AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 7, Capitol Room

1900 Kanawha Boulevard, East

Charleston, West Virginia

September 10, 2014 - 10:00 a.m.

(Notice:  This agenda will continue on September 11 at 9:00 a.m. if not completed on September 10.)

 

 

 

I.

Welcome - Introductions - Pledge of Allegiance - Call to Order

 

 

 

Gayle C. Manchin, President

 

 

 

 

 

II.

Recognition(s)

 

 

2014 WVBE School Service Personnel Employee of the Year

 

 

2014 Career and Technical Education "Excellence in Action"

 

 

Southern Office of the Council of State Governments' 2014 State Transformation in Action

 

 

2014-2015 National PTA Schools of Excellence

 

 

 

 

 

III.

Delegation(s)

 

 

 

 

IV.

CREATE Lab Satellite Network - (Information)

 

 

 

Lou Karas, Director, Center for Arts and Education, College of Education, West Liberty University

 

 

 

 

 

V.

Hancock County Schools Cyber Academy - (Information)

 

 

 

Suzan Smith, Superintendent, Hancock County Schools and

   Jessie Ferrari, Teacher, Oak Glen High School

   Adam Howell, Teacher, Oak Glen High School

   Vince McIntosh, Teacher, Weir High School

 

 

 

 

VI.

Approval of Agenda - (Action)

 

 

 

 

VII.

Update - WVBE Response to Governor's Education Agenda - (Information)

 

 

Gayle C. Manchin, Donna Hoylman Peduto, and WVBE Members

 

 

 

 

 

 

 

A.

 

Report of the WVBE Commission on School District Governance and Administration - (Information/Discussion)

(This presentation will take place on September 11 at 9:00 a.m.)

 

 

 

 

Thomas W. Campbell and Thomas L. Alsbury, Ed.D., Seattle Pacific University

 

 

 

 

 

VIII.

Superintendent's Report - (Information)

 

 

 

►ACT - Condition of College and Career Readiness

 

 

 

 

IX.

Chancellor Reports - (Information)

 

 

 

 

 

X.

WVBE Coordinator of Board Agencies Report - (Information)

 

 

 

 

 

XI.

RESA Liaison Report - (Information)

 

 

 

 

 

XII.

Capacity Building for Priority Schools and Intervention Counties -(Information)   

ATTACHMENT A-1

ATTACHMENT A-2

 

 

 

 

 

Michele Blatt, Ted Mattern, Serena Starcher-Martin,  Superintendent, Fayette County Schools

 

 

 

 

 

A summary of System of Support services provided to selected schools,  and the intervention counties (Fayette County update to be provided by Dr. Starcher-Martin), based on OEPA recommendations for capacity building with priority schools, will be provided. 

 

 

 

 

XIII.

Consent Agenda - (Action)

 

 

 

 

 

A.

Approval of Minutes - (Action)

ATTACHMENT B 

 

 

 

It is recommended that the minutes of the August 13, 2014, meeting of the WVBE be approved.

 

 

 

 

B.

Routine Business

 

 

 

 

 

 

 

 

1.

WVDE Personnel Matters - (Information)

ATTACHMENT C

 

 

 

 

Charles K. Heinlein

 

 

 

 

 

 

 

 

2.

Waivers of State Board of Education Policies and Regulations, Superintendent’s Interpretations and State Statutes and Legislative Rules - (Information/Action)

ATTACHMENT D 

 

 

 

 

Betty Jo Jordan

 

 

 

 

 

 

 

 

 

This item recommends action on three waiver requests   waiver requests. Each waiver request has been reviewed by WVDE staff to ensure WVBE waiver criteria have been met.

 

 

 

 

 

 

 

 

 

Recommended for approval are two first time requests and one request for continuation of waiver of WVBE policy.

 

 

 

 

 

 

 

 

 

3.

W. Va. Code §18A-4-7a(l)(3), Transfer of Person Employed in a Professional Position after the Twentieth Day Prior to the Beginning of the Instructional Term - (Information)

ATTACHMENT E 

 

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

 

 

 

As of August 25, 2014, the WVBE has received notifications from Harrison, Monroe, Raleigh, and Randolph County Schools.  Details may be found in the attachment.

