AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Board Conference Room

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

March 12, 2014 - 9:00 a.m.

 

 

I.

Welcome - Introductions - Pledge of Allegiance - Call to Order

 

 

 

Gayle C. Manchin, President

 

 

 

 

II.

Recognition(s)

 

 

 

 

III.

Delegation(s)

 

 

 

 

IV.

Approval of Agenda - (Action)

 

 

 

 

V.

Update – WVBE Response to Governor's Education Agenda - (Information)

 

 

Gayle C. Manchin, Donna Hoylman Peduto, and WVBE Members

 

 

 

 

 

A.

WVBE Commission on School District Governance and Administration Discussion of Shared Services Recommendation - (Information/Discussion)

 

 

 

 

Thomas W. Campbell

 

 

 

 

 

 

 

B.

WVBE High Quality Educator Committee: Council for the Accreditation of Educator Preparation, CAEP, Adoption - (Information/Discussion)

 

 

 

 

Gayle C. Manchin

 

 

 

 

VI.

Superintendent Reports - (Information)

 

 

 

James B. Phares

 

 

 

 

►AP Report to the Nation

 

 

 

 

►STEM Report

 

 

 

 

►Legislative Update

 

 

 

 

VII.

Chancellor Reports - (Information)

 

 

 

 

 

VIII.

RESA Liaison Report - (Information)

 

 

 

 

 

IX.

Capacity Building for Priority Schools, Intervention Counties and West Virginia Schools for the Deaf and the Blind (WVSDB) - (Information)   

 

 

 

Michele Blatt, Ted Mattern and Lynn Boyer

 

 

 

 

 

A summary of System of Support services provided to selected schools, the intervention counties, and WVSDB, based on OEPA recommendations for capacity building with priority schools, will be provided.

 

 

 

 

 

A.

Amendment - WVSDB 2012-2022 Comprehensive Educational Facilities Plan (CEFP) - (Action)

ATTACHMENT A

 

 

 

Mike Pickens and Lynn Boyer

 

 

 

 

 

 

 

The WVSDB requests from the WVBE a second amendment to its 2012-2022 CEFP.  This amendment includes changes that result from re-evaluation of costs and potential for use of currently standing facilities. This amendment request includes renovation to the School for the Blind and the School for the Deaf.  Each of these buildings was slated for demolition.  Additionally, this request will renovate the existing physical education building.  The WVSDB has provided all of the required documentation per Policy 6200 for this amendment.

 

 

 

 

 

 

 

Based on information provided, it is recommended and a motion is requested to approve this amendment.

 

 

 

 

 

 

B.

Restructuring of WVSDB Residential Program Personnel - (Action)

ATTACHMENT B

 

 

 

Lynn Boyer

 

 

 

 

 

 

 

The WVSDB proposes transitioning the auxiliary personnel position of child care worker, the employees who work in the dorms with the residential students during their non-instructional time from 3:30 p.m. to 8 a.m., to the position of residential care specialist.  The new position will require an Associate of Arts (AA) degree in child development, psychology, social work or a related field or a written commitment to obtain the degree at personal expense within three years of date of hire. The position, which has increased responsibilities, will better serve the students and help attract more students to the WVSDB residential program.  The position will be paid on an auxiliary pay scale.  The WVSDB plans to eliminate the 40 child care worker positions as of July 1, 2015.  Child care workers are encouraged to apply for the new residential care specialist positions provided that they are willing to obtain an AA degree.  The WVSDB plans to give a 15 month notice to the child care workers so that they may plan accordingly.

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve the restructuring of WVSDB residential program personnel.

 

 

 

 

 

 

C.

Memorandum of Understanding (MOU) between the WVSDB and  the Hampshire County Little League - (Action)

ATTACHMENT C

 

 

 

Lynn Boyer

 

 

 

 

 

 

 

Consideration by the WVBE to enter into the attached MOU with the Hampshire County Little League to memorialize the Little League’s long-standing use of the property as baseball diamonds and soccer fields and to protect the Little League’s proposed investment in lights by allowing it to remove the lights and be compensated for the capital improvements to the property that cannot be removed should the WVSDB terminate the MOU.  The Little League has provided proof that it carries one million dollars in liability insurance.

