AMENDED AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

March 10, 2021 - 10:00 a.m.

 

 

I.

Welcome - Pledge of Allegiance - Introductions - Call to Order

 

 

 

Miller L. Hall, President

 

 

 

 

 

II.

Approval of Agenda - (Action)

 

 

 

Miller L. Hall

 

 

 

 

III.

Delegation(s)

 

 

 

 

IV.

Recognitions 

 

 

 

 

V.

West Virginia Higher Education Policy Commission/West Virginia Department of Education Educator Preparation Taskforce - (Information)

 

 

 

Carla Warren and Corley Dennison, Vice Chancellor for Academic Affairs, West Virginia Higher Education Policy Commission

 

 

 

 

VI.

Consent Agenda - (Action)

 

 

 

 

 

A.

Approval of Minutes - (Action)

Attachment A

 

 

 

 

 

 

It is recommended that the minutes of the February 10 and 23, 2021, meetings of the West Virginia Board of Education (WVBE) be approved.

 

 

 

 

 

 

B.

Routine Business

 

 

 

 

 

 

 

1.

West Virginia Department of Education (WVDE) Personnel Matters - (Information)

Attachment B

 

 

 

 

W. Clayton Burch

 

 

 

 

 

 

 

 

2.

Waivers of State Board of Education Policies Due to COVID-19 School Closures - (Information)

Attachment C

 

 

 

 

W. Clayton Burch

 

 

 

 

 

 

 

 

 

The WVBE granted, at its October 2020 meeting, the State Superintendent of Schools authority to approve waivers of WVBE policy for school year 2020‑2021 resulting from COVID-19 school closures. Attachment C contains recently approved waivers.

 

 

 

 

 

 

 

 

3.

Employment of Substitute Teachers in Areas of Critical Need and Shortage - (Action)

Attachment D

 

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

 

 

Pursuant to W. Va. Code §18A-2-3, Doddridge, Harrison, Mineral, and Wirt  County Schools have submitted policies for the WVBE’s approval.

 

 

 

 

 

 

 

 

 

The WVDE recommends that the Employment of Substitute Teachers in Areas of Critical Need and Shortage policies for Doddridge, Harrison, Mineral, and Wirt County Schools be approved.

 

 

 

 

 

 

 

 

4.

Employment of Substitute Teachers in Areas of Critical Need and Shortage Affidavits - (Action)

Attachment E

 

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

 

 

Pursuant to W. Va. Code §18A-2-3(c)(2)(G), affidavits found in the attachment (to be available prior to the meeting) must be received and approved by the WVBE for submission to the Consolidated Public Retirement Board. 

 

 

 

 

 

 

 

 

 

WVDE Legal Services staff have reviewed the affidavits and recommend that the affidavits identified in the attachment be submitted to the Consolidated Public Retirement Board.

 

 

 

 

 

 

 

 

5.

2020-2030 Comprehensive Educational Facilities Plan (CEFP) - (Action)

 

 

 

 

Amy Willard

 

 

 

 

 

 

 

 

 

Policy 6200 requires all local boards of education to submit a ten-year CEFP to the WVBE and the School Building Authority of West Virginia (SBA) for approval.  Approval of the ten-year CEFP is required before a county can be considered for funding from the SBA. The ten-year CEFPs for the following counties have been reviewed by the staff of the WVDE Office of School Facilities and the SBA for compliance with WVBE Policy 6200 and the SBA Guidelines and Procedures Handbook: Brooke, Hardy, Harrison, and Jefferson Counties and the West Virginia Schools for the Deaf and the Blind.

Attachment

F-1, F-2,

F-3, F-4, F-5

 

 

 

 

 

 

 

 

It is recommended that the 2020-2030 CEFPs submitted by the following county boards of education be approved:  Brooke, Hardy, Harrison, and Jefferson Counties and the West Virginia Schools for the Deaf and the Blind.

 

 

 

 

 

 

 

 

6.

Amendment of McDowell County 2020-2030 Comprehensive Educational Facilities Plan (CEFP) - (Action)

Attachment G

 

 

 

 

Amy Willard

 

 

 

 

 

 

 

 

 

Policy 6200 requires all local boards of education to submit amendments to   CEFPs to the WVBE and the School Building Authority of West Virginia (SBA) for approval.  The McDowell County Board of Education requests to amend their 2020-2030 CEFP to change the status of Sandy River Middle School.  In the county’s originally approved CEFP, Sandy River Middle School was slated for closure and consolidation into River View High School by 2026.   McDowell County wishes to change this to a relocation of Sandy River Middle School to operate as a separate school at the River View High School facility at the conclusion of the 2020-21 school year.  The two schools would operate independently, with two administrations and separate reporting functions. 

 

 

 

 

 

 

 

 

 

It is recommended that the McDowell County Board of Education’s request to amend the 2020-2030 CEFP be approved.

 

 

 

 

 

 

 

 

7.

Amendment of Monongalia County 2020-2030 Comprehensive Educational Facilities Plan (CEFP) - (Action)

Attachment H

 

 

 

 

Amy Willard

 

 

 

 

 

 

 

 

 

Policy 6200 requires all local boards of education to submit amendments to CEFPs to the WVBE and the School Building Authority of West Virginia (SBA) for approval.  The Monongalia County Board of Education requests approval for a revision to their CEFP to change the county’s first priority project to include an addition of three STEM classrooms to the existing Monongalia County Technical Education Center (MTEC) facility.  The MTEC project would also include a safe schools entrance to the building. 

