Capitol Building 7, Capitol Room

1900 Kanawha Boulevard, East

Charleston, West Virginia

October 8, 2014 - 10:00 a.m.

(Notice:  This agenda will continue on October 9 at 9:00 a.m. if not completed on October 8.)




Welcome - Introductions - Pledge of Allegiance - Call to Order




Gayle C. Manchin, President







Greetings from the Council of Chief State School Officers (CCSSO) - (Information)




Chris Minnich, President, CCSSO










2014 Achieving Excellence in Career Technical Education:  The National Career Clusters Institute  "Excellence in Action" Award



2014 National School Transportation Association (NSTA) North American 44th Annual School Bus Driver Safety Competition - Conventional Bus Category Award













2014 West Virginia Teacher of the Year Erin Sponaugle - (Information)




Erin Sponaugle will share her experiences and perspectives as the state's Teacher of the Year.







Approval of Agenda - (Action)






National Farm to School Month - (Information)




Mollie Wood








National Farm to School Month is October.  In recognition of this, the WVBE is encouraging all schools to serve locally grown foods in their cafeterias the week of October 13-17 and showcase their farm to school projects.  When children have access to local foods, they are more likely to try new foods offered, consume more fruits and vegetables, and participate in federal school meals programs.  When counties procure local foods for their schools, it provides needed economic development and supports the student's local community.







Update - WVBE Response to Governor's Education Agenda - (Information)



Gayle C. Manchin, Donna Hoylman Peduto, and WVBE Members










Report of the WVBE Commission on School District Governance and Administration - (Information/Discussion)





Thomas W. Campbell










Imagine WV’s Recommendations for Transforming School Leadership in West Virginia – (Information/Discussion/Action)






Lloyd G. Jackson II and Donna Hoylman Peduto








Outcomes of September 22, 2014, WVBE Meeting/Work Session with State Superintendent of Schools - (Information)




Gayle C. Manchin and Michael J. Martirano







Superintendent's Report - (Information)



Office of Adult Institutional Education Programs - (Information)




Kathy D'Antoni and Jacob Green






Presentation on 2013-2014 school data for the Office of Institutional Education Programs.



The Association Between School Discipline and Academic Performance: A Case for Positive Discipline Approaches - (Information)





Clayton Burch






A new study shows having one or more discipline referrals is associated with substantial proficiency gaps in math. The study shows that gaps widened with increased disciplinary involvement, and among some subgroups. Recommendations included ongoing accurate reporting of discipline, positive discipline approaches with alternatives to suspension, Support for Personalized Learning (SPL) for behavior, and monitoring subgroup disparities.



Student Data Privacy  - (Information)




Carla Howe






Chancellor Reports - (Information)







WVBE Coordinator of Board Agencies Report - (Information)







Capacity Building for Priority Schools and Intervention Counties - (Information)   





Michele Blatt, Ted Mattern, and Robert Bobbera,  Superintendent, Mingo County Schools






A summary of System of Support services provided to selected schools,  and the intervention counties (Mingo County update to be provided by Dr. Robert Bobbera), based on OEPA recommendations for capacity building with priority schools, will be provided. 






Consent Agenda - (Action)







Approval of Minutes - (Action)





It is recommended that the minutes of the September 10 and 22, 2014, meetings of the WVBE be approved.






Routine Business










WVDE Personnel Matters - (Information)






Michael J. Martirano










Approval of Local Board of Education Policies for Dual Credit  - (Action)





Betty Jo Jordan










Policy 2510 section 5.4.f.1.C. states “County boards of education shall adopt policies that allow students to earn credit for completion of college courses and other advanced courses outside the school setting.  If these courses, including dual credit courses, are used to meet graduation requirements, the county policy must be reviewed by the WVDE and approved by the WVBE.”


Seven additional counties, for a total of 39, have submitted local policies and required documents for dual credit courses. The policies and course documents have been reviewed by WVDE staff to ensure alignment with appropriate Next Generation content standards. Copies of all local policies and course documents may be viewed at 










It is recommended and a motion is requested that dual credit policies for Calhoun, Grant, Marion, Monroe, Upshur, Webster, and Wyoming counties be approved.










W. Va. Code §18A-4-7a(l)(3), Transfer of Person Employed in a Professional Position after the Twentieth Day Prior to the Beginning of the Instructional Term - (Information)






Heather Hutchens










As of September 16, 2014, the WVBE has received notifications from Boone, Cabell, Hancock, Logan, Marion, Mercer, Mineral, Monroe, Ohio, Raleigh, and Summers County Schools.  Details may be found in the attachment.










