AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

January 11, 2017 - 10:00 a.m.

(Notice:  This agenda will continue on January 12 at 9:00 a.m. if not completed on January 11.)

 

The West Virginia Board of Education (WVBE) reserves the right to take action on any item listed on this agenda

regardless of how it is identified (e.g., Information, Action) if, in its sole discretion, the WVBE determines

action is warranted and in the best interest of West Virginia's education system.

 

I.

Welcome - Pledge of Allegiance - Introductions - Call to Order

 

 

 

Michael I. Green, President

 

 

 

 

II.

Technology Presentation

 

 

 

Warren Patterson

 

 

 

 

III.

Recognition(s)

 

 

 

 

IV.

Delegation(s)

 

 

 

 

V.

Approval of Agenda - (Action)

 

 

 

 

VI.

West Virginia Public Broadcasting - (Information)

 

 

 

Scott Finn

 

 

 

 

 

VII.

Office of Diversion and Transition Programs - (Information)

 

 

 

Jacob Green

 

 

 

 

VIII.

Items for Future Consideration - (Discussion)

 

 

 

Michael I. Green

 

 

 

 

IX.

Consent Agenda - (Action)

 

 

 

 

 

A.

Approval of Minutes - (Action)

Attachment A

 

 

 

 

 

 

It is recommended that the minutes of the December 14, 2016, meeting of the WVBE be approved.

 

 

 

 

 

 

B.

Routine Business

 

 

 

 

 

 

 

1.

WVDE Personnel Matters - (Information)

Attachment B

 

 

 

 

Michael J. Martirano

 

 

 

 

 

 

 

 

2.

Employment of Substitute Teachers in Areas of Critical Need and Shortage - (Action)

Attachment C

 

 

 

 

Mary Catherine Tuckwiller

 

 

 

 

 

 

 

 

 

Pursuant to W. Va. Code §18A-2-3 Berkeley, Greenbrier, Harrison, and Randolph County Schools have submitted a policy for the WVBE’s approval.

 

 

 

 

 

 

 

 

 

It is recommended that the Employment of Substitute Teachers in Areas of Critical Need and Shortage policies for Berkeley, Greenbrier, Harrison, and Randolph County Schools be approved.

 

 

 

 

 

 

 

 

3.

Employment of Substitute Teachers in Areas of Critical Need and Shortage Affidavits - (Information)

 

 

 

 

 

Mary Catherine Tuckwiller

 

 

 

 

 

 

 

 

 

Pursuant to W. Va. Code §18A-2-3(c)(2)(G), as of December 16, 2016, affidavits have been received and submitted to the Consolidated Public Retirement Board from Preston County Schools. 

 

 

 

 

 

 

 

 

4.

Waivers of State Board of Education Policies and Regulations, Superintendent’s Interpretations, State Statutes and Legislative Rules - (Information/Action)

Attachment D

 

 

 

 

Mary Catherine Tuckwiller

 

 

 

 

 

 

 

 

 

Marion County has requested five first time waivers of WVBE Policy 2510, section 7.5.c.8.A related to the required professional development for Advanced Placement Teachers. The waivers and waiver criteria have been reviewed by WVDE and WVBE staff.  If not approved, the students in affected schools will not have access to certain Advanced Placement courses.

 

 

 

 

 

 

 

 

 

It is recommended that five first time waivers of WVBE Policy 2510, section 7.5.c.8.A, be approved.

 

 

 

 

 

 

 

 

5.

Approval of Local Board of Education Policy for Embedded Credit - (Action)

Attachment E

 

 

 

 

Betty Jo Jordan

 

 

 

 

 

 

 

 

 

Policy 2510, section 5.4.g.2.  County boards of education are encouraged to establish policy which permits a student who masters the approved content standards for a credit-bearing high school course that are embedded within a second course to receive credit for both courses.  If these embedded credit courses are used to meet graduation requirements, the county policy and alignment documentation must be reviewed by the WVDE and approved by the WVBE.  McDowell County has submitted local policy (see attachment) for embedded credit courses. The policies and course documents have been reviewed by WVDE staff to ensure alignment with appropriate West Virginia content standards.  Policy will allow students to earn embedded credit for specific academic courses by completing approved career and technical courses.

