Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

August 12, 2015 - 10:00 a.m.




Welcome - Introductions - Pledge of Allegiance - Call to Order




Michael I. Green, President






Approval of Agenda - (Action)                     






Introduction of West Virginia Japanese Outreach Initiative (JOI) Coordinator - (Information)




Michele Blatt






West Virginia was selected as one of only four sites nationally to host a JOI Coordinator.  Through a collaborative endeavor, the West Virginia Department of Education (WVDE), the International Division of the West Virginia Development Office, the West Virginia Higher Education Policy Commission, and the Education Alliance will support the establishment of a Charleston-based JOI Program over the next two years. Through funding from the Japanese Foundation, Megumi Homma, the assigned West Virginia JOI Coordinator, will serve the greater West Virginia community by facilitating opportunities for K-12 schools, higher education, and business to gain a unique perspective and enhanced understanding of Japanese language and culture.  The JOI Program will provide students and local educators an opportunity to participate in a variety of targeted educational activities focused on language and culture for the purpose of increasing learner global competence.   


















Consent Agenda - (Action)







Approval of Minutes - (Action)








It is recommended that the minutes of the July 8, 2015, meeting of the West Virginia Board of Education (WVBE) be approved.








Routine Business









WVDE Personnel Matters - (Information)






Michael J. Martirano










Waivers of State Board of Education Policies and Regulations, Superintendent’s Interpretations, State Statutes and Legislative Rules - (Information/Action)






Betty Jo Jordan










The West Virginia School for the Deaf is requesting a waiver to delay, for one year, the adoption of instructional materials for K‑12 English Language Arts.  South Charleston High School is requesting a continuation of its waiver of Policy 2510 (8100 minutes of instructional time for high school credit) to allow time for teachers to meet in professional learning communities as part of the school's ongoing efforts as a Catalyst School.  The waiver requests have been reviewed by WVDE staff to ensure WVBE waiver criteria have been met.










It is recommended that the West Virginia School for the Deaf's request for a first time waiver and South Charleston High School's request for a continuation waiver of WVBE policies be approved.










Summer School - (Action)






Betty Jo Jordan











Policy 2510, Assuring the Quality of Education: Regulations for Education Programs states, "All summer school programs shall be submitted to the West Virginia Board of Education for approval." This item recommends action for schools in the state seeking approval to operate summer school programs during the summer of 2015.










It is recommended that the 2015 summer school programs, as found in the attachment, be approved.










West Virginia Educator Preparation Program Review Board's (EPPRB) recommendation for approval of Davis & Elkins' proposed Reading Education/Elementary Education Program - (Action)






Michele Blatt










The EPPRB recommends for approval Davis & Elkins' proposed new Reading Education/Elementary (K-6) Program.  The major function of the EPPRB is to review and make recommendations to the WVBE regarding new and continuing educator preparation programs of study leading to licensure and teacher-in-residence partnerships with school districts. The EPPRB structure supports the intended collaborative process to improve educator preparation programs and potential educators by incorporating program guidelines based on research and best practices.  This request also enables school districts to fill teaching vacancies with effectively prepared, qualified educators.










It is recommended that the EPPRB's recommendation of Davis & Elkins' proposed new Reading Education/Elementary (K-6) Program be approved.








New Business







WVBE Personnel Matters inclusive of the Personnel Attachment, Interview of Candidate(s) for the Position of Superintendent of the West Virginia Schools for the Deaf and the Blind, and Fayette County Schools' Possible Purchase of Real Property - (Action)

(This item will be taken up at 11:00 a.m.)





Michael I. Green








[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)], and W. Va. Code §6-9A-4(b)(9), To consider matters involving or affecting the purchase, sale or lease of property, advance construction planning, the investment of public funds; the Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)]








It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.








Motions may be entertained regarding Fayette County Schools' possible purchase of real property.








Statewide Master Plan for Professional Learning 2015-2016 - (Action)





Gayle C. Manchin and Lloyd G. Jackson II








W. Va. Code §18-2I-3 requires the WVBE to establish an annual master plan for professional development in the public schools of the state.  Upon approval of the plan, the WVBE shall submit the master plan to the WVDE, the Center for Professional Development, the regional educational service agencies, the Higher Education Policy Commission and the Legislative Oversight Commission on Education Accountability.








