Frequently Asked Questions
Test Sessions (Scheduling and Scheduled)
Summary Test Ticket
Test Administration System (TAS)
Universal Tools, Accommodations and Reference Sheets
Test Sessions (Scheduling and Scheduled)
Why should a school not assign all students to the same test session?
Each session within a grade should contain the number of students whom the examiner will administer WESTEST 2 in one period. For example, a school having 100 grade 3 students and 25 testing devices should schedule no more than 25 students in each session. Scheduling in this manner allows the school to more efficiently manage students in the sessions and make-ups, provide accommodations easier and helps maintain the security of the test access codes.
Will a school need to create a new test session in the test administration system for make-ups for students who were absent on the test day?
No. The testing window for the test session should not end until the last instructional day.
The examiner should document the absence on the summary test ticket. When the student returns to school, the student may be tested using the same test access codes. The same summary test ticket will be used to administer the make-up sessions.
Can students from different grades be tested together? For example, can grade 4 and grade 5 students be tested together?
Yes. Students from different grades can be tested together. However, testing in this arrangement will present numerous challenges for the examiner. Among these challenges are having a summary test ticket for each grade, having different sample items for each grade and grade level differences in test taking ability. Students should be grouped by grade level.
When does a scheduled test session close?
A date can be set to determine when the testing session is no longer active. The dates for each scheduled test session should match the start and end dates of the county’s unique testing window. If the date is set for the last day of the testing window, the session will close at the end of the last day of the testing window. However, the closing date can be manually adjusted to have a shorter life.
Session 1 and Session 2 of each content area close once all students listed on the summary test ticket have taken the test associated with that access code.
How should students be grouped for testing?
Students are to be grouped by grade level. The school determines how to assign students within the same grade to different testing sessions.
Who schedules the test sessions?
Each school has two staff members (principal and building level coordinator) with access to the test administration system. These are the only people who may schedule the sessions.
How should a student needing to be tested in a 1-on-1 setting be scheduled?
A test session should be created for that one student. This will allow the examiner to have unique test access codes for that student.
How does the school print a list of students by scheduled test session?
The summary test ticket includes a list of students scheduled for that test session. Included in the list are the text-to-speech accommodation and the color/font tool.
There are two options for printing the summary test ticket: PDF and Excel. The PDF is preformatted with general information on page one and student information, including usernames and passwords listed on the following pages. The Excel file may be sorted by the column headings and provides the ability to hide access codes for content not being tested. Please remember that the summary test tickets contain student identifiable information and must be kept secure at all times.
When should new students be assigned to a scheduled test session?
Students may be added to a scheduled test session at any time prior to the administration of a content area listed for that session. Once one content area of a session has started, a new student must be assigned to a not started or new test session. However, students from different sessions may be tested together. Enrollment changes made in WVEIS are uploaded daily to the test administration system (daily delta) but students must still be scheduled for a test session.
The names of the new students will appear in the Student List file. The names will not be highlighted because the students have not been assigned to a scheduled test session.
Can a student be moved from one scheduled test session to another test session?
Yes. After deleting a student from a scheduled test session, the student will appear in the student list and can be added to an existing scheduled session which has not started testing or added to a new session. See the WESTEST 2 Test Administration System Training PowerPoint and Quick Start Guide for more information.
How are home-instructed (home-schooled) students tested?
Home-instructed (home-schooled) students will be assigned a location and dates for testing during the testing window by the county test coordinator. Home-instructed students must appear in the test administration system before they can be administered WESTEST 2. This year, a school will not have the ability to administer WESTEST 2 to a home-instructed student who is unregistered and shows up unannounced on test day. See the WESTEST 2 Administration Manual for additional information.
Who schedules the test sessions for students in alternative programs?
The county test coordinator can create a test session for all of the students within the county by grade in the alternative program or each home school can include these students in scheduled test sessions. The test access codes must be shared in a secure manner.
Who schedules the test sessions for home-instructed (home-schooled) students?