 

 

 

 

 

 

 

 

 

4.

Closure - Suncrest Primary School, Monongalia County - (Action)

ATTACHMENT F 

 

 

 

 

Joe Panetta

 

 

 

 

 

 

 

 

 

 

The Monongalia County Board of Education requests the approval for the closure of Suncrest Primary School, effective at the end of the 2016-2017 school year or the completion of the new Suncrest Elementary School, whichever is the latest occurrence.  The WVBE, during its February 2014 meeting, approved the CEFP amendment to construct a new Suncrest Elementary School that would replace Suncrest Primary School and the relocation of those Suncrest Primary students affected by the construction of a new school until the construction of the new facility is completed.  The closure is currently identified in Monongalia County's CEFP.  All supporting documentation has been provided to WVDE staff for review.  Monongalia County has conducted closure hearings for this closure and has met all requirements of Policy 6204.  

 

This new elementary facility will provide students a building that meets all current codes and standards and will be more conducive for learning. 

 

 

 

 

 

 

 

 

 

 

Based upon information provided, it is recommended that the closure of Suncrest Primary School be approved. 

 

 

 

 

 

 

 

 

 

5.

Policy 2520.1A, Next Generation Content Standards and Objectives for English Language Arts in West Virginia Schools - (Action)

ATTACHMENT G-1

ATTACHMENT G-2

 

 

 

 

Clayton Burch

 

 

 

 

 

 

 

 

 

 

Senate Bill 359 §18-2-39 (e) states, "The state board shall develop a twelfth-grade transitional course for both English/language arts and math for those students who are not on track to be college and career ready …" A transitional course for twelfth-grade entitled Transition English Language Arts for Seniors has been developed by the WVDE in collaboration with the Southern Regional Education Board and needs to be added to Policy 2520.1A. Additionally, the Lexile ranges aligned to college and career readiness expectations have changed and will also need to be updated in the policy.

 

This will provide seniors with an English language arts course that will assist in preparing them to be college and career ready.

 

Minor editorial corrections were made to the policy; no substantive changes were made as a result of comments received during the comment period.

 

 

 

 

 

 

 

 

 

 

It is recommended that Policy 2520.1A be approved.

 

 

 

 

 

 

 

 

 

6.

Policy 2520.2, 21st Century Mathematics Content Standards and Objectives in West Virginia Schools - (Action)

ATTACHMENT H

 

 

 

 

Clayton Burch

 

 

 

 

 

 

 

 

 

 

Policy 2520.2 became effective September 14, 2009. These standards have gradually been phased out over the last three years. Policy 2520.2B, Next Generation Content Standards and Objectives for Mathematics in West Virginia Schools, became effective July 1, 2014 for all grade levels. Grade 9-12 sections of Policy 2520.2, must remain effective until July 1, 2017 to allow current cohort groups to complete their requirements for graduation.

 

This will allow students to complete the 21st Century Math sequence they began with their cohorts prior to the 2014-2015 school year.

 

Minor editorial corrections were made to the policy; no substantive changes were made as a result of comments received during the comment period.

 

 

 

 

 

 

 

 

 

 

It is recommended that Policy 2520.2 be approved.

 

 

 

 

 

 

 

 

 

7.

Policy 2520.2B, Next Generation Alternate Academic Achievement Standards for Mathematics in West Virginia Schools - (Action)

ATTACHMENT I-1

ATTACHMENT I-2

 

 

 

 

Clayton Burch

 

 

 

 

 

 

 

 

 

 

Senate Bill 359 §18-2-39 (e) states, "The state board shall develop a twelfth-grade transitional course for both English/language arts and math for those students who are not on track to be college and career ready …" The transitional course for twelfth-grade mathematics currently in Policy 2520.2B entitled Transition Mathematics for Seniors was revised by the WV Department of Education in collaboration with Higher Education Policy Commission and the Southern Regional Education Board to assure the preparedness of students for college and career. Additionally, the content standards and objectives for Math III have been updated to identify the standards and objectives that comprise Math III TR and Math IV TR.

