, if approved, will afford the students involved an improved learning environment. 

 

 

 

 

 

Based upon information provided, the WVDE Office of School Facilities  recommends and a motion is requested to approve Morgan County Schools' request to amend its ten year CEFP including the closure of Greenwood Elementary School at the end of the 2015-2016 school year.

 

 

 

 

VIII.

Approval of Waiver of WVBE Policy 6204, School Closings or Consolidations - (Action)

 

 

 

Joe Panetta and David Banks, Superintendent, Morgan County Schools

 

 

 

 

 

Morgan County may request a waiver of Policy 6204, Sections 2.4 through 2.4.4.b.

 

 

 

 

IX.

Fayette County Schools Update - (Information/Action)

(This item will take place at 11:00 a.m.)

 

 

 

Michael J. Martirano and David Sneed, Executive Director, School Building Authority of West Virginia

 

 

 

 

X.

Office of Education Performance Audits (OEPA)

(OEPA items will begin at 1:00 p.m.)

 

 

 

 

 

A.

Director's Information

 

 

 

 

Susan O'Brien

 

 

 

 

 

 

B.

Initial On-site Review for Schools Located in RESA 8 - (Action)

ATTACHMENT H

 

 

 

Susan O'Brien

 

 

 

 

 

 

 

The Legislature amended and reenacted W. Va. Code §18-2E-5, by Senate Bill 359, which led to the WVBE repeal and replacement of Policy 2320, A Process for Improving Education: Performance Based Accreditation System. The primary focus of the new accreditation process is providing feedback on practices and processes that correlate with high student success and improvement, and continuous improvement of all schools. Policy and Code compliance are also monitored. In response to Policy 2320 (effective July 1, 2014) and the direction of the WVBE, the OEPA instituted initial on-site reviews of the High Quality Process Standards in all West Virginia public schools during the 2014-2015 and 2015-2016 school years. Beginning with school year 2016-2017, the OEPA will conduct on-site reviews of each school in the state once every four years.  In service and timeliness to West Virginia school systems located within RESA 8, this report will contain School Monitoring Reports, as a result of on-site reviews conducted February and March 2016, for Berkeley, Grant, Hampshire and Hardy counties. Reports for Jefferson, Mineral, Morgan and Pendleton counties will be presented May 2016. Link to individual on-site review reports:  http://oepa.state.wv.us/documents/sobrienRptsRESA8Part1.pdf.

 

 

 

 

 

 

 

Based on the on-site reviews, it is recommended and a motion is requested that the individual school reports be approved and any school in which a function rating was lowered to emerging or unsatisfactory or policy or Code was found in non-compliance be addressed within 30 days in the strategic plan.

 

 

 

 

 

 

C.

Appeal for Initial On-Site Review for School's Rating at Hurricane High School, Putnam County, RESA 3 - (Action)

ATTACHMENT I

 

 

 

Susan O'Brien

 

 

 

 

 

 

 

The Legislature amended and reenacted W. Va. Code §18-2E-5, by Senate Bill 359, which led to the WVBE repeal and replacement of Policy 2320, A Process for Improving Education: Performance Based Accreditation System. The primary focus of the new accreditation process is providing feedback on practices and processes that correlate with high student success and improvement, and continuous improvement of all schools. Policy and Code compliance are also monitored. In response to Policy 2320 (effective July 1, 2014) and the direction of the WVBE, the OEPA instituted initial on-site reviews of the High Quality Process Standards in all West Virginia public schools during the 2014-2015 and 2015-2016 school years. W. Va. Code §18-2E-5(k)(6) states "a school or county that believes one or more findings of a review are clearly inaccurate, incomplete or misleading, misrepresent or fail to reflect the true quality of education in the school or county, may appeal to the state board for removal of the findings."  Under Policy 2320, §126-13-14(1)(b)(1), Level 1 - Upon receipt of the written appeal, the Director of the OEPA, or designee, will review the appeal. A written decision will be rendered and sent to the school system within five days of receipt of the appeal.

 

 

 

 

 

 

 

Based on the results of the review of the Level 1 appeal for Hurricane High School in the Putnam County School System, it is recommended and a motion is requested that the school monitoring report, specifically ratings and comments for Standard 3 (Standards Focused Curriculum, Instruction and Assessments), Functions A (Classroom Learning Environment), B (Standards Focused Curriculum) and D (Instructional Delivery); Standard 5 (Educator Growth and Development), Function A (Professional Development); Standard 6 (Efficient and Effective Management), Function D (Data, Information Systems, Technology Tools and Infrastructure); and Standard 7 (Continuous Improvement), Function B (Processes and Structures) be approved thereby removing the original findings from the school monitoring report approved by the WVBE January 2016.

 

 

 

 

 

 

D.

