AGENDA

WEST VIRGINIA BOARD OF EDUCATION

River View High School Auditorium

512 Mountaineer Highway

Bradshaw, West Virginia

May 8, 2013 – 10:00 a.m.

(Notice: This agenda will continue on May 9 at 9:00 a.m. in Charleston if not completed on May 8.)

Welcome - Introductions - Pledge of Allegiance - Call to Order

L. Wade Linger Jr., President

II.

Welcome - Introductions - Informational Presentation

Nelson Spencer, Superintendent, McDowell County Schools

III.

Delegation(s)

IV.

Approval of Agenda - (Action)

Governor's Education Agenda inclusive of Policy Development and Studies to be Undertaken in Response Governor's Education Legislation and April 29-30, 2013 Work Session - (Information)

L. Wade Linger Jr., Donna Hoylman Peduto, and James B. Phares

VI.

Office of Education Performance Audits (OEPA)

Director’s Information

Gus Penix

Individual School Education Performance Audit Report for Nutter Fort Primary School, Harrison County - (Action)

ATTACHMENT A

Gus Penix

An announced on-site review (five days in advance) was conducted at Nutter Fort Primary School March 7, 2013.

Based upon the results of the Education Performance Audit, it is recommended and a motion is requested to issue Nutter Fort Primary School Full Accreditation status.

Individual School Education Performance Audit Report for Dunbar Primary Center, Kanawha County - (Action)

ATTACHMENT B

Gus Penix

An announced on-site review (five days in advance) was conducted at Dunbar Primary Center March 13, 2013.

Based upon the results of the Education Performance Audit, it is recommended and a motion is requested to issue Dunbar Primary Center Full Accreditation status.

Individual School Education Performance Audit Report and Revised Five-Year Strategic Plan for Fort Ashby Primary School, Mineral County - (Action)

ATTACHMENT C

Gus Penix

An announced on-site review (five days in advance) was conducted at Fort Ashby Primary School February 20, 2013. The report was presented to the superintendent and the principal. The System of School Support immediately initiated assistance to the school and county in revising the strategic plan and correcting deficiencies reported by the Education Performance Audit. This item includes the Education Performance Audit Report and corresponding corrective actions contained in the revised strategic plan.

Based upon the results of the Education Performance Audit and the revised strategic plan, the OEPA recommends that the WVBE direct Fort Ashby Primary School and Mineral County to correct the findings noted in the report by the next accreditation cycle.

Individual School Education Performance Audit Report for Wiley Ford Primary School, Mineral County - (Action)

ATTACHMENT D

Gus Penix

An announced on-site review (five days in advance) was conducted at Wiley Ford Primary School February 21, 2013.

Based upon the results of the Education Performance Audit, it is recommended and a motion is requested to issue Wiley Ford Primary School Full Accreditation status.

Individual School Education Performance Audit Report and Revised Five-Year Strategic Plan for Widmyer Elementary School, Morgan County - (Action)

ATTACHMENT E

Gus Penix

An announced on-site review (five days in advance) was conducted at Widmyer Elementary School February 12, 2013. The report was presented to the superintendent and the principal. The System of School Support immediately initiated assistance to the school and county in revising the strategic plan and correcting deficiencies reported by the Education Performance Audit. This item includes the Education Performance Audit Report and corresponding corrective actions contained in the revised strategic plan.

Based upon the results of the Education Performance Audit and the revised strategic plan, the OEPA recommends that the WVBE direct Widmyer Elementary School and Morgan County to correct the findings noted in the report by the next accreditation cycle.

Education Performance Audit Report for McDowell County School System - (Action)

ATTACHMENT F

Gus Penix

At the January 10, 2010, WVBE meeting, the WVBE returned partial control to the McDowell County Board of Education in the following areas: Finance, Curriculum, Transportation, the establishment and operation of a school calendar, and other decision making authorities of the local board of education according to the statutory provisions and WVBE policies.

