AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

May 13, 2015 - 10:00 a.m.

(Notice:  This agenda will continue on May 14 at 9:00 a.m. if not completed on May 13.)

 

 

I.

Welcome - Introductions - Pledge of Allegiance - Call to Order

 

 

 

Michael I. Green, Vice-President

 

 

 

 

II.

Approval of Agenda - (Action)

 

 

 

 

III.

Recognition

 

 

 

 

IV.

Real World Learning - (Information)

(This presentation will take place on May 13 at 10:15 a.m.)

 

 

 

Michael I. Green and Invited Guests

 

 

 

 

V.

Literacy and Mathematics Design Collaboratives - (Information)

ATTACHMENTS

 

 

Gene Bottoms, Senior Vice President, Southern Regional Education Board (SREB)

A-1 and A-2

 

 

 

 

SREB is using a new approach to professional development to bring powerful teaching and learning tools into classrooms schoolwide, districtwide and statewide.  Literacy Design Collaborative (LDC) and Mathematics Design Collaborative (MDC) help students reach the deep learning necessary to master college- and career-readiness standards. 
These frameworks give teachers a way to build lessons that engage students to read, think about and write about challenging texts in all disciplines. In math, students learn the why as well as the how by developing their math reasoning and problem-solving skills. Students struggle productively and learn more; in essence, teaching is shifted so that students take ownership of their learning and perform at higher levels.

 

 

 

 

VI.

Entrepreneurship Education - (Information)

 

 

 

Michael I. Green, Cory Dennison, President, Vision Shared, Kathy D'Antoni, Gene Coulson, Executive Director, Consortium for Entrepreneurship Education, and Larry Malone, Director of Policy,  Office of the Governor

 

 

 

 

VII.

Delegation(s)

 

 

 

 

VIII.

Update - West Virginia Board of Education (WVBE) Actions for Improved Outcomes - (Information)

 

 

 

Michael I. Green, Donna Hoylman Peduto, and WVBE Members

 

 

 

 

 

 

A.

WVBE Finance Committee Report - (Information)

 

 

 

 

Thomas W. Campbell

 

 

 

 

IX.

Superintendent's Report - (Information)

 

 

 

Charles K. Heinlein

 

 

 

 

X.

Chancellor Reports - (Information)

 

 

 

 

XI.

WVBE Coordinator of Board Agencies Report - (Information)

 

 

 

 

XII.

WVBE RESA Liaison Report - (Information)

 

 

 

 

XIII.

Capacity Building for Priority Schools, Intervention Counties, and West Virginia Schools for the Deaf and the Blind - (Information/Action)

 

 

Michele Blatt and Ted Mattern

 

 

 

 

 

[This matter may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(9), To consider matters involving or affecting the purchase, sale or lease of property, advance construction planning, the investment of public funds.  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

A.

West Virginia Schools for the Deaf and the Blind Response to Governor's Direction to the WVBE - (Information)

 

 

 

 

Lynn Boyer

 

 

 

 

 

 

B.

Gilmer County Schools Update - (Information)

 

 

 

 

Gabe Devono

 

 

 

 

XIV.

Office of Education Performance Audits (OEPA)

 

 

 

 

 

A.

Director’s Information - (Information)

 

 

 

 

Susan O'Brien

 

 

 

 

 

B.

Initial On-Site Reviews for Schools Located in RESA 5 - (Action)

ATTACHMENT B

 

 

 

Susan O'Brien

(See link for reports.)

 

 

 

 

 

 

The Legislature amended and reenacted W. Va. Code §18-2E-5, by Senate Bill 359, which led to the WVBE repeal and replacement of Policy 2320, A Process for Improving Education: Performance Based Accreditation System. The primary focus of the new accreditation process is providing feedback on practices and processes that correlate with high student success and improvement and continuous improvement of all schools. Policy and Code compliance are also monitored.

 

In response to Policy 2320 (effective July 1, 2014) and the direction of the WVBE, the OEPA instituted Initial On-Site Reviews of the High Quality Process Standards in all West Virginia public schools during the 2014-2015 and 2015-2016 school years.  Beginning with school year 2016-2017, the OEPA will conduct on-site reviews of each school in the state once every four years.

 

All public schools in the eight school systems located in RESA 5 (Calhoun, Jackson, Pleasants, Ritchie, Roane, Tyler, Wirt, and Wood counties) participated in on-site reviews during March 2015.

 

Link to individual school on-site review reports.

http://oepa.state.wv.us/documents/RESA5/sobrienRptsRESA5.pdf

 

 

 

 

 

 

 

Based on the on-site reviews, it is recommended and a motion is requested that the individual school reports be approved and any school in which a function rating was lowered to emerging or unsatisfactory or policy or Code was found non-compliance be required to revise the strategic plan within 30 days and begin corrective action. 

 

 

 

 

XV.

Consent Agenda - (Action)

 

 

 

 

 

A.

Approval of Minutes - (Action)

ATTACHMENT C

 

 

 

 

 

 

It is recommended that the minutes of the April 8, 2015, meeting of the WVBE be approved.

 

 

 

 

 

 

B.