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve the MOU between the WVSDB and the Hampshire County Little League.

 

 

 

 

 

 

D.

Memorandum of Understanding (MOU) for Contractor to use WVSDB Property During Sewer Construction - (Action)

ATTACHMENT D

 

 

 

Lynn Boyer

 

 

 

 

 

 

 

Approval for the WVSDB to enter into the attached MOU with Orders Construction Company (Orders), the contractor building the City of Romney sewer system, for use of the Schools’ adjacent four acre field to store equipment and supplies for one year and three months is requested.  In exchange, Orders will put in a gravel road and chain link fence, leaving the property in an improved condition.  The property is only being used intermittently because of its remote location on campus.

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve the MOU for Orders Construction Company to use WVSDB property during sewer construction.

 

 

 

 

 

 

E.

Status of Fayette County Progress Addressing OEPA Recommendations found in the February 2010 Audit Report of Fayette County Schools - (Information/Action)

 

 

 

 

Keith Butcher

 

 

 

 

 

 

This item may involve an executive session pursuant to:

W. Va. Code §18-2E-5(k)(1), "Any discussion by the state board of schools to be subject to an on-site review or dates for which on‑site reviews will be conducted may be held in executive session, and is not subject to the provisions of article nine-a, chapter six of this code, related to open governmental proceedings."

W. Va. Code §6-9A-4(b)(2)(B)(9), "To consider matters involving or affecting the purchase, sale or lease of property, advance construction planning, the investment of public funds, etc."

W. Va. Code §6-9A-4(b)(2)(A), "Matters arising from the appointment, employment, retirement, promotion, transfer, demotion, disciplining, resignation, discharge, dismissal or compensation of a public officer or employee, or prospective public officer or employee unless the public officer or employee or prospective public officer or employee requests an open meeting."

 

 

 

 

 

 

F.

Refunding of Fayette County’s Lease-Purchase Agreement regarding its Energy Savings Program - (Action)

ATTACHMENT E

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

Consideration is requested of the attached Resolution to commence the process of entering into a refunding agreement with respect to the Fayette County Board of Education’s funding of its Energy Savings Guaranty Agreement.  Fayette County is currently making monthly rental payments on a 15 year Lease-Purchase Agreement that funded the purchase of energy savings equipment for the schools.  The refunding agreement will pay off the old debt without penalty and the balance will pay the costs of issuance.  The Agreement does not extend the term of the Lease beyond the original 15 years.  The Agreement will not go forward unless Fayette will realize at least a 3% net present value of savings over time.  This cannot be determined until the effective date of the Agreement.  If interest rates aren’t satisfactory, the Agreement will not be consummated and Fayette County will not have incurred any costs. 

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve the resolution to commence the process of entering into a refunding agreement with respect to the Fayette County Board of Education’s funding of its Energy Savings Guaranty Agreement.

 

 

 

 

X.

Consent Agenda - (Action)

 

 

 

 

 

A.

Office of Education Performance Audits

 

 

 

 

 

 

 

1.

Second Follow-Up Education Performance Audit Reports for East Lynn Elementary School and Wayne Middle School, Wayne County - (Action)

ATTACHMENT F

 

 

 

 

Gus Penix

 

 

 

 

 

 

 

 

Announced on-site reviews were conducted at East Lynn Elementary School and Wayne Middle School January 27, 2011.  A team returned to the schools March 2012.  A second follow‑up was conducted January 9, 2014.  The purpose of the second follow-up review was to verify correction of the findings identified during the original Education Performance Audit and the follow‑up audit.

 

 

 

 

 

 

 

 

 

Based upon the performance data and results of the Second Follow-up Education Performance Audit, it is recommended and a motion is requested to approve the East Lynn Elementary School and Wayne Middle School reports.

 

 

 

 

 

 

 

2.

