WVEIS Collections Calendar

WVDE staff make every effort to maintain accurate dates in this calendar; however, this calendar may not reflect all changes in start and end dates for data collections. For the most current details, please refer to information about data collections that may be provided in Superintendent's Updates and listserv messages sent to WVEIS County Contacts and other staff.





Collections are due at 11:59pm on the date specified below. If that date falls on a weekend or holiday, the collection will be due at 11:59pm on the next business day.

     - certified collection
Collection Start Due WVDE office
(Pri / Sec)
Instructions / notes
Comparability Report12-01TBD Federal Programs Due date will be determined at a later time.
Special Education Initial Evaluation Timelines Reports & Edit Checks03-0103-15 Special Education
CEP Eligibility Report (WVDE Reports)04-0104-10 Child Nutrition
Special Education Annual Desk Audit (ADA)04-0104-30 Special Education
Proposed Budgets for Next School Year05-0105-30 School Finance
PROMISE: 8th Semester Eligibility (Final)05-1506-15 Leadership and Continuous Improvement
Student Transcripts (upon conclusion of final grades)05-1506-15 Leadership and Continuous Improvement
Special Education Initial Evaluation Timelines Reports & Edit Checks06-0106-15 Special Education
Ongoing Student Data Collection & Maintenance07-0106-30 Education Information System
Ongoing Financial Records Maintenance07-0106-30 School Finance
Monthly Financial Reports (8th of each month)07-0106-30 School Finance
Monthly Transportation Reports (8th of each month)07-0106-30 School Facilities & School Transportation
School Monitoring Reports (OEPA/Federal Programs)07-0106-30 Federal Programs
Professional Staff Evaluation Ongoing Collection & Maintenance07-0106-30 Leadership and Continuous Improvement
EWS Automated Data Pulls (1st Monday of each month)07-0106-30 Leadership and Continuous Improvement
CIPA/E-rate Compliance07-0106-30 Technology Integration & Support
Facilities07-0106-30 School Facilities & School Transportation
End-of-Year (EOY) Enrollment (10th Month)05-1506-30 Education Information System Instructions for this collection are posted in the WVEIS data collection application. Please log into WVEIS to access the instructions.
EOY CTE: Enrollment and Completers05-1506-30 Technical Education Instructions for this collection are posted in the WVEIS data collection application. Please log into WVEIS to access the instructions.
EOY Discipline (incl. IDEA Discipline)05-1506-30 Leadership and Continuous Improvement /
Special Education
Instructions for this collection are posted in the WVEIS data collection application. Please log into WVEIS to access the instructions.
EOY Special Education Exit05-1506-30 Special Education Instructions for this collection are posted in the WVEIS data collection application. Please log into WVEIS to access the instructions.
EOY Full Academic Year (FAY) Verification05-1506-30 Education Information System Instructions for this collection are posted in the WVEIS data collection application. Please log into WVEIS to access the instructions.
EOY English Language Learner (ELL) Status05-1506-30 Federal Programs Instructions for this collection are posted in the WVEIS data collection application. Please log into WVEIS to access the instructions.
EOY Attendance Rates05-1506-30 Leadership and Continuous Improvement Instructions for this collection are posted in the WVEIS data collection application. Please log into WVEIS to access the instructions.
Homeschool Enrollment Counts05-1506-30 Education Information System
Private School Enrollment (Private School Staff Submit)05-1506-30 Education Information System
Split-Grade Classroom Enrollment05-1506-30 Education Information System
Homeless Status Verification05-1506-30 Federal Programs
Homeless Survey for Just-Completed School Year05-1506-30 Federal Programs
Neglected & Delinquent Students Survey (for just-completed school year)05-1506-30 Federal Programs
FitnessGRAM Aggregate Results05-1506-30 Middle/Secondary Learning
Career Clusters05-1506-30 Leadership and Continuous Improvement
Seniors' Post-Graduation Plans05-1506-30 Leadership and Continuous Improvement
Option Pathway Participation05-1506-30 Adult Education /
Technical Education
Special Education Maintenance of Effort and CEIS05-1506-30 Special Education
Special Education Initial Timelines Report05-1506-30 Special Education
Retirement Annual Reports (for prior school year)07-0107-30 (CPRB)
Transportation: Fleet07-0107-31 School Facilities & School Transportation /
School Finance
Transportation: Mileage07-0107-31 School Facilities & School Transportation /
School Finance
Facilities: Square Footage07-0107-31 School Facilities & School Transportation /
School Finance
Verification of Students Not Tested (for previous school year)08-0108-14 Assessment /
Assessment
Special Education Exit and Follow-Up Survey04-1508-31 Special Education Survey and timeline mandated by federal requirements. Strict adherence to deadline; no extensions will be granted.
Special Ed. Coordinated Early Intervening Services (CEIS) Report09-0109-08 Special Education
Physical Education: Alternate Plan05-0109-09 Middle/Secondary Learning
September Enrollment (1st Month)09-0109-10 Education Information System
Preliminary List of Personnel (1st Month)09-0109-10 School Finance
Cohort Verification (CTE & Graduation)*08-1509-27 Education Information System /
Technical Education

Appeals due 1 week before final verification. Contact Rob Surface or Doug Cipoletti for more information.

Annual Financial Reports07-0109-28 School Finance
Dropout Verification08-2210-04 Education Information System
Schedules, Courses, and Teacher Information10-0610-06 Certification and Professional Preparation
Early Childhood Classrooms08-0110-15 Early Learning
October Enrollment (2nd Month) 10-0110-19 Education Information System Instructions for this collection are posted in the WVEIS data collection application. Please log into WVEIS to access the instructions.
Advanced Course Enrollment10-0110-19 Middle/Secondary Learning Instructions for this collection are posted in the WVEIS data collection application. Please log into WVEIS to access the instructions.
Special Ed. Child Count (2nd Month)10-0110-19 Special Education Instructions for this collection are posted in the WVEIS data collection application. Please log into WVEIS to access the instructions.
CTE: Course Enrollment & Grade 14 Contact Hours10-0110-19 Technical Education Instructions for this collection are posted in the WVEIS data collection application. Please log into WVEIS to access the instructions.
Physical Education: Requirement Certification10-0110-19 Middle/Secondary Learning Instructions for this collection are posted in the WVEIS data collection application. Please log into WVEIS to access the instructions.
Title I Percent Needy Report10-0110-19 Federal Programs Instructions for this collection are posted in the WVEIS data collection application. Please log into WVEIS to access the instructions.
Dropout Report to Mountaineer Challenge Academy10-2210-22 Leadership and Continuous Improvement
Master List of Schools (Verification Snapshot in October)07-0110-28 Education Information System
Neglected & Delinquent Students Survey (for prior school year)10-0111-03 Federal Programs
Certified List of Personnel (2nd Month)10-0111-15 School Finance
PROMISE: Initial Senior Cohort11-0111-30 Leadership and Continuous Improvement
Special Ed. Child Count (December 1st)11-2012-10 Special Education
Alternate Standards/Assessment Verification11-2012-10 Assessment /
Special Education
Special Education Initial Evaluation Timelines Reports & Edit Checks12-0112-15 Special Education
Special Education Related Services & Paraprofessional Personnel12-0101-15 Special Education
Personnel Data Report12-0101-15 Certification and Professional Preparation
Transportation: Ridership01-0201-31 School Finance /
School Finance
Special Education SPP APR Verification01-1502-01 Special Education
Assessment Accommodations Verification (PWVN326)02-2002-24 Assessment
PROMISE: 7th Semester Eligibility02-2003-01 Leadership and Continuous Improvement
CTE: Placement01-1903-05 Technical Education