AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

November 13, 2019 - 10:00 a.m.

(Notice:  This agenda will continue on November 14 at 9:00 a.m.)

 

 

I.

Welcome - Pledge of Allegiance - Introductions - Call to Order

 

 

 

David G. Perry, President

 

 

 

 

II.

Approval of Agenda - (Action)

 

 

 

David G. Perry

 

 

 

 

 

III.

Remarks from Governor’s Office, Legislative Leaders, and Leaders of State Education Associations/Organizations - (Information)

 

 

 

David G. Perry

 

 

 

 

IV.

Delegation(s)

 

 

 

 

 

V.

Recognition(s)

 

 

 

 

 

VI.

Consent Agenda - (Action)

 

 

 

 

 

A.

Approval of Minutes - (Action)

Attachment A

 

 

 

 

 

 

It is recommended that the minutes of the October 9, 2019, meeting of the WVBE be approved.

 

 

 

 

 

 

B.

Routine Business

 

 

 

 

 

 

 

1.

WVDE Personnel Matters - (Information)

Attachment B

 

 

 

 

Steven L. Paine

 

 

 

 

 

 

 

 

2.

Waivers of State Board of Education Policies and Regulations, Superintendent’s Interpretations, State Statutes and Legislative Rules - (Information/Action)

 

 

 

 

 

Carla Warren

 

 

 

 

 

 

 

 

 

Kanawha County Schools requests two waivers (#1432 and #1433), and Mingo County Schools requests one waiver (#1434), of Policy 2510, Assuring the Quality of Education, Regulations for Education Programs, section 7.5.c.8.A, required training for teachers of Advanced Placement (AP®) courses.  Policy 2510 at section 7.5.c.8.A states, “Teachers of AP® courses must attend an APSI once every three years after completing the initial APSI. Teachers of AP® courses may also meet the requirement for attendance at the APSI by holding the AP® credentials outlined in W. Va. 126CSR136, Policy 5202: Minimum Requirements for the Licensure of Professional/Paraprofessional Personnel and Advanced Salary Classification.”

 

Kanawha County requests waivers of required professional development for two AP® instructors at Nitro High School.  Due to late summer hiring, the AP® Government and Language teachers were unable to attend the 2019 AP® Summer Institute. The instructors will attend required AP® Government and Language training respectively at the 2020 AP® Summer Institute

 

Mingo County requests a waiver of required professional development for one AP® instructor at Tug Valley High School.  Due to a scheduling conflict, the AP® Psychology teacher was unable to attend the 2019 AP® Summer Institute. The instructor will attend required AP® Psychology training at the 2020 AP® Summer Institute.

 

 

 

 

 

 

 

 

 

It is recommended that the three waiver requests be approved with the caveat that failure to attend the 2020 Summer Institute will result in removal of the AP® course title and weighted credit for 2020-2021.

 

 

 

 

 

 

 

 

3.

Employment of Substitute Teachers in Areas of Critical Need and Shortage - (Action)

Attachment C

 

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

 

 

Pursuant to W. Va. Code §18A-2-3, Boone, Cabell, Clay, Fayette, Grant, Lewis, Marion, Pendleton, Pocahontas, Randolph, Webster, Wirt, and Wood County Schools have submitted a policy for the WVBE’s approval.

 

 

 

 

 

 

 

 

 

It is recommended that the Employment of Substitute Teachers in Areas of Critical Need and Shortage policies for Boone, Cabell, Clay, Fayette, Grant, Lewis, Marion, Pendleton, Pocahontas, Randolph, Webster, Wirt, and Wood County Schools be approved.

 

 

 

 

 

 

 

 

4.

Amendment/Facility Improvement - Hampshire County Board of Education Comprehensive Educational Facilities Plan (CEFP) - (Action)

Attachment D

 

 

 

 

Tommy Young and Jeffrey Pancione, Superintendent, Hampshire  County Schools

 

 

 

 

 

 

 

 

 

The Hampshire County Board of Education respectfully requests approval of an amendment to their current 2010-2020 CEFP to connect the plumbing

in the kitchen facility at Capon Bridge Middle School to the grease trap that was installed during the original construction.  This work will involve cutting the concrete slab, trenching, installing new pipes, replacing the slab, patching the quarry tile, and cleaning the downstream piping that may be partially clogged due to grease deposits.

