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Defining the Report Formats for WESTEST 2


The WESTEST 2 reports will be delivered in two modes, 1) electronically in Adobe PDF format using a File Transfer Protocol (FTP) site and 2) printed.  Only select reports will be printed.  The diagram below provides you with report deliver type by report name. 


WESTEST 2 Reports

 

State

County

School

Confidential Summary Report (CSR)

elelectronic report

elelectronic report

elelectronic report

Confidential Item Analysis Summary (CIAS)

elelectronic report

elelectronic report

elelectronic report

Confidential Roster Report (CRR)

No report report

elelectronic report

elelectronic report

Confidential College Readiness Indicator (CCRI)

No report report

No report report

elelectronic report

Student Report (2 Copies)

No report report

No report report

Printed report

Student Label

No report report

No report report

Printed report

Individual Right Response Report (IRRR)

No report report

No report report

elelectronic report

elelectronic report= Electronic Report            

Printed report= Printed Report           

No report report = No Report


All Electronic reports will be delivered in PDF format.  Portable Document Format (PDF) is a file format created by Adobe Systems for document exchange. PDF is used for representing two-dimensional documents in a manner independent of the application software, hardware, and operating system.  These files will be placed on a secure FTP application for delivery.

FTP sites are used for uploading and downloading files to a central server computer, for the sake of file distribution.  In order to download and upload files to CTB/McGraw-Hill’s Secure File Sharing FTP application, you will need to have Java 1.5.0_04 or higher installed on your computer.

CTB/McGraw-Hill will provide the Office of Assessment, Accountability and Research (OAA) with a list of usernames and passwords for each county and each school in the county.  These credentials will allow your staff to access the appropriate files on the ftp application at a time determined by the County Superintendent. 

The county credentials will have access to all of the electronic report at the county level and the school level within that county.  The school level credentials will only provide access to the schools reports.  The OAA will provided the county and school credentials to the County Testing Coordinator who will need to disseminate these in accordance with their polices and procedures.

For example when an individual logs in using county level credentials they will see a table containing a PDF copy of the county level CSR, CIAS and the CRR reports.  In addition they will also see a number of zip files (compressed files) named for each of the schools in their county.  These compressed files will contain copies of the school level CSR, CIAS, CCRI and CRR reports.  When an individual logs in using school level credentials they will see a table containing a PDF copy of the school level CSR, CIAS, CCRI and CRR reports.

The FTP site IS NOT an archival site.  It is essential that the county and schools develop a method for storing their electronic copies.  The OAA recommends that the County/School download and store these files on a secure computer or network location that is compliant with FERPA guidelines.  The OAA further recommends that the county/school makes a back-up copy on CD/DVD or other electronic storage media and properly secure it.