AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

August 11, 2021 - 10:00 a.m.

 

 

I.

Welcome - Pledge of Allegiance - Introductions - Call to Order

 

 

 

Miller L. Hall, President

 

 

 

 

 

II.

Approval of Agenda - (Action)

 

 

 

Miller L. Hall

 

 

 

 

III.

Recognition(s) 

 

 

 

 

IV.

Delegation(s)

 

 

 

 

V.

World Language Programs and Seal of Biliteracy - (Information)

 

 

 

Deborah Nicholson and Peggy Dolan

 

 

 

 

VI.

Consent Agenda - (Action)

 

 

 

 

 

A.

Approval of Minutes - (Action)

Attachment A

 

 

 

 

 

 

It is recommended that the minutes of the July 14, 2021, meeting of the West Virginia Board of Education (WVBE) be approved.

 

 

 

 

 

 

B.

Routine Business

 

 

 

 

 

 

 

1.

West Virginia Department of Education (WVDE) Personnel Matters - (Information)

Attachment B

 

 

 

 

W. Clayton Burch

 

 

 

 

 

 

 

 

2.

Waivers of WVBE Policies and Regulations, Superintendent's Interpretations and State Statutes and Legislative Rules - (Action)

Attachment C

 

 

 

 

Jan Barth

 

 

 

 

 

 

 

 

 

1)    Kanawha County has requested a first-time waiver of Policy 2510, Appendix B: Training Required in Policy 2510, related to professional development for one Advanced Placement® European History teacher at Capital High School. The waiver and waiver criteria have been reviewed by WVDE staff.  If granted, the waiver will provide students in at Capital High School access to an AP European History course during school year 2021‑22.

 

The WVDE Office of School Operations and Finance, School Finance Services, requests the following statewide waivers:

 

2)    Section 1-23 of Policy 1224.1, Accounting Procedures Manual for Public Schools, to allow schools to utilize a third-party vendor to assist with the administration of certain payments if desired.  County boards of education that elect to contract with a third-party vendor to administer payments, such as faculty senate payments to eligible staff or payments to game officials, will be permitted to make electronic payments to the contracted third party vendor, which will in turn make the payments to the impacted teachers or game officials.  This will allow increased flexibility and efficiency to schools in the administration of such payments while still complying with all other internal controls required by Policy 1224.1.

 

3)    Section 1-29 of Policy 1224.1, Accounting Procedures Manual for Public Schools, to allow for electronic ticketing for events.  The State Superintendent had granted a COVID-waiver for the 2020-21 school year to allow for electronic ticketing.  Due to the success of that COVID‑19 waiver and due to a general need to allow for modern technologies, a statewide waiver to the manual ticketing process outlined in Section 1-29 is recommended to allow electronic ticketing to continue until it can be incorporated permanently into Policy 1224.1 with the revision scheduled for 2022.

 

4)    Appendix A of Policy 8200, Purchasing Policies and Procedures Manual for Public Schools, to allow for the electronic submission of sealed bids.  The State Superintendent had previously granted a COVID-19 waiver to allow for the electronic submission of sealed bids.   Due to the success of the COVID-19 waiver and due to the need to allow for more modern technologies, a statewide waiver to the definition of sealed bid is recommended to allow the electronic submission of sealed bids to continue until it can be incorporated permanently into Policy 8200 with the revision scheduled for 2022.

 

5)    WVDE Legal Services, Certification Services, requests a statewide waiver of Policy 5202, section 11.1.c.1. College/University Coursework, specifically “verification by the designated official at the IHE through which the program is being completed”, is recommended for WVBE’s consideration. This waiver request is being made to allow WVBE‑approved educator preparation providers, under Option 3* for teacher certification, to recommend individuals enrolled in their program and who meet the remaining Policy 5202 requirements to be placed on a First Class/Full Time Permit.  This waiver will be in effect until the newly amended Policy 5202 is adopted and becomes effective. 

 

6)    Bethany College has requested a waiver of Policy 5100, section 6.8.a, Yearlong Residency Minimum Requirements, to extend the implementation of the West Virginia Residency Model from the fall semester of 2021 as required in Policy 5100 until the Spring Semester of 2022.