 

This amendment will provide the students at Capon Bridge Middle School with hot meals prepared onsite.  Currently the kitchen is allowed to be used to warm food in ovens; meals are primarily prepared offsite and transported to the school and dishes are transported to a nearby school to be cleaned. 

 

 

 

 

 

 

 

 

 

Based upon the information provided, the WVDE recommends that the amendment be approved.

 

 

 

 

 

 

 

 

5.

Amendment/Facility Improvement - Marion County Board of Education Comprehensive Educational Facilities Plan (CEFP) - (Action)

Attachment E

 

 

 

 

Tommy Young and Randy Farley, Superintendent, Marion County Schools

 

 

 

 

 

 

 

 

 

The Marion County Board of Education requests approval of an amendment to their current 2010-2020 CEFP in relation to a 2019 School Building Authority Needs Project Application for East Dale Elementary School.  The amendment requests the following:  1)  addition of a 10,600 square foot building, connecting it to the existing school, providing eight (8) new early learning childhood classrooms; 2) relocation of students in pre-k and k from the Meadowdale facility to East Dale Elementary; placing the entire student body under one roof; and, 3) replacement of carpeting throughout East Dale Elementary with tile flooring. This amendment will provide eight new/ additional classrooms which will accommodate the entire student body under one roof, reducing operating and maintenance costs significantly.  By eliminating the open classroom plan that the students currently have at Meadowdale the learning environment will greatly improve as well as student attention issues.  This will allow the students at this facility to be able to obtain similar educational opportunities that other students in the county and state have benefitted from in a much safer environment.  In addition, the new school setting will allow for more flexible, innovative instructional opportunities for learning. The addition of classrooms at East Dale Elementary will resolve fire safety codes and ADA accessibility issues. Travel time will be improved because the two separate campuses will be combined.

 

 

 

 

 

 

 

 

 

Based upon the information provided, the WVDE recommends that the amendment be approved.

 

 

 

 

 

 

 

 

6.

Approval of Local Board of Education Policy for Embedded Credit - (Action)

Attachment F

 

 

 

 

Jan Barth

 

 

 

 

 

 

 

 

 

Policy 2510, Assuring the Quality of Education:  Regulations for Education Programs, section 5.4.g.2. "County boards of education are encouraged to establish policy which permits a student who masters the approved content standards for a credit-bearing high school course that are embedded within a second course to receive credit for both courses."  If these embedded credit courses are used to meet graduation requirements, the county policy and alignment documentation must be reviewed by the WVDE and approved by the WVBE; Summers County has submitted a local policy (see attachment) for embedded credit requiring approval.

 

 

 

 

 

 

 

 

 

The embedded credit policy submitted by Summers County has been reviewed by WVDE staff and is recommended for approval.

 

 

 

 

 

 

VII.

West Virginia’s Voice:  Superintendent Panel - (Information/Discussion)

(This item will be taken up following lunch on November 13.)

 

 

Jan Barth, Facilitator

 

 

 

 

 

West Virginia’s Voice continues its momentum with a number of educator panels over the coming months.  This month superintendents and county board of education members from across the state will be invited to discuss standards, curriculum, Policy 2510 (including math requirements), teacher accountability, and recommendations to strengthen public education.

 

 

 

 

VIII.

New Business

 

 

 

 

 

A.

Closures/Mergers/Consolidation - Wood County Board of Education 2010‑2020 Comprehensive Educational Facilities Plan (CEFP) - (Action)

Attachment G

 

 

 

Tommy Young and William P. Hosaflook, Superintendent,  Wood County Schools

 

 

 

 

 

 

 

The Wood County Board of Education requests approval of the:  1)  closure of Worthington Elementary School and the merger of Grades K-5 student population into Emerson Elementary School; 2) closure McKinley Elementary School and merger of Grade K-Grade 5 student population into Jefferson Elementary Center; and 3) closure of Waverly Elementary School and consolidation of Pre-k-Grade 5 student population into Williamstown-Waverly Elementary School along with Grade Pre-k-Grade 5 students from closing Williamstown Elementary School; merger of Grade 6 student population into Williamstown Middle/High School, along with Grade 6 students from closing Williamstown Elementary School.

