AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Mingo Central High School

1000 King Coal Highway

Delbarton, West Virginia

November 12, 2014 - 10:00 a.m.

 

 

I.

Welcome - Introductions - Pledge of Allegiance - Call to Order

 

 

 

Gayle C. Manchin, President

 

 

 

 

 

II.

Welcome - Introductions

 

 

 

Robert Bobbera, Superintendent, Mingo County Schools

 

 

 

 

III.

Recognition(s)

 

 

 

 

 

IV.

Delegation(s)

 

 

 

 

V.

Approval of Agenda - (Action)

 

 

 

 

VI.

Office of Education Performance Audits (OEPA)

 

 

 

 

 

A.

Director’s Information

 

 

 

 

Gus Penix

 

 

 

 

 

B.

Mingo County School System Education Performance Audit Report - (Action)

ATTACHMENT A

 

 

 

Gus Penix

 

 

 

 

 

 

 

The OEPA conducted a specific review of the Mingo County Board of Education, according to guidelines specified in W. Va. Code §18‑2E‑5, to assess the board’s progress in transacting meetings, adhering to WVBE policies, and demonstrating willingness to manage the affairs of the Mingo County school district in a fiscally responsible, ethical, and legal manner. This Education Performance Audit was conducted October 10, 2014, to examine the board’s leadership in the aforementioned areas and to assess if the Mingo County Board of Education has developed the capacity to regain local control.

 

 

 

 

 

 

 

Motion will be presented November 12, 2014.

 

 

 

 

VII.

Update - WVBE Response to Governor's Education Agenda - (Information)

 

 

 

Gayle C. Manchin, Donna Hoylman Peduto, and WVBE Members

 

 

 

 

 

A.

Report of the WVBE Commission on School District Governance and Administration - (Discussion/Action)

 

 

 

 

Thomas W. Campbell

 

 

 

 

VIII.

Superintendent's Report - (Information)

 

 

 

► Update on Preston County Superintendency - (Information)

 

 

 

► ACT Benchmark Increase - (Information)

 

 

 

 

Betty Jo Jordan

 

 

 

 

IX.

Chancellor Reports - (Information)

 

 

 

 

X.

WVBE Coordinator of Board Agencies Report - (Information)

 

 

 

Jason L. Butcher

 

 

 

 

XI.

RESA Liaison Report - (Information)

 

 

 

 

XII.

Capacity Building for Priority Schools and Intervention Counties -  (Information)   

ATTACHMENT B

 

 

Michele Blatt and Ted Mattern

 

 

 

 

 

A summary of System of Support services provided to selected schools, and the intervention counties, based on OEPA recommendations for capacity building with priority schools, will be provided. 

 

 

 

 

 

A.

Improving Secondary Education in Fayette County - (Information)

ATTACHMENT C

 

 

 

Serena Starcher, Superintendent, Fayette County Schools

 

 

 

 

 

 

XIII.

Consent Agenda - (Action)

 

 

 

 

 

A.

Approval of Minutes - (Action)

ATTACHMENT D

 

 

 

It is recommended that the minutes of the October 8, 2014, meeting of the WVBE be approved.

 

 

 

 

B.

Routine Business

 

 

 

 

 

 

 

 

1.

WVDE Personnel Matters - (Information)

ATTACHMENT E

 

 

 

 

Michael J. Martirano

 

 

 

 

 

 

 

 

2.

W. Va. Code §18A-4-7a(l)(3), Transfer of Person Employed in a Professional Position after the Twentieth Day Prior to the Beginning of the Instructional Term - (Information)

ATTACHMENT F

 

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

 

 

As of October 10, 2014, the WVBE has received a notification from Ohio County Schools.  Details may be found in the attachment.

 

 

 

 

 

 

 

 

3.

Waivers of State Board of Education Policies and Regulations, Superintendent’s Interpretations and State Statutes and Legislative Rules - (Information/Action)

ATTACHMENT G

 

 

 

 

Betty Jo Jordan

 

 

 

 

 

 

 

 

 

This item recommends action on one waiver request. The waiver request has been reviewed by WVDE staff to ensure WVBE waiver criteria have been met.

