Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

June 8, 2016 - Noon

(Notice:  This agenda will continue on June 9 at 9:00 a.m. if not completed on June 8.)


The WVBE reserves the right to take action on any item listed on this agenda regardless of how it is

identified (e.g., Information, Action) if, in its sole discretion, the WVBE determines action is

warranted and in the best interest of West Virginia's education system.




Welcome - Pledge of Allegiance - Introductions - Call to Order




Michael I. Green, President


















Overview of National Accountability Landscape - (Information)




Christy Hovanetz, Foundation for Excellence in Education






Digital Literacy - (Information)




Brian Rose,







NOTICE:  The West Virginia Board of Education will hear information regarding digital literacy.  This report is for information only and should not be construed as an endorsement of or its services.






Technology Showcase - (Information)




Sterling Beane






Approval of Agenda - (Action)






Consent Agenda - (Action)







Approval of Minutes - (Action)

Attachment A 







It is recommended that the minutes of the May 11, 2016, meeting of the West Virginia Board of Education (WVBE) be approved.








Routine Business









WVDE Personnel Matters - (Information)

Attachment B 





Michael J. Martirano










Employment of Substitute Teachers in Areas of Critical Need Affidavits - (Information)






Mary Catherine Tuckwiller










Pursuant to W. Va. Code §18A-2-3(c)(2)(G), as of June 2, 2016, affidavits have been received and submitted to the Consolidated Public Retirement Board from Kanawha County Schools. 










Waivers of State Board of Education Policies and Regulations, Superintendent’s Interpretations, State Statutes and Legislative Rules - (Information/Action)

Attachment C  





Betty Jo Jordan










Four counties have submitted waiver requests:  Kanawha, Jefferson, and Hancock Counties have submitted requests for first time waivers to delay the adoption of instructional materials; and, Marshall County has submitted a request for continuation of Policy 2510, section 7.2.d.2, related to the instructional day and time for ongoing professional learning communities.  The requests are to create flexibility for counties in implementing WVBE policies.  The attachment provides additional details for each request.  The waiver requests have been reviewed by WVDE staff to ensure WVBE waiver criteria have been met. 










It is recommended that 1) Kanawha, Jefferson, and Hancock Counties' request for the delay of adoption of instructional materials be approved; and, 2) Marshall County's request to continue a waiver to allow for ongoing professional learning communities be approved.       










Summer School - (Action)

Attachment D  





Betty Jo Jordan










WVBE Policy 2510, Assuring the Quality of Education: Regulations for Education Programs states, "All summer school programs shall be submitted to the West Virginia Board of Education for approval." This item recommends action for all schools in the state seeking approval to operate a summer school program during the summer of 2016.  Approves summer programs that provide credit recovery, catch up/remediation, enhancements, etc. to further advance student achievement in the state.










It is recommended that the 2016 summer school programs, as found in the attachment, be approved.










Report of 2015-2016 Waivers of WVBE Policies and Regulations, Superintendent's Interpretations and State Statutes and Legislative Rules - (Information)

Attachment E 





Betty Jo Jordan










W. Va. Code §18-5A-3 requires the WVBE to submit an annual report regarding waivers of WVBE policy. The attachment provides information on waiver requests and their disposition for the 2015-2016 school year.










Report of Policy 4355, High School Diplomas for Veterans - (Information)

Attachment F





Betty Jo Jordan










As of June 1, 2016 the WVBE has received 17 applications for Veteran Diplomas for the school year 2015-2016.  A total of 1,534 diplomas have been awarded since 2000 through Operation Recognition in connection with Policy 4355.










Annual Report of the James & Law Company, West Virginia Instructional Materials Depository - (Information)

Attachment G  





Clayton Burch










In 1992 when the State Legislature authorized the establishment of a State Instructional Materials Depository, the WVBE developed criteria for the selection process. The James & Law Company was selected as the State Depository. The criteria used in the selection process specified that the selected Depository submit an annual report to the WVBE detailing its dealings with vendors of instructional materials as well as with the county school districts. There is no direct impact on students other than the availability of instructional materials.










Approval of West Virginia School Board Association Agenda (W. Va. Code §18-2-26A) for Regional Meetings of County Boards of Education to Discuss Shared Services - (Action)

Attachment H 





Howard O'Cull










W. Va. Code §18-2-26A states:  "(a) During the months of July and August, 2013, and thereafter biennially within two months following the organizational meetings of county boards required by section one-c, article five of this chapter, all county superintendents of schools and members of county boards belonging to the same regional educational service agency shall meet together to identify administrative, coordinating and other county level services and functions that may be shared between or among the county boards, especially when resignations, retirements, staffing realignments or similar events may occur. The meeting shall be a special meeting of each participating county board, to be called pursuant to section four, article five of this chapter solely for the purposes set forth in this section.  (b) As soon as each meeting is scheduled, the West Virginia School Board Association shall notify the State Superintendent in writing of the time, place and date of the meeting. The association shall conduct the meetings and for that purpose may consult with the regional educational service agencies. The format of the meetings shall be approved by the state board in advance."  Meetings to be held in each RESA July and August, 2016.










