AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 7, Capitol Room

1900 Kanawha Boulevard, East

Charleston, West Virginia

December 10, 2014 - 10:00 a.m.

(Notice:  This agenda will continue on December 11 at 9:00 a.m. if not completed on December 10.)

 

 

I.

Welcome - Introductions - Pledge of Allegiance - Call to Order

 

 

 

Gayle C. Manchin, President

 

 

 

 

 

II.

Recognitions

 

 

 

National Blue Ribbon Schools

 

 

 

 

 

III.

Delegation(s)

 

 

 

 

IV.

Approval of Agenda - (Action)

 

 

 

 

V.

Superintendent's Report - (Information)

 

 

Update on Reform Efforts in the WVDE - (Information)

 

 

WVDE Personnel Matters - (Information/Action)

ATTACHMENT A

 

 

[WVDE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)] and (2) the Board majority votes to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

VI.

Update - WVBE Response to Governor's Education Agenda - (Information)

 

 

Gayle C. Manchin, Donna Hoylman Peduto, and WVBE Members

 

 

 

 

 

 

 

A.

 

WVBE Commission on School District Governance and Administration Regional Model Recommendations - (Information/Discussion/Action)

 

 

 

Thomas W. Campbell

 

 

 

 

 

 

 

 

 

B.

WVBE Finance Committee Report - (Information)

 

 

 

 

 

Thomas W. Campbell

 

 

 

 

 

 

 

 

C.

WVBE Re-imagining Instructional Time Committee Recommendation for Pilot Initiative – (Discussion/Action)

ATTACHMENT B

 

 

 

 

William M. White and Tina H. Combs

 

 

 

 

 

 

 

 

 

A motion will be requested to support a pilot initiative where selected counties will re-imagine the instructional day. The pilot will require a waiver of WVBE Policy 2510, Section 7.2.d.3.

 

 

 

 

 

 

VII.

Chancellor Reports - (Information)

 

 

 

 

 

VIII.

WVBE Coordinator of Board Agencies Report - (Information)

 

 

 

 

 

IX.

WVBE RESA Liaison - (Information)

 

 

 

 

 

X.

Capacity Building for Priority Schools and Intervention Counties - (Information)   

ATTACHMENT C

 

 

Michele Blatt and Ted Mattern

 

 

 

 

 

A summary of System of Support services provided to selected schools,  and the intervention counties, based on OEPA recommendations for capacity building with priority schools, will be provided. 

 

 

 

 

 

A.

West Virginia Schools for the Deaf and the Blind Strategic Plan - (Action)

 

 

 

 

K. Lynn Boyer, Superintendent, West Virginia Schools for the Deaf and the Blind

 

 

 

 

 

 

 

B.

Status of the Fayette County Comprehensive Facilities Plan (CEFP) Deliberations and Request to Amend the Current 2010‑2020 CEFP to  include the Major Improvement Project that is Before the School Building Authority - (Information/Action)

ATTACHMENT D

 

 

 

Serena Starcher, Superintendent, Fayette County Schools

 

 

 

 

 

 

 

 

Fayette County Schools requests an amendment to the 2010-2020 CEFP to include the replacement of Ansted Middle School's heating and ventilation system, including replacement of the coal fired boiler. 

 

 

 

 

 

 

 

 

It is recommended and a motion requested that the amendment to the 2010-2020 Fayette County CEFP be approved.

 

 

 

 

 

 

 

C.

Fayette County Community Participation Resolution - (Action)

ATTACHMENT E

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

 

This item represents a grant from the West Virginia Development Office to purchase sports equipment for the boys and girls high school basketball team. A resolution is required of the WVBE to support this grant provision.

 

 

 

 

 

 

 

 

It is recommended and a motion is requested that a resolution to accept the $10,000 grant from the West Virginia Development Office for the purchase sports equipment for the boys and girls basketball teams in Fayette County be approved.

 

 

 

 

 

 

XI.

Consent Agenda - (Action)

 

 

 

 

 

A.

Approval of Minutes - (Action)

ATTACHMENT F

 

 

 

It is recommended that the minutes of the November 12, 2014, meeting of the WVBE be approved.

 

 

 

 

B.

Routine Business

 

 

 

 

 

 

 

 

1.

W. Va. Code §18A-4-7a(l)(3), Transfer of Person Employed in a Professional Position after the Twentieth Day Prior to the Beginning of the Instructional Term - (Information)

ATTACHMENT G

 

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

 

 

As of November 20, 2014, the WVBE has received notifications from Logan and Ritchie County Schools.  Details may be found in the attachment.

 

 

 

 

 

 

 

 

2.