 

 

 

 

 

 

 

 

 

It is recommended that the embedded credit policy for McDowell County be approved.

 

 

 

 

 

 

 

 

6.

Alternative Certification Educator Preparation Program Review Board (ACEPPRB) Recommendation to Approve the General Education Alternative Certification Program for Summers County in Partnership with RESA 1 and Marshall University - (Action)

Attachment F

 

 

 

 

Cindy Daniel

 

 

 

 

 

 

 

 

 

During the Fall 2016 review period, the WV Alternative Certification Educator Preparation Program Review Board (ACEPPRB) members voted to recommend for approval the general education alternative certification program for Summers County in partnership with RESA 1 and Marshall University for the following endorsements: Art PK-AD, Biology 9-AD, Chemistry 9-AD, Early Education PK-K, Elementary Education K-6, English 5-AD, Family and Consumer Science 5-AD, French 5-AD, General Science 5-AD, Health 5-AD, Mathematics 5-AD, Music PK-AD, Physical Education PK-AD, Physics 9-AD, School-Library Media PK-AD, Social Studies 5-AD, Spanish 5-AD, and Wellness PK-AD.

 

The major function of the WV ACEPPRB is to review and make recommendations to the WVBE regarding approval of new and continuing alternative certification educator preparation programs of study leading to teaching certification and licensure. The ACEPPRB structure supports the intended collaborative process to ascertain effective alternative certification educator preparation programs in WV schools districts, filling critical shortage teaching vacancies with effectively prepared, qualified educators. Policy 5901 provides guidelines and procedures for the approval of alternative certification educator preparation programs leading to licensure in West Virginia and Policy 5202 provides guidelines and procedures for issuance of the Alternative Teaching Certificate and Initial Professional Teaching Certificates.

 

 

 

 

 

 

 

 

 

It is recommended that the WVBE approve the general education alternative certification program for Summers County in partnership with RESA 1 and Marshall University to provide a general education alternative certification program for the following endorsements: Art PK-AD, Biology 9-AD, Chemistry 9-AD, Early Education PK-K, Elementary Education K-6, English 5-AD, Family and Consumer Science 5-AD, French 5-AD, General Science 5-AD, Health 5-AD, Mathematics 5-AD, Music PK-AD, Physical Education PK-AD, Physics 9‑AD, School-Library Media PK-AD, Social Studies 5-AD, Spanish 5-AD, and Wellness PK-AD.

 

 

 

 

 

 

 

 

7.

Alternative Certification Educator Preparation Program Review Board (ACEPPRB) Recommendation to Approve the Special Education Alternative Certification Program for Summers County in Partnership with RESA 1 and Marshall University - (Action)

Attachment G

 

 

 

 

Cindy Daniel

 

 

 

 

 

 

 

 

 

During the Fall 2016 review period, the WV Alternative Certification Educator Preparation Program Review Board (ACEPPRB) members voted to recommend for approval the special education alternative certification program for Summers County in partnership with RESA 1 and Marshall University to provide a special education alternative certification program for the following endorsements: Emotional/Behavior Disorders K-6 and 5-AD, Mentally Impaired K-6 and 5-AD, Multi-Categorical K-6 and 5-AD, Preschool Special Needs PreK-K, Severe Disabilities K-AD, Specific Learning Disabilities K-6 and 5-AD.

 

The major function of the ACEPPRB is to review and make recommendations to the WVBE regarding approval of new and continuing alternative certification educator preparation programs of study leading to teaching certification and licensure. The ACEPPRB structure supports the intended collaborative process to ascertain effective alternative certification educator preparation programs in WV schools districts, filling critical shortage teaching vacancies with effectively prepared, qualified educators. Policy 5901 provides guidelines and procedures for the approval of alternative certification educator preparation programs leading to licensure in West Virginia and Policy 5202 provides guidelines and procedures for issuance of the Alternative Teaching Certificate and Initial Professional Teaching Certificates.

