AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Board Conference Room

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

June 11, 2014 - 10:00 a.m.

(Notice:  This agenda will continue on June 12 at 9:00 a.m. if not completed on June 11.)

 

 

 

I.

Welcome - Introductions - Pledge of Allegiance - Call to Order

 

 

 

Gayle C. Manchin, President

 

 

 

 

II.

Recognition(s)

 

 

 

► Green Ribbon Schools

 

 

 

 

 

III.

Presentation on School Improvement - (Information)

 

 

 

Richwood High School

 

 

 

 

IV.

Delegation(s)

 

 

 

 

V.

Approval of Agenda - (Action)

 

 

 

 

VI.

2014 Annual Report of the West Virginia Advisory Council for the Education of Exceptional Children - (Action)

ATTACHMENT A 

 

 

Robert E. Hull and Susan A. White, Executive Director, West Virginia Advisory Council for the Education of Exceptional Children

 

 

 

 

 

The West Virginia Advisory Council for the Education of Exceptional Children (WVACEEC) is a state level committee mandated by W. Va. Code and federal law.  Members include parents, individuals with exceptionalities, educational service providers, administrators and representatives from a variety of related agencies.  The WVACEEC is interested in the quality of education received by exceptional children and youth.  The 2014 Annual Report identifies the unmet needs of children with exceptionalities in West Virginia.

 

 

 

 

 

It is recommended and a motion is requested to accept the 2014 Annual Report of the WVACEEC.

 

 

 

 

VII.

Update - WVBE Response to Governor's Education Agenda - (Information)

 

 

Gayle C. Manchin, Donna Hoylman Peduto, and WVBE Members

 

 

 

 

VIII.

Summary of WVBE Professional Development Session - (Information)

 

 

 

Gayle C. Manchin

 

 

 

 

IX.

Chancellor Reports - (Information)

 

 

 

 

 

X.

RESA Liaison Report - (Information)

 

 

 

 

 

XI.

Superintendent Reports - (Information)

 

 

 

James B. Phares

 

 

 

 

►WVDE Accomplishments - January 2, 2013 - June 11, 2014

 

 

 

 

XII.

Capacity Building for Priority Schools and Intervention Counties -(Information)   

 

 

 

Michele Blatt and Ted Mattern

 

 

 

 

 

A summary of System of Support services provided to selected schools, and the intervention counties, based on OEPA recommendations for capacity building with priority schools, will be provided. 

 

 

 

 

XIII.

Consent Agenda - (Action)

 

 

 

 

 

A.

Approval of Minutes - (Action)

ATTACHMENT B

 

 

 

It is recommended that the minutes of the May 14, 2014, meeting of the WVBE be approved.

 

 

 

 

B.

Office of Education Performance Audits

 

 

 

 

 

 

 

 

1.

Initial Education Performance Audit Reports for Buffalo Elementary School, Chapmanville East Elementary School, Chapmanville Middle School, Chapmanville Regional High School, Holden Central Elementary School, Hugh Dingess Elementary School, Justice Elementary School, Logan Elementary School, Logan Middle School, Man Elementary  School, Man Middle School, Man Senior High School, Omar Elementary School, Ralph R. Willis Vocational Technical Center, South Man Elementary School, Verdunville Elementary School, and West Chapmanville Elementary School, Logan County - (Action)

ATTACHMENT C

 

 

 

 

Gus Penix

 

 

 

 

 

 

 

 

 

Education Performance Audits were conducted at Buffalo Elementary School, Chapmanville East Elementary School, Chapmanville Middle School, Chapmanville Regional High School, Holden Central Elementary School, Hugh Dingess Elementary School, Justice Elementary School, Logan Elementary School, Logan Middle School, Man Elementary School, Man Middle School, Man Senior High School, Omar Elementary School, Ralph R. Willis Vocational Technical Center, South Man Elementary School, Verdunville Elementary School, and West Chapmanville Elementary School during the week of April 22-25, 2014.

 

 

 

 

 

 

 

 

 

Based upon the results of the Education Performance Audit, the OEPA recommends that the WVBE direct Buffalo Elementary School, Chapmanville East Elementary School, Chapmanville Middle School, Chapmanville Regional High School, Holden Central Elementary School, Hugh Dingess Elementary School, Justice Elementary School, Logan Elementary School, Logan Middle School, Man Elementary School, Man Middle School, Man Senior High School, Omar Elementary School, Ralph R. Willis Vocational Technical Center, South Man Elementary School, Verdunville Elementary School, and West Chapmanville Elementary School and Logan County to revise the schools' Five-Year Strategic Plan within 30 days and correct the findings noted in the reports by the next accreditation cycle.

