AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Board Conference Room

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

April 9, 2014 - 10:00 a.m.

(Notice:  This agenda will continue on April 10 at 9:00 a.m. if not completed on April 9.)

 

 

 

I.

Welcome - Introductions - Pledge of Allegiance - Call to Order

 

 

 

Gayle C. Manchin, President

 

 

 

 

II.

Recognition(s)

 

 

 

 

 

III.

Delegation(s)

 

 

 

 

IV.

Approval of Agenda - (Action)

 

 

 

 

V.

Update - WVBE Response to Governor's Education Agenda - (Information)

 

 

Gayle C. Manchin, Donna Hoylman Peduto, and WVBE Members

 

 

 

 

 

A.

WVBE Commission on School District Governance and Administration - (Information/Discussion/Action)

 

 

 

 

Thomas W. Campbell

 

 

 

 

 

 

 

B.

National Association of State Boards of Education Stipend Award - (Information)

 

 

 

 

Gayle C. Manchin

 

 

 

 

 

 

VI.

Chancellor Reports - (Information)

 

 

 

 

 

VII.

RESA Liaison Report - (Information)

 

 

 

 

 

VIII.

Superintendent Reports - (Information)

 

 

 

James B. Phares

 

 

 

 

►NAEP 2013 Grade 12

 

 

 

 

►2014 Legislation

 

 

 

 

►Report on NGA's America Works Conference

 

 

 

 

IX.

Capacity Building for Priority Schools and Intervention Counties - (Information)   

 

 

 

Michele Blatt and Ted Mattern

 

 

 

 

 

A summary of System of Support services provided to selected schools and the intervention counties, based on OEPA recommendations for capacity building with priority schools, will be provided.

 

 

 

 

X.

Consent Agenda - (Action)

 

 

 

 

 

A.

Approval of Minutes - (Action)

ATTACHMENT A

 

 

 

It is recommended that the minutes of the March 12, 2014, meeting of the WVBE be approved.

 

 

 

 

B.

Office of Education Performance Audits

 

 

 

 

 

 

 

 

1.

Follow-Up Education Performance Audit Reports for Maysville Elementary School, Petersburg Elementary School, Petersburg High School, and Union Educational Complex,  Grant County - (Action)

ATTACHMENT B

 

 

 

 

Gus Penix

 

 

 

 

 

 

 

 

 

Announced on-site reviews were conducted at Maysville Elementary School, Petersburg Elementary School, Petersburg High School, and Union Educational Complex September 11‑12, 2012. A Team returned to the schools February 24-25, 2014. The purpose of the return visits was to verify correction of the finding(s) identified during the original Individual School Education Performance Audits.

 

 

 

 

 

 

 

 

 

Based upon the results of the Follow-up Education Performance Audits, it is recommended that the Maysville Elementary School, Petersburg Elementary School, Petersburg High School, and Union Educational Complex reports be approved.

 

 

 

 

 

 

 

 

2.

Follow-Up Education Performance Audit Reports for Duval PK-8, Hamlin PK-8, Harts PK-8, Midway Elementary School, Ranger Elementary School, Guyan Valley Middle School, and Lincoln County High School, Lincoln County - (Action)

ATTACHMENT C

 

 

 

 

Gus Penix

 

 

 

 

 

 

 

 

 

Announced on-site reviews were conducted at for Duval PK-8, Hamlin PK-8, Harts PK-8, Midway Elementary School, Ranger Elementary School, Guyan Valley Middle School, and Lincoln County High School October 23-25, 2012. A Team returned to the schools January 7 – February 12, 2014. The purpose of the return visits was to verify correction of the finding(s) identified during the original Individual School Education Performance Audits.

 

 

 

 

 

 

 

 

 

Based upon the results of the Follow-up Education Performance Audits, it is recommended that the Duval PK-8, Hamlin PK-8, Harts PK-8, Midway Elementary School, Ranger Elementary School, Guyan Valley Middle School, and Lincoln County High School reports be approved.

 

 

 

 

 

 

C.

Routine Business

 

 

 

 

 

 

 

 

1.

WVDE Personnel Matters - (Information)

ATTACHMENT D

 

 

 

 

James B. Phares

 

 

 

 

 

 

 

 

2.

Waivers of State Board of Education Policies and Regulations, Superintendent’s Interpretations and State Statutes and Legislative Rules - (Action/Information)

ATTACHMENT E

 

 

 

 

Betty Jo Jordan

 

 

 

 

 

 

 

 

 

This item recommends action on four waiver requests. The waiver requests have been reviewed by WVDE staff to ensure WVBE waiver criteria have been met.