 

 

 

 

 

 

 

 

 

Recommended for approval is one request for continuation of a waiver of WVBE policy.

 

 

 

 

 

 

 

 

4.

Amendment - Greenbrier County Ten Year 2010-2020 Comprehensive Educational Facilities Plan (CEFP) - (Action)

ATTACHMENT H

 

 

 

 

Joe Panetta

 

 

 

 

 

 

 

 

 

The Greenbrier County Board of Education requests an amendment to its 2010-2020 Ten Year CEFP regarding Crichton Elementary School.  In the original CEFP, the funding source for needed safety upgrades and energy conservation measures at the school is identified as local.  This amendment will allow Greenbrier County Schools to request funding from the School Building Authority in a Major Improvement Plan (MIP) application.

 

This amendment will allow local dollars to be used in the county school system for educational purposes.

 

 

 

 

 

 

 

 

 

Based upon information provided, a motion is requested to approve this amendment to the Greenbrier County Ten Year 2010-2020 CEFP.

 

 

 

 

 

 

 

 

5.

Policy 2340, West Virginia Measures of Academic Progress - (Action)

    Clayton Burch

ATTACHMENT I-1

ATTACHMENT I-2

 

 

 

 

 

 

 

 

 

The proposed changes to WVBE Policy 2340 include secure materials and test procedure requirements for district technology coordinators and RESA/district/school technology specialists,  expand training requirements for personnel providing technology services and technical assistance, reflect current naming conventions and include additional requirements to protect the security of student data.

 

The assessments under the auspices of the Office of Assessment and Research will be implemented and administered with greater fidelity and thus will have greater validity and reliability.  The test scores will be a more accurate of measure of student achievement and performance.

 

Of the two comments received, one was not applicable. Senate Bill 359 requires grade 11, transition mathematics and transition English/language arts students take an assessment to measures their college- and career-readiness. Clarification on the ACT COMPASS requirements per Senate Bill 359 were added to §126-14-4.8.

 

 

 

 

 

 

 

 

 

 

It is recommended that Policy 2340, as amended, be approved.

 

 

 

 

 

 

 

 

 

6.

Policy 4110, Attendance - (Action)

    Michele Blatt

ATTACHMENT J-1

ATTACHMENT J-2

 

 

 

 

 

 

 

 

 

Revisions to Policy 4110 are proposed to enforce compulsory school attendance county-to-county as required by HB 4003 (W. Va. Code §18-8-2).  The revisions will enable attendance directors and/or assistants to pursue truancy charges across county lines.  Thirty-one (31) comments were received during the comment period resulting in three changes to the policy. Two editorial corrections were made to update terminology ("GED" to "HSE") the third correction, found at section 7.4, removes the incorrect edit in the revised policy to comply with West Virginia school law on drivers' license revocation.

 

Moving from county-to-county will no longer be a method to escape truancy charges.

 

 

 

 

 

 

 

 

 

 

It is recommended that Policy 4110 be approved.

 

 

 

 

 

 

 

 

7.

Official State Multiple List of Instructional Materials for English Language Arts K-12, Health/Wellness K-12, Mathematics K-8 Off-Cycle, and Social Studies K-12 Off‑Cycle - (Action)

ATTACHMENT K

 

 

 

 

Clayton Burch

 

 

 

 

 

 

 

 

 

 

The WV Instructional Materials Review Committee and the WV Instructional Materials Advisory Committee in accordance with the requirements specified in W. Va. Code §18-2A-2, have completed the process of reviewing instructional materials for English language arts K-12, health/wellness K-12, and mathematics K-8. The instructional materials being recommended have met with established generic, general and specific criteria. If approved, these recommendations will become part of the Official State Multiple List of Instructional Materials:  http://wveis.k12.wv.us/nclb/Materials/public14private/Mainmenu.cfm?CFID=20160575&CFTOKEN=46892676&jsessionid=84302ea4f0fa5f2b8bf11e7b717269493474

 

This will provide the students of West Virginia with access to high quality instructional materials that are aligned with the approved content standards and objectives for English language arts, health, wellness, mathematics and social studies.

