AMENDED AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

June 13, 2018 – 10:00 a.m.

(Notice:  This agenda will continue on June 14 at 9:00 a.m.)

 

 

 

 

I.

Welcome - Pledge of Allegiance - Introductions - Call to Order             

 

 

 

Thomas W. Campbell, President

 

 

 

 

II.

Remarks from Governor's Staff - (Information)

 

 

 

Thomas W. Campbell

 

 

 

 

III.

Remarks from the Chairs of House and Senate Education - (Information)     

 

 

 

Thomas W. Campbell

 

 

 

 

IV.

Recognition(s)

 

 

 

 

V.

Delegation(s)

 

 

 

 

VI.

Approval of Agenda - (Action)

 

 

 

Thomas W. Campbell

 

 

 

 

 

VII.

Introduction of WVDE Division of Teaching and Learning - (Information)

(This item will be taken up on June 14 at 9:00 a.m.)

 

 

 

Steven L. Paine, Lou Maynus, and Jan Barth

 

 

 

 

 

VIII.

Policy  6200, Handbook on Planning School Facilities, and  Policy 6204, School Closings and Consolidations - (Discussion/Action)

 

 

 

Thomas W. Campbell

 

 

 

 

 

 

Amendment of Policy 6200 and Policy 6204 will be discussed.

Policy 6200:  http://wvde.state.wv.us/policies/p6200.pdf

Policy 6204:  http://wvde.state.wv.us/policies/p6204.pdf

 

 

 

 

 

 

Motion(s) may be considered regarding Policy 6200 and Policy 6204.

 

 

 

 

 

IX.

Beyond Standards and Testing:  Human Interaction and Learning Beyond the Classroom - Graduation 2020 Coaches - (Information)

 

 

 

Pat Homberg

 

 

 

 

 

X.

Consent Agenda - (Action)

 

 

 

 

 

A.

Approval of Minutes - (Action)

Attachment A

 

 

 

 

 

 

It is recommended that the minutes of the May 9, 2018, meeting of the WVBE be approved.

 

 

 

 

 

 

B.

Routine Business

 

 

 

 

 

 

 

1.

WVDE Personnel Matters - (Information)

Attachment B

 

 

 

 

Steven L. Paine

 

 

 

 

 

 

 

 

2.

Waivers of State Board of Education Policies and Regulations, Superintendent's Interpretations and State Statutes and Legislative Rules - (Action)

Attachment C

 

 

 

 

Betty Jo Jordan

 

 

 

 

 

 

 

 

 

Four requests have been received for waivers of West Virginia Board of Education policies:  Fayette County Schools is requesting a waiver of Policy 2422.2 Driver Education Regulations, Section 3 related to standards for an approved course (Waiver #1380 - waiver will enable the county to provide more than two hours of classroom instruction in driver’s education during summer school); and, Ohio, Pocahontas, and Raleigh County Schools are requesting a waiver of Policy 2510, Assuring the Quality of Education, Regulations for Education Programs that will allow the county’s high schools to award a mathematics credit to students who successfully complete a course in Financial Algebra (Section 5.4. Adolescent Education Programming related to high school mathematics credit).

 

 

 

 

 

 

 

 

 

The WVDE recommends that the four waiver requests be approved.

 

 

 

 

 

 

 

 

3.

Employment of Substitute Teachers in Areas of Critical Need and Shortage Affidavits - (Information)

 

 

 

 

 

Mary Catherine Tuckwiller and Heather Hutchens

 

 

 

 

 

 

 

 

 

Pursuant to W. Va. Code §18A-2-3(c)(2)(G), as of May 15, 2018, affidavits have been received and submitted to the Consolidated Public Retirement Board from Kanawha and Wood County Schools. 

 

 

 

 

 

 

 

 

4.

Amendment/Facility Improvement - Randolph County Board of Education Comprehensive Educational Facilities Plan (CEFP) - (Action)

Attachment D

 

 

 

 

Terry Harless

 

 

 

 

 

 

 

 

 

The Randolph County Board of Education requests an amendment to its 2010‑2020 CEFP to include the installation of a new HVAC system at Coalton Elementary School.  This amendment is required because Randolph County has submitted this work to the SBA of West Virginia for funding. This amendment is required because Randolph County has submitted this work to the SBA of West Virginia for funding.  These improvements will provide a safer, healthier learning environment at this school and prove to be more efficient and economical for the education system at Coalton Elementary School.

 

 

 

 

 

 

 

 

 

Based upon the information provided, the WVDE recommends that the amendment be approved.

 

 

 

 

 

 

XI.

Superintendent Report - (Information)

 

 

 

XII.

New Business

 

 

 

 

 

A.