 

 

 

 

 

 

 

 

 

Recommended for approval are two new requests for waivers of WVBE policy and two requests for continuation of waivers of WVBE policy.

 

 

 

 

 

 

 

 

 

3.

Employment of Substitute Teachers in Areas of Critical Need - (Action)

ATTACHMENT F

 

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

 

 

 

Pursuant to W. Va. Code §18A-2-3, Cabell and Hampshire County Schools have submitted a policy for the WVBE’s approval.

 

 

 

 

 

 

 

 

 

 

It is recommended that the policies be approved.

 

 

 

 

 

 

 

 

 

4.

Policy 2315, Comprehensive School Counseling Programs  - (Action)

     Robert E. Hull

ATTACHMENT G-1

ATTACHMENT G-2

 

 

 

 

 

 

 

 

 

In February 2014 Policy 2315, Comprehensive School Counseling Program was placed on comment. The policy reflects the shifts in defining evidence-based components of school counseling programs and articulating expected student outcomes.  Additionally, the policy presents the West Virginia Student Success Standards and outlines an integrated delivery approach among stakeholders to PreK-12 students.

 

 

 

 

 

 

 

 

 

 

It is recommended that Policy 2315 be approved with an effective date of July 1, 2014.

 

 

 

 

 

 

 

 

5.

Educator Preparation Program Review Board Recommendation for Marshall University - (Action)

ATTACHMENT H

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

The Educator Preparation Program Review Board (EPPRB) recently reviewed a revised educator preparation program submitted by Marshall University for Wellness PreK-Adult. The EPPRB finds that the revised program submitted meets the standards specified in WVBE Policy 5100 and recommends approval.

 

 

 

 

 

 

 

 

 

It is recommended that the revised educator preparation program for Wellness PreK-Adult submitted by Marshall University be approved.

 

 

 

 

 

 

 

 

6.

Additional County Partnership for West Virginia State University's Teacher in Residence Program - (Action)

ATTACHMENT I

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

West Virginia State University confirmed an agreement with Putnam County Schools to participate in WVSU's approved Teacher-in-Residence Program.

 

 

 

 

 

 

 

 

 

It is recommended that the addition of Putnam County Schools as a participant in West Virginia State University's approved Teacher-in-Residence Program be approved.

 

 

 

 

 

 

 

 

7.

2013-14 Personnel Data Report - (Information)

ATTACHMENT J

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

The Personnel Data report is a document that is published annually that presents statistics about the educator workforce in West Virginia.  Included in the report also are data about recent college graduates who completed educator preparation programs.

 

 

 

 

 

 

XI.

Office of Education Performance Audits (OEPA)

 

 

 

 

 

 

A.

Director’s Information

 

 

 

 

Gus Penix

 

 

 

 

 

 

 

B.

 

Selection of Schools and County School Systems for Education Performance Audits - (Action)

 

 

 

 

 

Gus Penix

 

 

 

 

 

 

 

 

 

This item may involve an executive session pursuant to W. Va. Code §18-2E-5(m)(1) “Any discussion by the state board of schools to be subject to an on-site review or dates for which on‑site reviews will be conducted may be held in executive session, and is not subject to the provisions of article nine-a, chapter six of this code, related to open governmental proceedings.”

 

 

 

 

 

 

 

C.

Initial Education Performance Audit Report for Ripley Elementary School, Jackson County - (Action)

ATTACHMENT K

 

 

 

Gus Penix

 

 

 

 

 

 

 

An announced on-site review (five days in advance) was conducted at Ripley Elementary School February 27, 2014.

 

 

 

 

 

 

 

Based upon the results of the Education Performance Audit, the OEPA recommends that the WVBE direct Ripley Elementary School to revise the school’s Five-Year Strategic Plan within 30 days and correct the findings noted in the report by the next accreditation cycle.

 

 

 

 

 

 

D.

Initial Education Performance Audit Report for Moundsville Middle School,  Marshall County - (Action)

ATTACHMENT L

 

 

 

Gus Penix

 

 

 

 

 

 

 

An announced on-site review (five days in advance) was conducted at Moundsville Middle School March 5-6, 2014.

 

 

 

 

 

 

 

Based upon the results of the Education Performance Audit, the OEPA recommends that the WVBE direct Moundsville Middle School and Marshall County to revise the school’s Five-Year Strategic Plan within 30 days and correct the findings noted in the report by the next accreditation cycle.