 

 

 

 

 

 

 

 

 

It is recommended that:

1)    Kanawha County’s request for a waiver of required professional development for one AP® European History teacher at Capital High School be approved for school year 2021-22

2)    WVDE Office of School Operations and Finance, School Finance Services, request for a waiver of Policy 1224.1 to allow for the use of third-party vendors to administer payments on behalf of the school be approved until such a provision can be permanently incorporated into the policy with the revision scheduled for 2022;

3)    WVDE Office of School Operations and Finance, School Finance Services, request for a waiver of Policy 1224.1 to allow for electronic ticketing be approved until electronic ticketing can be permanently incorporated into the policy with the revision scheduled for 2022;

4)    WVDE Office of School Operations and Finance, School Finance Services, request for a waiver of Policy 8200 to allow for electronic submission of sealed bids be approved until the electronic submission process can be permanently incorporated into the policy with the revision scheduled for 2022;

5)    WVDE Legal Services, Certification Services, request for a  statewide waiver of Policy 5202, section 11.1.c.1. College/University Coursework, “verification by the designated official at the IHE through which the program is being completed”, be approved; and

6)    Bethany College’s request for a waiver of Policy 5100, section 6.8.a,  Yearlong Residency Minimum Requirements, to extend the implementation of the West Virginia Residency Model from the fall semester of 2021 as required in Policy 5100 until the Spring Semester of 2022 be approved.

 

 

 

 

 

 

 

 

3.

Amendment of Summers County 2020-2030 Comprehensive Educational Facilities Plan (CEFP) - (Action)

Attachment D

 

 

 

 

Amy Willard

 

 

 

 

 

 

 

 

 

Policy 6200 requires all local boards of education to submit amendments to CEFPs to the WVBE and the School Building Authority of West Virginia (SBA) for approval.  The Summers County Board of Education requests approval for two revisions to their 2020-2030 CEFP.  The first revision is for the renovation of a currently detached structure at Talcott Elementary School to make it usable for physical education, core academic instruction, special education instruction, and a gathering space capable of holding the entire student body.  The second revision is for the addition of a dining hall/cafeteria at Hinton Area Elementary School to provide a dedicated food service area that does not conflict with the auditorium, physical education space, and bus hall.  These revisions will provide more space for social distancing and help relieve classroom scheduling issues and current limitations related to physical education.  Both revisions are intended to be funded with American Rescue Plan (ARP) Elementary and Secondary Schools Emergency Relief (ESSER) funds.

 

 

 

 

 

 

 

 

 

It is recommended that the Summers County Board of Education's request to amend the 2020-2030 CEFP be approved.

 

 

 

 

 

 

 

 

4.

West Virginia Educator Preparation Program Review Board (EPPRB) Recommendation to Approve Shepherd University’s Revisions to the MAT-Family and Consumer Science and MAT-World Languages Programs - (Action)

Attachment E

 

 

 

 

Sonya White

 

 

 

 

 

 

 

 

 

EPPRB members voted to recommended approval of Shepherd University’s revisions to the MAT-Family and Consumer Science and MAT-World Languages programs to the WVBE.  The main function of the EPPRB is to review and make recommendations to the WVBE regarding the approval of revisions to educator preparation programs of study leading to teacher certification.  Policy 5100 provides guidelines and procedures for the approval of educator preparation programs leading to licensure in West Virginia and Policy 5202 provides guidelines and procedures for the issuance of licensure.

 

 

 

 

 

 

 

 

 

The EPPRB recommends that the WVBE approve Shepherd University’s revisions to the MAT-Family and Consumer Science and MAT-World Languages programs.

 

 

 

 

 

 

 

 

5.

Policy 2422.2, Driver Education Regulations - (Action)

Attachment F

 

 

 

 

Sonya White

 

 

 

 

 

 

 

 

 

Policy 2422.2 establishes rules and guidelines for approved driver education programs in West Virginia schools. The policy has been reviewed by West Virginia driver educators, administrators, parents/families, and higher education. Revisions have been made for increased clarity and ease program implementation.

 

 

 

 

 

 

 

 

 

It is recommended that Policy 2422.2 be placed on public comment for 30 days.

 

 

 

 

 

 

 

 

6.

Policy 5202, Minimum Requirements for the Licensure of Professional/ Paraprofessional Personnel and Advanced Salary Classifications - (Action)

Attachment G

 

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

 

 

Policy 5202 establishes the requirements regarding licensure of educators to work in the public schools of West Virginia is critical to the success of all students in the 21st century.  As changes occur in education, certification, and licensure, policy must be revised to meet the needs of this 21st century education system.  As continuous revision occurs, Policy 5202 reflects many of these changes including formatting changes for the entire policy.

 

 

 

 

 

 

 

 

 

It is recommended that Policy 5202 be placed on public comment for 30 days.

 

 

 

 

 

 

 

 

7.

Policy 7212, Intercounty Transfer Appeal - Action)

Attachment H

 

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

 

 

Policy 7212 is being repealed and replaced so that the policy complies and implements the statutory changes made during the 2019 and 2021 legislative sessions relating to the intercounty transfer process.

