AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 7, Capitol Room

1900 Kanawha Boulevard, East

Charleston, West Virginia

January 14, 2015 - 10:00 a.m.

(Notice:  This agenda will continue on January 15 at 9:00 a.m. if not completed on January 14.)

 

 

 

I.

Welcome - Introductions - Pledge of Allegiance - Call to Order

 

 

 

Gayle C. Manchin, President

 

 

 

 

II.

Recognitions

 

 

 

Milken Award

Advanced Placement Honor Roll

 

 

 

 

 

III.

Inspiring WV - (Information)

 

 

 

Buck Edwards

 

 

 

 

 

 

Inspiring WV is a nonprofit designed to inspire students to explore entrepreneurship and other significant careers, ignite a sense of pride in West Virginia and empower students for success.

 

 

 

 

 

IV.

Delegation(s)

 

 

 

 

V.

Approval of Agenda - (Action)

 

 

 

 

VI.

Education Considerations for the West Virginia Legislature's 2015 Regular Session - (Information/Discussion)

This item will be taken up on January 14 at 11:00 a.m.

 

 

 

Gayle C. Manchin and Invited Guests

 

 

 

 

VII.

New Business

 

 

 

 

 

A.

WVBE Personnel Matters - (Information/Discussion/Action)

ATTACHMENT A

 

 

 

Gayle C. Manchin

 

 

 

 

 

 

 

[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)] and (2) the Board majority votes to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.

 

 

 

 

 

 

B.

Policy 2520.3C, Next Generation Science Content Standards and Objectives for West Virginia Schools - (Discussion/Action)

 

 

 

 

Gayle C. Manchin

 

 

 

 

 

 

 

The Board will discuss Policy 2520.3C.  Motions may be entertained following discussion.

 

 

 

 

 

 

C.

WVBE Alignment with Governor's 2015 Education Legislative Agenda - (Discussion/Action)

This item will be taken up on January 15 at 9:00 a.m.

 

 

 

 

Gayle C. Manchin

 

 

 

 

VIII.

Update - WVBE Response to Governor's Education Agenda - (Information)

 

 

Gayle C. Manchin, Donna Hoylman Peduto, and WVBE Members

 

 

 

A.

 

Report of the West Virginia Board of Education’s Commission on School District Governance and Administration, Balanced Governance:  Improving Educational Performance and Fiscal Efficiency - (Information/Action)

 

 

 

 

 

Thomas W. Campbell

 

 

 

 

 

 

 

IX.

Superintendent's Report - (Information)

 

 

 

 

 

 

►A-F Business Rules - (Action)

ATTACHMENT B

 

 

 

The A-F grading system for schools is slated to go into effect at the beginning of the 2015-2016.  The business rules that are before the Board for consideration are the metrics that undergird the A‑F system and produce the school grade.

 

 

 

 

 

 

 

 

 

It is recommended and a motion is requested that the A-F Business Rules be approved.

 

 

 

 

 

 

 

 

ZoomWV - (Information)

 

 

 

 

   Carla Howe

 

 

 

 

This ten-minute presentation (live demonstration) will showcase the new public site for educational information, ZoomWV.  ZoomWV is an easy-to-use interface to help educational stakeholders make informed decisions, which ultimately impacts student achievement. 

 

 

 

 

 

X.

Chancellor Reports - (Information)

 

 

 

 

XI.

WVBE Coordinator of Board Agencies Report - (Information)

 

 

 

 

XII.

WVBE RESA Liaison Report - (Information)

 

 

 

 

XIII.

Capacity Building for Priority Schools and Intervention Counties - (Information)   

ATTACHMENT C

 

 

Michele Blatt and Ted Mattern

 

 

 

 

 

A summary of System of Support services provided to selected schools, and the intervention counties, based on OEPA recommendations for capacity building with priority schools, will be provided. 

 

 

 

 

 

 

XIV.

Policy 2510, Assuring the Quality of Education:  Regulations for Education Programs - (Information/Discussion)

 

 

 

Chuck Hatfield, Superintendent, Putnam County Schools

 

 

 

 

 

Information will be presented regarding delivery of high school mathematics curriculum in Putnam County Schools. 

 

 

 

 

XV.

Consent Agenda - (Action)

 

 

 

 

 

A.

Approval of Minutes - (Action)

ATTACHMENT D

 

 

 

It is recommended that the minutes of the December 10, 2014, meeting of the WVBE be approved.

 

 

 

 

B.

Routine Business

 

 

 

 

 

 

 

 

1.

WVDE Personnel Matters - (Information)

ATTACHMENT E

 

 

 

 

 

 

 

2.

Waivers of State Board of Education Policies and Regulations, Superintendent’s Interpretations and State Statutes and Legislative Rules - (Action/Information)

ATTACHMENT F

 

 

 

 

Betty Jo Jordan

 

 

 

 

 

 

 

 

 

This item recommends action on three waiver requests. The waiver requests have been reviewed by WVDE staff to ensure WVBE waiver criteria have been met.