It is recommended that the Statewide Master Plan for Professional Learning 2015-2016 be approved.








New Student Data Collection Element - (Action)





Michele Blatt








Following a review of legal requirements per the Elementary and Secondary Education Act (ESEA), the WVDE Office of Federal Programs (OFP) determined that current information within the student data system was insufficient to accurately determine students’ immigrant status. The OFP proposes including one additional item in the basic information collected about students at enrollment: an indicator of student country of birth.  The information will ensure that WVDE is able to appropriately distribute funds to serve the needs of students in districts with immigrant populations.  








It is recommended and a motion is requested that the new student data collection element be placed on public comment for 60 days.








Policy 2422.7, Standards for Basic and Specialized Health Care Procedures - (Action)





Michele Blatt








Policy 2422.7 and the accompanying Procedure Manual received two comments during the 30 day comment period.  No changes were made as a result of comments.  The policy and manual outline the safe and standard of care for performing, delegating and assigning health care procedures during curricular and co-curricular activities.  The chief authority of this policy is W. Va. Code §18-5-22 (school nurses) and W. Va. Code §30-7-1 (Registered Professional Nurses), along with the designated review and revision of school health care procedures by the West Virginia Council of School Nurses. The policy and manual outline standards of care for specific medical provider ordered specialized healthcare procedures provided under the auspices of the certified school nurse RN to ensure that safe and quality healthcare is provided to students in West Virginia public schools. 








It is recommended and a motion is requested to approve Policy 2422.7.








Policy 2423, Health Promotion and Disease Prevention - (Action)





Michele Blatt








Policy 2423 was placed on public comment as a result of legislative changes during the 2015 session related to House Bill 2669-TB Testing in Schools, Senate Bill 286-Immunizations for School Entry and Progression, and expansion of Governor's KidsFirst Initiative for health promotion through proof of well child screenings (WV HealthCheck) at grades 2, 7, and 12 with a phase-in plan over the next five years.  Three comments were received during the public comment resulting in appropriate editorial changes and additional language for county boards of education to consider providing community service time for high schools students who show proof of their annual flu vaccination.








It is recommended and a motion is requested to approve Policy 2423 as amended.








Policy 2520.5, Next Generation Health Education 5-12 Content Standards and Objectives for West Virginia Schools - (Action)





Clayton Burch








Senate Bill 7, W. Va. Code §18-2-9 (b) states, "After July 1, 2015, the required instruction in cardiopulmonary resuscitation (CPR) shall include at least thirty minutes of instruction for each student prior to graduation on the proper administration of CPR and the psychomotor skills necessary to perform CPR"; Policy 2520.5 has been revised to require all high school students to receive CPR training.  One comment was received during the comment period and did not pertain to the policy.








It is recommended and a motion is requested to approve Policy 2520.5.








Policy 2520.16, Next Generation Alternate Academic Achievement Standards for Science in West Virginia Schools - (Action)





Clayton Burch








Policy 2520.16 is being repealed and replaced with the Next Generation Alternate Academic Achievement Standards for Science in West Virginia Schools. This action will ensure alignment of West Virginia's alternate academic achievement standards with the Next Generation Content Standards and Objectives and the alternate assessment in the area of science consistent with ESEA requirements and the ESEA Flexibility Request. Policy 2520.16 defines the alternate academic achievement standards in science for elementary, middle, and high school students with the most significant cognitive disabilities.








It is recommended and a motion is requested to place Policy 2520.16 on public comment for 30 days.