 

 

 

 

 

 

 

 

 

 

It is recommended that the committee's recommendations for the Official State Multiple List of Instructional Materials for English language arts K-12, health/wellness K-12, mathematics K-8 off-cycle, and social studies K-12 off‑cycle be approved.

 

 

 

 

 

XIV.

New Business

 

 

 

 

 

A.

Consideration of Approval of the Sale, by the Board of Education of Gilmer County, the Property Known as the Site for the Cedar Creek Elementary School - (Action)

ATTACHMENT L

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

Consideration for approval of the sale of the property known as the “Cedar Creek Site” sold at public auction on October 23, 2014 to Waco Oil and Gas Company, Inc., for the sum of $400,000. The property description is attached.

 

[This matter may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(9), To consider matters involving or affecting the purchase, sale or lease of property, advance construction planning, the investment of public funds.  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve the sale of the Cedar Creek property, as contained in the attached property description, to Waco Oil and Gas Company incorporated for the sum of four hundred thousand dollars ($400,000).

 

 

 

 

 

 

B.

Consideration of Approval of the Purchase of Property by Gilmer County Board of Education (Grantee) from the Morris Foundation (Grantor) - (Action)

ATTACHMENT M

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

Consideration for approval of the purchase of property by Gilmer County Board of Education (Grantee) from the Morris Foundation (Grantor) for the sum of Ten Dollars ($10.00).  The deed from Morris to Gilmer, which has a signature line for the State Superintendent, as WVBE designee, to signify acceptance, is attached.

 

[This matter may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(9), To consider matters involving or affecting the purchase, sale or lease of property, advance construction planning, the investment of public funds.  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve the purchase of the property in the Hayes City Addition to the City of Glenville, by the Gilmer County Board of Education for the sum of ten dollars ($10.00) from the Morris Foundation.

 

 

 

 

 

 

C.

RESA Personnel Manual - (Action)

ATTACHMENT Mc

 

 

 

Mary Catherine Funk

 

 

 

 

 

 

 

Consideration for approval of a RESA personnel manual to be used consistently across all RESAs.

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve the RESA personnel manual for implementation January 1, 2015.

 

 

 

 

 

 

D.

Appointments to WVBE Statutory Units/Liaisons/Presidential Committees 2014-2015 - (Discussion/Action)

ATTACHMENT N

 

 

 

Gayle C. Manchin

 

 

 

 

 

 

 

 

A motion will be requested to approve appointments to WVBE Statutory Units/Liaisons/Presidential Committees for 2014‑2015.

 

 

 

 

 

 

 

E.

WVBE Personnel Matters inclusive of Termination of Employment of a RESA 4 Employee, Extension of Employment Term of Interim Director of the Office of Education Performance Audits, and Employment of Director of the Office of Education Performance Audits - (Information/Action)

(Personnel matters will be taken up at 1:30 p.m.)

ATTACHMENT O

 

 

 

Gayle C. Manchin

 

 

 

 

 

 

 

 

[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)] and/or §6-9A-4(b)(2)(A) [personnel exception] and (2) the Board majority votes to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

 

 

A motion is requested to approve WVBE personnel matters found in the attachment.

 

A motion will be requested regarding the termination of employment of a RESA 4 employee.

 

A motion will be requested to extend the employment term of the Interim Director of the Office of Education Performance Audits.

 

A motion may be requested regarding the employment of a Director for the Office of Education Performance Audits.

 

 

 

 

 

XV.

Items for Future Consideration - (Information/Discussion)

ATTACHMENT P

 

 

Gayle C. Manchin

 

 

 

 

XVI.

Future Meetings - (Information/Action)

 

 

 

 

 

The next regular meeting of the WVBE will be held December 10, 2014, in Charleston, West Virginia.  The meeting will continue on December 11, 2014, if the agenda is not completed on December 10, 2014.

 

 

 

 

XVII.

Adjournment - (Action)