It is recommended that the format of the regional meetings, as found in the attachment, be approved.










West Virginia School Board Association 2016 Orientation Program -  (Action)

Attachment I





Howard O'Cull










The West Virginia School Board Association 2016 orientation program, as presented to the WVBE June 8, 2016 (satisfying the requirements of W. Va. Code §18-5-1a relating to county board member orientation), has been recommended and approved for submission to the WVBE by the County Board Member Training Standards Review Committee (TSRC), Beverly E. Kingery, Chair/Howard M. O'Cull, TSRC Secretary.










It is recommended that the West Virginia School Board Association 2016 orientation program be approved.








Capacity Building for Priority Schools and Intervention Counties - (Information)




Michele Blatt and Cindy Daniel






New Business







2016-2017 Cyclical Reviews for RESAs 2 and 5 - (Action)

Attachment J 




Susan O'Brien









Policy 2320, Section 7.3.b. Cycle and Schedule. At least every four years, all West Virginia school systems and each school within the school system participate in a cyclical on-site review. The on-site review is conducted by an external team of educational professionals managed through OEPA. The on-site reviews are scheduled according to RESA location, with all school systems within the RESA visited during the same cycle. Two RESAs will be visited each year during a regular four-year cycle. Schedules for conducting reviews are devised by the OEPA and approved by the WVBE. In addition to cyclical reviews, the WVBE may conduct special circumstance reviews pursuant to Section 13.5.c of this policy. The WVBE may at any time alter or adjust the cycle and schedule of on-site reviews.








It is recommended and a motion is requested to approve the schedule for the 2016-2017 cyclical reviews for RESAs 2 and 5.








County Board of Education Embedded Credit Policies - (Action)

Attachment K  




Betty Jo Jordan








Policy 2510 section 5.4.g.2.  states, “County boards of education are encouraged to establish policy which permits a student who masters the approved content standards for a credit-bearing high school course that is embedded within a second course to receive credit for both courses.  If these embedded credit courses are used to meet graduation requirements, the county policy and alignment documentation must be reviewed by the WVDE and approved by the WVBE.” 


The majority of policies received from county boards allow students to earn embedded credit for Transition Math for Seniors and/or Transition English for Seniors upon the successful completion of a career/technical concentration.  The intent of such policies is that students complete the CTE concentration as seniors.  However, upon initial implementation of embedded credit in 2015‑2016, a significant number of students completed concentrations as juniors and a few as sophomores and had not yet taken the 11th grade WV General Summative Assessment.  The attachment to this item sets forth a process to address the issue for students who earned embedded credit but did not meet/may not meet the 11th grade WV college- and career-readiness benchmarks, the revision of current policies, and future policy submissions.








It is recommended and a motion is requested to approve the process (see  attachment) for correcting current, and the approval of future, county board embedded credit policies.








Policy 2320, A Process for Improving Education: Performance Based Accreditation System - (Action)

Attachment L-1

Attachment L-2




Michele Blatt








Policy 2320 has been amended following a 30 day comment period.  A total of 437 comments, including many duplicates, were received during the comment period.  Of those comments, 120 were accepted and the policy was revised accordingly.  The changes will finalize the multiple measures of the A-F Accountability System.








It is recommended and a motion is requested that Policy 2320, as amended, be approved.







Policy 4110, Attendance - (Action)

Attachment M




Heather Hutchens








Policy 4110 has been amended to reflect changes from the 2015 legislative session and to ensure accurate data collection regarding attendance of students.  Fifty-seven (57) comments were received during the comment period resulting in no substantive changes to the policy.








It is recommended and a motion is requested that Policy 4110 be approved.








Policy 2520.4, West Virginia College- and Career-Readiness Standards for Social Studies - (Action)

Attachment Mc




Clayton Burch








Repeal and replacement of Policy 2520.4, Next Generation Content Standards and Objectives for Social Studies in West Virginia Schools with the West Virginia College- and Career-Readiness Standards for Social Studies is recommended. This replacement allows for the removal of the performance descriptors and Common Core Literacy Standards. There are no major changes to the social studies content of the current courses. A new numbering system and the addition of grade band indicators will allow parents and teacher to guide and monitor progress. Three high school courses were added to provide more offerings to students with no prescribed high school course sequence. Investigation of postsecondary education and workforce preparedness skills have been added to the personal finance standards in Civics. This policy includes content standards that reflect a rigorous, challenging and focused curriculum.  Policy 2520.4 provides a focus for teachers to teach and students to learn those skills and competencies essential for future success in the workplace and further education.  Additionally it will allow students the options of a new US History Comprehensive course along with courses in Sociology and Psychology.