Because of deficiencies remaining in personnel, the lack of resolve to update county policies, and the facility issues, the WVBE continued intervention in the following areas: Personnel, Facilities, and Policy development. The WVBE issued the McDowell County School District Conditional Approval status and February 11, 2010, instituted an Exit Strategy for Returning Control to the McDowell County Board of Education.

An Education Performance Audit of McDowell County School District was conducted January 29 - February 1, 2013. The review was conducted as prescribed in the document, Exit Strategy for Returning Control to the McDowell County Board of Education. This report describes the Education Performance Audit Team’s assessment of progress made by the county school system in meeting the requirements for the McDowell County Board of Education to assume total local control.

A motion for returning control to the McDowell County Board of Education and a county approval status will be provided at the May 8, 2013, State Board meeting.

VII.

Capacity Building for Low Performing Schools and the Intervention Counties - (Information)

Michele Blatt and Ted Mattern

A summary of System of Support services provided to selected schools and the intervention counties based on OEPA recommendations for capacity building with Low Performing Schools will be provided.

VIII.

Consent Agenda - (Action)

Office of Education Performance Audits (OEPA)

Second Follow-up Education Performance Audit Report for Buckhannon Academy Elementary School, Upshur County - (Action)

ATTACHMENT G

Gus Penix

An announced on-site review was conducted at Buckhannon Academy Elementary School, Upshur County March 16, 2011. A Follow-up Education Performance Audit was conducted March 19, 2012. One finding from the Initial Education Performance Audits continued as an issue at the school. A Team returned to the school March 26, 2013, for a Second Follow-up Education Performance Audit. The purpose of the return visit was to verify that the remaining deficiency had been corrected.

Based upon the performance data and results of the Second Follow-up Individual School Education Performance Audit, it is recommended that Buckhannon Academy Elementary School be issued Full Accreditation status.

Revised Five-Year Strategic Plans for Temporary Accreditation Schools Updated for 2012-2013 School Year - (Action)

ATTACHMENT H

Gus Penix

W. Va. Code §18-2E-5 and WVBE Policy 2320 require, “Whenever a school is issued temporary accreditation status, the county board shall ensure the school’s electronic strategic plan is revised to increase the performance of the school to a full accreditation status level.” The Code and policy also provide that conditional accreditation status shall be issued to a school when the school’s performance and progress are below AYP but the electronic strategic plan has been revised to improve performance and progress by a date certain and the plan has been approved by the West Virginia Board of Education. Seventy-seven schools were below the annual performance measures for accountability. These 77 schools were issued Temporary Accreditation status at the February 2013 Board meeting. Data were reevaluated and adjusted for two schools and these schools met standards and were not required to submit a strategic plan for approval. Therefore 75 schools have submitted revisions to their electronic strategic plans that include the components required by Code and policy to increase performance.

It is recommended that the revised strategic plans for the 75 Temporary Accreditation status schools be approved and the schools be upgraded to Conditional Accreditation status by the Date Certain listed in the attachment to achieve Full Accreditation status. It is further recommended that the two schools (Riverside High School, Kanawha County and Hannan High School, Mason County) that met the performance standards after data adjustment be granted Full Accreditation status.

Approval of Minutes - (Action)

ATTACHMENT I

It is recommended that the minutes of the April 10, 2013, meeting of the WVBE be approved.

Routine Business

WVDE Personnel Matters - (Information)

ATTACHMENT J

James B. Phares

W. Va. Code §18A-4-7a, Transfer of Teachers After the Twentieth Day Prior to the Beginning of the Instructional Term - (Information)

ATTACHMENT K

Heather Hutchens Deskins

As of March 27, 2013, the WVBE has received a notification from Calhoun County Schools. Details may be found in the attachment.

Policy 1340, Rules and Procedure for Administrative Hearings and Appeals - (Action)

ATTACHMENT L

Charles K. Heinlein

This revision incorporates the intent of W. Va. §18A-4-8e which establishes a School Bus Operator Review Panel and sets forth that language incorporating such panel into the rules and procedures for administrative hearings. Other changes have been made to update this current policy to reflect policy and/or statutory changes. No comments were received during the comment period

It is recommended that Policy 1340 be approved.