Home-instructed (home-schooled) students can only be viewed at the county level by the county test coordinator or their county alternate.
Who has access to the school’s scheduled test sessions?
The principal, building level coordinator, the county test coordinator and the county alternate may view and edit the scheduled test sessions.
Can students enrolled in different grades be assigned to the same test session? Can students be assigned to off-level assessments?
No. Off-level testing is not permitted. Students from different grades may not be assigned to the same test session in the test administration system.
Can a session be deleted after it is created?
Yes. A test session may be deleted after creation regardless of whether students were assigned to the session. The names of these students will revert to the grade level student list for reassignment.
Can the county test coordinator schedule one test session for all students in one grade (i.e., all 3rd graders)?
No, not for the operational test.
Yes, for the practice test.
Summary Test Ticket
What information is included in a summary test ticket?
Each summary test ticket includes the test session information, student information, the test access codes for each session of the content test, student usernames, student passwords and student accommodations provided by the test administration system. WESTEST 2 has four content areas, and each content area has two (2) sessions, so one ticket will have 8 access codes.
When should the summary test tickets be printed?
The summary test tickets are considered to be secure information and are to be kept in a secure and locked location before and after testing. By printing summary test tickets closer to the scheduled administration of the first content area, the summary test ticket will more accurately reflect any changes in student information that have been captured through the daily updates (daily deltas).
If summary test tickets are printed too early and new students have been enrolled and assigned to a scheduled test session, the test tickets will have to be reprinted. In addition, by keeping the summary test ticket in the test administration system, the security of the test ticket is maintained.
How does a school test a student who has started WESTEST 2 at a different school and transferred in before completing all content areas?
A transfer student partially completing WESTEST 2 prior to moving into a new school needs three items to complete the test: username, password and test access code. The school should contact the county test coordinator to obtain this information. In the case of a transfer within the county, the county test coordinator can provide this information. In the case of a county to county transfer, the school should contact the county test coordinator who will contact the Office of Assessment and Accountability. A transfer student who started testing at a different school will not need a new test ticket but will test with the access code from the previous school.
What does the examiner do if a student is absent?
Mark absent students on summary test ticket. Be sure to indicate which test period (content) the student missed and the date. The student is to be tested during a make-up session. Note: The test access code for the test session remains the same.
What if a student moves during testing and has not yet started testing?
The originating school needs to release the student in WVEIS as soon as possible so that the new school can enter the student.
How are homebound students tested?
Homebound students should be scheduled in a separate testing session. This enables the examiner to have a unique set of access codes for each student to help ensure the security of the test
Public school students that are homebound are to be tested at the schools in which they are enrolled or at alternate testing sites approved by the county test coordinator. See the WESTEST 2 Administration Manual for additional information.
Test Administration System (TAS)
Can I use my demo account for the sandbox and for the live site?
Can additional user accounts be created? If so, who creates the new accounts?
The county test coordinator can create additional accounts.
Are proctors added at the school level or by grade level?
At the school level. Proctors can be located by clicking on the school name after selecting Add Proctor
Who adds proctors to scheduled test sessions?
The user (person scheduling the test session) may add others to the test session as proctors.
How will data from WVEIS be uploaded into the test administration system?
Student information will be pulled from WVEIS and loaded into the test administration system by grade through WVEIS. Teacher names will not be included in the data uploaded.
Schools may add the names of teachers to test session names when scheduling test sessions.
If the internet goes out during testing, can the students resume testing once the connection is restored?
Yes, if the loss of connectivity is brief and the student’s testing device can be reconnected, then the testing session can be continued. However, if the interruption prohibits the student from continuing and logs the student out, the test may be reset if enough time in the school day remains and the student was sequestered.
If the internet cannot be restored until the next day, the tests will need to be invalidated and the students will need to take the alternate form. The school is to contact the county test coordinator.
What information is provided in the test status screen?
