AGENDA
WEST VIRGINIA BOARD OF EDUCATION
Board Conference Room
Capitol Building 6, Room 353
1900 Kanawha Boulevard, East
Charleston, West Virginia
October 9,
2013 - 10:00 a.m.
(Notice: This agenda
will continue on October 10 at 9:00 a.m. if not completed on October 9.)
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I. |
Welcome - Introductions -
Pledge of Allegiance - Call to Order |
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Gayle C. Manchin,
President |
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II. |
Recognition(s) |
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►VGo and Ellie Summers County Schools Presentation ►Globaloria Innovation Award |
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III. |
Delegation(s) |
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IV. |
Approval of Agenda -
(Action) |
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V. |
West Virginia Public
Broadcasting - (Information) |
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Scott Finn, Executive
Director West Virginia Public
Broadcasting |
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VI. |
Informational Report
regarding Cedar Lakes - (Information) |
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Senator Mitch Carmichael
(District 4) and Delegate Steve Westfall
(District 12) |
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VII. |
Appalachia
Regional Comprehensive Center Report on Collaboration with WVBE/WVDE -
(Information) |
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Sharon
Harsh, Director, and Karen Larry and Sarah Sayko,
West Virginia State Coordination Team Members Appalachia Regional
Comprehensive Center Report |
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VIII. |
Leadership Capacity
Building for Local School Boards - (Information) |
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Howard M. O'Cull,
Executive Director West Virginia School
Board Association |
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IX. |
Amendment -
Fayette County Comprehensive Educational Facilities Plan (CEFP) - (Action) |
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Keith Butcher |
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The Fayette County Schools' Superintendent
submits an amendment to the 2010-2020 Fayette County
CEFP, as was directed during the September WVBE meeting in Romney, West Virginia,
to include removal of the closure of Meadow Bridge High School. Documentation provided for review by the
WVDE Office of School Facilities is in compliance with Policy 6200. |
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A motion regarding the amendment to the 2010-2020 Fayette County
CEFP is requested. |
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IX. |
Governor's
Education Agenda - (Information) |
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Gayle C.
Manchin, Donna Hoylman Peduto, James B. Phares and WVBE Members |
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· Governor's Reform Agenda
- The WVBE's Charge - (Information) Donna Hoylman Peduto · Fall Superintendent's
Leadership Institute - (Information) James B. Phares · Policy Development -
(Information) James B. Phares · Studies Undertaken in
Response to Governor's Education Legislation - (Information) Robert E. Hull |
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X. |
Chancellor Reports -
(Information) |
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Paul L. Hill, Chancellor West Virginia Higher Education Policy
Commission |
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James L. Skidmore,
Chancellor West Virginia Council for Community and
Technical College Education |
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XI. |
RESA Liaison Report -
(Information) |
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XII. |
Capacity Building for Low Performing Schools and Intervention Counties
and Follow-up Report and Recommendations regarding the WVBE's September Visit
to the West Virginia Schools for the Deaf and the Blind - (Information/Action) |
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Michele Blatt, Ted Mattern and Lynn Boyer |
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A summary of System of Support services provided
to selected schools and the intervention counties, based on OEPA recommendations
for capacity building with Low Performing Schools, will be provided. A
follow‑up report and recommendations regarding the Board's September
visit to the West Virginia Schools for the Deaf and the Blind will be
provided. Motions may
be requested in response to recommendations regarding the West Virginia
Schools for the Deaf and the Blind. |
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XIII. |
Consent Agenda - (Action) |
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A. |
Approval of Minutes -
(Action) |
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It is recommended that the minutes of the September 11, 2013, meetings of the WVBE be approved. |
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B. |
Routine Business |
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1. |
WVDE Personnel Matters - (Information) |
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James B. Phares |
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2. |
Waivers of State Board of Education Policies and
Regulations, Superintendent’s Interpretations and State Statutes and Legislative
Rules - (Action/Information) |
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Betty Jo Jordan |
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This item recommends
action on five (5) waiver requests. Each waiver request has been reviewed by WVDE
staff to ensure WVBE waiver criteria have been met. |
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Recommended for approval are two (2) first time requests for waiver of
WVBE policy and three (3) requests for continuation of waiver. |
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3. |
W. Va. Code §18A-4-7a(l)(3), Transfer
of Person Employed in a Professional Position after the Twentieth Day Prior
to the Beginning of the Instructional Term - (Information) |
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Heather
Hutchens |
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As of October 1, 2013, the WVBE has received
notifications from Barbour, Boone, Harrison, Lewis and Ritchie County
Schools. Details may be found in the
attachment. |
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4. |
Employment of
Substitute Teachers in Areas of Critical Need - (Action) |
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Heather
Hutchens |
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Pursuant to W. Va. Code §18A-2-3, Lewis and Wood County Schools
have submitted a policy for the WVBE’s approval. |
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It is recommended that
the policies be approved. |
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5. |
Policy
2340, West Virginia Measures of Academic Progress - (Action) |
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Robert E.