Policy 2512, Transformative System of Support for Early Literacy - (Action)






Clayton Burch










This repeal and replace of WVBE Policy 2512 lays the framework for the newly established Transformative System of Support for Early Literacy, a key component in West Virginia’s Campaign for Grade Level Reading.  During the 2014 legislative session, House Bill 4618 amended and reenacted W. Va. Code §18‑2E‑10 Bill Title of the code of West Virginia, 1931, as amended, relating to establishing transformative system of support for early literacy; making legislative findings; requiring state board rule; minimum provisions of rule; eliminating critical skills instructional support programs for third and eighth graders; and modifying critical skills program framework to apply only to early literacy program.


Implementing a framework to support children becoming proficient readers by 3rd grade provides the momentum to close the achievement gap and ensure more children are on track for graduation and college/career readiness.  No comments were received during the comment period.










It is recommended that Policy 2512 be approved.








Office of Education Performance Audits (OEPA)








Director’s Information





Gus Penix









Grant County School System Education Performance Audit Report - (Action)





Gus Penix









The OEPA conducted a Progress Review of the Grant County School District July 30 – August 1, 2014, to ascertain capacity of the Grant County Board of Education in exercising board leadership and the board’s understanding of personnel and finance decision making.   The purpose of this audit was to assess if the Grant County Board of Education had fulfilled the conditions of the Exit Agreement between the WVBE and the Grant County Board of Education to regain full local control.








Motion will be presented October 8, 2014.







New Business







Gilmer County Sale of Real Property - (Action)





Gabe Devono, Superintendent, Gilmer County Schools








Permission is requested, pursuant to the terms of W. Va. Code §18‑5‑7, for the West Virginia Board of Education, on the behalf of the Board of Education of the County of Gilmer, acting as its  duly authorized agent, to sell at public auction the real property described in the attachment to the highest responsible bidder.  It has been ascertained that the real property described in the attachment is no longer needed for school purposes.  The auction shall be conducted in accordance with and subject to prescribed rules.  A minimum bid amount will be set for the real property to be auctioned.


[This matter may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(9), To consider matters involving or affecting the purchase, sale or lease of property, advance construction planning, the investment of public funds or other matters involving commercial competition, which if made public, might adversely affect the financial or other interest of the state or any political subdivision.  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)]








It is recommended and a motion is requested that the Gilmer County Board of Education be permitted to sell the real property described in the attachment.








Policy 1471, Education in West Virginia's Correctional Institutions:  Mission and Goals - (Action)





Kathy D'Antoni and Jacob Green








Policy 1471 was placed on public comment in May 2014; one comment was received requesting that the language in section 5.2 be more descriptive in the scope of the reporting methods the WVDE will use to collect the data regarding children returning to county school districts from institutional placements. That comment was accepted, language was added, and the policy was again placed on public comment in July 2014.  One comment was received during the second comment period regarding the policy’s compliance with Policy 2419.  The comment was accepted, the old language has been removed, and new language has been added to comply with Policy 2419.  It was discovered, during a thorough review of the most recent filing of Policy 1471, that many of the editorial changes made in the May filing were not present in the policy as placed comment in July; this oversight was due to a document version control issue.  The policy found in the attachment encompasses all changes made as a result of both comment periods, contains all required language, and corrects minor editorial errors.








It is recommended and a motion is requested that Policy 1471 be removed from public comment and that the new version be placed on public comment for a period of 30 days.








Policy 5100, Approval of Educational Personnel Preparation Programs - (Action)

    Monica Beane









Policy 5100 has been revised to reflect the adoption and components of the Council for the Accreditation of Educator Preparation (CAEP) Standards.  On August 13, 2014, the suggested revisions were approved by the WVBE for placement on public comment for a period of 30 days.  During the 30 day comment period, ten comments were received.  As a result of the comments received, Sections 6 and 12 were modified.


Policy 5100 establishes collaborative program review processes to ensure that educator preparation programs are designed to produce educators with the knowledge, skills and dispositions necessary to be effective in the P-12 classroom.








It is recommended and a motion is requested that Policy 5100, as amended, be approved.