The number of students who have completed the content test for the scheduled test session and the number of students who have not completed the test will be provided. The names of the students and their 9-digit WVEIS numbers will not be displayed.
What does the school do if Deep Freeze has been installed on the computers?
This is only an issue when setting up the devices (downloading the content). The device will need to be thawed prior to the download. Once the download is complete, Deep Freeze may be reactivated.
What does the Error Code 209 mean?
The required testing content is missing from the “objectbank” folder. Avoid this error by ensuring that all workstations have the complete set of content files required for the test administration. If the application launches and login completes, then the application and content have been installed correctly.
What is the difference between an owner and a proctor?
The educator who created the scheduled test session is the owner. The user may add a proctor who has the ability to edit the scheduled test session. Note: Each school should add the county test coordinator as a proctor for every test session that is scheduled, if the county test coordinator and county alternate are not already added.
Why would a school export the test status of the students?
This year, schools will need to report all students not tested. By exporting the students not tested; a school can keep a list of students who have not started or have not completed testing who can be identified and scheduled for make-ups.
How are the test forms (A and B) assigned?
The distribution of Form A and Form B will be equal: 50% of the students will be administered Form A and 50% will be administered Form B.
All students using a large-print test or braille book will be assigned Form B.
What does the examiner do if a student stops taking the test?
If a student stops taking a test for 20 minutes, the examiner should consider the test complete and stop testing for that student. After 20 minutes of inactivity, the test taker will be locked out of the test. The building level coordinator should be notified.
Can student data be edited in the test administration system?
No. If there are errors in the student data, the corrections must be made in the student’s WVEIS records. Changes will be captured through the daily deltas and uploaded into the test administration system.
Will the test administration system upload all accommodations from IEPs, 504 Plans and LEP Assessment Plans?
No. The only accommodation uploaded is P01. The WVS.326 should be used to monitor and administer all accommodations. The principal/building level coordinator will need to change the font size manually for students with P19 (use large print edition) and color for students with P28 (use high contrast on screen). They should work with their Vision Impairment (VI) or Special Education staff to make sure that the settings are appropriate for students who need these accommodations.
How will students practice with the tools?
A practice test has been developed for students to practice with the tools and to practice entering/changing their responses. The examiner may provide assistance on using the tools to the students during the practice test. Note: Assistance on using the tools may not be provided during the operational test.
Students may take the practice test more than once. However, a test session must be created each time the practice test is administered.
How will students access the practice test?
Access to the practice test is provided through a live portal. No information is collected about how students respond to the questions on the practice test, and no scores will be generated.
How many practice tests are there? How many items?
There is one practice test per grade. Each practice test has six items: 1 reading/language arts (multiple –choice), 2 mathematics (1 multiple-choice and 1 gridded-response), 2 science (1 multiple-choice and 1 gridded-response), and 1 social studies (multiple-choice).
What if all of the students do not have access to the practice test?
This should not occur. The practice test was developed to provide an opportunity for students to explore the tools and experience entering responses. Students can finish the practice test in a short amount of time. It could be administered in the classroom.
Does the one practice test session in the test administration system need to be arranged into test sessions for small groups of students?
No. The practice test session does not need to be scheduled into smaller sessions. The purposes of the practice test are to provide an opportunity for students to experience entering answers in the test administration system and to use the universal tools.
Schools will need to schedule additional practice tests should they wish to provide more practice.
May the practice test be projected onto a screen using a smart board/projector?
No. If the practice test is projected, the students will not be able to have hands-on practice. The practice test is an opportunity for students to explore the tools and experience entering responses.
The examiner may assist students during the practice test on using the tools. Note: Assistance on using the tools may not be provided during the operational test; and, it may NOT be administered via a smart board or projector.
When can the practice test be scheduled?
March 10 - June 11, 2014
Universal Tools, Accommodations and Reference Sheets
Are the tools for all students?
Yes. The tools are to assist students during testing. However, some students may not wish to use them. There is no penalty in scoring for students who elect not to use the tools.