2017-2018 Annual Report of the West Virginia Advisory Council for the Education of Exceptional Children (WVACEEC) – (Action)

Attachment E

 

 

 

Susan A. White, Executive Director, WVACEEC

 

 

 

 

 

 

 

The WVACEEC is a state level committee mandated by state code and federal law. Members include parents, administrators and representatives from a variety of related agencies. The WVACEEC is interested in the quality of education received by exceptional children and youth. The 2017-2018 Annual Report identifies the unmet needs of children with exceptionalities in West Virginia. This report supports the initiatives of the WVDE: implementing WV GRADUATION 20/20, ensuring special education teachers are highly qualified, and developing resources to support social /emotional needs of student and families.

 

 

 

 

 

 

 

The WVDE recommends that the 2017-2018 Annual Report of the WVACEEC be accepted.

 

 

 

 

 

 

 

Motion(s) may be considered regarding the 2017-2018 Annual Report of the WVACEEC.

 

 

 

 

 

 

B.

West Virginia School Board Association Orientation (WVSBA) 2018 – (Action)

Attachment F

 

 

 

Howard O’Cull, Executive Director, WVSBA

 

 

 

 

 

 

 

Based on W. Va. Code §18-5-1, “Supervision and control of county school districts; number, nomination and election of members,” county boards of education members-elect are required to “…attend and (complete) a course of orientation relating to boardsmanship and governance effectiveness which shall be given between the date of election and the beginning of the member's term of office…”  As specified in this section of Code, “The orientation and training shall be approved by the state board and conducted by the West Virginia School Board Association or other organization or organizations approved by the state board…”

 

 

 

 

 

 

 

The WVBE’s County Board Member Training Standards Review Committee requests that the new school board member orientation program for 2018 be approved.

 

 

 

 

 

 

 

Motion(s) may be considered regarding the new school board member orientation program for 2018.

 

 

 

 

 

 

C.

Policy 2444.4, Issuance of the State of West Virginia High School Equivalency Diploma and Option Pathway - (Action)

Attachment G-1

Attachment G-2

 

 

 

Kathy D'Antoni

 

 

 

 

 

 

 

Policy 2444.4, formerly titled Issuance of the State of West Virginia High School Equivalency Diploma, is recommended for repeal and replacement to clarify procedures for acquiring a high school equivalency diploma, the implementation of an Option Pathway in the High School/Mountaineer ChalleNGe Academy (MCA), and the use of High School Equivalency Assessment for credit recovery.  Comments were received from eight individuals during the comment period resulting in the removal of section 7.1.a of the proposed policy; comments referencing early school departure are clarified in the Option Pathway Manual.

 

 

 

 

 

 

 

The WVDE recommends that Policy 2444.4 be approved effective 30 days after approved/filed.

 

 

 

 

 

 

 

Motion(s) may be considered regarding Policy 2444.4.

 

 

 

 

 

 

D.

Policy 2322, West Virginia Accountability System - (Action)

Attachment H-1

 

 

 

Michele Blatt

Attachment H-2

 

 

 

 

 

 

Policy 2322, formerly titled Standards for High Quality Schools, is recommended for repeal and replacement to include the accountability system outlined in the State's Consolidated Plan for the Elementary and Secondary Education Act (1965) as amended by the Every Student Succeeds Act (2015). The United States Department of Education approved this accountability system on January 10, 2018. The new accountability system will be applied to all public schools in the state beginning with performance data from the 2017-2018 school year and will provide public reporting on school performance in each of the indicators described in this policy through a balanced scorecard.  A total of nine comments were received; all related to section 4.1.b. Academic Progress. In response to the comments, that section has been revised to remove the requirement for the administration of a second benchmark assessment at the end of the school year and add language to compare the benchmark from the beginning of the year with the General Summative Assessment result.  This change was requested in order to decrease student testing time.

 

 

 

 

 

 

 

The WVDE recommends that Policy 2322 be approved effective 30 days after approved/filed.

 

 

 

 

 

 

 

Motion(s) may be considered regarding Policy 2322.

 

 

 

 

 

 

E.

Policy 2340, West Virginia Measures of Academic Progress - (Action)

Attachment I-1

 

 

 

Lou Maynus and Jan Barth

Attachment I-2

 

 

 

 

 

 

Policy 2340 is recommended for repeal and replacement to include changes to state code that no longer requires the state to administer statewide assessments to students in grades 9 and 10.  Students in grade 11 will be administered a college- and career-readiness exam as the high school accountability exam.  Instead of receiving a science score in grade 10, students now will receive a science score in grade 11. WVDE will no longer administer a retake of the grade 11 college- and career-readiness test administered to seniors who did not meet the acceptable benchmark scores in grade 11.  Comments were received from three individuals during the comment period resulting in the addition of a definition for fixed form test; no other changes were made as a result of the comments.

 

 

 

 

 

 

 

The WVDE recommends that Policy 2340 be approved effective 30 days after approved/filed.

 

 

 

 

 

 

 

Motion(s) may be considered regarding Policy 2340.

 

 

 

 

 

F.