County Five-Year Strategic Plans Updated for 2013-2014 School Year - (Action)

ATTACHMENT G

 

 

 

 

Gus Penix

 

 

 

 

 

 

 

 

 

Each county board is required to develop a Five-Year Strategic Plan for submission to the WVBE, Office of Education Performance Audits.  This plan specifies how the county school system intends to strengthen the county education program to increase student achievement.  The plan must be developed through a strategic planning process and incorporate data from the Five-Year Strategic Plans of the system’s schools.  The plan must be submitted to the WVBE for approval.  The county strategic plans for 2013-2014 were reviewed to determine that the required components were included and addressed any performance or process deficiencies.

 

 

 

 

 

 

 

 

 

It is recommended that the Five-Year Strategic Plans for the 55 counties be approved.

 

 

 

 

 

 

B.

Approval of Minutes - (Action)

 

 

 

 

 

It is recommended that the minutes of the February 12, 2014, meeting of the WVBE be approved.

ATTACHMENT H

 

 

 

C.

Routine Business

 

 

 

 

 

 

 

 

1.

WVDE Personnel Matters - (Information)

ATTACHMENT I

 

 

 

 

James B. Phares

 

 

 

 

 

 

 

 

2.

Employment of Substitute Teachers in Areas of Critical Need - (Action)

ATTACHMENT J

 

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

 

 

 

Pursuant to W. Va. Code §18A-2-3, the WVDE Office of Institutional Education Programs has submitted a policy for the WVBE’s approval.

 

 

 

 

 

 

 

 

 

 

It is recommended that the policy be approved.

 

 

 

 

 

 

 

 

3.

Policy 2423, Health Promotion and Disease Prevention - (Action)

ATTACHMENT K

 

 

 

 

Robert E. Hull

 

 

 

 

 

 

 

 

 

The proposed revision to Policy 2423 includes, policy name change from “Communicable Disease Control” to “Health Promotion and Disease Prevention” to reflect health and safety as essential to student learning; inclusion of health promotion through school screening/examinations; inclusion of an annual comprehensive physical exam requirement in WVBE-Policy 2525 and Governor’s KidsFirst Initiative; new oral health examination requirement; and quality assurance for school-based services.   The original objective of Policy 2423 was to allow for procedures to be in place for detection of potential communicable diseases, inclusion and exclusion, precautions and enhancement of knowledge to ensure preventative measures occur for students and school personnel. 

 

 

 

 

 

 

 

 

 

It is requested that Policy 2423 be placed on public comment for 30 days.

 

 

 

 

 

 

 

 

 

4.

Educator Preparation Program Review Board Recommendation for Fairmont State University - (Action)

ATTACHMENT L

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

 

The Education Preparation Program Review Board (EPPRB) met January 31, 2014 and recommended the reapproval of five programs at Fairmont State University: Chemistry (9-Adult), Health (5-Adult), Journalism (5-Adult), Music (PreK-Adult), and Physical Education (PreK-Adult) programs.

 

 

 

 

 

 

 

 

 

 

The EPPRB recommends that the WVBE approve their recommendation for reapproval of the five programs at Fairmont State University (addressing the WVHEPC requirement to reduce program hours to 120).

 

 

 

 

 

 

 

 

 

5.

Education Preparation Program Review Board's Recommendation for Approval of New Program (Early Education PreK-K) Shepherd University - (Action)

ATTACHMENT M

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

 

On January 31, 2014, the Education Preparation Program Review Board (EPPRB) reviewed the newly submitted program, Early Education PreK-K, by Shepherd University.  The EPPRB finds the program meets and/or exceeds all required components and therefore recommends to the WVBE that they approve the program to begin at the earliest enrollment period.

 

 

 

 

 

 

 

 

 

The EPPRB recommends that the WVBE approve Shepherd University's new program, Early Education PreK-K.

 

 

 

 

 

 

 

 

 

6.

Recommendations for Designation as Education Innovation Zones (Policy 3236) - (Action)

 

 

 

 

Michele Blatt

 

 

 

 

 

 

 

 

 

 

As provided in Policy 3236, Education Innovation Zones, schools are given the opportunity to apply to become Education Innovation Zones.  The Innovation Zone Selection Committee has reviewed the revised applications and, based upon the outcome of the review, recommends the following projects for approval by the WVBE to become Education Innovation Zones: Berkeley County - Musselman High School's Future Freshman Academy/Community School Project;  Greenbrier County - Greenbrier East High School's Community Schools Project; and, Randolph County - Elkins High School, Tygarts Valley Middle/High School and Harman High School's Future Freshmen Academy/Community Schools Project.

