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WEST VIRGINIA BOARD OF
EDUCATION Capitol Building 6, Suite 600 1900 Kanawha Boulevard, East Charleston, West Virginia June 12,
2024 - 9:00 a.m. |
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I. |
Welcome -
Pledge of Allegiance - Introductions - Call to Order |
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L.
Paul Hardesty, President |
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II. |
Approval of Agenda - (Action) |
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L.
Paul Hardesty |
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III. |
Recognitions |
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Delegation(s) |
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V. |
Middle College at Fairmont State University - A Resource for Foster
Youth in West Virginia - (Information) |
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Jacob Green, Donna Heston, Superintendent, Marion County Schools,
Dianna G. Phillips, Provost and Vice President of Academic Affairs, Fairmont
State University, and Brent Lemon, KVC West Virginia President |
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This
presentation will inform the WVBE on the Middle College Program at Fairmont
University (FSU). FSU, KVC West
Virginia, Marion County Schools, and the West Virginia Schools of Diversion
and Transition are jointly working on a project that will recruit and educate
foster youth for their 11th and 12th grade years on campus at FSU. Upon successful completion, students can
obtain both a high school diploma and an associate degree. This presentation will explain our
partnership and how we plan on being a positive force in the lives of the
foster children in West Virginia. |
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VI. |
School
Safety - (Information) |
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Jonah
Adkins |
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County Technical
Assistance Updates - (Information) |
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Jeffrey Kelley |
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VIII. |
Consent Agenda - (Action) |
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A. |
Approval of
Minutes - (Action) |
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It is recommended that
the minutes of the May 8, 2024, meeting of the West Virginia Board of
Education (WVBE) be approved. |
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B. |
Routine
Business |
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1. |
Employment of Substitute Teachers and Bus
Operators in Areas of Critical Need and Shortage Affidavits - (Action) |
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Kelli Talbott |
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Pursuant to W. Va. Code §18A-2-3(c)(2)(G) and §18A-4-15a(b)(2)(F), affidavits from counties must be received and approved
by the WVBE for submission to the Consolidated Public Retirement Board. |
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WVDE legal
counsel has reviewed and
recommends that the affidavits listed in the attachment be received and
approved for submission to the Consolidated Public Retirement Board |
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2. |
Waivers of WVBE Policies and
Regulations, Superintendent's Interpretations, State Statutes, and
Legislative Rules - (Action) |
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Joey Wiseman |
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The waivers and waiver criteria have been reviewed by WVDE staff and,
if granted, will provide students at Huntington High School access to AP®
Government and Politics U.S., AP® Statistics, and AP®
European History courses, and students at George Washington High School
access to an AP® Calculus AB course during school year 2024‑25. The teachers will be required to attend
Summer 2025 AP® training in order to continue teaching the course
in future years. |
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It is recommended that: 1) Cabell County’s request for a waiver of required professional development for one teacher of AP® Government and Politics U.S., one teacher of AP® Statistics, and one teacher of AP® European History, all teach at Huntington High School; and 2) Kanawha County’s request for a waiver of required professional development for one teacher of AP® Calculus AB at George Washington High School be approved for school year 2024-25. |
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3. |
2024 Summer School Programs - (Action) |
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Erika
Klose |
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Policy 2510, Assuring the Quality of Education: Regulations
for Education Programs states, "Schools may award credits earned from
approved summer schools provided the instructional program is equivalent to
that required during the regular school term. All county summer school
programs shall be submitted to the WVBE for approval by June 1 of each
year." |
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It is recommended that the 2024 summer school programs, as found in the attachment, be approved. |
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4. |
2024-2025 County School Calendars - (Information) |
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Jeffrey Kelley |
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As of May 3, 2024, all county school systems and the