Appeal for Initial On-Site Review for School's Rating at Daniels Elementary School, Raleigh County, RESA 1 - (Action)

ATTACHMENT J

 

 

 

Susan O'Brien

 

 

 

 

 

 

 

The Legislature amended and reenacted W. Va. Code §18-2E-5, by Senate Bill 359, which led to the WVBE repeal and replacement of Policy 2320, A Process for Improving Education: Performance Based Accreditation System. The primary focus of the new accreditation process is providing feedback on practices and processes that correlate with high student success and improvement, and continuous improvement of all schools. Policy and Code compliance are also monitored. In response to Policy 2320 (effective July 1, 2014) and the direction of the WVBE, the OEPA instituted initial on-site reviews of the High Quality Process Standards in all West Virginia public schools during the 2014-2015 and 2015-2016 school years. W. Va. Code §18-2E-5(k)(6) states "a school or county that believes one or more findings of a review are clearly inaccurate, incomplete or misleading, misrepresent or fail to reflect the true quality of education in the school or county, may appeal to the state board for removal of the findings."  Under W. Va. Code §126-13-14(1)(b)(1) Level 1. Upon receipt of the written appeal, the Director of the OEPA, or designee, will review the appeal. A written decision will be rendered and sent to the school system within five days of receipt of the appeal.

 

 

 

 

 

 

 

Based on the results of the review of the Level 1 appeal for Daniels Elementary School in the Raleigh County School System, it is recommended and a motion is requested that the school monitoring report, specifically ratings or comments for Standard 3 (Standards-Focused Curriculum, Instruction and Assessment) Function A (Classroom Learning Environment), Function D (Instructional Delivery); Standard 5 (Educator Growth and Development) Function B (Teacher Collaboration); Standard 6 (Efficient and Effective Management) Function D (Data Information Systems, Technology Tools and Infrastructure); and Standard 7 (Continuous Improvement), Function C (Monitoring for Results) be approved thereby removing the original findings from the school monitoring report approved by the WVBE December 2015.

 

 

 

 

 

 

E.

Follow Up Audit for State Controlled Gilmer County Office - (Action)

ATTACHMENT K

 

 

 

Susan O'Brien

 

 

 

 

 

 

 

W. Va. Code §18-2E-5(p)(C) states "at least once each year during the period of intervention, the Office of Education Performance Audits shall assess the readiness of the county board to accept the return of control of the system or school from the state board and school from the state board and sustain the improvements, and shall make a report and recommendations to the state board supported by documented evidence of the progress made on the goals and action plans. The state board may end the intervention or return any portion of control of the operations of the school system or school that was previously removed at its sole determination."  Under W. Va. Code §18‑2E‑5(m)(C)(i)(v) intervention in a school system may include, but is not limited to "limiting the authority of the county superintendent and county board as to the expenditure of funds, etc. and functioning in lieu of the county board of education in a transfer, sale, purchase or other transaction regarding real property."

 

 

 

 

 

 

 

This matter may involve an Executive Session as provided in W. Va. Code §6‑9A-4(b)(2)(A) [personnel exception].  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

 

 

Based on the audit of the Gilmer County Office, it is recommended and a motion is requested that the annual follow up report and recommendations that continue the current status of the county office be approved.

 

 

 

 

 

XI.

New Business

 

 

 

 

 

A.

Policy 2510, Assuring the Quality of Education: Regulations for Education Programs - (Action)

ATTACHMENT L-1

ATTACHMENT L-2

 

 

 

Clayton Burch

 

 

 

 

 

 

 

Policy 2510 was placed on public comment for 30 days and is presented for approval.  This policy incorporates four current policies (Policy 2444.1, Applied Music Credit, Policy 2442.3, Maximum Teacher-Pupil Ratio Grades K-6, Policy 2450, Distance Learning and the WV Virtual School, and Policy 2515, Uniform Grading) to create a comprehensive and completely Policy 2510.  The policy provides flexibility to districts and schools in regards to the number of instructional minutes required for high school credit-bearing courses and the inclusion of course requirements across content areas. Sixty-three (63) comments were received during the comment period; changes as a result of comments may be found in Attachment L-1. The proposed repeal and replacement will provide flexibility to districts to allow adjustments in time and scheduling to target mastery of content.  This flexibility also extends to allow for enhanced personalized learning for students.

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 2510, as amended, and the repeal of Policies 2441.1, 2442.3, 2450, and 2515, be approved effective July 1, 2016.

 

 

 

 

 

B.