 

 

 

 

 

 

 

 

 

 

It is recommended that:  1) Berkeley County - Musselman High School's Future Freshman Academy/Community School Project; 2) Greenbrier County - Greenbrier East High School's Community Schools Project; and, 3) Randolph County - Elkins High School, Tygarts Valley Middle/High School and Harman High School's Future Freshmen Academy/Community Schools Project be designated as Education Innovation Zones.

 

 

 

 

 

 

 

XI.

Office of Education Performance Audits (OEPA)

 

 

 

 

 

 

A.

Director’s Information

 

 

 

Gus Penix

 

 

 

 

 

 

 

B.

Initial Education Performance Audit Reports for Hooverson Heights Primary School and Lauretta B Millsop Primary School, Brooke County - (Action)

ATTACHMENT Mc

 

 

 

Gus Penix

 

 

 

 

 

 

 

Announced on-site reviews (five days in advance) were conducted at Hooverson Heights Primary School and Lauretta B Millsop Primary School December 17, 2013.

 

 

 

 

 

 

 

Based upon the results of the Education Performance Audit, the OEPA recommends that the WVBE direct Hooverson Heights Primary School, Lauretta B Millsop Primary School and Brooke County to revise the Five-Year Strategic Plans within 30 days and correct the findings noted in the report by the next accreditation cycle.

 

 

 

 

 

 

C.

Initial Education Performance Audit Report for James Monroe High School, Monroe County - (Action)

ATTACHMENT  N

 

 

 

Gus Penix

 

 

 

 

 

 

 

An announced on-site review (five days in advance) was conducted at James Monroe High School December 5, 2013.

 

 

 

 

 

 

 

Based upon the results of the Education Performance Audit, the OEPA recommends that the WVBE direct James Monroe High School and Monroe County to revise the school’s Five-Year Strategic Plan within 30 days and correct the findings noted in the report by the next accreditation cycle.

 

 

 

 

 

 

D.

Initial Education Performance Audit Reports for Fairdale Elementary School and Independence High School, Raleigh County - (Action)

ATTACHMENT O

 

 

 

Gus Penix

 

 

 

 

 

 

 

Announced on-site reviews (five days in advance) were conducted at Fairdale Elementary School and Independence High School December 11, 2013.

 

 

 

 

 

 

 

Based upon the results of the Education Performance Audits, the OEPA recommends that the WVBE direct Fairdale Elementary School, Independence High School, and Raleigh County to revise the schools’ Five-Year Strategic Plans within 30 days and correct the findings noted in the reports by the next accreditation cycle.

 

 

 

 

 

 

E.

Initial Education Performance Audit Report for Jumping Branch Elementary School, Summers County - (Action)

ATTACHMENT P

 

 

 

Gus Penix

 

 

 

 

 

 

 

An announced on-site review (five days in advance) was conducted at Jumping Branch Elementary School December 12, 2013.

 

 

 

 

 

 

 

Based upon the results of the Education Performance Audit, the OEPA recommends that the WVBE direct Jumping Branch Elementary School and Summers County to revise the school’s Five-Year Strategic Plan within 30 days and correct the findings noted in the report by the next accreditation cycle.

 

 

 

 

 

 

F.

Initial Education Performance Audit Reports for Genoa Elementary School and Ceredo-Kenova Middle School, Wayne County - (Action)

ATTACHMENT Q

 

 

 

Gus Penix

 

 

 

 

 

 

 

Announced on-site reviews (five days in advance) were conducted at Genoa Elementary School and Ceredo-Kenova Middle School January 9, 2014.

 

 

 

 

 

 

 

Based upon the results of the Education Performance Audits, the OEPA recommends that the WVBE direct Genoa Elementary School, Ceredo-Kenova Middle School, and Wayne County to revise the schools’ Five-Year Strategic Plans within 30 days and correct the findings noted in the reports by the next accreditation cycle.

