AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

April 8, 2015 - 10:00 a.m.

(Notice:  This agenda will continue on April 9 at 9:00 a.m. if not completed on April 8.)

 

 

I.

Welcome - Introductions - Pledge of Allegiance - Call to Order

 

 

 

Gayle C. Manchin, President

 

 

 

 

 

II.

Approval of Agenda - (Action)

 

 

 

 

 

III.

Recognition(s)

 

 

 

 

 

IV.

Real World Learning - (Information)

(This presentation will take place on April 8 at 10:15 a.m.)

 

 

 

Gayle C. Manchin and Invited Guests

 

 

 

 

 

V.

Delegation(s)

 

 

 

 

VI.

New Business

 

 

 

 

 

A.

Evaluation of County Applications for Waivers of Attendance Restrictions to Meet the 180 Instructional Days Attendance Requirement - (Information/Discussion/Action)

 

 

 

Mary Catherine Funk

 

 

 

 

 

 

 

 

The Board will consider and take action regarding county applications for waivers of attendance restrictions to meet the 180 instructional days attendance requirement.

 

 

 

 

 

 

 

B.

Local Board of Education Embedded Credit Policies - (Information/Discussion)

 

 

 

Betty Jo Jordan, Clayton Burch and Kathy D'Antoni

 

 

 

 

 

 

 

 

Policy 2510, section 5.4.f.1.B, “County boards of education are encouraged to establish policy which permits a student who masters the approved content standards for a credit bearing high school course that are embedded within a second course to receive credit for both courses.”  If these embedded courses are used to meet graduation requirements, the county policy must be reviewed by the WVDE and approved by the WVBE.

 

WVDE staff will provide an overview of the process of how the Content Standards and Objectives are reviewed to verify alignment between courses and to ensure consistency in protocols among polices from the various counties. The WVBE will be asked to take action on several county policies in May.  

 

 

 

 

 

 

 

C.

Discussion of Legislative Actions and Gubernatorial Messages Pertaining to Public Education Matters of the 2015 Legislative Session - (Discussion)

 

 

 

 

Gayle C. Manchin

 

 

 

 

 

 

D.

WVBE Personnel Matters including Consideration of Employment Action regarding a RESA 5 Employee - (Action)

(This item will take place on April 8 at approximately 1:00 p.m.)

ATTACHMENT A

 

 

 

Gayle C. Manchin

 

 

 

 

 

 

 

 

[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)], and (2) the Board majority votes to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.

 

 

 

 

 

 

 

A motion(s) may be entertained regarding the employment status of a RESA 5 employee.

 

 

 

 

 

 

E.

Policy 2520.3C, Next Generation Content Standards and Objectives for Science in West Virginia Schools - (Action)

ATTACHMENT B-1

ATTACHMENT B-2

 

 

 

Clayton Burch

(See link for comment log.)

 

 

 

 

 

 

Policy 2520.3C was placed on public comment for 30 days and is presented for approval with an effective date of July 1, 2016.  Approval will coincide with repeal of Policy 2520.35 “21st Century Science 9-12 CSO for WV (2520.35)” and Policy 2520.3 “21st Century Science K-8 CSO for WV Schools (2520.3).  Teachers will have new and relevant standards to more effectively teach science to students in West Virginia schools, grades k-12.

Link to Comment Log:

http://wvde.state.wv.us/policies/Policy2520.3C-NxGScience-CommentLog-revised-2014-04-02.pdf

 

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 2520.3C, with an effective date of July 1, 2016, be approved.

 

 

 

 

VII.

Capacity Building for Priority Schools and Intervention Counties - (Information)   

ATTACHMENT C

 

 

Michele Blatt and Ted Mattern

 

 

 

 

 

A summary of System of Support services provided to selected schools, and the intervention counties, based on OEPA recommendations for capacity building with priority schools, will be provided. 

 

 

 

 

 

A.

Fayette County Schools Update - (Information)

ATTACHMENT D

 

 

 

Serena Starcher, Superintendent, Fayette County Schools

 

 

 

 

 

VIII.

