AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

July 10, 2019 - 10:00 a.m.

 

 

I.

Welcome - Pledge of Allegiance - Introductions - Call to Order

 

 

 

David G. Perry, President

 

 

 

 

II.

Approval of Agenda - (Action)

 

 

 

David G. Perry

 

 

 

 

 

III.

Remarks from Governor’s Office and House/Senate Education - (Information)

 

 

 

David G. Perry

 

 

 

 

IV.

Remarks from Education Stakeholder Associations and Organizations - (Information)    

 

 

 

David G. Perry

 

 

 

 

V.

Delegation(s)

 

 

 

 

 

VI.

Recognition(s)

 

 

 

David G. Perry

 

 

 

 

 

 

2019 WVBE School Service Personnel Employee of the Year

 

 

 

 

Mendy Marshall

 

 

 

The WVBE School Service Employee of the Year Program recognizes outstanding education support personnel for their contributions to their schools and communities. The program honors individuals who have demonstrated exceptional skill and dedication in the performance of their jobs, thereby earning them the respect and admiration of students, teachers, administrators, coworkers, and parent

 

 

 

 

 

VII.

Consent Agenda - (Action)

 

 

 

 

 

A.

Approval of Minutes - (Action)

Attachment A

 

 

 

 

 

 

It is recommended that the minutes of the June 12, 2019, meeting of the WVBE be approved.

 

 

 

 

 

 

B.

Routine Business

 

 

 

 

 

 

 

1.

WVDE Personnel Matters - (Information)

Attachment B

 

 

 

 

Steven L. Paine

 

 

 

 

 

 

 

 

2.

Employment of Substitute Teachers in Areas of Critical Need and Shortage Affidavit - (Action)

 

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

 

 

 

Pursuant to W. Va. Code §18A-2-3(c)(2)(G), as of June 25, 2019, an affidavit has been received and submitted to the Consolidated Public Retirement Board from Summers County Schools.

 

 

 

 

 

 

 

 

3.

Approval of Local Board of Education Policy for Dual Credit - (Action)

Attachment C

 

 

 

 

Jan Barth

 

 

 

 

 

 

 

 

 

Policy 2510, Assuring the Quality of Education:  Regulations for Education Programs, section 5.4.g.3. “County boards of education shall adopt a policy that allows students to earn credit for completion of college courses and other advanced courses outside the school setting.  If these courses, including dual credit courses, are used to meet graduation requirements, the county policy and alignment documentation must be reviewed by the WVDE and approved by the WVBE.”  Monroe County has submitted a policy (see attachment) for dual credit courses.

 

 

 

 

 

 

 

 

 

Monroe County’s dual credit policy has been reviewed by WVDE staff and is recommended for approval.

 

 

 

 

 

 

 

 

4.

2019 Summer Programs - (Action)

Attachment D

 

 

 

 

Jan Barth

 

 

 

 

 

 

 

 

 

Policy 2510 states, "All summer school programs shall be submitted to the WVBE for approval."  Six counties that did not respond by the May 31, 2019 deadline, are now included in the summer school program attachment and recommended for approval; 54 of 55 counties will offer summer school.

 

 

 

 

 

 

 

 

 

It is recommended that the 2019 summer school programs, as found in the attachment, be approved.

 

 

 

 

 

 

 

 

5.

Step 7a Plans - (Action)

Attachment E

 

 

 

 

Jan Barth

 

 

 

 

 

 

 

 

 

W. Va. Code §18-9A-10 requires "Moneys allocated by this subdivision shall be used to improve instructional programs according to the county and school strategic improvement plans required by §18-2E-5 of this code and approved by the state board".  The Step 7a plans for the FY2020 year have been received, reviewed, and accepted by the WVDE from the 55 county boards of education.

 

 

 

 

 

 

 

 

 

It is recommended that the Step 7a Plans submitted by the 55 county boards of education for FY 2020 be approved. 

 

 

 

 

 

 

 

 

6.

West Virginia Educator Preparation Program Review Board (EPPRB) Recommendation to Approve Fairmont State University's Educational Leadership Program of Study Leading to Educator Licensure for Principal and Superintendent - (Action)

Attachment F

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

During the Summer 2019 review period, the EPPRB reviewed Fairmont State University's Educational Leadership program of study leading to educator licensure for Principal and Superintendent. The EPPRB has made a recommendation to the WVBE to approve Fairmont State University's program as proposed.