It is recommended and a motion is requested that Policy 2520.4 be approved.








New Data Collection: FitnessGram Assessment Components (Optional Collection) - (Action)

Attachment N 




Clayton Burch








Following a consideration of the accuracy, efficiency, and security of data collection for the required FitnessGram assessment, the WVDE Division of Teaching and Learning determined that an additional data collection tool is needed within WVEIS to improve the quality and security of the assessment data and to provide for the possibility of individualized reporting of the assessment results. The Office of Middle and Secondary Learning proposes developing a new, optional district-maintained data collection to record student-level performance on the FitnessGram assessment. The information will ensure that data for the required fitness assessment are stored securely in local electronic files that provide enhanced opportunities for individualized reporting for students and parents.








Based on the identified need, it is recommended and a motion is requested that the new data collection be placed on public comment for 60 days.








Policy 5100, Approval of Educator Preparation Programs - (Action) 

Attachment  O-1




Cindy Daniel

Attachment  O-2







Policy 5100 was placed on public comment for a period of thirty (30) days.  During this comment period, 90 comments were received which included comments to several sections that had multiple individuals listed.    As a result of these comments, four (4) revisions and several typographical and formatting edits were made to the policy and are included in the attachment.  The major function of Policy 5100 is to provide guidelines and procedures for new and continuing educator preparation programs of study leading to licensure in West Virginia. Policy 5100 supports the intended collaborative process to improve educator preparation programs and potential educators by incorporating program guidelines based on research and best practices. Support of continuous improvement and clear and consistent guidelines to West Virginia educator preparation programs will produce more effective educators in West Virginia schools, resulting in increased student learning in the classroom.








It is recommended and a motion is requested that Policy 5100, as amended, be approved.








Policy 5202, Minimum Requirements for the Licensure of Professional/ Paraprofessional Personnel and Advanced Salary Classifications - (Action)

Attachment  P-1

Attachment  P-2




Cindy Daniel








Policy 5202 has been revised to clarify language to ensure the intent of the policy.    On April 16, 2016, the suggested revisions were voted to be placed on public comment for a period of 30 days.  During the 30 day comment period, 167 comments were received and of those 167 comments, 87 were duplicated by one person throughout different sections of the policy which left a total of 80 actual comments. As a result of the comments received, and through consultation with the Policy 5202 Advisory Committee, there was one modification made. 








It is recommended and a motion is requested that Policy 5202, as amended, be approved.








County Board Member Training Standards Review Committee - (Action)





Michael I. Green








A motion is requested to reappoint, to terms ending June 30, 2017, Beverly E. Kingery, Tina H. Combs, and James S. Wilson, to the County Board Member Training Standards Review Committee.








Clay County Application for Reimagined Instructional Time - (Action)

(This item will take place on June 9 at 9:00 a.m.)

Attachment Q




Clayton Burch, Kenneth Tanner, Superintendent and Joan Haynie, Associate Superintendent, Clay County Schools








The Clay County Board of Education is submitting an application for the WVBE Reimagining Instructional Time initiative as it pertains to the structure of the school calendar and alternative methods of achieving 180 days of instruction. Clay County’s application has been approved at the local level and has been reviewed by the WVDE Reimagining Instructional Time team and meets all parameters prescribed in the Reimagining Instructional Time initiative.








It is recommended and a motion is requested to approve Clay County's Reimagined Instructional Time application.








WVBE Personnel Matters including Annual Performance Evaluations of WVBE Employees - (Action)

(This item will be taken up on June 9.)

Attachment R




Michael I. Green








[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)].  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)]








Due to extenuating circumstances, the annual performance evaluation of the State Superintendent of Schools (W. Va. Code §18-3-1) has been deferred to a future meeting.








It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.






Update - West Virginia Board of Education (WVBE) Actions for Improved Outcomes and Accountability Plan - (Information)




Michael I. Green, Donna Hoylman Peduto, and WVBE Members






Superintendent Report - (Information)




Every Student Succeeds Act (ESSA)               




2016-2017 School Calendars - Clayton Burch




Other Reports






Director of Office of Education Performance Audits Report - (Information)




Susan O'Brien






WVBE Coordinator of Board Agencies Report - (Information)




Jason Butcher







Office of Institutional Education Programs Report - (Information)




Jacob Green






Items for Future Consideration - (Discussion)




Michael I. Green






Future Meetings - (Information)



Michael I. Green






The next regular meeting of the WVBE will be held July 13, 2016, in Charleston, West Virginia. The meeting will continue on July 14, 2016, if the agenda is not completed on July 13, 2016.






Adjournment - (Action)