 

 

 

 

 

 

 

 

 

It is recommended that the WVBE approve the special education alternative certification program for Summers County in partnership with RESA 1 and Marshall University to provide a special education alternative certification program for the following endorsements: Emotional/Behavior Disorders K-6 and 5-AD, Mentally Impaired K-6 and 5-AD, Multi-Categorical K-6 and 5-AD, Preschool Special Needs PreK-K, Severe Disabilities K-AD, Specific Learning Disabilities K-6 and 5-AD.

 

 

 

 

 

 

 

 

8.

West Virginia Educator Preparation Program Review Board (EPPRB) Teacher‑in‑Residence Agreement Recommendations - (Action)

 

 

 

 

 

Cindy Daniel

 

 

 

 

 

 

 

 

 

Policy 5100 provides guidelines and procedures for the approval of new and continuing educator preparation programs of study leading to licensure in West Virginia and also for Teacher-in-Residence Agreements with West Virginia school districts. Policy 5100 supports the intended collaborative process to improve educator preparation programs and potential educators by incorporating program guidelines based on research and best practices. Support of continuous improvement and clear and consistent guidelines to West Virginia educator preparation programs will produce more effective educators in West Virginia schools, resulting in increased student learning in the classroom.  During the Fall 2016 West Virginia Educator Preparation Program Review Board's (EPPRB) review period, the EPPRB agreed on a recommendation of approval to the WVBE of the following (8.a and 8.b) Teacher‑in‑Residence Agreements.

 

 

 

 

 

 

 

 

 

a.

Glenville State College's Teacher-in-Residence Agreement with Nicholas County - (Action)

Attachment H

 

 

 

 

 

 

 

 

 

 

It is recommended that the WVBE accept the EPPRB's recommendation for approval of Glenville State College's Teacher‑in-Residence Agreement with Nicholas County.

 

 

 

 

 

 

 

 

 

 

b.

Ohio Valley University's Teacher-in-Residence Agreement with Roane County - (Action)

Attachment I

 

 

 

 

 

 

 

 

 

 

It is recommended that the WVBE accept the EPPRB's recommendation for approval of Ohio Valley University's Teacher‑in-Residence Agreement with Roane County.

 

 

 

 

 

 

 

 

 

9.

West Virginia Licensure Testing Directory - (Action)

Attachment J

 

 

 

 

Cindy Daniel

 

 

 

 

 

 

 

 

 

A listing of all WVBE-required licensure exams for educator certification and for completion of WVBE approved programs leading to West Virginia licensure.  This directory is maintained on the WVDE website.  When tests or scores listed in the directory are changed, the validity period for the previously listed test and/or score shall be one year from the effective date of the new test and/or score. Exception: tests and/or scores shall remain valid for twelve months after completion of an approved program for licensure where the applicant was continuously enrolled even if the test and/or score has changed.  The specific change now is to include the addition of an Algebra I test to receive the Integrated Mathematics 5-Adult licensure.  Provide more flexibility for timely changes in Praxis test revisions to allow the most qualified teachers to be in the classroom.

 

 

 

 

 

 

 

 

 

It is recommended that the West Virginia Licensure Testing Directory be approved.

 

 

 

 

 

 

X.

New Business

 

 

 

 

 

A.

Memorandum of Agreement Between the West Virginia Board of Education and West Virginia Department of Health and Human Resources for Newborn Hearing Screening Project on the Campus of the West Virginia Schools for the Deaf and the Blind - (Action)

Attachment K

 

 

 

Mary Catherine Tuckwiller

 

 

 

 

 

 

 

The West Virginia Schools for the Deaf and the Blind, in partnership with the West Virginia Department of Health and Human Resources' Office of Maternal and Child Health, propose a Memorandum of Agreement to relocate the Newborn Hearing Screening Project to the West Virginia Schools for the Deaf and the Blind.  This Memorandum of Agreement commemorates the associated agreement of the entities in this partnership.

 

 

 

 

 

 

 

The Memorandum of Agreement between the West Virginia Board of Education and West Virginia Department of Health and Human Resources for newborn hearing screening on the campus of the West Virginia Schools for the Deaf and the Blind is presented for consideration.