 

 

 

 

 

 

 

C.

Routine Business

 

 

 

 

 

 

 

 

1.

WVDE Personnel Matters - (Information)

ATTACHMENT D

 

 

 

 

James B. Phares

 

 

 

 

 

 

 

 

2.

Waivers of State Board of Education Policies and Regulations, Superintendent’s Interpretations and State Statutes and Legislative Rules - (Information/Action)

ATTACHMENT E

 

 

 

 

Betty Jo Jordan

 

 

 

 

 

 

 

 

 

This item recommends action on 16 waiver requests. Each waiver request has been reviewed by WVDE staff to ensure WVBE waiver criteria have been met.

 

 

 

 

 

 

 

 

 

Recommended for approval are 13 first time requests for waiver of WVBE policy and three (3) requests for continuation of waiver.

 

 

 

 

 

 

 

 

3.

Summer School - (Action)

ATTACHMENT F

 

 

 

 

Betty Jo Jordan

 

 

 

 

 

 

 

 

 

WVBE Policy 2510, Assuring the Quality of Education: Regulations for Education Programs states, "All summer school programs shall be submitted to the West Virginia Board of Education for approval."  This item recommends action for all schools in the state seeking approval to operate a summer school program during the summer of 2014.

 

 

 

 

 

 

 

 

 

It is recommended that the summer school programs, as found in the attachment, be approved.

 

 

 

 

 

 

 

 

4.

Report of 2013-2014 Waivers of WVBE Policies and Regulations, Superintendent's Interpretations and State Statutes and Legislative Rules - (Information)

ATTACHMENT G

 

 

 

 

Betty Jo Jordan

 

 

 

 

 

 

 

 

 

The attachment provides information on waiver requests and their disposition for the 2013-2014 school year.

 

 

 

 

 

 

 

 

5.

West Virginia Board of Education Master Plan for Statewide Professional Staff Development 2014-2015 - (Action)

ATTACHMENT H

 

 

 

 

Betty Jo Jordan

 

 

 

 

 

 

 

 

 

W. Va. Code §18-2I-3 requires the WVBE to establish an annual master plan for professional development in the public schools of the state.  Upon approval of the plan, the WVBE shall submit the master plan to the WVDE, the Center for Professional Development, the regional educational service agencies, the Higher Education Policy Commission and the Legislative Oversight Commission on Education Accountability.

 

 

 

 

 

 

 

 

 

It is recommended that the WVBE's Master Plan for Statewide Professional Development 2014-2015 be approved.

 

 

 

 

 

 

 

 

6.

Policy 2436.10, Participation in Extracurricular Activities - (Action)

ATTACHMENT I

 

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

 

 

Policy 2436.10 is being revised to include language clarify the rights of homeless students under the McKinney Vento Act.   Students meeting the definition of homeless under the Act must be allowed to enroll and participate immediately in classes and extra-curricular activities without restrictions that treat them differently from their non-homeless peers when transferring attendance zones and/or living with individuals who are neither their parents nor testamentary guardians. 

 

 

 

 

 

 

 

 

 

It is recommended that Policy 2436.10 be placed on public comment for 30 days.

 

 

 

 

 

 

 

 

7.

Policy 2422.2, Driver Education Regulations - (Action)

ATTACHMENT J

 

 

 

 

Robert E. Hull

 

 

 

 

 

 

 

 

 

Changes to W. Va. Code §18-6-1, et seq., as a result of the passage of HB 4373 include repealing requirements on the State Department of Education and county superintendents related to the instruction and licensing of commercial driver education schools, removing the requirement that schools provide course availability to out-of-school youths and adults, allowing summer school offerings in driver education, prohibiting charges to students for the course, authorizing permitted instructors under certain circumstances, and allowing successful completion of the course in commercial driving school or class accepted by the state board to meet purposes of the article. Therefore, the amendment of Policy 2422.2 is required to align with W. Va. Code

 

 

 

 

 

 

 

 

 

 

It is recommended that Policy 2422.2 be placed on public comment for 30 days.