Policy 2520.5, West Virginia College- and Career-Readiness Standards for Wellness Education - (Action)

Attachment J-1

Attachment J-2

 

 

 

Lou Maynus and Jan Barth

 

 

 

 

 

 

 

Policy 2520.5, formerly titled Next Generation Health Education 5-12 Content Standards and Objectives for West Virginia Schools, is recommended for repeal and replacement to incorporate Policy 2520.6, 21st Century Physical Education 5-12 Content Standards and Objectives for West Virginia Schools, Policy 2520.55, 21st Century Wellness PreK-4 Content Standards and Objectives for West Virginia Schools, and the levels of Wellness Education to be defined at each grade level (with the exception of high school). The proposed changes will allow counties to promote wellness concepts that will help improve student learning.  Comments were received from three individuals during the comment period resulting in the addition of clarification regarding emotional changes that occur during puberty and adolescence (added at 4th grade standards) and to further clarify the proper use of seatbelts.      

 

 

 

 

 

 

 

The WVDE recommends that Policy 2520.5 be approved effective 30 days after approved/filed, and Policy 2520.6 and Policy 2520.55 be repealed upon the effective date of Policy 2520.5.

 

 

 

 

 

 

 

Motion(s) may be considered regarding Policy 2520.5, Policy 2520.6, and Policy 2520.55.

 

 

 

 

 

 

G.

Policy 2520.9, West Virginia College- and Career-Readiness Standards for the Arts - (Action)

Attachment K-1

Attachment K-2

 

 

 

Lou Maynus and Jan Barth

 

 

 

 

 

 

 

Policy 2520.9, formerly titled 21st Century Dance Content Standards and Objectives for West Virginia Schools, is recommended for repeal and replacement to incorporate and repeal Policy 2520.10, 21st Century Music Education Content Standards and Objectives for West Virginia Schools, Policy 2520.11, 21st Century Theatre Content Standards and Objectives for West Virginia Schools, and Policy 2520.12, 21st Century Visual Art Content Standards and Objectives for West Virginia Schools.  The proposed changes will allow counties to promote art concepts that will help improve student learning. Comments were received from seven individuals during the comment period of which two were accepted resulting in the levels for general Visual Art and Music to be defined in grade bands (K-2, 3-5, and 6-8).

 

 

 

 

 

 

 

The WVDE recommends that Policy 2520.9 be approved effective 30 days after approved/filed, and that Policy 2520.10, Policy 2520.11, and Policy 2520.12, be repealed upon the effective date of Policy 2520.9.

 

 

 

 

 

 

 

Motion(s) may be considered regarding Policy 2520.9, Policy 2520.10, Policy 2520.11, and Policy 2520.12.

 

 

 

 

 

 

H.

WVBE Personnel Matters Inclusive of Annual Performance Evaluation of State Superintendent of Schools - (Action)

Attachment L

 

 

 

Thomas W. Campbell

 

 

 

 

 

[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)].  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.

 

 

 

 

 

 

In accordance with W. Va. Code §18-3-1, The state board annually shall evaluate the performance of the state superintendent and publicly announce the results of the evaluation.”

 

 

 

 

 

 

I.

West Virginia Secondary School Activities Commission (WVSSAC), Series 1, Constitution, Series 2, Athletics, Provisions Governing Eligibility, Series 3, Provisions Governing Contests, and Series 5, Band Activities - (Action)

Attachments M, M-1, M-2,

M-3, M-4

 

 

 

Bernie Dolan, Executive Director, WVSSAC

 

 

 

 

 

 

Twenty-eight proposals are submitted to the WVBE by the WVSSAC for consideration: 20 proposals (1, 2, 3, 10, 11, 12, 13, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 26, 27, and 28) remove the 9th grade from middle school; proposal 4 prevents acquiring temporary residence in another school zone for athletic eligibility; proposal 5 allows students coming from another sport to practice two less days; proposal 6 adds a new Emergency Action Plan to the Rules and Regulations handbook, proposal 7 allows physical exam to be completed earlier; proposal 8 allows more of a competitive balance with school of same structure; proposal 9 allows schools to choose to play up to challenge their student-athletes and complete on a more competitive playing field; proposal 14 ensures that younger/inexperience student-athletes get game experience, and, proposal 25 allows eligibility participation limits to be counted by weigh-ins not matches.

 

 

 

 

 

 

 

The WVSSAC recommends that the proposed amendments to WVSSAC Series 1, Series 2, Series 3, and Series 5 be placed on public comment for 30 days.

 

 

 

 

 

 

 

Motion(s) may be considered regarding the proposed amendments to WVSSAC Series 1, Series 2, Series 3, and Series 5.

 

 

 

 

 

XIII.

Chancellor Reports - (Information)

 

 

XIV.

WVBE Updates - (Information)

 

 

XV.

Items for Future Meetings - (Information)

 

 

Thomas W. Campbell

 

 

XVI.

Future Meetings - (Information)

 

 

Thomas W. Campbell

 

 

 

The next regular meeting of the WVBE will be held July 11, 2018, in Charleston, West Virginia. The meeting will continue on July 12, 2018, if the agenda is not completed on July 11, 2018.

 

 

XVII.

Adjournment - (Action)