Policy 2330, Non-public School Accreditation - (Action)

ATTACHMENT M

Betty Jo Jordan

Policy 2330 establishes a process for nonpublic schools to be accredited. The policy has been revised and new language written to replace existing policy language. A stakeholder group of both public and nonpublic school officials developed the new policy language. No changes were made to the policy as a result of comments received from one individual.

It is recommended that Policy 2330 be approved.

Office of Optional Educational Pathways (OOEP) School Calendars for 2013-2014 - (Action)

ATTACHMENT Mc

Robert E. Hull

The OOEP provides direct educational services to juveniles in 20 facilities. The school calendars for each of these facilities are in the attachment for approval by the WVBE.

It is recommended that the OOEP school calendars be approved and that authority to approve minor amendments to the school calendars, as needed, for good cause, be granted to the Associate State Superintendent, Division of Teaching and Learning.

Request for WVBE and WVDE to sign Memorandum of Agreements (MOAs) for WVDHHR application for CDC‑Chronic Disease Grant Opportunities - (Action)

ATTACHMENT N-1

ATTACHMENT N-2

Amelia Courts

The West Virginia Department of Health and Human Resources (WVDHHR) is applying for a grant from the Centers for Disease Control and Prevention (CDC). If successful, WVDHHR could potentially receive three million dollars to assist with prevention and control diabetes, heart disease, obesity and associated risk factors along with promoting school health. WVDHHR also included WVDE Offices of Healthy Schools and Child Nutrition in the proposal to potentially receive approximately $152,000.00 annually for five years to assist with the promotion of school health. The Memorandum Of Agreements (MOAs) between the two state agencies (WVDHHR and WVDE) were required for grant submission on April 19th and initially signed by WVDHHR Cabinet Secretary Rocco S. Fucillo.

It is recommended that the Memorandum of Agreements (MOAs) to support WVDHHRs ability to submit an application for CDC-Chronic Disease grant opportunity be approved.

IX.

New Business

West Virginia Secondary School Activities Commission (WVSSAC) - Series 2, Athletics, Provisions Governing Eligibility, and Series 3, Provisions Governing Contests - (Action)

ATTACHMENT O-1

ATTACHMENT O-2

Charles K. Heinlein

Amendments are brought forth to keep the WVSSAC current and updated on changes, trends and issues in the band and athletic programs. Following is a brief summary of the effect of each propose amendment: 1) to provide a rule reference to address eligibility concerns that arises when a student is identified by a member school/local county board of education under the McKinney-Vento Act; 2) to allow spouses of deceased principals, assistant principals, etc., permanent WVSSAC Courtesy and Identification Card privileges; 3) to add band director and spouses of deceased band directors to the list of people receiving permanent WVSSAC Courtesy and Identification Cards; and, 4) to allow teams with fewer numbers of players the capability to field a junior varsity team.

It is recommended and a motion is requested to place the revisions to WVSSAC Series 2 and Series 3 on public comment for 30 days.

Policy 5100, Approval of Educational Personnel Preparation Programs - (Action)

ATTACHMENT P

Amelia Courts

Policy 5100 has been revised to address the governor’s challenge to the state board to ensure all children are reading on grade level at 3rd grade by incorporating a requirement for a reading assessment for elementary education teacher preparation program completers and by requiring that the Praxis I reading, writing and math tests be taken and passed prior to formal admission into teacher education programs. In addition, changes were made to clarify appropriate field and clinical practicum requirements; to revise the requirements for gifted and special education program admission; to update terminology for approved programs; to clarify language regarding the program review cycle and annual report requirement for IHEs; to update the currently recognized programmatic level for the CTE professional license in Appendix C and to update Praxis I and II tables in Appendix E; and to make other edits to clarify the intent of the policy.

It is recommended and a motion is requested that Policy 5100 be placed on public comment for 30 days.