West Virginia Schools for the Deaf and the Blind have submitted finalized
calendars for the 2024‑2025 school year. All county school calendars have been
reviewed and approved by the State Superintendent of Schools. The calendars
reflect planned start and end dates, professional learning and non-taught
compensated days, and graduation dates for each high school. Included in the detailed report are the
county school systems that have opted to use equivalent time and
Non-Traditional Instructional Days. Link to School Calendars: https://wveis.k12.wv.us/school-calendar/specialdates/ NOTE: Link to school
calendars currently displays the 23-24 summary of dates for all
counties. The link will automatically update July 1, 2024, and reflect
the 24-25 summary of dates for all counties. Users may currently access
the 24-25 summary of dates by selecting the appropriate year at the top of
the linked page. Link to Graduation Dates: https://wvde.us/west-virginia-high-school-graduation-dates/ NOTE: Final graduation of the 23-24 school year occurs on 6-8-24. The link to graduation dates will be updated to reflect 24-25 graduation dates prior to the June 12, 2024, WVBE meeting. |
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5. |
Policy 2322, West Virginia System of Support and Accountability - (Action) |
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Alexandra Criner |
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Policy 2322 is being amended to clarify language related
to the identification of school districts in need of support related to
student academic achievement and success and the required actions of the
districts based on the level of support needed. In addition, the roles and
responsibilities of Local School Improvement Councils were revised to reflect
recent legislative action. New
additions to the policy include the streaming of local board of education
meetings, posting a summary of the annual county board of education
self-assessment to the district website, and county board member training
requirements. Comments received during the comment period resulted
in no changes to the policy. |
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It is recommended that Policy
2322 be approved and effective 30 days from filing. |
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6. |
Policy 2444.4, Issuance of the State of West Virginia High School
Diploma and the Administration of the West Virginia High School Equivalency
Test, Option Pathway, and Mountaineer Challenge Academy Graduation Pathway -
(Action) |
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Mendy Marshall |
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Policy
2444.4 is being amended to include the Mountaineer Challenge Academy,
Mountaineer Challenge Job Program, and CIEL.
The policy will assist secondary administrators to better place
students in programs that address their individual needs and opportunities
for success. Comments received during the comment period resulted
in no changes to the policy. |
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It is recommended that Policy
2444.4 be approved and effective 30 days from filing. |
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7. |
Policy 2520.15, West
Virginia Pre-K Standards (Ages 3‑5) - (Action) |
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Erika Klose |
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Policy 2520.15 was last
revised in 2017. Since that time, related state policies have been updated to
illustrate more recent research regarding guiding principles and across
content areas in pre-k standards, including mathematics. This revised policy
provides stronger alignment with the kindergarten standards, as well as
federal Head Start Child Outcomes, resulting in continuity of education for
young children in the earliest grades. No comments were received during the
comment period. |
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It is recommended that Policy
2520.15 be approved and effective July 1, 2025. |
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8. |
Policy 4373, Expected Behavior in Safe and
Supportive Schools - (Action) |
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Drew McClanahan |
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Policy 4373 is being amended to provide clarifying language related to
expectations, protocols, and best-practices. Changes
include reporting requirements, behaviors related to specific levels,
language supportive of research-proven
strategies, and supports for student success. With these changes, students
should have a more impactful environment to learn and be successful. Changes
to the policy, as a result of the comment period, are found in Attachment
H-1. Minor editorial corrections were also
made to the policy. |
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It is recommended that Policy 4373 be approved and effective 30
days from filing. |
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9. |
Policy 7212, Nonresident
and Resident Student Transfers - (Action) |
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Margaret Williamson |
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Policy 7212 is being revised to add definitions and provide
clarification for county school districts regarding nonresident and resident
student transfers. The proposed
amendments are intended to address changes to the statute pertaining to
transfers between counties and transfers within a county from a school in the
student’s attendance zone to another school outside of the student’s