Policy 5202, Minimum Requirements for the Licensure of Professional/Paraprofessional Personnel and Advanced Salary Classifications - (Action)






Monica Beane








Policy 5202 has been revised to clarify language to ensure the intent of the policy.  On August 13, 2014, the suggested revisions were approved by the WVBE for placement on public comment for a period of 30 days.  During the 30 day comment period, 45 comments were received.  As a result of the comments received, and through consultation with the West Virginia Commission for Professional Teaching Standards (WVCPTS), Section 8 an Appendix A were modified.


The primary purpose of licensure is to assure the public that educators, paraprofessionals, and others licensed to work in West Virginia's public schools meet established levels of competence to deliver an appropriate and effective educational program to the state's public school students.  Licensure requirements established in this policy provide a means of ensuring that persons employed in West Virginia public schools have the necessary knowledge and skills to meet the responsibilities of their processional assignments in instruction, student support, administration, and any other areas of responsibility for which licensure is required.








It is recommended and a motion is requested that Policy 5202, as amended, be approved.








Policy 2520.3C, Next Generation Content Standards and Objectives for Science in West Virginia Schools -  (Action)





Clayton Burch, Teresa Hammond and Robin Sizemore








Policy 2520.3C is proposed to replace Policy 2520.3, “21st Century Science K-8 Content Standards and Objectives for West Virginia Schools (2520.3)” and Policy 2520.35, “21st Century Science 9‑12 Content Standards and Objectives for West Virginia Schools (2520.35)” effective July 1, 2016.  The July 1, 2016, effective date will allow time for instructional materials adoption. 


The Next Generation Content Standards and Objectives for Science in West Virginia Schools are researched and relevant goals written for West Virginia students to understand, be scientifically literate, and meet the challenges of the 21st century.








It is recommended and a motion is requested to place Policy 2520.3C on public comment for a period of 30 days.








Policy 3233, Establishment and Operation of Regional Education Service Agencies - (Action)





Mary Catherine Funk








Revisions to Policy 3233 include clarification of composition of RESAs and responsibilities of each RESA.  The role of the WVBE as a supervising entity is strengthened.  Duties and responsibilities of regional councils are outlined, specifically as to personnel oversight and evaluation of executive directors.  This strengthened policy will allow RESAs to effectuate both their original intent and increase economic sustainability to foster enhanced programming.


Students will continue to benefit from RESA services, including increased programmatic offering and improved educator services supported by professional development initiatives.








It is recommended, and a motion requested to place Policy 3233 on public comment for a period of 30 days.








Designation of Recommended Applicants as Education Innovation Zones per Policy 3236, Education Innovation Zones - (Action)





Michele Blatt








The Innovation Zone Selection Committee meets October 7, 2014, to review applications for designation as an Innovation Zone.  Applicants recommended for approval will presented at the meeting.








Motion will be presented at the meeting.








Appointments to WVBE Statutory Units/Liaisons/Presidential Committees 2014-2015 - (Discussion/Action)





Gayle C. Manchin








A motion will be requested to approve appointments to WVBE Statutory Units/Liaisons/Presidential Committees for 2014‑2015.







WVBE Personnel Matters inclusive of RESA 8 Request for Waiver of WVBE Policy 3233, Establishment and Operation of Regional Education Service Agencies (RESAs), and Review of Hearing Officer’s Recommendation for the Termination of Employment of a Professional Employee at the West Virginia Schools for the Deaf and Blind (WVSDB) - (Information/Action)





Gayle C. Manchin








The RESA 8 regional council requests a waiver of WVBE Policy 3233, specifically at sections 3.2 through 3.5, to conduct an alternative process for the hiring of the Executive Director of RESA 8. 









A motion is requested to approve the RESA 8 regional council's request for a waiver of Policy 3233 at sections 3.2 through 3.5. 









[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)] and (2) the Board majority votes to have an Executive Session.  (No action will be taken in Executive Session.)]


Argument will be presented by the parties’ counsel on the Hearing Officer’s Report and Recommendation regarding the termination of employment of a WVSDB professional employee. 

[WVBE personnel matters will take place on October 8 at 1:30 p.m.]








The WVBE will deliberate and determine the disciplinary action to be taken regarding the WVSDB employee.








An appropriate motion will be requested regarding the recommended termination of employment of the WVSDB professional employee.








It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.







Items for Future Consideration - (Information/Discussion)




Gayle C. Manchin






Future Meetings - (Information)






The next regular meeting of the WVBE will be held November 12, 2014, in Mingo County, West Virginia.






Adjournment - (Action)