 

 

 

 

 

 

B.

Closure of Valley Head Elementary School - Randolph County Ten Year (2010-2020) Comprehensive Educational Facilities Plan (CEFP) - (Action)

Attachment L

 

 

 

Mike Pickens

 

 

 

 

 

 

 

The Randolph County Board of Education requests approval of the closure of Valley Head Elementary School at the conclusion of the 2016-2017 school year.  The students from this school will be relocated to George Ward Elementary School at the beginning of the 2017-2018 school year.  The Randolph County Board of Education unanimously approved this closure on December 16, 2016.  This closure will provide the students with an improved learning environment: it will result in a cost savings for the county and will permit resources saved to be allocated for the good of all students in Randolph County.

 

 

 

 

 

 

 

The closure of Valley Head Elementary School at the conclusion of the 2016-2017 school year is submitted for the Board's consideration.

 

 

 

 

 

 

C.

Reimagined Instructional Time Application for Monroe County - (Action)

Attachment M

 

 

 

Clayton Burch

 

 

 

 

 

 

 

During the February 15, 2015, WVBE meeting, the Board approved recommendations from the Board's committee on Reimagining Instructional Time to allow counties to submit applications to implement innovative methods to accomplish time requirements for both 180 separate days of instruction as well as innovation within the school day.  The criteria approved by the WVBE is located at http://wvde.state.wv.us/calendar/calendar-resources.html.   Action on this item will allow Monroe County to implement criteria that has school and community support and addresses the WVBE's interest in providing districts and schools with ways to reimagine instructional time and provide flexibility to instructional time.

 

 

 

 

 

 

 

Monroe County's Reimagined Instructional Time Application is presented for consideration.

 

 

 

 

 

 

D.

Policy 2340, West Virginia Measures of Academic Progress - (Action)

Attachment Mc

 

 

 

Clayton Burch

 

 

 

 

 

 

 

The proposed changes reflect the changes in the tested grade levels for science from grade 4 to 5 in elementary school and grade 6 to 8 in middle school as granted in the WVBE-approved waiver in October 2016.  Students in grades 5 and 8 will now be tested in science instead of grades 4 and 6.  Proposed changes also may include recommendations to address issues surrounding assessments in grades 3 through 12, including discussion and possible action regarding assessments.

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 2340 be placed on public comment for 30 days.

 

 

 

 

 

 

E.

Policy 2520.14, West Virginia College- and Career-Readiness Standards for Technology and Computer Science - (Action)

Attachment N

 

 

 

Clayton Burch

 

 

 

 

 

 

 

The repeal and replacement of Policy 2520.14, 21st Century Learning Skills and Technology Tools Content Standards and Objectives for West Virginia Schools with the West Virginia College- and Career-Readiness Standards for Technology and Computer Science is recommended. This replacement allows for the update of the former 2008 policy. A new numbering system and the addition of grade band indicators will allow parents and teachers to guide and monitor progress since the standards are integrated across all grade levels. One specific middle school course and three high school courses were added to provide more offerings to students.  Counties still have the ability to utilize Career and Technical Education courses and/or create their own additional computer science courses.  This policy provides a focus for teachers to teach and students to learn those skills and competencies essential for future success in the workplace and further education.  Additionally it will allow students the option to utilize a computer science course for one of the required math and one of the required science courses.

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 2520.14 be placed on public comment for 30 days.

 

 

 

 

 

 

F.

Policy 2520.19, West Virginia College- and Career-Readiness Dispositions and Standards for Student Success for Grades K-12 - (Action)

Attachment O

 

 

 

Clayton Burch

 

 

 

 

 

 

 

The repeal and replacement of Policy 2520.19, 21st Century Advisor/Advisee 5‑12 Content Standards and Objectives for West Virginia Schools with the West Virginia College- and Career-Readiness Dispositions and Standards for Student Success for Grades K-12 is recommended. A new numbering system and the addition of grade band indicators will allow parents and teachers to guide and monitor progress since the standards are integrated across all grade levels.  This policy will provide students with opportunities to develop positive disposition to learning through integrated social/emotional experiences.