Is the online calculator a scientific calculator?
No. The online calculator is a four-function calculator.
Must the student use the online calculator?
No. The student may use an approved hand-held calculator.
Which items use the ruler tool?
The ruler tool will be active for the mathematics tests for only the questions that require students to use a ruler and for one grade 6 social studies question that does as well.
What does the eraser tool do?
It undoes the actions of the other tools.
Does a student need to disable the eliminator tool before submitting an answer?
Yes. The student needs to click on the eliminator tool to disable it before selecting an answer to submit for scoring.
There is no bonus for using the universal tools and no penalty for not using the tools. The test administration system was not developed to accept the unmarked response as the student’s answer. The student must select the response and click on Submit for the item to be scored.
If a student has used one or more of the tools on a question and marks it for review before going to the next question, will the markings of the tools be in place when the student returns to the question?
What if a student refuses the text-to-speech accommodation (P01)?
Document the student’s refusal on the WVS.326 form. See the West Virginia Participation Guidelines for additional information.
Must students have access to the printed reference sheets?
Yes. All students in mathematics grades 9-11 and science grades 5-11 will have access to the online reference sheets and a printed version. Students do not have to use the reference sheets, but they must have access to them.
Each student is to receive the appropriate reference sheet prior to testing. Once testing is completed, the reference sheets will be collected and shredded by the school.
The material on the reference sheet is not secure and should be used during the school year; however, this copy may NOT be used during testing.
Who provides the printed reference sheets?
County test coordinators will receive reference sheets in packages of 80. The county test coordinator will distribute the reference sheets to the schools.
Are the reference sheets secure testing materials?
Yes, for the copies that students will use during testing. These reference sheets are to be kept in a locked, secure location until testing.
The examiner is to collect the reference sheets after testing and return the papers to the building level coordinator. The reference sheets and scratch/graph paper are to be shredded after testing.
The information on the reference sheets is not secure. Students should have been provided opportunities to use this information throughout the year and be familiar with the information.
Is it a testing administration breach if students are not provided pencils, scratch/graph paper and paper copies of the appropriate reference sheets during testing?
Yes. A testing administration breach occurs when students are not provided pencils, scratch/graph paper and paper copies of the appropriate reference sheets during testing. Should this happen, the parents/guardians of the students are to be informed of the error. The parent/guardian may request the test be invalidated and the breach form be administered. A record of the decision is to be kept on file at the school and county.
Will information be pulled from the student’s education records for font size options?
No. The principal or building level coordinator will enter the information in the test administration system based on the way information is routinely presented in the classroom to the student upon consultation with the VI teacher.
Students with P19 (large-print) on the IEPs or 504 Plans will be provided a large-print test book. These students will be assigned Form B.
If the student will be viewing the online version and entering responses, the student will need to have P22 (enlarge text on screen) on the IEP or 504 Plan. The principal/building level coordinator will need to change the font size in the profile for that student in the test administration system.
This information is not provided by the platform, therefore if a student should receive these accommodations a principal should review the accommodations in the WVEIS-on-the-Web (WOW) application or on the WVS.326 forms and make sure these accommodations are provided for the student.
What is meant by customizing high contrast (color) for students?
Some students have visual problems where some colors and combination of colors make it difficult for them to access instructional material and test questions. For these students with P28 (use high contrast on screen), the color of the background and the color of the text can be (changed) based on the students’ IEPs and/or 504 Plans.
What do the color options look like?
To see what the color options will look like, click on the Preview button on the Specific Accommodations/Students Tool page.
For students needing adjustments in the color and font of the questions, may they preview the choices before the principal/building level coordinator finalizes the changes in the test administration system?
Yes. The test administration system provides a Preview option on the Specific Accommodation page. See the Quick Start Guide for additional information.
For students with visual disabilities needing large font, will the online pictures and graphics with the test questions be enlarged?