 

The closures/mergers/consolidation will allow for more flexible, innovative instructional opportunities for learning.  The new grade configuration (Pre-k- Grade 5) will be uniform throughout Wood County Schools, which will allow vertical and horizontal teaming, consolidated professional development for teachers, and consistent grade level intervention practices to increase student success.  In addition, the schools will be compliant with ADA regulations in their restroom accessibilities, general movement throughout the buildings, and recreation and bus loading zones. The closures/mergers/consolidation would require minor modifications of existing bus routes and schedules in order in be in compliance with Policy 4336.  These mergers will provide an estimated decrease annually in overall utilities, personnel, maintenance and transportation as a result of the closures/mergers. Williamstown-Waverly Elementary School will have a secure vestibule with the ability to perform security duties as well as have the ability to close off the academic area in case of an emergency.

 

Seven public hearings were held from September 30, 2019, through October 3, 2019; the Wood County Board of Education approved the closures/mergers/ consolidation on October 23, 2019. 

 

 

 

 

 

 

 

Based upon the information provided, the WVDE recommends that the closures be approved.

 

 

 

 

 

 

 

Motion(s) may be considered regarding the closures/consolidation.

 

 

 

 

 

 

B.

Policy 5112, Athletic and Limited Football Trainers in the Public Schools of West Virginia - (Action)

Attachment H

 

 

 

Michele Blatt

 

 

 

 

 

 

 

Policy 5112 ensures that appropriate health oversight is provided for student athletes in football programs in West Virginia public schools. As changes occur regarding credentials and training requirements, policy must be revised to meet the current needs of education systems in West Virginia. The proposed changes include updating language to clarify requirements and responsibilities as well as formatting.

 

 

 

 

 

 

 

It is recommended and a motion is requested to place Policy 5112 on public comment for 30 days.

 

 

 

 

 

 

C.

Policy 5901, Regulations for Alternative Certification Programs for the Education of Teachers - (Action)

Attachment I

 

 

 

Michele Blatt

 

 

 

 

 

 

 

Policy 5901 has been revised for the purposes of clarifying existing language, formatting, and procedures for the conduct of state approved alternative certification programs and the licensure of program participants.  Policy 5202 provides requirements for conversion of the Provisional (Professional) Teaching Certificate to a Professional Teaching Certificate.  Revisions reflect necessary formatting changes; clarifying language about candidate eligibility and teacher performance assessments; adds a ninth member from a county school district to the ACEPPRB; and clarifies information about the terms members serve. 

 

 

 

 

 

 

 

It is recommended and a motion is requested to place Policy 5901 on public comment for 30 days.

 

 

 

 

 

 

D.

WVBE Personnel Matters - (Action)

Attachment J

 

 

 

David G. Perry

 

 

 

 

 

 

 

 

[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)].  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

                             

 

 

 

It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.

 

 

 

 

 

 

E.

Policy 3300, Public Charter Schools - (Action)

(This item will be taken up on November 14 at 9:00 a.m.)

Attachment K

 

 

 

Sarah Stewart

 

 

 

 

 

 

 

Policy 3300 has been developed in compliance with the requirements of W. Va. Code §18-5G-1 et seq. (Public Charter Schools). 

 

 

 

 

 

 

 

It is recommended and a motion is requested to place Policy 3300 on public comment for 30 days.

 

 

 

 

 

IX.

District Balanced Scorecards - (Information)

 

 

 

Michele Blatt

 

 

 

 

X.

Superintendent Report - (Information)

(This item will be taken up on November 14 at 10:00 a.m.)

 

 

 

 

XI.

WVBE Member Updates - (Information)

 

 

 

 

XII.

West Virginia’s Voice:  County Board of Education Member Panel - (Information/ Discussion)                    (This item will be taken up on November 14 at 10:15 a.m.)

 

 

 

Jan Barth, Facilitator

 

 

 

 

 

West Virginia’s Voice continues its momentum with a number of educator panels over the coming months.  This month superintendents and county board of education members from across the state will be invited to discuss standards, curriculum, Policy 2510 (including math requirements), teacher accountability, and recommendations to strengthen public education.

 

 

 

 

XIII.

Items for Future Meetings - (Information)

 

 

 

David G. Perry

 

 

 

 

XIV.

Future Meetings - (Information)

 

 

 

David G. Perry

 

 

 

 

 

The next regular meeting of the WVBE will be held December 11, 2019, in Charleston, West Virginia.  The meeting will continue on December 12, 2019, if the agenda is not completed on December 11, 2019.

 

 

XV.

Adjournment - (Action)