Routine Business

 

 

 

 

 

 

 

1.

WVDE Personnel Matters - (Information)

ATTACHMENT D

 

 

 

 

Charles K. Heinlein

 

 

 

 

 

 

 

 

2.

Waivers of State Board of Education Policies and Regulations, Superintendent’s Interpretations and State Statutes and Legislative Rules - (Action/Information)

ATTACHMENT E

 

 

 

 

Betty Jo Jordan and Mary Catherine Funk

 

 

 

 

 

 

 

 

 

Two counties have forwarded requests for first time waivers of WVBE policies. The waivers presented are: Cabell County – delay by one year the adoption of elementary health/wellness education instructional materials and Harrison County - delay of one year the required professional development for one Advanced Placement teacher at Bridgeport High School.

 

 

 

 

 

 

 

 

 

Recommended for approval are two first time waivers of WVBE policies.

 

 

 

 

 

 

 

 

3.

Employment of Substitute Teachers in Areas of Critical Need - (Action)

ATTACHMENT F

 

 

 

 

Mary Catherine Funk

 

 

 

 

 

 

 

 

 

 

The 82nd West Virginia Legislature, during the recently completed 2015 Regular Session, extended the provisions of W. Va. Code §18A‑2 to year 2017.  A number of county school systems are in the process of submitting a policy for the WVBE’s approval.  Policies received by the close of business on Monday, May 11, 2015, will be reviewed and, if found to be in compliance with the statute, will be submitted to the WVBE for approval. 

 

 

 

 

 

 

 

 

 

The attachment to this item (policies recommended for approval) will be available in its entirety by the close of business on Tuesday, May 12, 2015.

 

 

 

 

XVI.

New Business

 

 

 

 

 

A.

West Virginia Secondary School Activities Commission (WVSSAC) Series 2, 3 and 4 - (Action)

ATTACHMENTS

G-1,  G-2 and G-3

 

 

 

Gary Ray

 

 

 

 

 

 

 

Seven proposals are submitted to the WVBE by the WVSSAC for consideration:  1) to allow schools to maintain a freshman team, but play a junior varsity football team without losing eligibility; 2) to limit participation to a bona fide move of at least one county away to help limit the number of transfers based solely upon athletic participation; 3) to clarify current rule; 4) to enhance the development of athletes within the state of WV by allowing certified high school and middle school coaches work with them year round; 5) to align rule 127-3-9.6.c with current testing procedure; 6) to allow schools to maintain a freshman team, but play a junior varsity football team without losing eligibility; and, 7) to clarify current rules and bring rules in line with a West Virginia Supreme Court decision.

 

 

 

 

 

 

 

The WVSSAC recommends and a motion is requested that Series 2, 3 and 4 be placed on public comment for 30 days. 

 

 

 

 

 

 

B.

Approval of Local Board of Education Policies for Embedded Credit  - (Action)

 

 

 

 

Betty Jo Jordan

 

 

 

 

 

 

 

Policy 2510 section 5.4.f.1.B.  “County boards of education are encouraged to establish policy which permits a student who masters the approved content standards for a credit bearing high school course that are embedded within a second course to receive credit for both courses.”  If these embedded courses are used to meet graduation requirements, the county policy must be reviewed by the WVDE and approved by the WVBE.

 

Twenty-five (25) counties and the Office of Institutional Education Programs have submitted local policies and required documents for embedded credit courses. The policies and course documents have been reviewed by WVDE staff to ensure alignment with appropriate Next Generation content standards. Copies of the local policies and documents may be viewed at county-dual-and-embedded-credit-policies.

 

 

 

 

 

 

 

It is recommended and a motion is requested that embedded credit policies for Barbour, Boone, Brooke, Cabell, Calhoun, Fayette, Hancock, Kanawha, Lewis, Marshall, Mason, Mercer, Monongalia, Monroe, Nicholas, Pendleton, Pleasants, Putnam, Raleigh, Randolph, Ritchie, Tyler, Upshur, Wetzel, and Wood counties, as well as the Office of Institutional Education Programs be approved.

 

 

 

 

 

 

C.

Waiver: Policy 2510, Assuring the Quality of Education:  Regulations for Education Programs - (Action)

ATTACHMENT H

 

 

 

Clayton Burch

 

 

 

 

 

 

 

The West Virginia Department of Education (Office of the State Superintendent) is requesting a statewide waiver of Policy 2510, Section 5.4.a., Adolescent Education Programming Chart IV. The purpose of the waiver is to enhance the delivery of instructional programs. The waiver shall become effective for the 2014-2015 and 2015-2016 school years. This request only impacts the high school Physical Education (P.E.) requirement.  The waiver will allow students enrolled in two years of JROTC instruction to satisfy the one credit P.E. requirement. 

 

 

 

 

 

 

 

It is recommended and a motion is requested that the waiver request for Policy 2510 be approved for the 2014-2015 and 2015-2016 school years.

 

 

 

 

 

 

D.