 

 

 

 

 

 

 

 

 

Recommended for approval are two first time requests for a waiver of WVBE policy and one continuation of a waiver of WVBE policy.  

 

 

 

 

 

 

 

 

3.

Educator Preparation Program Review Board (EPPRB) Recommendation to Approve Marshall University's New Elementary Mathematics Specialist Program - (Action)

ATTACHMENT G

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

The Educator Preparation Program Review Board (EPPRB) met September 12, 2014 and, after reviewing revisions and additional, requested documentation, recommends that Marshall University's new Elementary Mathematics Specialist Program be approved.  The major function of the EPPRB is to review and make recommendations to the WVBE regarding new and continuing educator preparations programs of study leading to licensure. The EPPRB structure supports the intended collaborative process to improve educator preparation programs and potential educators by incorporating program guidelines based on research and best practices.

 

 

 

 

 

 

 

 

 

It is recommended that the WVBE accept the EPPRB recommendation to approve Marshall University's new Elementary Mathematics Specialist Program.

 

 

 

 

 

 

 

 

4.

Policy 4350, Procedures for the Collection, Maintenance and Disclosure of Student Data - (Action)

ATTACHMENT H

 

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

 

 

With the implementation of Data Governance at the WVDE and passage of the Student DATA Act (H.B. 4316, Reg. Session 2014), there is a need to specify procedures and practices regarding data with an updated version of Policy 4350.  This update helps students by explicitly ensuring the protection of student-level information through policy, practice, and procedure.

 

 

 

 

 

 

 

 

 

It is recommended that Policy 4350 be placed on public comment for 30 days.

 

 

 

 

 

 

XVI.

Office of Education Performance Audits (OEPA)

 

 

 

 

 

 

A.

Director’s Information

 

 

 

 

Susan O'Brien

 

 

 

 

 

 

 

B.

Initial On-Site Reviews for Schools Located in RESA 7 - (Action)  

ATTACHMENT I

 

 

 

Susan O'Brien

(See link for reports.)

 

 

 

 

 

 

 

The Legislature amended and reenacted W. Va. Code §18-2E-5, by Senate Bill 359, which led to the WVBE repeal and replacement of Policy 2320, A Process for Improving Education: Performance Based Accreditation System. The primary focus of the new accreditation process is providing feedback on practices and processes that correlate with high student success and improvement and continuous improvement of all schools. Policy and Code compliance are also monitored.

 

In response to Policy 2320 (effective July 1, 2014) and the direction of the WVBE, the OEPA instituted Initial On-Site Reviews of the High Quality Process Standards in all West Virginia public schools during the 2014-2015 and 2015-2016 school years.  Beginning with school year 2016-2017, the OEPA will conduct on-site reviews of each school in the state once every four years.

 

All public schools in the 12 school systems located in RESA 7 (Barbour, Doddridge, Gilmer, Harrison, Lewis, Marion, Monongalia, Preston, Randolph, Taylor, Tucker, and Upshur counties) participated in on-site reviews during September and November 2014. 

 

Link to individual school on-site review reports.

http://oepa.state.wv.us/documents/RESA7/sobrienExecSumRptsRESA7.pdf

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Based on the on-site reviews, it is recommended and a motion is requested that the individual school reports be approved and any school in which a function rating was lowered to emerging or unsatisfactory or policy or Code was found non‑compliance be required to revise the strategic plan within 30 days and begin corrective action.

 

 

 

 

 

 

C.

County Plans to Eliminate Financial Deficits:  Approval of the Submitted Plans for the Calhoun County, Clay County, Grant County, and Randolph County School Systems - (Action)

ATTACHMENT J

 

 

 

Susan O'Brien

 

 

 

 

 

 

 

 

W. Va. Code §18-2E-5(m)(4)(B) and Section 8.3.b.2 of Policy 2320, A Process for Improving Education: Performance Based Accreditation  System, indicate that whenever the county board has more than a casual deficit, the county board shall submit a plan to the WVBE specifying strategies for eliminating the casual deficit.  According to the Code and policy, the WVBE shall either approve or reject the plan.  Four county boards had deficits beyond what is considered to be casual deficit as defined in W. Va. Code §18‑1-1.  These include Calhoun, Clay, Grant, and Randolph counties. 

 

 

 

 

 

 

 

Since statutory requirements are being fulfilled by Calhoun, Clay, Grant, and Randolph counties, it is recommended and a motion is requested that the plans specifying strategies for eliminating the deficit fund balances be approved.

 

 

 

 

 

XVII.

Items for Future Consideration - (Information/Discussion)

ATTACHMENT K

 

 

Gayle C. Manchin

 

 

 

 

XVIII.

Future Meetings inclusive of Discussion of 2015 Meeting Dates - (Information/Discussion)

ATTACHMENT L

 

 

Gayle C. Manchin

 

 

 

 

 

The next regular meeting of the WVBE will be held February 12, 2015, in Charleston, West Virginia. The meeting will continue on February 13, 2015, if the agenda is not completed on February 12, 2015.

 

 

 

 

XIX.

Adjournment - (Action)