attendance zone. Comments received
during the comment period resulted in no changes to the policy. |
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It is recommended that Policy
7212 be approved and effective 30 days from filing. |
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10. |
Policy 8300, Safe Schools
Funding Process - (Action) |
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Micah Whitlow |
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Policy 8300 establishes the
process by which county boards of education, charter public schools, and
multicounty vocational centers may submit requests for needs-based funding
from the Safe Schools Fund and the criteria by which those requests shall be
evaluated. Comments received during the comment period resulted
in no changes to the policy. |
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It is recommended that Policy
8300 be approved and effective 30 days from filing. |
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11. |
Policy 1241, Notice and Conduct of Meetings -
(Action) |
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Kelli Talbott and Jeffrey Kelley |
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Policy 1241
is proposed to be amended related to the live streaming of WVBE meetings and
to the telephonic/electronic conferencing participation in WVBE meetings by
persons who are scheduled to present to the WVBE. |
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It is recommended that Policy 1241 be placed on public comment for
30 days. |
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12. |
Policy 4110, Attendance -
(Action) |
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Margaret Williamson |
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Policy 4110 is being
recommended for repeal and replacement to incorporate recent legislation and
better organize the policy to reflect state, county, and school
responsibilities. |
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It is recommended that Policy
4110 be placed on public comment for 30 days. |
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13. |
Appointments to the West
Virginia Commission for Professional Teaching Standards (Action) |
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Robert Hagerman |
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The mission of the West Virginia
Commission for Professional Teaching Standards (WVCPTS) is to ensure that
every student is served by competent educators who meet rigorous preparation
and licensure standards. The WVCPTS
makes recommendations of standards and practices for the development and
approval of preparation programs, licensures and continuing development of
educational personnel. The current vacancies scheduled to be filled are for a
secondary principal, an elementary principal, a high school teacher, two
middle school teachers, an elementary school teacher, and two laypersons. The
WVDE submits: Meredith Dailer a high school
principal in Ohio County, Melissa Isaacs an elementary school principal in
Putnam County, Justin Welling a high school teacher in Harrison County,
Heather Yoho a middle school teacher in Marion County, Cheyene Fletcher a
middle school teacher in Marshall County, Dancey Howes an elementary school
teacher in Webster County, Harvey Peyton layperson, and Eric Peterson
layperson to the WVBE for consideration as appointees to the WVCPTS. |
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It is recommended that Meredith
Dailer (high school principal), Melissa Isaacs
(elementary school principal), Justin Welling (high school teacher), Heather
Yoho (middle school teacher), Cheyene Fletcher (middle school teacher),
Dancey Howes (elementary school teacher), Harvey Peyton (layperson), and Eric
Peterson (layperson) be appointed to the WVCPTS for a three-year term
beginning July 1, 2024, and ending June 30, 2027. |
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14. |
West Virginia
Board of Education/West Virginia School Board Association County Board Member
Training Standards Review Committee:
Nominations for Membership - (Action) |
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James G.
Brown, Executive Director, West Virginia School Board Association, F. Scott
Rotruck, and Debra K. Sullivan |
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On May 6, 2024, the West Virginia
Board of Education/West Virginia School Board Association County Board Member
Training Standards Review Committee voted to recommend the following County
Board of Education Members to serve on the Training Standards Review
Committee, serving a two-year term from July 1, 2024, to June 30, 2026. Molly Aderholt, County Board of Education Member, Ohio
County Schools Jackee Long, County Board of Education Member, Berkeley
County Schools Dan Metz, County Board of Education
Member, Wirt County Schools Greg Prudich, County Board of
Education Member, Mercer County Schools |
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It is
recommended that Molly Aderholt, Jackee Long, Dan Metz, and Greg Prudich be appointed to the County Board Member Training Standards
Review Committee to serve a two-year term beginning July 1, 2024, and ending
June 30, 2026. |
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15. |
West Virginia Board of Education/West Virginia School Board
Association County Board Member Training Standards Review Committee 2024-2025
Training Session - (Action) |
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James G.