Policy 2422.7, Standards for Basic and Specialized Health Care Procedures - (Action)

ATTACHMENTS

I-1,  I-2 and I-3

 

 

 

Clayton Burch and Rebecca King

 

 

 

 

 

 

 

 

The Basic and Specialized Health Care Procedure Policy and the accompanying procedures Manual for West Virginia Public Schools outlines the safe and standard of care for performing, delegating and assigning health care procedures during curricular and co-curricular activities.  The chief authority of this policy is W. Va. Code §18-5-22 (school nurses) and §30-7-1 (Registered Professional Nurses) along with the designated review and revision of school health care procedures by the West Virginia Council of School Nurses.

 

This policy and accompanying manual will provide standard of care for specific medical provider ordered specialized healthcare procedures provided under the auspices of the certified school nurse RN to ensure safe and quality healthcare is provided to students in West Virginia public schools.

 

 

 

 

 

 

 

 

It is recommended and a motion is requested to place Policy 2422.7 on public comment for 30 days.

 

 

 

 

 

 

E.

Policy 2423, Health Promotion and Disease Prevention - (Action)

ATTACHMENT J

 

 

 

Clayton Burch and Rebecca King

 

 

 

 

 

 

 

The proposed revision of Policy 2423 includes:  Legislative changes from the 2015 session related to HB 2669-TB Testing in Schools and SB 286-Immunizations for School Entry and Progression; and expansion of Governor's KidsFirst Initiative for health promotion through proof of well child screenings (WV HealthCheck) at grades 2, 7 and 12 with a phase-in plan over the next 5 years.

 

The revisions to Policy 2423  will:  (1) remove the TB Testing requirement for out-of-state student transfers into WV public schools thus expediting school enrollment;  (2) will mainstream and expedite the medial exemption process for vaccinations in a timely fashion to support student enrollment in a WV public school; and (3) the HealthCheck requirement will positively impact student’s health to support early identification of educational and health deficits, improve attendance through early identification and disease prevention, enhance chronic disease case-management and overall student wellness to provide a greater potential to be a successful student, future employee and citizen.

 

 

 

 

 

 

 

It is recommended and a motion is requested to place Policy 2423 on public comment for 30 days.

 

 

 

 

 

 

F.

Policy 2520.15, Early Learning Standards Framework Content Standards and Learning Criteria for West Virginia Pre‑Kindergarten - (Action)

ATTACHMENT K

 

 

 

Clayton Burch

 

 

 

 

 

 

 

Policy 2520.15 was revised last in 2010, and since that time the establishment of WV Universal Pre-K and Kindergarten as a programmatic unit (Early Learning Readiness Grades) per WVBE Policy 2510 has necessitated a stronger alignment between the pre-k and k grade levels across all content areas.  Since the previous revision, federal Head Start child outcomes were also revised.  This revision includes this consideration as well.

 

The revised policy provides a stronger alignment to the language and format of kindergarten content standards and objectives across content areas, resulting in continuity of services for all children who transition from Pre-K to kindergarten.

 

 

 

 

 

 

 

It is recommended and a motion is requested to place Policy 2520.15 on public comment for 30 days.

 

 

 

 

 

 

G.

Appointment to School Building Authority of West Virginia - (Action)

 

 

 

 

Michael I. Green

 

 

 

 

 

 

 

A motion is requested to appoint L. Wade Linger Jr. to the School Building Authority of West Virginia to complete an unexpired term ending November 4, 2015.

 

 

 

 

 

 

H.

WVBE Personnel Matters including the Hiring of an Executive Director for RESA 8, Consideration of Employment Actions regarding Two RESA 5 Employees, Agreement with the Board of Child Care at Falling Waters, Process/Procedure to Employ a Superintendent for the West Virginia Schools for the Deaf and the Blind, and Employment of Interim Superintendent for the West Virginia Schools for the Deaf and the Blind - (Action)

(This item will take place on May 13 at approximately 3:00 p.m.)

ATTACHMENT L

 

 

 

Michael I. Green and William Queen, D.D.S., Chairperson, RESA 8 Regional Council

 

 

 

 

 

 

 

[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)], and (2) the Board majority votes to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment inclusive of the employment of an Executive Director for RESA 8.

 

 

 

 

 

 

 

Motion(s) may be entertained regarding the employment status of the RESA 5 employees.

 

 

 

 

 

 

 

Motion(s) may be entertained regarding the agreement with the Board of Child Care at Falling Waters.

 

 

 

 

 

 

 

Motion(s) may be entertained regarding process/procedure/timeline and appointment of a committee to employ a Superintendent for the West Virginia Schools for the Deaf and the Blind.

 

 

 

 

 

 

 

Motion(s) may be entertained regarding the employment of an interim Superintendent for the West Virginia Schools for the Deaf and the Blind.

 

 

 

 

 

XVII.

Items for Future Consideration - (Information/Discussion)

ATTACHMENT M

 

 

Michael I. Green

 

 

 

 

XVIII.

Future Meetings - (Information/Discussion)

 

 

 

Michael I. Green

 

 

 

 

 

 

The next regular meeting of the WVBE will be held June 10, 2015, in Charleston, West Virginia. The meeting will continue on June 11, 2015, if the agenda is not completed on June 10, 2015.

 

 

 

 

XIX.

Adjournment - (Action)