Policy 2520.4, West Virginia College- and Career-Readiness Standards for Social Studies - (Action)

ATTACHMENT M

 

 

 

Clayton Burch

 

 

 

 

 

 

 

Repeal and replacement of Policy 2520.4, Next Generation Content Standards and Objectives for Social Studies in West Virginia Schools, with the West Virginia College- and Career-Readiness Standards for Social Studies is recommended. This replacement allows for the removal of the performance descriptors and Common Core Literacy Standards. There are no major changes to the social studies content of the current courses. A new numbering system and the addition of grade band indicators will allow parents and teacher to guide and monitor progress. Three high school courses were added to provide more offerings to students with no prescribed high school course sequence. Investigation of postsecondary education and workforce preparedness skills have been added to the personal finance standards in Civics. This policy includes content standards that reflect a rigorous, challenging and focused curriculum.  Policy 2520.4, West Virginia College- and Career-Readiness Standards for Social Studies, provides a focus for teachers to teach and students to learn those skills and competencies essential for future success in the workplace and further education.  Additionally it will allow students the options of a new US History Comprehensive course along with courses in Sociology and Psychology.

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 2520.4 be placed on public comment for 30 days.

 

 

 

 

 

 

C.

Policy 2320, A Process for Improving Education:  Performance Based Accreditation System - (Action)

ATTACHMENT Mc

 

 

 

Susan O'Brien and Michele Blatt

 

 

 

 

 

 

 

Amendment of Policy 2320 is recommended to reflect the addition of multiple metrics to the A-F accountability system, to realign the relative weight of metrics, and other amendments appropriate to accommodate implementation of the system.

 

 

 

 

 

 

 

It is recommended and a motion is requested that the Policy 2320 be placed on public comment for 30 days.

 

 

 

 

 

 

D.

Policy 4110, Attendance - (Action)

ATTACHMENT N

 

 

 

Michele Blatt and Heather Hutchens

 

 

 

 

 

 

 

Amendment of Policy 4110 is recommended to reflect changes from the 2015 legislative session and to ensure accurate data collection regarding attendance of students.

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 4110 be placed on public comment for 30 days.

 

 

 

 

 

 

E.

Policy 5100, Approval of Educator Preparation Programs - (Action)

ATTACHMENT O

 

 

 

Michele Blatt

 

 

 

 

 

 

 

Policy 5100 has been revised to propose newly available Praxis assessments and changes in existing, WVBE-required assessments (new adoption titles and corresponding numbers). Proposed revisions also include the following: clarifying language regarding clinical experience and test validity period; updating the admission criteria requirements to WVBE-approved programs; support for Praxis preparation by EPP; removing Highly Qualified language and revising program requirements for special education and gifted education (as per ESSA); requiring passing of Praxis II for program completion; adding language regarding the review of programs of study, timeline, and outcomes; adding low performing criteria.  Policy 5100 establishes requirements for program design and delineates the collaborative program review processes to ensure that educator preparation programs are designed to produce educators with the knowledge, skills and dispositions necessary to be effective in the P-12 classroom.

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 5100 be placed on public comment for 30 days.

 

 

 

 

 

 

F.

Policy 5202, Minimum Requirements for the Licensure of Professional/ Paraprofessional Personnel and Advanced Salary Classifications - (Action)

ATTACHMENT P

 

 

 

Michele Blatt

 

 

 

 

 

 

 

Policy 5202 establishes the requirements regarding licensure of educators to work in the public schools of West Virginia is critical to the success of all students in the 21st century.  As changes occur in education, certification and licensure policy must be revised to meet the needs of this 21st century education system.  As continues revision occurs, Policy 5202 reflects many of these changes.  Revisions to Policy 5202 assure appropriate certification of educators for licensure to work in the public schools of West Virginia in order to meet the needs of all students in the 21st century, as part of the cycle of continuous improvement.

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 5202 be placed on public comment for 30 days.

 

 

 

 

 

 

G.

WVBE Personnel Matters inclusive of Termination of Employment of an Employee of the West Virginia Schools for the Deaf and the Blind - (Action)

ATTACHMENT Q

 

 

 

Michael I. Green

 

 

 

 

 

 

 

[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)].  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.

 

 

 

 

 

 

 

A motion will be considered regarding the termination of employment of an employee at the West Virginia Schools for the Deaf and the Blind.

 

 

 

 

 

XII.

Update - West Virginia Board of Education (WVBE) Actions for Improved Outcomes - (Information)

 

 

Michael I. Green, Donna Hoylman Peduto, and WVBE Members

 

 

                                                   

 

 

A.

Overview of Remake Learning Days - May 9-14 - (Information)

 

 

 

 

Michael I. Green and Donna Hoylman Peduto

 

 

 

 

 

 

B.

NASBE Stipend Award for School Leadership "Integrating Effective Principal Policy Development into State Strategic Plans” - (Information)

 

 

 

 

Donna Hoylman Peduto

 

 

 

 

XIII.

Items for Future Consideration - (Discussion)

 

 

 

Michael I. Green

 

 

 

 

XIV.

Future Meetings - (Information)

 

 

Michael I. Green

 

 

 

 

 

The next regular meeting of the WVBE will be held May 11, 2016, in Charleston, West Virginia. The meeting will continue on May 12, 2016, if the agenda is not completed on May 11, 2016.

 

 

 

 

XV.

Adjournment - (Action)