Brown, Executive Director, West Virginia School Board Association, F. Scott
Rotruck, and Debra K. Sullivan |
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On May 6, 2024, the West Virginia Board of Education/West
Virginia School Board Association County Board Member Training Standards
Review Committee voted to recommend the following training session for the
WVBE’s consideration: West Virginia School Board Association
2024 Fall Conference (8.4 Total Hours) Scheduled for Friday, September 13 and Saturday,
September 14, 2024, at the Charleston Town Center Marriott Hotel. Training Sessions: Exploring Robert's Rules of
Order: Unveiling the Essentials (1.0 hour); Crafting a Dynamic
Continuous Improvement Framework for County Boards of Education (.4 hour);
Charting Success: Strategic Goal Setting for County Boards of Education (.5
hour); Unlocking
Excellence - Fostering Cohesion and Effectiveness in County Boards of
Education (.75 hour); Funding
and Personnel: What does it mean to be
over the state aide formula? (1.0 hour); Aligning School and District
Personnel: How to make fiscally
responsible decisions when aligning personnel? (1.0 hour); Fiscal
Stewardship: What is the role of County Boards of Education in the budget
process and monitoring of expenditures? (1.25 hours); Accountability
and Monitoring; What do I look for and where do I find it? (1.25 hours);
Student Discipline; Recent Changes in Policy 4373, Expected Behavior in
Safe and Supportive Schools - Discipline; Bullying; Safe Schools (.5 hour);
Courtion’s Story; A Message that not only Needs to
be Heard but Felt! (.75 hour) |
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It is recommended that the training sessions (stated
above) for county board members, as recommended by the Training Standards
Review Committee, be approved. |
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16. |
West Virginia
Schools for the Deaf and the Blind Monthly Update - (Information) |
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Clayton Burch, Superintendent, West Virginia
Schools for the Deaf and the Blind |
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IX. |
New
Business |
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A. |
Martinsburg North Middle School (Berkeley County) State of
Emergency Action Plan - (Action) |
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Jeffrey Kelley |
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A school environment review of Martinsburg North Middle
School was conducted on April 17, 2024, at the request of the WVDE Office of
District and School Improvement. The
review was presented to the WVBE in May after which the WVBE declared a State
of Emergency existed at Martinsburg North Middle School and directed that an
action plan, in collaboration with the WVDE Division of District and School
Accountability and Berkeley County Schools leadership, be developed and
presented to the WVBE for action at the June meeting. |
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It
is recommended and a motion is requested that the action plan
in response to the Martinsburg North Middle School State of Emergency be
approved. |
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B. |
WVBE and WVDE Personnel Matters, Inclusive of Annual Evaluation of the
State Superintendent of Schools and WVBE Secretary, and
Litigation Update in West Virginia, et al. vs. B.P.J., by Her Next
Friend and Mother, Heather Jackson - (Action) |
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L. Paul Hardesty |
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WVBE personnel and/or legal matters may involve an Executive Session
as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or
§6-9A-4 [matters involving attorney‑client privilege per Peters
v. County Commission, 205
W. Va. 481 (1999)]. The Board
majority must vote to have an Executive Session. (No
action will be taken in Executive Session.)
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In accordance with W. Va. Code §18-3-1, “The state
board annually shall evaluate the performance of the state superintendent and
publicly announce the results of the evaluation.” |
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It is recommended and a motion is requested to approve the WVBE personnel matters found in the
attachment. |
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It is recommended and a motion is requested to approve the WVDE personnel matters found in the
attachment. |
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Motions, if any, regarding West Virginia, et al. vs. B.P.J., by Her Next Friend and
Mother, Heather Jackson, will be
considered at the meeting. |
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X. |
WVDE
Reports - (Information) |
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XI. |
WVBE Member
Updates and Requests for Information - (Information) |
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L. Paul Hardesty |
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XII. |
Future
Meetings - (Information) |
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L. Paul Hardesty |
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The next regular meeting of the WVBE will be held
July 8, 2024, in Charleston, West Virginia. |
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XIII. |
Adjournment -
(Action) |
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