 

 

 

 

 

XII.

New Business

 

 

 

 

 

 

A.

Waiver of WVBE Policy 5100/5202 Concerning the Required General Science Praxis Assessment - (Action)

ATTACHMENT R

 

 

 

Michele Blatt

 

 

 

 

 

 

 

Educational Testing Services (ETS) regenerated the Praxis II Content Test - 0235 Biology:  Content Knowledge, Part 1 to align it with the Common Core Content Standards.  As a result, the newly generated exam does not align to the existing WVBE-approved general science programs.  An additional complication is the forthcoming discontinuation of the Praxis II Content Test - 0481 Physical Science:  Content Knowledge.  To address this issue, a team of science educators from higher education and P-12 met January 29, 2014 to review the currently required Praxis exams for licensure in General Science 5-adult.

 

The review team recommended eliminating both the Praxis II Content Test 0235 Biology:  Content Knowledge, Part 1 and the Praxis II Content Test 0481 Physical Science:  Content Knowledge.  The team recommended only requiring the Praxis II Content Test 0435 General Science:  Content Knowledge as a condition of licensure.  Through a national cut score analysis, both ETS and the Review Team recommended the cut score established for 0435 General Science:  Content Knowledge remain the same at 153.

 

The WVDE Office of Professional Preparation requests a waiver of WVBE Policy 5100: Approval of Educational Preparation Programs, specifically Appendix E and WVBE Policy 5202, Minimum Requirements for the Licensure of Professional/Paraprofessional Personnel and Advanced Salary Classifications, specifically Appendix C.  The request is to waive the required Praxis II Content Test 0235 Biology:  Content Knowledge, Part 1 and Praxis II Content Test 0481 Physical Science: Content Knowledge as a condition for licensure in General Science 5-adult.  The waiver would be effective December 1, 2013 and remain in effect until December 31, 2014.  This waiver period would encompass graduates impacted by this requirement beginning with graduates in the Fall 2013 semester and all graduates until December 2014 after which time both policies will be revised to reflect these changes.

 

 

 

 

 

 

 

It is recommended and a motion is requested that a waiver of WVBE Policy 5100, specifically Appendix E, and WVBE Policy 5202, specifically Appendix C, be approved to waive the required Praxis II Content Test 0235 Biology:  Content Knowledge, Part 1 and Praxis II Content Test 0481 Physical Science: Content Knowledge as a condition for licensure in General Science 5-adult, effective December 1, 2013 through December 31, 2014

 

 

 

 

 

 

B.

Proposed Rate Increases for Cedar Lakes Conference Center - (Action)

ATTACHMENT S

 

 

 

Kathy D'Antoni

 

 

 

 

 

 

 

The proposed rate increase reflects the negotiation among the Cedar Lakes Foundation, West Virginia Department of Education and the State Board of Education in developing the sustainability plan for Cedar Lakes.    The rate increase is required to offset the reduction in the state appropriation for Cedar Lakes.  There has not been a rate increase since 2005.

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve the rate increases for the Cedar Lakes Conference Center.

 

 

 

 

 

 

C.

WVBE Personnel inclusive of Termination of Employment of a RESA 6 Employee, Termination of Employment of a RESA 8 Employee, and Update on State Superintendent Search - (Information/Action)

ATTACHMENT T

 

 

 

Gayle C. Manchin

 

 

 

 

 

 

 

[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)] and/or §6-9A-4(b)(2)(A) [personnel exception] and (2) the Board majority votes to have an Executive Session.  (No action will be taken in Executive Session.)]

 

 

 

 

 

 

 

A motion is requested to approve WVBE personnel matters found in the attachment.

 

 

 

 

 

XIII.

Items for Future Consideration - (Information/Discussion)

ATTACHMENT U

 

 

Gayle C. Manchin

 

 

 

 

XIV.

Future Meetings - (Information)

 

 

 

 

 

The next regular meeting of the WVBE will be held April 9, 2014, in Charleston, West Virginia.  The meeting will continue on April 10, 2014, if the agenda is not completed on April 9, 2014.

 

 

 

 

XV.

Adjournment - (Action)