Office of Education Performance Audits (OEPA)

 

 

 

 

 

 

A.

Director’s Information - (Information)

 

 

 

 

Susan O'Brien

 

 

 

 

 

 

B.

Special Circumstance Review - (Action)

(This item will take place on April 8 at approximately 2:00 p.m.)

 

 

 

 

Susan O'Brien

 

 

 

 

 

 

 

This item will require an executive session as provided in W. Va. Code §18-2E-5, Special Circumstance Review. The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)

 

 

 

 

 

 

C.

Initial On-site Reviews for Schools Located in RESA 2 - (Action)  

ATTACHMENT E

 

 

 

Susan O'Brien

(See link for reports.)

 

 

 

 

 

 

 

The Legislature amended and reenacted W. Va. Code §18-2E-5, by Senate Bill 359, which led to the WVBE repeal and replacement of Policy 2320, A Process for Improving Education: Performance Based Accreditation System. The primary focus of the new accreditation process is providing feedback on practices and processes that correlate with high student success and improvement and continuous improvement of all schools. Policy and Code compliance are also monitored.

 

In response to Policy 2320 (effective July 1, 2014) and the direction of the WVBE, the OEPA instituted Initial On-Site Reviews of the High Quality Process Standards in all West Virginia public schools during the 2014-2015 and 2015-2016 school years.  Beginning with school year 2016-2017, the OEPA will conduct on-site reviews of each school in the state once every four years. 

 

All public schools in the six school systems located in RESA 2 (Cabell, Lincoln, Logan, Mason, Mingo, and Wayne counties) participated in on-site reviews during January and February 2015. 

 

Link to individual school on-site review reports.

http://oepa.state.wv.us/documents/RESA2/sobrienRptsRESA2.pdf

 

 

 

 

 

 

 

 

Based on the on-site reviews, it is recommended and a motion is requested that the individual school reports be approved and any school in which a function rating was lowered to emerging or unsatisfactory or policy or Code was found non‑compliance be required to revise the strategic plan within 30 days and begin corrective action.

 

 

 

 

 

 

IX.

Consent Agenda - (Action)

 

 

 

 

 

A.

Approval of Minutes - (Action)

ATTACHMENT F

 

 

 

 

 

 

It is recommended that the minutes of the March 12, 2015, meeting of the WVBE be approved.

 

 

 

 

 

 

B.

Routine Business

 

 

 

 

 

 

 

1.

WVDE Personnel Matters - (Information)

ATTACHMENT G

 

 

 

 

Michael J. Martirano

 

 

 

 

 

 

 

 

 

2.

Employment of Substitute Teachers in Areas of Critical Need - (Action)

ATTACHMENT H

 

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

 

 

 

The 82nd West Virginia Legislature, during the recently completed 2015 Regular Session, extended the provisions of W. Va. Code §18A‑2 to year 2017.  A number of county school systems are in the process of submitting a policy for the WVBE’s approval.  Policies received by the close of business on Monday, April 6, 2015, will be reviewed and if found to be in compliance with the statute will be submitted to the WVBE for approval. 

 

 

 

 

 

 

 

 

 

 

The attachment to this item (policies recommended for approval) will be available by the close of business on Tuesday, April 7, 2015.

 

 

 

 

 

 

 

 

 

3.

Educator Preparation Program Review Board (EPPRB) recommendation to approve Fairmont State University's addition of Hardy County Schools to their existing Teacher-in-Residence (TIR) Program - (Action)

ATTACHMENT I

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

 

On or before March 1, 2015, the EPPRB members discussed Fairmont State University's proposal to add to their existing TIR Program a partnership with Hardy County Schools and concluded that the proposed partnership be recommended to the WVBE for approval.  The major function of the EPPRB is to review and make recommendations to the WVBE regarding new and continuing educator preparations programs of study leading to licensure. The EPPRB structure supports the intended collaborative process to improve educator preparation programs and potential educators by incorporating program guidelines based on research and best practices.  This also enables Hardy County Schools to fill teaching vacancies in shortage areas with qualified student teachers.