 

This will provide seniors with a revised Mathematics course that will assist in preparing them to be college and career ready.

 

Minor editorial corrections were made to the policy; no substantive changes were made as a result of comments received during the comment period.

 

 

 

 

 

 

 

 

 

 

It is recommended that Policy 2520.2B be approved.

 

 

 

 

 

 

 

 

 

8.

Policy 3236, Education Innovation Zones - (Action)

ATTACHMENT J

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

 

Policy 3236 is being revised as a result of H.B. 4619 to incorporate language of the "Innovation School District Act." No comments were received during the comment period.

 

 

 

 

 

 

 

 

 

 

It is recommended that Policy 3236 be approved.

 

 

 

 

 

 

 

 

 

9.

Appointments to the West Virginia Commission for Professional Teaching Standards (WVCPTS) - (Action)

ATTACHMENT K

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

 

The WVBE appoints members to serve on the WVCPTS.  The current vacancies scheduled to be filled are: two elementary school teachers, two high school teachers, and a county Superintendent.

 

The mission of the WVCPTS is to ensure that every student is served by competent educators who meet rigorous preparation and licensure standards.  Additionally, the WVCPTS makes recommendations of standards and practices for the development and approval of preparation programs, licensure and continuing development of educational personnel.

 

 

 

 

 

 

 

 

 

 

It is recommended that the Board's nominees (as found in the attachment) be appointed to the WVCPTS to serve no more than two consecutive three-year terms.

 

 

 

 

 

 

XIV.

Office of Education Performance Audits (OEPA)

 

 

 

 

 

 

A.

Director’s Information

 

 

 

 

Gus Penix

 

 

 

 

 

 

 

B.

Selection of Schools and County School Systems for Education Performance Audits - (Action)

 

 

 

 

Gus Penix

 

 

 

 

 

 

 

This item may involve an executive session pursuant to W. Va. Code §18-2E-5(k)(1) “Any discussion by the state board of schools to be subject to an on-site review or dates for which on-site reviews will be conducted may be held in executive session, and is not subject to the provisions of W. Va. Code §§6-9A-1 et seq., related to open governmental proceedings.”

 

 

 

 

 

XV.

New Business

 

 

 

 

 

A.

West Virginia Schools for the Deaf and the Blind (WVSDB) Proposal for 3% Funds - (Action)

ATTACHMENT L

 

 

 

Lynn Boyer

 

 

 

 

 

 

 

The WVSDB continues to require funds in excess of its appropriations to address maintenance of selected facilities including replacement of major systems.  The current proposal documents for the SBA the need for roof and HVAC repairs and renovations to the School for the Deaf/Secondary and the request for assistance from its 3% funding.  The WVSDB is eligible to apply for these funds because of its regional and statewide education function.

 

 

 

 

 

 

 

It is recommended and a motion is requested that the submission to the SBA of this proposal for 3% funding to support roof and HVAC repairs and renovations to the School for the Deaf/Secondary be approved.

 

 

 

 

 

 

B.

Approval of Local Board of Education Policies for Dual Credit  - (Action)

 

 

 

 

Betty Jo Jordan

 

 

 

 

 

 

 

Policy 2510 section 5.4.f.1.C. states “County boards of education shall adopt policies that allow students to earn credit for completion of college courses and other advanced courses outside the school setting.  If these courses, including dual credit courses, are used to meet graduation requirements, the county policy must be reviewed by the WVDE and approved by the WVBE.”

 

Thirty-two (32)* counties have submitted local policies and required documents for dual credit courses. The policies and course documents have been reviewed by WVDE staff to ensure alignment with appropriate Next Generation content standards. Copies of the local policies and course documents may be viewed at https://sites.google.com/a/wvde.k12.wv.us/county-dual-and-embedded-credit-policies/. 

 

*Two counties, Jackson and Marshall, submitted policies for consideration on September 8, 2014.