 

 

 

 

 

 

 

 

 

8.

Policy 4321.1, Standards for School Nutrition - (Action)

ATTACHMENT K 

 

 

 

 

Mary Catherine Funk

 

 

 

 

 

 

 

 

 

 

Proposed revisions to Policy 4321 have been made to address and clarify standards for food brought or delivered from outside sources.  The proposed revision clarifies that only a parent or guardian may deliver outside food to a child; direct delivery of food by local vendors and restaurants will be prohibited. 

 

 

 

 

 

 

 

 

 

 

It is recommended that Policy 4321.1 be placed on public comment for 30 days.

 

 

 

 

 

 

 

 

 

9.

Policy 2525, West Virginia's Universal Access to a Quality Education System - (Action)

ATTACHMENT L 

 

 

 

 

Robert E. Hull

 

 

 

 

 

 

 

 

 

 

Policy 2525 was approved to be placed on a 30 day comment period after revisions for continuous quality improvement of WV's Universal Pre-K system were made based on key SB 359 requirements, including assistant teachers, full day, five day programming, and the definition of school readiness, and presented at the April 2014 WVBE meeting. The reduction of class size has been removed from the proposed revisions.

 

 

 

 

 

 

 

 

 

 

It is recommended that Policy 2525 be approved.

 

 

 

 

 

 

 

 

 

10.

Policy 5100, Approval of Educational Personnel Preparation Programs - (Action)

ATTACHMENT M-1 and M-2 

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

 

Policy 5100 was revised to update programmatic levels in Appendix D; to update Praxis requirements in Appendix E; to update Standards for Professional School Counselors in Appendix A-6; and to remove additional outdated policy language.  On April 10, 2014, the suggested revisions were placed on public comment for a period of 30 days.  At the conclusion of that period, two comments were received.  One comment resulted in additional revisions to Appendix A.  Those revisions are submitted for consideration and approval.

 

 

 

 

 

 

 

 

 

 

It is recommended that Policy 5100 be approved.

 

 

 

 

 

 

 

 

 

11.

Policy 5202, Minimum Requirements for the Licensure of Professional Paraprofessional Personnel and Advanced Salary Classifications - (Action)

ATTACHMENT

Mc-1 and  Mc-2 

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

 

Policy 5202 has been revised to clarify language to ensure the intent of the policy.  On April 10, 2014, the suggested revisions were placed on public comment for 30 days.  During the 30 day comment period, 73 comments were received.  As a result of the comments received, and through consultation with the Policy 5202 Advisory Committee, Sections 4, 11, and 12 were modified. 

 

 

 

 

 

 

 

 

 

 

It is recommended that Policy 5202 be approved.

 

 

 

 

 

 

 

 

 

12.

Education Preparation Program Review Board's Recommendation for Approval of New Program (Early Education PreK-K) - Shepherd University - (Action)

ATTACHMENT N

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

 

On January 31, 2014, the Education Preparation Program Review Board (EPPRB) reviewed the newly submitted program, Early Education PreK-K, by Shepherd University.  The EPPRB finds the submitted program meets and/or exceeds all required components and therefore recommends it be approved.

 

 

 

 

 

 

 

 

 

 

It is recommended that Shepherd University's new program, Early Education PreK-K, be approved.

 

 

 

 

 

 

 

 

 

13.

W. Va. Code §18-2-6(i)(2)(A)(1) Defeated and Discouraged Learners - Conditional Approval for Chestnut Mountain Ranch - (Action)

ATTACHMENT O 

 

 

 

 

Robert E. Hull

 

 

 

 

 

 

 

 

 

 

H.B. 2861 amended W. Va. Code §18-2-6 by adding a new section (i) that” finds that the public schools should not be deterred from seeking and assisting with enrollment of students in an alternative program that helps remedy the discouragement, lessens skill deficits and facilitates a successful return to public school.” W. Va. Code §18‑2‑6(i) requires among other conditions that the alternative program be approved by the state board.  During an on-site review of Chestnut Mountain Ranch, the proposed criteria for approving the alternative program was reviewed and discussed.

 

 

 

 

 

 

 

 

 

 

It is recommended that the WVBE provide a one‑year conditional approval to the Chestnut Mountain Ranch as a program for defeated and discouraged learners for a period of July 1, 2014 to June 30, 2015.  The conditional approval is based on the understanding that during this one-year period, the facility will continue the three-year candidacy process leading to full accreditation standing.   Approval of the program does not carry endorsement or any obligation for the state of county to provide fiscal or other resources to the approved program.  An annual request for approval must be submitted and considered for board action

 

 

 

 

 

 

 

 

 

14.