 

 

 

 

 

 

E.

Initial Education Performance Audit Report for Nicholas County High School, Nicholas County - (Action)

ATTACHMENT M

 

 

 

Gus Penix

 

 

 

 

 

 

 

An announced on-site review (five days in advance) was conducted at Nicholas County High School February 11, 2014.

 

 

 

 

 

 

 

Based upon the results of the Education Performance Audit, the OEPA recommends that the WVBE direct Nicholas County High School and Nicholas County to revise the school’s Five-Year Strategic Plan within 30 days and correct the findings noted in the report by the next accreditation cycle.

 

 

 

 

 

 

F.

Initial Education Performance Audit Report for Pleasants County Middle School, Pleasants County - (Action)

ATTACHMENT Mc

 

 

 

Gus Penix

 

 

 

 

 

 

 

An announced on-site review (five days in advance) was conducted at Pleasants County Middle School February 11, 2014.

 

 

 

 

 

 

 

Based upon the results of the Education Performance Audit, the OEPA recommends that the WVBE direct Pleasants County Middle School and Pleasants County to revise the school’s Five-Year Strategic Plan within 30 days and correct the findings noted in the report by the next accreditation cycle.

 

 

 

 

 

 

G.

Initial Education Performance Audit Reports for Fairplains Elementary School and Van Devender Middle School, Wood County - (Action)

ATTACHMENT N

 

 

 

Gus Penix

 

 

 

 

 

 

 

Announced on-site reviews (five days in advance) were conducted at Fairplains Elementary School and Van Devender Middle School February 12, 2014.

 

 

 

 

 

 

 

Based upon the results of the Education Performance Audit, the OEPA recommends that the WVBE direct Fairplains Elementary School, Van Devender Middle School, and Wood County to revise the schools’ Five-Year Strategic Plans within 30 days and correct the findings noted in the reports by the next accreditation cycle.

 

 

 

 

 

 

H.

Education Performance Audit Report for Board of Child Care School – Juvenile Institutional Education Program - (Action)

ATTACHMENT O

 

 

 

Gus Penix

 

 

 

 

 

 

 

An announced on-site review (five days in advance) was conducted at Board of Child Care School - Juvenile Institutional Education Program, February 5, 2014. 

 

 

 

 

 

 

 

Based upon the results of the Education Performance Audit, it is recommended and a motion is requested to approve the report for Board of Child Care School – Juvenile Institutional Education Program.

 

 

 

 

 

 

I.

Education Performance Audit Report for Beckley Center – Juvenile Institutional Education Program - (Action)

ATTACHMENT P

 

 

 

Gus Penix

 

 

 

 

 

 

 

An announced on-site review (five days in advance) was conducted at Beckley Center - Juvenile Institutional Education Program, February 19, 2014. 

 

 

 

 

 

 

 

Based upon the results of the Education Performance Audit, it is recommended and a motion is requested to approve the report for Beckley Center – Juvenile Institutional Education Program.

 

 

 

 

 

 

J.

Policy 2320, A Process for Improving Education: Performance Based Accreditation System - (Action)

ATTACHMENT Q

 

 

 

Gus Penix

 

 

 

 

 

 

 

Policy 2320 is being repealed and replaced to address the Legislature’s amendment of W. Va. Code §18-2E-5, by Senate Bill 359, to allow the WVBE to establish a system to assess and weigh annual performance measures for state accreditation of schools and approval of school systems. This system establishes a system of education performance audits that measures the quality of education and the preparation of students based on the annual measures of student, school, and school system performance and progress. 

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 2320 be placed on public comment for 30 days.

 

 

 

 

 

XII.

New Business

 

 

 

 

 

 

A.

Policy 2510, Assuring the Quality of Education: Regulations for Education Programs - (Action)

ATTACHMENT R

 

 

 

Robert E. Hull

 

 

 

 

 

 

 

Policy 2510 was placed for an additional 30 days comment for sections 5 and 13 only due to changes resulting from the original 30 day comment period, primarily with glossary definitions and minor clarifications.  Additional changes to Policy 2510 are now being requested to align it with the proposed amendments to Policy 2320, A Process for Improving Education: Performance Based Accreditation System.

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 2510, specifically sections 7, 11, 12 and 13, be placed on public comment for an additional 30 days.

 

 

 

 

 

 

B.