 

 

 

 

 

 

 

 

 

It is recommended that Fairmont State University's Educational Leadership program of study leading to educator licensure for Principal and Superintendent be approved.

 

 

 

 

 

 

 

 

7.

West Virginia University’s (WVU) Addition of a Teacher-in-Residence (TIR) Program with Barbour, Boone, Cabell, Calhoun, Grant, Hampshire, Hardy, Kanawha, Lewis, Lincoln, Mineral, Morgan, Pleasants, Raleigh, Roane, Tucker, Tyler, Wayne, Wirt, Wood, and Wyoming Counties - (Action)

Attachment G

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

In June 2019 the EPPRB members agreed on a recommendation of approval to the WVBE for WVU's addition of a TIR Program with Barbour, Boone, Cabell, Calhoun, Grant, Hampshire, Hardy, Kanawha, Lewis, Lincoln, Mineral, Morgan, Pleasants, Raleigh, Roane, Tucker, Tyler, Wayne, Wirt, Wood, and Wyoming Counties.  Policy 5100 provides guidelines and procedures for the approval  of TIR Agreements and supports the intended collaborative process to improve educator preparation programs and potential educators by incorporating program guidelines based on research and best practices.

 

 

 

 

 

 

 

 

 

It is recommended that the WVBE approve the EPPRB's recommendation of approval of WVU’s  addition of a TIR Program with Barbour, Boone, Cabell, Calhoun, Grant, Hampshire, Hardy, Kanawha, Lewis, Lincoln, Mineral, Morgan, Pleasants, Raleigh, Roane, Tucker, Tyler, Wayne, Wirt, Wood, and Wyoming Counties..

 

 

 

 

 

 

 

 

8.

West Virginia Alternative Certification Educator Preparation Program Review Board (ACEPPRB) Recommendation to Approve a Program Addendum to the General Education Alternative Certification through Innovation Program, in Partnership with the WVDE to Add General Mathematics through Algebra I, General Science, and English Endorsements for Grades 5-9 - (Action)

Attachment H

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

The ACEPPRB members voted to recommend for approval an addendum to the general education Alternative Certification Through Innovation Program, in partnership with the WVDE. The addendum adds the endorsements of General Mathematics through Algebra I 5-9, General Science 5-9, and English 5-9 to the previously approved endorsements. Policy 5901 provides guidelines and procedures for the approval of alternative certification educator preparation programs  leading to licensure in West Virginia and Policy 5202 provides guidelines and procedures for issuance of the Alternative Teaching Certificate.

 

 

 

 

 

 

 

 

 

It is recommended that the WVBE approve the program addendum to the general education Alternative Certification Through Innovation Program, in partnership with the WVDE to add the endorsements of General Mathematics through Algebra I 5-9, General Science 5-9, and English 5-9 to the previously approved endorsements.

 

 

 

 

 

 

 

 

9.

West Virginia Licensure Testing Directory - (Action)

Attachment I

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

The WVBE required licensure exams for educator certification and completion of WVBE approved programs leading to West Virginia licensure directory is maintained on the WVDE website.  Additional test and/or scores have been changed to reflect updates in policy and exams. The validity period for the previously listed test and/or score shall be one year from the effective date of the new test and/or score. Exception: tests and/or scores shall remain valid for 12 months after completion of an approved program for licensure where the applicant was continuously enrolled even if the test and/or score has changed. 

 

 

 

 

 

 

 

 

 

It is recommended that the West Virginia Licensure Testing Directory be approved.

 

 

 

 

 

 

 

 

10.

Report of 2018-2019 Waivers of WVBE Policies and Regulations, Superintendent's Interpretations and State Statutes and Legislative Rules - (Information)

Attachment J

 

 

 

 

Carla Warren

 

 

 

 

 

 

 

 

 

W. Va. Code §18-5A-3 requires the WVBE to submit an annual report regarding waivers of WVBE policy. The attachment provides information on waiver requests and their disposition for the 2018-2019 school year.

 

 

 

 

 

 

 

 

11.

Report of Policy 4355, High School Diplomas for Veterans - (Information)

Attachment K

 

 

 

 

Carla Warren

 

 

 

 

 

 

 

 

 

As of June 30, 2019, the WVBE has received eight additional applications for Veteran Diplomas for the school year 2018-2019.  A total of 1,548 diplomas have been awarded since 2000 through Operation Recognition in connection with Policy 4355.

 

 

 

 

 

 

 

 

12.