Policy 2525, West Virginia Universal Access to Early Education System - (Action)





Clayton Burch








Several changes in requirements related to WV Universal Pre‑K necessitate updates to Policy 2525 to ensure continued alignment to related WVBE policies, Head Start Federal requirements, and evolving continuous quality improvement strategies in WV Universal Pre-K Programs.  Policy 2525 changes include provisions to ensure collaboration with existing programs as required by W. Va. Code §18‑5‑44.  Updates reflect health enrollment requirements from Policy 2423, Health Promotion and Dental Prevention, specifically related to dental examinations.  Policy changes reflect the title change of the Universal Pre-K Formative Assessment System to align with other grades.  Revisions reflect changes to W. Va. Code §18-5-18 addressing changes to Early Childhood Classroom Assistant Teachers eligible for retirement by 2020.  Changes to Policy 2525 also include updates to WV Universal Pre-K Program Assessment and Continuous Quality Improvements to address current needs and collaborative requirements in health and safety assurance.  Adjusted definitions reflect policy changes.  Revisions to Policy 2525 meet W. Va. Code changes, align with federal collaborative requirements, and provide a continued focus on healthy and safe high-quality educational programs to all eligible pre-k students. 








It is recommended and a motion is requested to place Policy 2525 on public comment for 30 days.








Policy 3233, Establishment and Operation of Regional Education Service Agencies - (Action)





Mary Catherine Tuckwiller








Changes to Policy 3233 will align code revisions from the 2015 legislative session to update technology terminology and confirm the responsibilities of each regional council.








It is recommended and a motion is requested to place Policy 3233 on public comment for 30 days.








Appointments to WVBE Statutory Units/Liaisons/Presidential Committees 2015-2016 - (Discussion/Action)




Michael I. Green








A motion will be requested to approve appointments to WVBE Statutory Units/Liaisons/Presidential Committees for 2015‑2016.







Superintendent Reports - (Information) 

(This item will be taken up at 1:00 p.m.)




Assessment Update - (Information)






Clayton Burch




Data Privacy - (Information)






Heather Hutchens




Truancy Diversion - (Information)






Sarah Stewart




Academic Spotlight Update - (Information)






Michael J. Martirano and Sarah Stewart







Capacity Building for Priority Schools and Intervention Counties - (Information)




Michele Blatt and Ted Mattern






Office of Education Performance Audits (OEPA)







Director’s Information - (Information)





Susan O'Brien









The OEPA has presented at a conference or provided professional development for the following: CT Conference July 27, 2015; RESA 8 Administrators Conference July 31, 2015; Hampshire County Administrators Conference August 3, 2015, and; McDowell County Administrators Conference August 6, 2015.  Additionally, the staff attended the Student Success Summit in Morgantown and a legal update presentation by Howard Seufer Jr. at the RESA 7 Administrators Forum.  Professional development with our county systems encourages and supports deeper understanding of the audit process and protocols and allows our staff to receive constructive feedback as part of OEPA's continuous improvement. The potential for positive student impacts is heightened by this greater awareness and learning at all levels of the bureaucracy.









Facilities Checklist  - (Action)





Susan O'Brien and Mary Catherine Tuckwiller









The OEPA utilizes the facilities checklist as part of the on-site review process. The checklist has been streamlined and revised to meet current, applicable policies and is in alignment with all legal decisions.  The revised facilities checklist will provide accurate and pertinent information regarding student safety and well-being as part of the on-site review process.








It is recommended and a motion is requested to approve the facilities checklist.






Update - West Virginia Board of Education (WVBE) Actions for Improved Outcomes - (Information)



Michael I. Green, Donna Hoylman Peduto, and WVBE Members








WVBE Finance Committee Report - (Information)





Thomas W. Campbell






Chancellor Reports - (Information)






WVBE Coordinator of Board Agencies Report - (Information)






WVBE RESA Liaison Report - (Information)






Items for Future Consideration - (Information/Discussion)




Michael I. Green






Future Meetings - (Information/Discussion)




Michael I. Green






West Virginia Board of Education members will participate in general discussions in a planned educational and training setting on August 13, 2015, in Roanoke, West Virginia; no business will be conducted and no minutes will be produced [W. Va. Code §6-9A-2(5)(D)-(E)].


The next regular meeting of the WVBE will be held September 9, 2015, in Charleston, West Virginia. The meeting will continue on September 10, 2015, if the agenda is not completed on September 9, 2015.


Meeting schedule for September 2015 through August 2016 is found in the attachment.






Adjournment - (Action)