No. The students will be provided a magnifying glass tool which can be used to enlarge the image when the student clicks on the magnifying glass icon.
May a student write his answers on the large-print test book?
Yes. A scribe will enter the responses into the testing device if the student has R02 (indicate responses to a scribe in the IEP and/or 504 PLAN). For students able to enter their own responses who need the font size of the online text enlarged (P22, enlarge text on screen), the principal/building level coordinator must manually change the size of the font for the questions and answers prior to testing.
What does the school do if the screen reader (P01) accommodation is not showing in the student profile in the test administration system?
The school or county needs to confirm the student’s electronic IEP or 504 Plan has been updated and verified. The P01 accommodation can only be added through WVEIS; so, if it does not show in the student profile, the student’s online IEP must be updated.
What is the screen reader (text-to-speech) accommodation?
The screen reader is the term used within the test administration system for the text-to-speech (P01) accommodation. For students with disabilities to receive this accommodation during testing, the information must be entered into their WVEIS records.
The principal or building level coordinator should confirm that all students needing the accommodation will receive this accommodation during testing by reviewing the information on the summary test ticket. Note: The Reading/Language Arts test may not be read.
Who provides the headphones/ear buds for students with disabilities receiving the screen reader (text-to-speech) accommodation?
The school or student will make the provision. If the student is providing the headphones/ear buds, the school should confirm that the devices are compatible with the testing device prior to testing.
Will the font size automatically be enlarged for students who need large print?
No. Students with P19 (use large print edition) in their IEPs and/or 504 Plans will receive a large-print test book. They may mark in the book and have a scribe enter their responses (R02, indicate responses to a scribe).
For students wishing to enter their responses into the system, the font size of the questions and responses must be changed manually by the principal or building level coordinator and the student must have P22 (enlarge text on screen) in their IEP and/or 504 Plan.
Will the test administration system upload all accommodations from IEPs, 504 Plans and LEP Assessment Plans?
No. The principal/building level coordinator will need to manually change the font size (P22, enlarge text on screen) for students with P19 (use large print edition) and change the color for students with P28 (use high contrast on screen).
Is the online administration of WESTEST 2 untimed?
Yes. This is the online version of the WESTEST 2 paper/pencil West Virginia students have been taking. The questions are the same as they have had in previous years. The test is still untimed.
Students requiring additional time must be accommodated. Students must be allowed the time they need to complete the test within the confines of the test day. However, if a student stops working for more than 20 minutes, it is recommended that the testing session for that student be ended.
What devices cannot be used to administer WESTEST 2?
- Android Tablets
- Windows 8.1
- Mac 10.9 Mavericks
- Windows Surface Tables (RT and Pro)
Are iPads supported?
Will there be an icon on the desktop?
Yes, the CTB logo.
Are pencil-and-paper test books available in case of testing irregularities?
No. In case of a testing irregularity, depending on the circumstances, the student may be retested using a breach form. The school is to contact the county test coordinator, if there is an irregularity.
However, for students with visual impairments, the large print and braille test books are in paper format. There will be no answer sheets.
Students may mark their answers on the large-print test book or use assistive technology to record their responses. A scribe (R02, indicate responses to a scribe) must enter the student’s responses into the online test.
Will students need pencils and scratch/graph paper?
Yes. Students must have access to scratch and graph paper along with pencils to solve problems, take notes and work with the graphic organizers. Once testing is completed, the papers will be collected and shredded by the school.
A testing administration breach occurs when students are not provided pencils, scratch/graph paper and the appropriate reference sheets during testing. Should this happen, the parents/guardians of the students are to be informed of the error. The parent/guardian may request the test be invalidated and a breach form be administered. A record of the decision is to be kept on file at the school and county.
What if a computer freezes?
Move the student to another computer. Re-enter the username, password and access code located on the summary test ticket
Can students log in at the same time?
Yes. The examiner should enter the test access code before the students enter the testing area. Directions are provided in the WESTEST 2 Administration Manual on how students are to log into the test.