Policy 2525, West Virginia's Universal Access to a Quality Early Education System - (Action)

ATTACHMENT S

 

 

 

Robert E. Hull

 

 

 

 

 

 

 

Proposed revisions to Policy 2525 have been made to address the implementation of key SB359 requirements including assistant teachers, full day, five day programming, and the definition of school readiness. The proposed revisions include guidelines, school readiness, county collaborative early childhood teams, eligibility and enrollment, attendance, health and safety, curriculum and assessment, personnel, staff training, program assessment and continuous quality improvement, finance and program oversight.

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 2525 be placed on public comment for 30 days.

 

 

 

 

 

 

C.

Policy 1340, Rules and Procedure for Administrative Hearings and Appeals - (Action)

ATTACHMENT T

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

The West Virginia Commission on Professional Teaching Standards is recommending certain amendments be made to Policy 1340 setting out the standards and procedures for reinstatement of a teaching certificate that has been suspended or revoked as well as clarifying that if the Licensure Appeal Panel recommends that an application be denied for cause, it may also recommend that the applicant meet certain requirements before he/she files another application.  Policies 5050 and 5202 are also being submitted to the Board regarding reinstatements and certain other matters relating to the teacher disciplinary/licensing process. 

 

 

 

 

 

 

 

It is recommended and a motion is requested that the revisions to Policy 1340 be placed on public comment for 30 days.

 

 

 

 

 

 

D.

Policy 5050, West Virginia Commission for Professional Teaching Standards - (Action)

ATTACHMENT U

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

The West Virginia Commission on Professional Teaching Standards is recommending certain amendments be made to Policy 5050 “West Virginia Commission on Professional Teaching Standards” to align the policy with the amendments proposed to Policies 1340 and 5202 relating to reinstatement procedures. 

 

 

 

 

 

 

 

It is recommended and a motion is requested that the revisions to Policy 5050 be placed on public comment for 30 days.

 

 

 

 

 

 

E.

Policy 5202, Minimum Requirements for the Licensure of Professional/Paraprofessional Personnel & Advanced Salary Classifications- (Action)

ATTACHMENT V

 

 

 

Michele Blatt

 

 

 

 

 

 

 

Policy 5202 has been revised to address the Governor Tomblin’s challenge to the state board to ensure all students are reading on grade level by grade 3 by adding an Early Childhood Classroom Assistant Teacher Authorization.  In addition, a Permanent Authorization for Technology Integration Specialist (TIS) and an Initial Authorization for Professional Accountant were added.  Additional revisions were made to clarify language regarding the waiver period; to clarify the language for certificate renewal; to update Praxis information in Appendix B; to change the name of the Student Teacher Permit to reflect all clinical experiences; to specify additional requirements for driver education licensure; and to make other edits to clarify the intent of the policy.

 

 

 

 

 

 

 

It is recommended and a motion is requested that the revisions to Policy 5202 be placed on public comment for 30 days.

 

 

 

 

 

 

F.

Policy 5100, Approval of Educational Personnel Preparation Programs - (Action)

ATTACHMENT W

 

 

 

Michele Blatt

 

 

 

 

 

 

 

Policy 5100 has been revised to include updated information for Praxis tests for General Science 5-Adult, Drivers Education 9-Adult, Agriculture 5-Adult, Early Childhood Education K-4, General Science 5-9, School Psychologist, and Speech Pathologist in Appendix E.

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 5100, specifically Appendix E, be placed on public comment for 30 days. 

 

 

 

 

 

 

G.

WVBE Personnel inclusive of Termination of Employment of a RESA 5 Employee, Hiring of a Coordinator of WVBE Agencies, and Update on State Superintendent Search - (Information/Action)

ATTACHMENT X

 

 

 

Gayle C. Manchin

 

 

 

 

 

 

 

 

[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)] and/or §6-9A-4(b)(2)(A) [personnel exception] and (2) the Board majority votes to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

 

 

A motion is requested to approve WVBE personnel matters found in the attachment.

 

 

 

 

 

 

 

Motions may be requested regarding the hiring of a coordinator of WVBE agencies and the State Superintendent Search.

 

 

 

 

 

XIII.

Items for Future Consideration - (Information/Discussion)

ATTACHMENT Y

 

 

Gayle C. Manchin

 

 

 

 

XIV.

Future Meetings - (Information)

 

 

 

 

 

The next regular meeting of the WVBE will be held May 14, 2014, in Charleston, West Virginia.  The meeting will continue on May 15, 2014, if the agenda is not completed on May 14, 2014.

 

 

 

 

XV.

Adjournment - (Action)