 

 

 

 

 

 

 

 

 

It is recommended that the Monongalia County Board of Education’s request to amend the 2020-2030 CEFP be approved.

 

 

 

 

 

 

 

 

8.

Appointment to the West Virginia Commission for Professional Teaching Standards - (Action)

Attachment I

 

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

 

 

The mission of the West Virginia Commission for Professional Teaching Standards (WVCTS) is to ensure that every student is served by competent educators who meet rigorous standards. The current vacancy scheduled to be filled is an elementary school teacher. The WVDE submits Tonya Hatcher, an elementary school teacher for Mingo County Schools, to the WVBE for consideration as an appointee to the WVCPTS.

 

 

 

 

 

 

 

 

 

It is recommended that Tonya Hatcher, an elementary school teacher, be appointed to serve a three-year term on the WVCPTS.

 

 

 

 

 

 

 

 

9.

Policy 2422.7, Standards for Basic and Specialized Health Care Procedures - (Action)

Attachment J

 

 

 

 

David Lee

 

 

 

 

 

 

 

 

 

Policy 2422.7 is being revised to clarify school nursing language, refine justifications, and to correct language and formatting.

 

 

 

 

 

 

 

 

 

It is recommended that Policy 2422.7 be placed on public comment for 30 days.

 

 

 

 

 

 

 

 

10.

Policy 4150,  Student Driver Eligibility Certificate - (Action)

Attachment K

 

 

 

 

Margaret Williamson

 

 

 

 

 

 

 

 

 

Policy 4150 is being revised to align with Policy 2510, Assuring the Quality of Education:  Regulations for Education Programs, and to correct language and formatting.

 

 

 

 

 

 

 

 

 

It is recommended that Policy 4150 be placed on public comment for 30 days.

 

 

 

 

 

 

 

 

11.

Policy 5309, County Superintendent Performance Evaluations - (Action)

Attachment L

 

 

 

 

Matt Hicks

 

 

 

 

 

 

 

 

 

Policy 5309 is  being revised to clearly set forth requirements of W. Va. Constitution, Article XII, §2, W. Va. Code §18-2-5 and §18-4-6, and to correct language and formatting.

 

 

 

 

 

 

 

 

 

It is recommended that Policy 5309 be placed on public comment for 30 days.

 

 

 

 

 

 

 

 

12.

Policy 5901, Regulations for Alternative Certification Programs for the Education of Teachers - (Action)

Attachment M

 

 

 

 

Sonya White

 

 

 

 

 

 

 

 

 

Policy 5901 has been revised for the purpose of establishing rules for new licensure pathways identified in W. Va. Code §18A-3-1j, refining existing requirements of state approved alternative certification programs, and describing the licensure process for program participants.  Policy 5202 provides requirements for conversion of the Provisional (Professional) Teaching Certificate to a Professional Teaching Certificate.  Revisions include a description of the requirements and application process for additional alternative preparation programs to prepare teachers established or adopted solely by the WVBE; eliminating a requirement that alternative certification program providers must submit evidence of each candidate’s successful completion of a valid and reliable performance assessment instrument after July 1, 2021; adjusting timelines associated with initial approval status; refining aspects of the program review process for receiving continuing approval status and the Alternative Certification Educator Preparation Program Review Board's role in the process; defining aspects of probationary approval status; adjusting instructional focuses to include unconscious bias, trauma informed and social-emotional best practices; and making necessary formatting adjustments.  Policy 5901 was placed on public comment for a period of 30 days.  No comments were received during the 30-day comment period.  Therefore, no changes to the proposed policy resulted from the comment period.

 

 

 

 

 

 

 

 

 

It is recommended that Policy 5901 be approved and effective 30 days from filing.

 

 

 

 

 

 

VII.

New Business

 

 

 

 

 

 

A.

Update:  Lincoln County Schools State of Emergency - (Information/Action)

 

 

 

 

Matt Hicks and Lincoln County Accountability Support Team

 

 

 

 

 

 

 

An update regarding progress towards addressing the findings and deficiencies outlined in the Lincoln County Schools Special Circumstance Review Reports will be provided.

 

 

 

 

 

 

 

Discussion of this report may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4(b)(6), [privacy exception].  The Board majority must vote to have an Executive Session.

 

 

 

 

 

 

B.

WVBE Personnel Matters - (Action)

Attachment Mc

 

 

 

Miller L. Hall

 

 

 

 

 

 

 

[WVBE personnel and/or legal matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)].  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.

 

 

 

 

 

 

C.

Education Bills of the 1st Session of the 85th Legislature of West Virginia - (Information/Action)

 

 

 

 

Heather Hutchens and Sarah Stewart

 

 

 

 

 

 

 

Motion(s) may be considered regarding one or more education bills of the 1st Session of the 85th Legislature of West Virginia.

 

 

 

 

VIII.

Role of the School Counselor During COVID - (Information)

 

 

 

Stephanie Hayes and Derek Lambert

 

 

 

 

IX.

Superintendent Report - (Information)

 

 

 

 

X.

WVBE Member Updates - (Information)

 

 

 

 

XI.

Items for Future Meetings - (Information)

 

 

 

Miller L. Hall

 

 

 

XII.

Future Meetings - (Information)

 

 

 

Miller L. Hall

 

 

 

 

The next regular meeting of the WVBE will be held April 14, 2021, in Charleston, West Virginia.

 

 

XIII.

Adjournment - (Action)