AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Berkeley Springs High School Gymnasium

140 Concord Avenue

Berkeley Springs, West Virginia

May 8, 2019 - 9:00 a.m.

 

 

I.

Welcome - Pledge of Allegiance - Introductions - Call to Order

 

 

 

David G. Perry, President

 

 

 

 

 

II.

Ceremonial Oath of Office for Daniel D. Snavely

 

 

 

 

 

III.

Welcome - Introductions - Spotlight on Morgan County Schools

 

 

 

Erich May, Superintendent, Morgan County Schools

 

 

 

 

IV.

Approval of Agenda - (Action)

 

 

 

David G. Perry

 

 

 

 

 

V.

Remarks from Governor’s Office and House/Senate Education - (Information)

 

 

 

David G. Perry

 

 

 

 

VI.

Remarks from Education Stakeholder Associations and Organizations - (Information)    

 

 

 

David G. Perry

 

 

 

 

VII.

Delegation(s)

 

 

 

 

 

VIII.

Recognition(s)

 

 

 

David G. Perry

 

 

 

 

 

IX.

Consent Agenda - (Action)

 

 

 

 

 

A.

Approval of Minutes - (Action)

Attachment A

 

 

 

 

 

 

It is recommended that the minutes of the April 10, 2019, meeting of the WVBE be approved.

 

 

 

 

 

 

B.

Routine Business

 

 

 

 

 

 

 

1.

WVDE Personnel Matters - (Information)

Attachment B

 

 

 

 

Steven L. Paine

 

 

 

 

 

 

 

 

2.

Employment of Substitute Teachers in Areas of Critical Need and Shortage - (Action)

Attachment C

 

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

 

 

Pursuant to W. Va. Code §18A-2-3, Preston County Schools has submitted a policy for the WVBE’s approval.

 

 

 

 

 

 

 

 

 

The WVDE recommends that the Employment of Substitute Teachers in Areas of Critical Need and Shortage policy for Preston County Schools be approved.

 

 

 

 

 

 

 

 

3.

Employment of Substitute Teachers in Areas of Critical Need and Shortage Affidavits - (Action)

 

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

 

 

Pursuant to W. Va. Code §18A-2-3(c)(2)(G), as of April 16, 2019, affidavits have been received and submitted to the Consolidated Public Retirement Board from Lincoln, Greenbrier, Mercer, Mingo, Putnam, Wetzel, Wirt, Wayne, and Wood County Schools.

 

 

 

 

 

 

 

 

4.

Amendment - Gilmer County Board of Education Comprehensive Educational Facilities Plan (CEFP) - (Action)

Attachment D

 

 

 

 

Tommy Young

 

 

 

 

 

 

 

 

 

The Gilmer County Board of Education respectfully requests approval of an amendment to their 2010-2020 CEFP.  This amendment involves transitioning the current Gilmer County High School by implementing an educational change to the structure of the current grade level configuration creating a true 6-8 middle school in the East Wing and a 9-12 high school in the West Wing at Gilmer County Middle/High School. 

 

 

 

 

 

 

 

 

 

Based upon the information provided, the WVDE recommends that the amendment be approved.

 

 

 

 

 

 

 

 

5.

Amendment/Facility Improvement - Pendleton County Board of Education Comprehensive Educational Facilities Plan (CEFP) - (Action)

Attachment E

 

 

 

 

Tommy Young

 

 

 

 

 

 

 

 

 

The Pendleton County Board of Education respectfully requests approval of an amendment to their 2010-2020 CEFP to fund a Major Improvement Project (MIP) at Brandywine Elementary.  The funding is needed for replacement/repair of the P.E. classroom/gymnasium roof.  The current roofing system for the gym consists of sheeting and shingles with no insulation at all.  The poor condition of the roof and lack of efficiency for heating necessitate a very real need.  Energy efficiency and comfort will be drastically improved.

 

 

 

 

 

 

 

 

 

Based upon the information provided, the WVDE recommends that the amendment be approved.

 

 

 

 

 

 

 

 

6.

Amendment/Facility Improvement - Preston County Board of Education Comprehensive Educational Facilities Plan (CEFP) - (Action)

Attachment F

 

 

 

 

Tommy Young

 

 

 

 

 

 

 

 

 

The Preston County Board of Education respectfully requests approval of an amendment to their 2010-2020 CEFP to fund a Major Improvement Project (MIP) for Kingwood Elementary School, Preston County High School, and West Preston School.   Kingwood Elementary School is in need of HVAC upgrades and secure entry ways; Preston County High School needs secure entry ways; and West Preston School needs HVAC upgrades. 

 

 

 

 

 

 

 

 

 

Based upon the information provided, the WVDE recommends that the amendment be approved.

 

 

 

 

 

 

 

 

7.