Amendment - Berkeley County Comprehensive Educational Facilities Plan (2010-2020) - (Action)

ATTACHMENT H

 

 

 

 

Joe Panetta

 

 

 

 

 

 

 

 

 

The Berkeley County Board of Education requests an amendment to its 2010-2020 CEFP to construct the addition of six new classrooms at Potomack Intermediate School due to the increased enrollment.  These additions will enhance the educational environment at Potomack Intermediate School and help with increasing enrollment.

 

 

 

 

 

 

 

 

 

Based upon the information provided, it is recommended that the amendment be approved. 

 

 

 

 

 

 

 

 

3.

Amendment - Braxton County Comprehensive Educational Facilities Plan (2010-2020) - (Action)

ATTACHMENT I

 

 

 

 

Joe Panetta

 

 

 

 

 

 

 

 

 

The Braxton County Board of Education requests an amendment to its 2010-2020 CEFP to include HVAC renovations at Braxton County Middle School.  These renovations will enhance the educational environment/indoor air quality for students. 

 

 

 

 

 

 

 

 

 

Based upon the information provided, it is recommended that the amendment be approved. 

 

 

 

 

 

 

 

 

4.

Amendment - Gilmer County Comprehensive Educational Facilities Plan (2010-2020) - (Action)

ATTACHMENT J

 

 

 

 

Joe Panetta

 

 

 

 

 

 

 

 

 

The Gilmer County Board of Education requests an amendment to its 2010-2020 CEFP to include the replacement of HVAC units and improvements at Gilmer County High School. This amendment will improve the educational experience and environment for the students at Gilmer County High School

 

 

 

 

 

 

 

 

 

Based upon the information provided, it is recommended that the amendment be approved. 

 

 

 

 

 

 

 

 

5.

Amendment - Hampshire County Comprehensive Educational Facilities Plan (2010-2020) - (Action)

ATTACHMENT K

 

 

 

 

Joe Panetta

 

 

 

 

 

 

 

 

 

The Hampshire County Board of Education requests an amendment to its 2010-2020 CEFP to include an addition for Springfield Green Spring Elementary School.  This amendment will provide adequate classroom space for the special education, music and art classes, eliminate the disruptions of the resource teachers traveling in and out of the classrooms, bring the facility up to code in regards to fire suppression and lighting and convert two original single occupancy restrooms to handicap accessible, multi-user restrooms. 

 

 

 

 

 

 

 

 

 

Based upon the information provided, it is recommended that the amendment be approved. 

 

 

 

 

 

 

 

 

6.

Amendment - Logan County Comprehensive Educational Facilities Plan (2010-2020) - (Action)

ATTACHMENT L

 

 

 

 

Joe Panetta

 

 

 

 

 

 

 

 

 

The Logan County Board of Education requests an amendment to its 2010-2020 CEFP to include the addition of a gymnasium at Holden Elementary School instead of a multi-purpose room identified in the current CEFP.  Due to increased enrollment, Logan County also requests that the West Chapmanville Elementary School be changed to grades 2-4 instead of grades 3-4 and West Elementary School be changed to grades PK-1 instead of PK-2.  This amendment will provide a facility that meets Logan County's educational needs.

 

 

 

 

 

 

 

 

 

Based upon the information provided, it is recommended that the amendment be approved. 

 

 

 

 

 

 

 

 

7.

Amendment - Marion County Comprehensive Educational Facilities Plan (2010-2020) - (Action)

ATTACHMENT M

 

 

 

 

Joe Panetta

 

 

 

 

 

 

 

 

 

The Marion County Board of Education requests an amendment to its 2010-2020 CEFP to include major renovations at the Marion County Technical Center.  The original anticipated cost for the project in the current CEFP is $7,495,052.50 for demolition and reconstruction, but this amendment will renovate the facility instead, which will reduce the cost of the project to $2,449,838.13.  This amendment will reduce the project cost at the Marion County Technical Center, which will allow more dollars to be returned to the classroom for curricular improvements. 

 

 

 

 

 

 

 

 

 

Based upon the information provided, it is recommended that the amendment be approved. 

 

 

 

 

 

 

 

 

8.

Amendment - Morgan County Comprehensive Educational Facilities Plan (2010-2020) - (Action)

ATTACHMENT Mc

 

 

 

 

Joe Panetta

 

 

 

 

 

 

 

 

 

The Morgan County Board of Education requests an amendment to its 2010-2020 CEFP to include the installation of HVAC systems, ceiling tile and lighting improvement at Berkeley Springs High School.  This amendment will improve the educational experience and environment for the students at Berkeley Springs High School.

 

 

 

 

 

 

 

 

 

Based upon the information provided, it is recommended that the amendment be approved. 

 

 

 

 

 

 

 

 

9.