What should the examiner do if the student cannot log in?
Re-enter the username, password and access code located on the summary test ticket. If that does not work, try to log in the student on an open device. After verifying the correctness of the student information entered, if the student is still unable to log in, the examiner is to contact the building level coordinator and remove the student from that testing period.
Will the examiner have to start and stop the test?
No. The examiner enters the test access code and the student logs in with the 9-digit WVEIS number and password to open the test session. When the student is finished with the test session, the student will click on “FINISH TEST” or “STOP TEST.” Then, the student will click on “YES, I HAVE FINISHED.”
Are there different test access codes for Session 1 and Session 2 of the same content?
Yes. The test access codes are printed on the summary test ticket.
Can a school administer tests in one content area in the morning and in a different content area in the afternoon?
Yes. Scheduling the content area tests is a county or school decision. However, the same student should not be tested in multiple content areas on the same day.
Who takes WESTEST 2 grade 11 science test?
WESTEST 2 grade 11 science test is for students enrolled in chemistry or conceptual chemistry during their 11th grade year.
What does a school do if a child gets sick and does not finish a content area test?
The examiner is to contact the building level coordinator who will contact the county test coordinator to have the test invalidated. See the WESTEST 2 Administration Manual for additional information.
What does it mean if the test administration screen goes white?
If the screen goes white, the test administration system is refreshing the screen.
What should be done if the test administration system times out?
Close the browser and log back in.
Who receives the test access codes for the breach (alternative) forms of the test?
The county test coordinator will receive the test access code via ISOFT.
Does the student decide which content test to take?
No. The content of the test period is determined by the test access code entered by the examiner. The student does not make the selection.
What does the examiner do if there is a technology problem?
Contact the principal or building level coordinator.
What does the principal/building level coordinator do if there is a technology problem?
Contact the county test coordinator, technology specialist, WV Help Desk (800-282-6259), or the Office of Assessment and Accountability (304-558-2546).
How will the student files be identified in the live test administration site?
The student files are by grade. The name will be grade <level>noname. The files do not include names of teachers.
Is the testing status in real time?
Does the building level coordinator need to have the status screen open during testing?
No. The building level coordinator should check the status screen to confirm the information about absent students is correct on the summary test ticket provided by the examiner.
Can the test be reset if the student logs out accidently?
Yes. The principal or building level coordinator should follow the procedures outlined by the county test coordinator.
What does the examiner do if a student forgets how to use one or more of the tools during the test?
The examiner may not provide any assistance during testing. The tools are to assist students during testing. There is no penalty in scoring for students who elect not to use the tools.
It is important for students to learn to use the tools during the practice test!
Can the test be administered on Saturday to students in alternative education programs?
Yes, at the discretion of the county test coordinator. If testing occurs on a Saturday, the Office of Assessment and Accountability is to be notified.
Can a student be moved from one scheduled test session to another scheduled test session?
A student can be moved to another testing session if both test sessions are still in scheduled mode. Once the student has started one content area or the other session has started testing, the student cannot be moved to another scheduled test session.
Can a student take all four content areas in the same day like the ACT?
It is not recommended. However, in the event only one day is left in the testing window and the student needs to be tested, all four content areas may be administered.
Will reports be returned by scheduled test session?
No. The results will be reported by grade level by form.
Will schools receive the results more quickly because of the online administration?
No. Results will not be available immediately for WESTEST 2. Before the results can be released to the schools, the scores from the Online Writing session of the Reading/Language Arts test are merged with the multiple-choice session and the results are verified. The verification process cannot start until all testing windows have closed.
Will schools receive summary reports by the test form administered to the students?
Yes. As with prior years, schools will receive three summary reports; those students taking Form A will be on the report for Form A, students taking Form B will appear on Form B and those taking braille will appear on Form Z. The sum of the number of students on the Form A summary report, the number of students on the Form B summary report and the number of students on Form Z summary report equals the number of students tested by content.