Amendment/Facility Improvement - Wood County Board of Education Comprehensive Educational Facilities Plan (CEFP) - (Action)

Attachment G

 

 

 

 

Tommy Young

 

 

 

 

 

 

 

 

 

The Wood County Board of Education respectfully requests approval of an amendment to their 2010-2020 CEFP in conjunction with a Major Improvement Project (MIP) request to the School Building Authority.  The focus will be construction of safe school entrances.  The schools that have been identified as having the greatest need for the added security measure are as follows:  Parkersburg High School, Parkersburg South High School, Criss Elementary, Greenmont Elementary, Kanawha Elementary, Madison Elementary, and Mineral Wells Elementary.  These schools have been chosen as a priority for this construction based on the current main entrance and office configuration, grades served at the facility, and visibility and monitoring capabilities at the current entrance areas.

 

 

 

 

 

 

 

 

 

Based upon the information provided, the WVDE recommends that the amendment be approved.

 

 

 

 

 

 

X.

New Business

 

 

 

 

 

A.

West Virginia Secondary School Activities Commission (WVSSAC), Series 1, Constitution, Series 2, Athletics, Provisions Governing Eligibility, Series 3, Provisions Governing Contests, and Series 4, Provisions Governing Conduct - (Action)

Attachment H‑1, H-2, H-3, H‑4

 

 

 

Bernie Dolan, Executive Director, WVSSAC

 

 

 

 

 

 

 

Thirteen proposals are submitted to the WVBE by the WVSSAC for consideration:  Proposals 1 through 8 and 10 through 13 are for purposes of clarification; Proposal 9 adds a classification of AAAA for boys and girls basketball.

 

 

 

 

 

 

 

The WVSSAC recommends that the proposed amendments to WVSSAC Series 1, Series 2, Series 3, and Series 4 be placed on public comment for 30 days.

 

 

 

 

 

 

 

Motion(s) may be considered regarding the proposed amendments to WVSSAC Series 1, Series 2, Series 3, and Series 4.

 

 

 

 

 

 

B.

West Virginia Schools for the Deaf and the Blind (WVSDB) - Off Campus Barn Property - (Action)

Attachment I

 

 

 

Mark Gandolfi

 

 

 

 

 

 

 

The WVSDB oversees a barn and 10 acres of property, approximately two miles from the main campus.  The circa 1929 barn is not in use and requires significant repair and restoration. Because of the location, age, cost of upkeep, and programming, WVSDB cannot meaningfully utilize the property, and in its current state, the barn poses significant liability to the State of West Virginia.  The Town of Romney is interested in a property transfer to preserve and revitalize the barn.  WVSDB recommends the WVBE move forward with transferring the property, inclusive of the barn and situate 10 acres, to the Town of Romney.

 

 

 

 

 

 

 

The WVSDB and WVDE recommend that negotiations be initiated for the transfer of  identified property to the Town of Romney.

 

 

 

 

 

 

 

Motion(s) may be considered regarding the initiation of negotiations for the transfer of  identified property to the Town of Romney.

 

 

 

 

 

 

C.

Policy 2445.40, Instructional Resources - (Action)

Attachment J

 

 

 

Jan Barth

 

 

 

 

 

 

 

This policy is a repeal and replace of Policy 2445.40, Adoption, Use, and Groupings of Instructional Resources for Grades Pre-Kindergarten through Grade 12, as well as repeal of Policy 2445.41, Textbook Adoption: Notice, Request, and Instructions to Publishers, and Policy 2445.4A, Resolution Regarding U.S. District Court Order.  Appropriate portions of Policy 2445.41 and Policy 2445.4A have been incorporated in the revised version of Policy 2445.40. The policy changes are due to the passage of the 2018 Senate Bill 3089, which gives county boards of education the primary responsibility of the reviewing the primary instructional resources used in the classroom to ensure they meet 100% of the non-negotiable and 80% of the general and specific criteria.  This legislation removed the requirement of the creation of the WVBE Official Multiple List of Instructional Materials and provides a mechanism for vendors to register to have their instructional resources included on a list to be published by the WVDE no later than January 1st each year.

 

 

 

 

 

 

 

The WVDE recommends that Policy 2445.40, inclusive of the repeal of Policies 2445.41 and 2445.4A, be placed on comment for 30 days.

 

 

 

 

 

 

 

Motion(s) may be considered regarding the state-wide waiver.

 

 

 

 

 

 

D.

WVBE Personnel Matters - (Action)

Attachment K

 

 

 

David G. Perry

 

 

 

 

 

 

 

 

[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)].  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.

 

 

 

 

XI.

Education Forums Report - (Information)

 

 

 

Steven L. Paine and Carla Warren

 

 

 

 

XII.

Superintendent Report - (Information)

 

 

 

 

XIII.

WVBE School Finance and Funding Committee Report - (Information)

 

 

 

Thomas W. Campbell

 

 

 

 

XIV.

WVBE Member and Ex Officio Updates - (Information)

 

 

 

 

XV.

Items for Future Meetings - (Information)

 

 

 

David G. Perry

 

 

 

 

XVI.

Future Meetings - (Information)

 

 

 

David G. Perry

 

 

 

 

The next regular meeting of the WVBE will be held June 12, 2019, in Charleston, West Virginia. The meeting will continue on June 13, 2019, if the agenda is not completed on June 12, 2019.

 

 

XVII.

Adjournment - (Action)