 

 

 

 

 

 

 

 

 

 

It is recommended that Fairmont State University's proposed TIR partnership with Hardy County Schools be approved.

 

 

 

 

 

 

 

 

 

4.

Educator Preparation Program Review Board (EPPRB) Recommendation to Approve Marshall University's New Teacher-in-Residence (TIR) Program - (Action)

ATTACHMENT J

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

 

On or before February 6, 2015, the EPPRB members discussed and concluded that Marshall University's new TIR Program (in partnership with Boone County Schools) be recommended to the WVBE for approval.  The major function of the EPPRB is to review and make recommendations to the WVBE regarding new and continuing educator preparations programs of study leading to licensure. The EPPRB structure supports the intended collaborative process to improve educator preparation programs and potential educators by incorporating program guidelines based on research and best practices.  This also enables Boone County Schools to fill teaching vacancies in shortage areas with qualified student teachers.

 

 

 

 

 

 

 

 

 

 

It is recommended that Marshall University's new TIR Program (in partnership with Boone County Schools) be approved.

 

 

 

 

 

 

 

 

 

5.

Appointments to County Board Member Training Standards Review Committee (TSRC) - (Action)

ATTACHMENT K

 

 

 

 

Howard M. O'Cull, Executive Director, West Virginia School Board Association

 

 

 

 

 

 

 

 

 

 

As per W. Va. Code §18-5-1a(g), the County Board Member Training Standards Review Committee (TSRC), chaired by WVBE President Gayle C. Manchin, submits the attached listing of persons who would serve as members of the TSRC.  Members shall serve, as enumerated in the West Virginia Board of Education Training Standards Review Committee Procedures of Operation, for “two fiscal years,” with terms commencing upon favorable approval of the WVBE at its April 2015 regular meeting and concluding June 30, 2016 or as otherwise determined by the WVBE.  The pertinent statutory language reads, “…The state board shall appoint a committee named the 'county board member training standards review committee' whose members shall meet at least annually. Subject to state board approval, the committee shall determine which particular trainings and training organizations shall be approved and whether county board members have satisfied the annual training requirement. Members of the committee serve without compensation, but may be reimbursed by their agencies or employers for all reasonable and necessary expenses actually incurred in the performance of their duties under this subsection.”

 

 

 

 

 

 

 

 

 

 

It is recommended that the appointments to TSRC be approved.

 

 

 

 

 

 

 

X.

Update - WVBE Response to Governor's Education Agenda - (Information/Action)

 

 

 

Gayle C. Manchin, Donna Hoylman Peduto, and WVBE Members

 

 

 

 

 

 

A.

WVBE Finance Committee Report - (Information)

 

 

 

 

Thomas W. Campbell

 

 

 

 

 

 

 

B.

STEM Council Update - (Information)

 

 

 

 

Michael I. Green

 

 

 

 

XI.

Superintendent's Report - (Information)

 

 

 

 

 

XII.

Chancellor Reports - (Information)

 

 

 

 

 

XIII.

WVBE Coordinator of Board Agencies Report - (Information)

 

 

 

 

XIV.

WVBE RESA Liaison - (Information)

 

 

 

 

 

XV.

Items for Future Consideration - (Information/Discussion)

ATTACHMENT L

 

 

Gayle C. Manchin

 

 

 

 

XVI.

Future Meetings - (Information/Discussion/Action)

 

 

 

Gayle C. Manchin

 

 

 

 

 

 

The next regular meeting of the WVBE will be held May 13, 2015, in Charleston, West Virginia. The meeting will continue on May 14, 2015, if the agenda is not completed on May 13, 2015.

 

Meeting Dates - June through December 2015

June 10-11  (Wednesday-Thursday)

July 8-9  (Wednesday-Thursday)

August 12-13  (Wednesday-Thursday)

September 9-10  (Wednesday-Thursday)

October 14-15  (Wednesday-Thursday)

November 12-13  (Thursday-Friday) - (November 11 - Veterans Day)

December 9-10 (Wednesday-Thursday)

 

 

 

 

XVII.

Adjournment - (Action)