Amendment - Preston County Comprehensive Educational Facilities Plan (2010-2020) - (Action)

ATTACHMENT N

 

 

 

 

Joe Panetta

 

 

 

 

 

 

 

 

 

The Preston County Board of Education requests an amendment to its 2010-2020 CEFP to include the replacement of HVAC units and improvements to the vocational school at the Comprehensive Preston High School.  This amendment will improve the educational experience and environment for the students at the Comprehensive Preston High School.

 

 

 

 

 

 

 

 

 

Based upon the information provided, it is recommended that the amendment be approved. 

 

 

 

 

 

 

 

 

10.

Amendment - Putnam County Comprehensive Educational Facilities Plan (2010-2020) - (Action)

ATTACHMENT O

 

 

 

 

Joe Panetta

 

 

 

 

 

 

 

 

 

The Putnam County Board of Education requests an amendment to its 2010-2020 CEFP to include the addition of three new standard classrooms, one computer lab and a set of restrooms at West Teays Elementary School to alleviate overcrowding problems in the existing building.  These additions will enhance the educational environment and aide in keeping up with the growing enrollment at West Teays Elementary School

 

 

 

 

 

 

 

 

 

Based upon the information provided, it is recommended that the amendment be approved. 

 

 

 

 

 

 

 

 

11.

Amendment - Upshur County Comprehensive Educational Facilities Plan (2010-2020) - (Action)

ATTACHMENT P

 

 

 

 

Joe Panetta

 

 

 

 

 

 

 

 

 

The Upshur County Board of Education requests an amendment to its 2010-2020 CEFP to include changing the grade configuration from 5-8 to 6-8 and the construction of a new 6-8 middle school with additions and renovations at all of the elementary schools and the high school.  These additions will enhance the educational environment for students. 

 

 

 

 

 

 

 

 

 

Based upon the information provided, it is recommended that the amendment be approved. 

 

 

 

 

 

 

 

 

12.

Amendment - South Branch Career and Technical Center Comprehensive Educational Facilities Plan (2010-2020) - (Action)

ATTACHMENT Q

 

 

 

 

Joe Panetta

 

 

 

 

 

 

 

 

 

South Branch Career and Technical Center requests an amendment to its 2010-2020 CEFP to include renovations to the welding shop, increased campus security measures and additional campus safety measures. These additions will enhance the educational and safety environment for students.

 

 

 

 

 

 

 

 

 

Based upon the information provided, it is recommended that the amendment be approved. 

 

 

 

 

 

 

 

 

13.

2014 Elementary and Middle School Alternative Education Pilot Project Legislative Report - (Information)

ATTACHMENT R

 

 

 

 

Clayton Burch

 

 

 

 

 

 

 

 

 

W. Va. Code §18-2-6 established up to five pilot projects at the elementary or middle school levels, or both, to employ alternative schools or other placements for disruptive students to learn appropriate behaviors so they can return to the regular classroom without further disrupting the learning environment.  This report fulfills the required annual Legislative Oversight Commission on Education Accountability annual state board report due by December 1.  The pilot project provides alternative placements for disruptive students to learn appropriate behaviors so they can return to the regular classroom without further disrupting the learning environment.

 

 

 

 

 

 

 

 

14.

Policy 4110, Attendance - (Action)

 

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

The One Voice.  One Focus.  All Students Achieving vision plan requires the further amendment of Policy 4110; it is anticipated that the policy will be amended within the next six months.  Until the newly amended policy is approved, a guidance document will be provided with the current policy to assure compliance with HB 4003 (to enforce compulsory school attendance county‑to‑county).

 

 

 

 

 

 

 

 

 

It is recommended that Policy 4110 be withdrawn from public comment.

 

 

 

 

 

 

 

 

15.

Policy 2520.13, Next Generation Standards for Career and Technical Education in West Virginia Schools - (Action)

ATTACHMENT S

 

 

 

 

Kathy D'Antoni

 

 

 

 

 

 

 

 

 

Revisions to Policy 2520.13 include Simulated Workplace protocols, addition of standards to each concentration for students participating in a co-curricular career technical student organization, change the student performance measure, add clarity to definitions, and to align WVEIS prefixes for each CTE programmatic change.

 

 

 

 

 

 

 

 

 

It is recommended that Policy 2520.13 be placed on public comment for 30 days.

 

 

 

 

 

 

 

 

16.

Policy 1471, Education in West Virginia's Correctional Institutions:  Mission and Goals - (Action)

ATTACHMENT T

 

 

 

 

Kathy D'Antoni

 

 

 

 

 

 

 

 

 

Revisions to Policy 1471 are being recommended to add a requirement for all 55 county school districts to compile and send a report on an annual basis to the WVDE via the Office of Institutional Education Programs indicating the number of out-of-home students who transferred back to each county school district and what type of educational placement they transferred to within the county.  In addition, all General Education Development (GED) references have been deleted and changed to High School Equivalency (HSE).  Policy 1471 has been on public comment for 30 days; no comments were received during the comment period.