West Virginia School Board Association 2014 Orientation Program – (Action)

ATTACHMENT P 

 

 

 

 

Howard O'Cull, Executive Director, West Virginia School Board Association

 

 

 

 

 

 

 

 

 

 

The West Virginia School Board Association 2014 orientation program, as presented to the WVBE June 11, 2014 (satisfying the requirements of W. Va. Code §18-5-1a relating to county board member orientation), has been recommended and approved for submission to the WVBE by the County Board Member Training Standards Review Committee (TSRC), Gayle C. Manchin, Chair/Howard M. O'Cull, TSRC Secretary.

 

 

 

 

 

 

 

 

 

 

It is recommended that the West Virginia School Board Association 2014 orientation program be approved.

 

 

 

 

 

 

 

 

 

15.

Report on Instructional Materials Depository - (Information)

ATTACHMENT Q 

 

 

 

 

Robert E. Hull and George "Gib" Brown, President, The  James & Law Company

 

 

 

 

 

 

 

 

 

 

In 1992 when the State Legislature authorized the establishment of a State Instructional Materials Depository, the WVBE developed criteria for the selection process. The James & Law Company was selected as the State Depository.  The criteria used in the selection process specified that the selected Depository submit an annual report (found in the attachment) to the WVBE detailing its dealings with vendors of instructional materials as well as with school districts. 

 

 

 

 

 

 

 

XIV.

Office of Education Performance Audits (OEPA)

 

 

 

 

 

 

A.

Director’s Information

 

 

 

 

Gus Penix

 

 

 

 

 

 

 

B.

Initial Education Performance Audit Reports for North View Elementary School and Robert C. Byrd High School, Harrison County - (Action)

ATTACHMENT R

 

 

 

Gus Penix

 

 

 

 

 

 

 

Announced Education Performance Audits were conducted at North View Elementary School and Robert C. Byrd High School March 19‑20, 2014.

 

 

 

 

 

 

 

Based upon the results of the Education Performance Audit, the OEPA recommends that the WVBE direct North View Elementary School, Robert C. Byrd High School and Harrison County to revise the schools’ Five-Year Strategic Plan within 30 days and correct the findings noted in the reports by the next accreditation cycle.

 

 

 

 

 

 

C.

Initial Education Performance Audit Reports for Roanoke Elementary School and Lewis County High School, Lewis County - (Action)

ATTACHMENT S 

 

 

 

Gus Penix

 

 

 

 

 

 

 

Announced Education Performance Audits were conducted at Roanoke Elementary School and Lewis County High School March 20, 2014.

 

 

 

 

 

 

 

Based upon the results of the Education Performance Audit, the OEPA recommends that the WVBE direct Roanoke Elementary School, Lewis County High School, and Lewis County to revise the schools’ Five-Year Strategic Plans within 30 days and correct the findings noted in the reports by the next accreditation cycle.

 

 

 

 

 

XV.

New Business

 

 

 

 

 

A.

Hancock County On-line School (Request for Waiver of WVBE Policies) - (Action)

ATTACHMENT T 

 

 

 

Sterling Beane, Betty Jo Jordan, and Suzan Smith, Superintendent, Hancock County Schools

 

 

 

 

 

 

 

Hancock County Schools proposes to develop the Hancock County Cyber Academy, a complete cyber course catalog of courses as part of the Hancock County high school program.  The development and implementation of the Cyber Academy will be phased in over three years.  Hancock County is consistently losing students to other border states due to students choosing cyber schools over traditional schools.  The Cyber Academy will allow Hancock County to address that issue as well as better meet the needs of homebound students, students who attend the county’s career and technical center, and/or need credit recovery.

 

 

 

 

 

 

 

It is recommended and a motion is requested that Hancock County be granted the waivers of Policy 2510 and Policy 4110 (see attachment) in order to begin the development and implementation of the Hancock County Cyber Academy.

 

 

 

 

 

 

B.