 

 

 

 

 

 

 

It is recommended and a motion is requested to that Policy 2520.19 be placed on public comment for 30 days.

 

 

 

 

 

 

G.

Recommendations of West Virginia Schools for Innovation in Education Designations - (Action)

Attachment P

 

 

 

Clayton Burch

 

 

 

 

 

 

 

An Innovation in Education school is a public school in this state that applies to and is designated by the WVBE as an Innovation in Education School with a principal focus in one of the following areas: 1) science, technology, engineering, and math (STEM); 2) community school partnership; 3) entrepreneurship; 4) career pathways; and 5) the arts.  An Innovation in Education school is not prohibited from incorporating more than one of the five attributes into its program design, notwithstanding the primary designation.  Applicants were independently assessed by the selection committee based upon established evaluation rubrics. The selection committee recommends the attached applicants to the WVBE for approval.  Encourage and incentivize public schools to improve overall student outcomes through the implementation of key innovational priorities for improving education in the following areas: 1) STEM; 2) community school partnership; 3) entrepreneurship; 4) career pathways; and 5) the arts. 

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve the recommendations for Innovation in Education designations for 2017.

 

 

 

 

 

 

H.

Policy 4110, Attendance - (Action)

Attachment Q

 

 

 

Michele Blatt

 

 

 

 

 

 

 

The Every Student Succeeds Act (ESSA) removes the category "Awaiting Foster Care Placement" as part of McKinney-Vento Homeless Act identification of homeless students, and reintroduces the identification for all foster placements as "foster care" to receive school of origin services through an agreement with DHHR and WVDE under Title I, Part A.  This amendment aligns Policy 4110 with changes to ESSA.

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 4110 be placed on public comment for 30 days.

 

 

 

 

 

 

I.

Policy 5000, Procedures for Designated Hiring and Transfer of School Personnel - (Action)

Attachment R

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

Changes to Policy 5000 are requested to bring the Policy in compliance with Legislative changes.  Specifically, the changes 1) update a code citation, 2) align the provisions allowing transfers to accommodate unforeseen changes in student population by moving the date from March 1 to May 1, and 3) update provisions regarding vacancies known to exist for the ensuing school year by adjusting the date from February 15 to March 1 and clarifying that instead of the positions going exclusively to employees subject to release that the positions be filled from among all qualified applicants and that individuals subject to release shall be considered to be applicants for all positions for which they are qualified and shall be considered before the position is posted for non-employees.

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 5000 be placed on public comment for 30 days.

 

 

 

 

 

 

J.

Policy 5901, Alternative Certification Programs for the Education of Teachers - (Action)

Attachment S

 

 

 

Robert Hagerman

 

 

 

 

 

 

 

Policy 5901 establishes the requirements and guidelines for developing alternative certification programs for the education of teachers. Policy 5901 creates alternative means for a qualified person to earn a professional teaching certificate to meet an area of critical shortage and need by authorizing a school district to offer a rigorous program for teacher certification in partnership with a regionally accredited IHE, an entity affiliated with a regionally accredited IHE, the WVDE, or a RESA. The proposed amendments to Policy 5901 will clarify current requirements.  Policy 5901 provides a means for qualified persons, many from our state's diverse work force, to earn professional teacher licensure while teaching in a classroom in an area of critical need and shortage.  Students will benefit in having a teacher who is qualified and certified to teach the subject matter being taught. 

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 5901 be placed on public comment for 30 days.

 

 

 

 

 

 

K.

WVBE Personnel Matters inclusive of Possible Employment Actions Related to the Office of State Superintendent - (Action)                  

Attachment T

 

 

 

Michael I. Green

 

 

 

 

 

 

 

[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)].  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.

 

 

 

 

 

 

 

Motion(s) may be considered regarding employment actions related to the office of State Superintendent.

 

 

 

 

 

XI.

Office of Education Performance Audits (OEPA)

 

 

 

 

 

 

A.