Hull |
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The
changes to Policy 2340 reflect the name and numbering changes in the
referenced WVBE policies, which includes language from the federally-approved
ESEA Flexibility Waiver, addressing the assessments, including COMPASS, and
pilot and field tests under the auspices of the Office of Assessment and
Accountability, and reflect current
naming conventions. The Office of
Assessment and Accountability received no comments on the proposed
changes. No comments were received
during the comment period. |
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It is recommended that Policy 2340 be approved. |
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6. |
Policy
4350, Procedures for the Collection, Maintenance and Disclosure of Student
Data - (Action) |
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Heather
Hutchens |
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Policy
4350 is being amended to incorporate a change in the Family Education Rights
and Privacy Act allowing caseworkers access to student records without
parental consent if student is in child welfare agency’s legal custody. No comments were received during the comment
period. |
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It is recommended that Policy 4350 be approved. |
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7. |
West Virginia
Secondary School Activities Commission (WVSSAC) Series 2, Athletics,
Provisions Governing Eligibility - (Action) |
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Gary Ray |
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The
West Virginia Legislature, during the 2013 regular session, amended
W. Va. Code (Senate Bill 336) to require the WVSSAC to promulgate rules
to address concussions and head injuries in interscholastic athletes. The proposed rule was presented to LOCEA on
July 23, 2013. No comments were received
during the comment period. |
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It is recommended that WVSSAC Series 2 be approved.
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8. |
West Virginia
Schools for the Deaf and the Blind Board of Advisors - (Action) |
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Lynn Boyer |
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Approval
of adjustments to the membership of the West Virginia Schools for the Deaf and
the Blind Board of Advisors is requested. |
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It is recommended that adjustments to the membership of the West Virginia Schools for the
Deaf and the Blind Board of Advisors, as found in the attachment, be approved. |
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XIV. |
Office of Education
Performance Audits (OEPA) |
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A. |
Director’s
Information |
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Gus Penix |
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B. |
Follow-up Report
to September Visit to the West Virginia Schools for the Deaf and the Blind Selection of Schools and
County School Systems for Education Performance Audits - (Action) |
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Gus Penix |
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This item may involve an executive session pursuant to W. Va.
Code §18-2E-5(m)(1) “Any discussion by the state
board of schools to be subject to an on-site review or dates for which
on-site reviews will be conducted may be held in executive session, and is
not subject to the provisions of article nine-a, chapter six of this code,
related to open governmental proceedings.” |
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XV. |
New Business |
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A. |
Cooperative Purchasing Agreement with Texas Region 8
Education Service Center - (Action) |
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Jane Lynch |
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As part of the WVBE
response to the Governor's reform agenda, WV RESAs have pursued the addition
of cooperative purchasing organizations to facilitate additional local cost
savings. RESA 8 has pursued an agreement with Texas Region 8 Education
Service Center known as TIPS/TAPS. Documentation has been reviewed and
updated to reflect West Virginia guidelines previously adopted. |
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It is
recommended and a motion is requested that RESA 8, representing all West Virginia RESAs, be authorized to enter
into a cooperative purchasing agreement with Texas Region 8 Education Service
Center. |
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B. |
Policy 2422.8,
Medication Administration - (Action) |
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Robert E. Hull |
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This 2004 rule established standards for the
administration of medications in the West Virginia public school system. The review and revisions of this policy were
completed by the West Virginia Council of School Nurses, who are convened to
assist the WVBE in developing policy and procedures for school health. The revisions have allowed for further
clarifications in over-the-counter medications, incorporation of fluoride
rinse program through WVDHHR/BPH and emergency medication including stock
epinephrine as an option to County Boards of Education through W.Va. Code
§18-5-22c. The revisions allow county
boards of education the option to develop policy allowing stock epinephrine
under the prescription and standing order of a licensed prescriber for
students and staff who have not been previously diagnosed by a medical
provider as having a severe allergic reaction to any allergen. |
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It is
recommended and a motion is requested that Policy 2422.8 be placed on public comment for 30 days. |
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C. |
Policy 3234, School Calendar -
(Action) |
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Joe Panetta |
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Policy
3234 relating to year-round education programs is being repealed and replaced
with a basic school calendar policy that sets forth the general criteria for the
adoption of the annual school calendar to provide county boards of education
and multi-county vocational centers as much flexibility as possible so that
they can develop a calendar that meets their individual needs. |
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It is recommended and a motion is requested that Policy 3234 be placed on public comment
for 30 days. |
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D. |
Discussion regarding Pending Legal
Matter in Jorea M. Marple v.
West Virginia Board of Education - (Discussion/Action) |
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Gayle C. Manchin |
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[WVBE
legal matters may involve an Executive Session as provided in W. Va.
Code §6-9A-4 [matters involving attorney client privilege per Peters v. County Commission, 205 W.
Va. 481 (1999)] if the Board majority votes to have an Executive
Session. (No action will be taken in
Executive Session.)] |
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E. |
WVBE
Personnel - (Information/Action) |
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Gayle C. Manchin |
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[WVBE personnel matters may involve an Executive
Session as provided in W. Va. Code §6-9A-4 [matters involving attorney‑client
privilege per Peters v. County
Commission, 205 W. Va. 481 (1999)] and/or §6-9A-4(b)(2)(A)
[personnel exception] and (2) the Board majority votes to have an Executive
Session. (No action will be taken in Executive Session.)] |
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A motion is requested to approve WVBE personnel matters
found in the attachment. |
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XVI. |
Superintendent Reports -
(Information) |
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James B. Phares |
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►Student Achievement Data |
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● |
ESEA
Designations |
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● |
Growth
Model |
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● |
AP/SAT
Scores |
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►Middle Grades Commission |
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►Follow-up Budget Meeting with
State Budget Office |
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XVII. |
Items for Future
Consideration - (Information/Discussion) |
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Gayle C.
Manchin |
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XVIII. |
Future Meetings -
(Information) |
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The
next regular meeting of the WVBE will be held November 13, 2013 in
Charleston, West Virginia. The meeting
will continue on November 14, 2013, if the agenda is not completed on
November 13, 2013. |
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XIX. |
Adjournment - (Action) |
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