Gilmer County - Approval to Purchase Property for New Elementary School - (Action)

ATTACHMENT U

 

 

 

Heather Hutchens and Ronald Blankenship, Superintendent, Gilmer County Schools

 

 

 

 

 

 

 

The Superintendent of Gilmer County Schools, Ronald Blankenship, requests that the WVBE approve the purchase of real estate for the construction of a new elementary school that consolidates Sand Fork and Normantown Elementary Schools.  The negotiated purchase price for 82.55 acres is $446,595.00.  Further details can be found in the attachment.

 

 

 

 

 

 

 

A motion is requested by the Superintendent of Gilmer County Schools to authorize the State Superintendent of Schools, as designee of the WVBE, to enter into the Purchase Agreement and to execute the Deed acceptance under the terms presented for the purchase of property upon which a new elementary school on Cedar Creek Road will be built.

 

 

 

 

 

 

C.

Council for the Accreditation of Education Preparation (CAEP)  Agreement - (Action)

ATTACHMENT V

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

NCATE and TEAC, the national accreditation agencies currently utilized the West Virginia's education preparation programs, are merging to become the CAEP.  WVBE Policy 5100 references NCATE and TEAC.  Therefore, it is necessary for the WVBE to enter into an agreement with CAEP.  The agreement delineates the terms and processes for working with CAEP to determine accreditation of West Virginia's 20 educator preparation programs.

 

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve the CAEP agreement. 

 

 

 

 

 

 

 

D.

Calhoun County Board of Education:  Elimination of Salary Supplements - (Action)

ATTACHMENT W 

 

 

 

Joe Panetta

 

 

 

 

 

 

 

 

As the result of the defeat of an excess levy attempt, the Calhoun County Board of Education is in the process of submitting a request to the State Board, pursuant to the provisions of W. Va. Code §18A‑4-5a and §18A-4-5b, for approval to curtail the payment of a $600 county salary supplement paid to all professional and service personnel, to be effective July 1, 2014.  The excess levy attempt, held in conjunction with the primary election on May 13, 2014, was defeated by a vote of 727 for the levy and 845 against the levy.  Calhoun County Schools had a deficit unrestricted fund balance in its General Current Expense Fund of $1.3 million at June 30, 2013 and cannot afford to continue the payment of local funds to supplement the state minimum salary schedules without excess levy funds.

 

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve the Calhoun County Board of Education's request to reduce the amount of local funds allotted for salary supplements and, therefore, eliminate the payment of $600 salary supplements paid to all professional and service personnel.

 

 

 

 

 

 

 

E.

WVBE Personnel Matters inclusive of Signature Authority for  RESA 7 Financial Matters, Office of Education Performance Audit (OEPA) Request to Change Secretary IIIA Position to Information System Technician Position, and Hiring of Superintendent of Fayette County Schools - (Information/Action)

ATTACHMENT X

 

 

 

Gayle C. Manchin

 

 

 

 

 

 

 

 

[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)] and/or §6-9A-4(b)(2)(A) [personnel exception] and (2) the Board majority votes to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

 

 

A motion is requested to approve WVBE personnel matters found in the attachment.

 

 

 

 

 

 

 

A motion is requested to grant signature authority to Ms. Nicole Kemper, RESA 7 Director of Finance/Administrative Assistant, beginning July 1, 2014, and continuing until the Executive Director of RESA 7 is employed.

 

 

 

 

 

 

 

A motion is requested to approve the change of an OEPA Secretary IIIA position to an Information System Technician position at an annual salary of $54,568.

 

 

 

 

 

 

 

A motion may be requested regarding the hiring of a Superintendent for Fayette County Schools.

 

 

 

 

 

 

F.

WVBE Employee Evaluations - (Action)

 

 

 

 

Michael I. Green

 

 

 

 

 

 

 

[This item may involve an Executive Session as provided in W. Va. Code §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)] and/or §6-9A-4(b)(2)(A) [personnel exception] and (2) the Board majority votes to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

XVI.

Items for Future Consideration - (Information/Discussion)

ATTACHMENT Y

 

 

Gayle C. Manchin

 

 

 

 

XVII.

Future Meetings - (Information)

 

 

 

 

 

The WVBE will meet June 12-13, 2014, to interview candidates for the position of State Superintendent of Schools. 

The next regular meeting of the WVBE will be held July 9, 2014, in Charleston, West Virginia.  The meeting will continue on July 10, 2014, if the agenda is not completed on July 9, 2014.

 

 

 

 

XVIII.

Adjournment - (Action)