Policy 5202, Minimum Requirements for the Licensure of Professional/Paraprofessional Personnel & Advanced Salary Classifications - (Action)

ATTACHMENT Q

Amelia Courts

Policy 5202 has been revised to address the governor's challenge to the WVBE to ensure all children are reading on grade level at 3rd grade by incorporating a requirement for a reading assessment for Elementary Education teacher preparation program completers. In addition, changes were made to identify requirements for new Temporary Authorizations; to create new Career and Technical (CTE) endorsements; to identify requirements for new Advanced Credentials and to update requirements for currently existing Advanced Credentials; to update the list of accrediting agencies for IHEs; to clarify language regarding salary classification for the Non-US Citizen Permit; to clarify the language for certificate renewal; to revise Appendix C; to update Praxis I and II information on Appendix B; and to make other edits to clarify the intent of the policy.

It is recommended and a motion is requested that Policy 5202 be placed on public comment for 30 days.

Policy 5500, Professional Development for West Virginia Educators - (Action)

ATTACHMENT R

Betty Jo Jordan

The passage of Senate Bill 359 during the 2013 Regular Legislative Session requires the WVBE to establish an emergency rule on or before June 1, 2013 to comply with W. Va. Code §18-2I-4. The emergency rule shall ensure the coordination, development and evaluation of high quality professional development programs for the 2013-2014 school year.

It is recommended and a motion is requested that Policy 5500 be approved under emergency status and effective upon filing with the Secretary of State and that Policy 5500 be placed on public comment for 30 days.

Collaborative Innovation Zone Plan for McDowell County School District's Community School Strategy - (Action)

ATTACHMENT S

Charles K. Heinlein

It is recommended and a motion is requested the Collaborative Innovation Zone Plan for McDowell County School District's Community School Strategy be approved.

Appointment of West Virginia Athletic Directors Association Member to the West Virginia Secondary School Activities Commission (WVSSAC) Board of Review - (Action)

Charles K. Heinlein

The WVSSAC Board of Review has a vacancy in the category of the West Virginia Athletic Directors Association. The Association has submitted three names in priority order of preference to the State Superintendent for recommendation to the WVBE for approval in accordance with WVSSAC Series 1, §127-1-13 and 13.1.1.

It is recommended and a motion is requested that Melissa Riley, Athletic Director at Lewis County High School, be appointed to serve on the WVSSAC Board of Review for a five year term.

Approval of 2013-2014 WVBE Statewide Professional Development Goals – (Action)

ATTACHMENT T

Lloyd G. Jackson II

It is recommended and a motion is requested to approve the 2013‑2014 statewide professional development goals.

WVBE Personnel - (Information/Action)

ATTACHMENT U

L. Wade Linger Jr.

[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)] and/or §6-9A-4(b)(2)(A) [personnel exception] and (2) the Board majority votes to have an Executive Session. (No action will be taken in Executive Session.)]

It is recommended and a motion is requested to approve the WVBE personnel matters found in the attachment.

Board Items for Future Consideration - (Discussion)

ATTACHMENT V

L. Wade Linger Jr.

XI.

Future Meetings - (Information)

The next regular meeting of the WVBE will be held June 12, 2013, in Charleston, West Virginia. The meeting will continue on June 13, 2013, if the agenda is not completed on June 12, 2013.

The WVBE Technology Committee will meet May 9, 2013, in Charleston, West Virginia.

The WVBE High Quality Educator Committee will meet May 14, 2013, in Charleston, West Virginia.

The WVBE Wellness Committee will meet June 11, 2013, in Charleston, West Virginia.

The WVBE Commission on School District Governance and Administration will meet June 11, 2013, in Charleston, West Virginia.

The WVBE College and Career Readiness Committee will meet June 26, 2013, in Charleston, West Virginia.

The WVBE High Quality Educator Committee will meet July 8, 2013, in Charleston, West Virginia.

XII.

Reconnecting McDowell Sub-committee Reports - (Information/Discussion)

Bob Brown and Leah Daughtry

XIII.

Adjournment - (Action)