 

 

 

 

 

 

 

 

 

It is recommended that Policy 1471 be approved.

 

 

 

 

 

 

XII.

Office of Education Performance Audits (OEPA)

 

 

 

 

 

 

A.

Director’s Information

 

 

 

 

Susan O'Brien

 

 

 

 

 

 

XIII.

New Business

 

 

 

 

 

A.

Policy 2520.3C, Next Generation Science Content Standards and Objectives for West Virginia Schools - (Action)

ATTACHMENT U-1

ATTACHMENT U-2

 

 

 

Clayton Burch and Stephen Pruitt, Ph.D., Senior Vice President, Achieve, Inc.

 

 

 

 

 

 

 

In October, WVBE placed Policy 2520.3C on comment for a period of 30 days.  Fifty-five separate comments were received from fifty-one individuals. The comments resulted in no changes to the intent of the proposed NxG Science CSOs; however, one copy and paste error and three typographical errors were corrected. 

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 2520.3C be approved effective July 1, 2016.

 

 

 

 

 

 

B.

Amendment - Cedar Lakes Conference Center Comprehensive Educational Facilities Plan (2010-2020)  - (Action)

ATTACHMENT V

 

 

 

Joe Panetta

 

 

 

 

 

 

 

The Cedar Lakes Conference Center requests an amendment to its 2010-2020 Ten Year Comprehensive Educational Facilities Plan (CEFP) to include the replacement of the dry fire suppression system with a wet fire suppression system per the recommendation of the Board of Risk and Insurance Management (BRIM).  This amendment will allow this multi-county facility to offer programs in an environment that meets current codes and standards.

 

 

 

 

 

 

 

Based upon information provided, a motion is requested to approve this amendment to the ten year CEFP for Cedar Lakes Conference Center. 

 

 

 

 

 

 

C.

Innovation Zone Recommendations - (Action)

ATTACHMENT W

 

 

 

Michele Blatt

 

 

 

 

 

 

 

2014-2015 Innovation Zone awards were approved at the October WVBE meeting.  As funds remained following the initial approval of awards; a second round of applications were accepted through December 1, 2014.  The Innovation Zone Selection Committee reviewed the second round of submissions during the first week of December and requests approval of the awards that will be distributed at the meeting.

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve the second round of Innovation Zone awards for 2014-2015.

 

 

 

 

 

 

D.

Policy 3233, Establishment and Operation of Regional Education Service Agencies - (Action)

ATTACHMENT X-1

ATTACHMENT X-2

 

 

 

Mary Catherine Funk

 

 

 

 

 

 

 

Revisions to Policy 3233 include clarification of composition of RESAs and responsibilities of each RESA.  The role of the WVBE as a supervising entity is strengthened.  Duties and responsibilities of regional councils are outlined, specifically as to personnel oversight and evaluation of executive directors.  This strengthened policy allows RESAs to effectuate both their original intent and increase economic sustainability to foster enhanced programming.  Students will continue to benefit from RESA services, including increased programmatic offering and improved educator services supported by professional development initiatives.

 

Twenty-nine comments were received during the comment period resulting in one change to the policy.

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 3233 be approved as amended.  

 

 

 

 

 

 

E.

Medicaid Reimbursement Status Report to the West Virginia Board of Education FY14 - (Information/Action)

ATTACHMENT Y

 

 

 

Pat Homberg

 

 

 

 

 

 

 

W. Va. Code §18-2-5b authorizes the WVBE to be a Medicaid provider for the purpose of providing school-based Medicaid and related services to students with disabilities who are eligible for Medicaid and special education services under the Individuals with Disabilities Education Act (IDEA).  Since 1990, the WVDE has implemented this reimbursement program through the county school districts and RESAs.  A report for the FY-14 Medicaid reimbursement is provided for informational purposes.  These funds provide additional financial resources for the county school district educational services.

 

 

 

 

 

 

F.

WVBE Personnel Matters inclusive of Update and Discussion with Counsel regarding Pending Legal Matters including Marple vs. West Virginia Board of Education and White vs. Randolph County Board of Education, et al. - (Information/Discussion/Action)

This item will be taken upon on December 10 at 3:00 p.m.

ATTACHMENT Z

 

 

 

Gayle C. Manchin

 

 

 

 

 

 

 

[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)] and (2) the Board majority votes to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.

 

 

 

 

 

XIV.

Items for Future Consideration - (Information/Discussion)

ATTACHMENT AA

 

 

Gayle C. Manchin

 

 

 

 

XV.

Future Meetings - (Information)

 

 

 

 

 

The next regular meeting of the WVBE will be held January 14, 2015, in Charleston, West Virginia. The meeting will continue on January 15, 2015, if the agenda is not completed on January 14, 2015.

 

 

 

 

XVI.

Adjournment - (Action)