Director's Information

 

 

 

 

Susan O'Brien

 

 

 

 

 

 

 

W. Va. Code §18-2E-5(m) states the WVBE shall annually review the information submitted for each school system from the system of education performance audits and issue one of the following approval levels to each county board: Full approval, temporary approval, conditional approval or nonapproval. The WVBE granted a partial waiver of Policy 2320, Process for Improving Education: Performance Based Accreditation System, October 2016 within Section 7.2, measures and Levels, and, in particular, "acceptable annual improvement" for Year One of WVAS. Therefore, school system approval levels in Year One are the following: full approval and temporary approval.  As a result of school system approval levels, schools and school systems are expected to develop a plan of action, seeking external sources when needed, to address areas of concern as evidenced by the WVAS metrics and individual trajectories to make needed school improvement and increase student achievement.

 

 

 

 

 

 

B.

Cyclical Reviews for Lincoln and Mason Counties Schools and Board of Education Offices - (Action)

Attachment U

 

 

 

Susan O'Brien

 

 

 

 

 

 

 

The Legislature amended and reenacted W. Va. Code §18-2E-5, which led to the WVBE repeal and replacement of Policy 2320, A Process for Improving Education: Performance Based Accreditation System. The primary focus of the new accreditation process is providing feedback on practices and processes that correlate with high student success and improvement and continuous improvement of all schools. Policy and Code compliance are also monitored. In response to Policy 2320 (effective July 1, 2014) and the direction of WVBE, the OEPA instituted initial On-Site Reviews of the High Quality Process Standards in all West Virginia public schools during the 2014-2015 and 2015-2016 school years. Beginning with school year 2016-2017, the OEPA is conducting on-site reviews of each school, school system and RESA in the state once every four years. Lincoln and Mason Counties schools and board of education offices participated in the on-site reviews during November and December 2016.  Link to individual on-site review reports: 

https://oepa.state.wv.us/oepadata/LinkUpload/sobrienRptsRESA2-Lincoln_Mason.pdf

 

 

 

 

 

 

 

Based on the on-site reviews, it is recommended and a motion is requested that the individual reports be approved and any school in which a function rating was lowered to emerging or unsatisfactory or policy or Code was found non-compliant be required to revise the strategic plan within 30 days and begin corrective action.

 

 

 

 

 

 

C.

Fayette County Annual Review - (Action)

 

 

 

Susan O'Brien

 

 

 

 

 

 

 

At least once each year during the period of intervention, the OEPA shall assess the readiness of the county board to accept return of control of the system or school from the state board and sustain the improvements, and shall make a report and recommendations to the state board supported by documented evidence of the progress made on the goals and action plans.

 

 

 

 

 

 

 

This item may require an executive session as provided in W. Va. Code §6‑9A‑4(b)(2)(A) (personnel exception). The Board majority must vote to have an Executive Session. (No action will be taken in Executive Session.)

 

 

 

 

 

 

 

Motion(s) may be offered concerning the Fayette County intervention.

 

 

 

 

 

XII.

WVBE Coordinator of Board Agencies Report - (Information)

 

 

 

Jason Butcher

 

 

 

 

XIII.

Superintendent Report

 

 

 

ESSA Update - (Information)

 

 

 

Finance/Budget Report - (Information)

 

 

 

Teacher Evaluation Update - (Information)

 

 

 

Overview of Policy 6200, Handbook on Planning School Facilities - (Information)

 

 

 

 

XIV.

Capacity Building for Priority Schools and Intervention Counties - (Information)

 

 

 

Michele Blatt and Cindy Daniel

 

 

 

 

XV.

West Virginia Board of Education (WVBE) Actions for Improved Outcomes and Accountability Plan Update, 2017 Legislative Agenda, and RESA PERD Audit - (Information/Discussion)

 

 

 

Michael I. Green, Donna Hoylman Peduto, and WVBE Members

 

 

 

 

XVI.

Future Meetings - (Information)

 

 

 

Michael I. Green

 

 

 

 

 

The next regular meeting of the WVBE will be held February 8, 2017, in Charleston, West Virginia. The meeting will continue on February 9, 2017, if the agenda is not completed on February 9, 2017.

 

 

 

 

XVII.

Adjournment - (Action)