 

 

 

 

 

 

 

It is recommended and a motion is requested that dual credit policies for Berkeley, Boone, Cabell, Gilmer, Greenbrier, Hancock, Hardy, Harrison, Jackson, Jefferson, Kanawha, Lewis, Lincoln, Logan, Mason, Marshall, McDowell, Mineral, Mingo, Nicholas, Ohio, Pleasants, Pocahontas, Preston, Putnam, Raleigh, Randolph, Ritchie, Tyler, Wayne, Wetzel, and Wood counties be approved.

 

 

 

 

 

 

C.

Policy 2340, West Virginia Measures of Academic Progress Program - (Action)

ATTACHMENT M

 

 

 

Clayton Burch

 

 

 

 

 

 

 

Proposed changes to Policy 2340 include secure materials and test procedure requirements for district technology coordinators and RESA/district/school technology specialists; expanding training requirements for personnel providing technology services, and technical assistance. Changes will also reflect current naming conventions and include additional requirements to protect the security of student data.

 

The assessments under the auspices of the Office of Assessment will be implemented and administered with greater fidelity and thus will have greater validity and reliability. The test scores will be a more accurate measure of student achievement and performance.

 

 

 

 

 

 

 

It is recommended and a motion is requested to place the suggested revisions to Policy 2340 on public comment for a period of 30 days.

 

 

 

 

 

 

D.

Policy 4110, Attendance - (Action)

ATTACHMENT Mc

 

 

 

Michele Blatt

 

 

 

 

 

 

 

Revisions to Policy 4110 are proposed to enforce compulsory school attendance county-to-county as required by HB 4003 (W. Va. Code §18-8-2).  The revisions will enable attendance directors and/or assistants to pursue truancy charges across county lines.

 

Moving from county-to-county will no longer be a method to escape truancy charges.

 

 

 

 

 

 

 

It is recommended and a motion is requested to place the suggested revisions to Policy 4110 on public comment for a period of 30 days.

 

 

 

 

 

 

E.

School Counseling Update - (Information)

 

 

 

Clayton Burch

 

 

 

 

 

 

 

 

Addressing Mental Health in School Crisis Prevention and Response: A Resource Guide for West Virginia Schools - Effective 7-1-2014, WVBE Policy 2315 requires school counselors to establish School Crisis Planning and Response Teams and develop school crisis plans addressing mental health considerations. WVDE partnered with DHHR and several community agencies to develop a guide to support schools in developing their plans for crisis prevention, response and recovery. This guide provides action steps, resources and templates to support development of each phase of the crisis planning to ensure all schools implement evidence-based practices when developing their mental health crisis plans.

 

The guide is aimed at ensuring schools make sincere efforts to implement a prevention-based approach to school crisis and in protecting student emotional safety during each crisis phase.

ATTACHMENT N

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Addition of Prevention and Mental Health Considerations to the School Crisis Template - According to Policy 4373, the state is required to annually update the School Crisis template and, effective July 1, 2014, WVBE Policy 2315 requires school counselors to establish School Crisis Planning and Response Teams to develop school crisis plans addressing mental health considerations. The school crisis template has been updated to include prevention and mental health considerations.

 

The updated school crisis template requires schools to include a prevention-based approach to school crisis planning and response, increasing efforts for safe and supportive schools and in addressing student emotional health, as well as, physical safety during a school crisis.

ATTACHMENT O

 

 

 

 

 

F.

WVBE Personnel Matters - (Information/Action)

ATTACHMENT P

 

 

 

Gayle C. Manchin

 

 

 

 

 

 

 

 

[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)] and/or §6-9A-4(b)(2)(A) [personnel exception] and (2) the Board majority votes to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

 

 

A motion is requested to approve WVBE personnel matters found in the attachment.

 

 

 

 

 

XVI.

Items for Future Consideration - (Information/Discussion)

ATTACHMENT Q

 

 

Gayle C. Manchin

 

 

 

 

XVII.

Future Meetings - (Information)

 

 

 

 

 

The WVBE will meet with the State Superintendent of Schools on September 22, 2014, in Charleston, West Virginia.

The next regular meeting of the WVBE will be held October 8, 2014, in Charleston, West Virginia.  The meeting will continue on October 9, 2014, if the agenda is not completed on October 8, 2014.

 

 

 

 

XVIII.

Adjournment - (Action)