Annual Report of the James & Law Company, West Virginia Instructional Materials Depository - (Information)

Attachment L

 

 

 

 

Jan Barth and Gib Brown

 

 

 

 

 

 

 

 

 

In 1992, when the State Legislature authorized the establishment of a State Instructional Materials Depository, the WVBE developed criteria for the selection process.  The James and Law company was selected as the State Depository.  The criteria used in the selection process specified that the selected Depository submit an annual report to the WVBE detailing its dealings with vendors of instructional materials as well as with the county school districts.  There is no direct impact on students other than the availability of instructional materials.

 

 

 

 

VIII.

New Business

 

 

 

 

 

A.

West Virginia Secondary School Activities Commission (WVSSAC), Series 1, Constitution, Series 2, Athletics, Provisions Governing Eligibility, Series 3, Provisions Governing Contests, and Series 4, Provisions Governing Conduct - (Action)

Attachment

M-1, M-2, M-3,
M-4, M-5

 

 

 

Bernie Dolan, Executive Director, WVSSAC

 

 

 

 

 

 

 

Thirteen proposals were submitted to the WVBE by the WVSSAC for consideration:  Proposals 1 through 8 and 10 through 13 are for purposes of clarification; Proposal 9 adds a classification of AAAA for boys and girls basketball.  Numerous comments were received during the comment period resulting in no changes to the rules. 

 

 

 

 

 

 

 

The WVSSAC recommends that Series 1, 2, 3, and 4 be approved.

 

 

 

 

 

 

 

Motion(s) may be considered regarding WVSSAC Series 1, 2, 3, and 4.

 

 

 

 

 

 

B.

Policy 2445.40, Instructional Resources - (Action)

Attachment Mc

 

 

 

Jan Barth

 

 

 

 

 

 

 

This policy is a repeal and replace of Policy 2445.40, Adoption, Use, and Groupings of Instructional Resources for Grades Pre-Kindergarten through Grade 12, as well as repeal of Policy 2445.41, Textbook Adoption: Notice, Request, and Instructions to Publishers, and repeal of Policy 2445.4A, Resolution Regarding U.S. District Court Order.  Appropriate portions of 2445.41 and 2445.4A have been incorporated in the revised version of 2445.40. The policy changes are due to the passage of the 2018 Senate Bill 3089, which gives county boards of education the primary responsibility of the reviewing the primary instructional resources used in the classroom to ensure they meet 100% of the non-negotiable and 80% of the general and specific criteria.  Senate Bill 3089 also: 1) removed the requirement of the creation of the WVBE Official Multiple List of Instructional Materials, 2) required counties to create their own policy for review and adoption of instructional materials, 3) provided counties the option to conduct their own instructional materials review or use WVDEs review, and 4) provided a mechanism for vendors to register to have their instructional resources included on a list to be published by the Department no later than January 1st each year. One person responded during the comment period with five different comments resulting in no changes the policy.

 

 

 

 

 

 

 

The WVDE recommends that Policy 2445.40, inclusive of the repeal of Policies  2445.41 and 2445.4A, be approved.

 

 

 

 

 

 

 

Motion(s) may be considered regarding Policy 2445.40.

 

 

 

 

 

 

C.

WVBE Personnel Matters Inclusive of Consideration of State Superintendent’s Annual Salary (W. Va. Code §18-3-1) - (Action)

Attachment N

 

 

 

David G. Perry

 

 

 

 

 

 

 

 

[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)].  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.

 

 

 

 

 

 

 

Motion(s) may be considered regarding the State Superintendent’s annual salary as set by the WVBE.

 

 

 

 

IX.

Status Report:  Implementation of Nicholas County Schools’ Amended Comprehensive Educational Facilities Plan (CEFP) – (Information)

 

 

 

Donna Burge-Tetrick, Superintendent, Nicholas County Schools

 

 

 

 

X.

Superintendent Report - (Information)

 

 

 

 

XI.

WVBE Member Updates - (Information)

 

 

 

 

XII.

Items for Future Meetings - (Information)

 

 

 

David G. Perry

 

 

 

 

XIII.

Future Meetings - (Information)

 

 

 

David G. Perry

 

 

 

 

The next regular meeting of the WVBE will be held August 14, 2019, in Charleston, West Virginia. The meeting will continue on August 15, 2019, if the agenda is not completed on August 14, 2019.

 

 

XIV.

Election of Officers - (Action)

 

 

 

David G. Perry

 

 

 

 

XV.

Adjournment - (Action)