 

 

 

 

 

 

 

 

 

It is recommended that Policy 7212 be placed on public comment for 30 days.

 

 

 

 

 

 

VII.

Superintendent Report - (Information)

 

 

 

West Virginia Schools for the Deaf and the Blind Update

 

 

 

Assessment Results

 

 

 

Credit Recovery Options

 

 

 

School Recovery & Guidance

 

 

 

 

VIII.

New Business

 

 

 

 

 

 

A.

Policy 2436.10, Participation in Extracurricular Activities - (Action)

 

 

 

 

Sarah Stewart

 

 

 

 

 

 

 

WVBE members have requested that a waiver to Policy 2436.10, specifically section 3.1.a., Maintain a 2.0 average, be discussed.

 

 

 

 

 

 

 

Motion(s) may be considered regarding Policy 2436.10, section 3.1.a.

 

 

 

 

 

 

B.

Policy 2520.3C, West Virginia College- and Career-Readiness Standards for Science - (Action)

Attachment I-1

Attachment I-2

 

 

 

Sonya White

 

 

 

 

 

 

 

Policy 2520.3C is a repeal and replacement of the existing Next Generation Content Standards and Objectives for Science in West Virginia.  The policy has been updated to reflect advances in scientific research and improve foundational science practice skills, including inquiry, critical thinking, and problem-solving.  During the comment period, 37 comments were received which resulted in  changes to the policy as noted in the executive summary.

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 2520.3C, as amended, be approved and effective July 1, 2022.

 

 

 

 

 

 

C.

Policy 5309, County Superintendent Performance Evaluations - (Action)

     Charlene Coburn

Attachment J-1

Attachment J-2

 

 

 

 

 

 

Policy 5309 is being revised to clearly set forth requirements of W. Va. Constitution, Article XII, §2, W.Va. Code §18-2-5 and §18-4-6, and to correct language and formatting. During the comment period, 23 comments were received and shared with the stakeholder group which resulted in changes to the clarify the intent of the policy.

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 5309, as amended, be approved and effective 30 days from filing.

 

 

 

 

 

 

D.

SREB SMART as Alternative Certification Program Option in the Content Areas of Science and Mathematics - (Action)

Attachment K

 

 

 

Sonya White and Jan Barth

 

 

 

 

 

 

 

The WVDE proposes to pilot the SREB Alternative Certification Program for the next two years as one of the programs to be established and adopted by the WVBE to address additional alternative preparation programs in the content areas of math and science.

 

 

 

 

 

 

 

It is recommended and a motion is requested that the SREB SMART proposal, as an option of alternative certification in the content areas of science and mathematics, be approved.

 

 

 

 

 

 

E.

Authorization for the WVDE to Provide a Teacher Certification Program (W. Va. Code §18A-3-1j) - (Action)

 

 

 

Sonya White

 

 

 

 

 

 

 

The WVDE is seeking WVBE approval to provide a teacher certification program consisting of WVDE-approved coursework offered by West Virginia Institutions of Higher Education (IHEs). If approved, individual IHEs will submit unique applications for WVDE approval of their coursework to be included in the WVDE‑approved program. 

 

 

 

 

 

 

 

It is recommended and a motion is requested that the WVDE be authorized to  provide a teacher certification program as provided in W. Va. Code §18A‑3‑1j.

 

 

 

 

 

 

F.

Annual Appointment of WVBE Statutory Units/Liaisons - (Action)

 

 

 

 

Miller L. Hall

 

 

 

 

 

 

 

A motion is requested to reappoint Daniel D. Snavely and A. Stanley Maynard to the County Board Member Training Standards Review Committee; Nancy J. White to the Educational Broadcasting Authority; James S. Wilson to the Secondary School Activities Commission; and appoint Nancy J. White to the School Building Authority of West Virginia, effective September 4, 2021.

 

 

 

 

 

 

G.

WVBE Personnel Matters - (Action)

Attachment L

 

 

 

Miller L. Hall

 

 

 

 

 

 

 

[WVBE personnel and/or legal matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)].  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.

 

 

 

 

 

IX.

WVBE Member Updates - (Information)

 

 

 

 

X.

Items for Future Meetings - (Information)

 

 

 

Miller L. Hall

 

 

 

XI.

Future Meetings - (Action)

 

 

 

Miller L. Hall

 

 

 

 

A motion is requested to approve the WVBE’s meeting schedule found in the attachment for September 2021 through August 2022.

Attachment M

 

 

 

 

The next regular meeting of the WVBE will be held September 8, 2021, in Charleston, West Virginia.

 

 

 

XII.

Adjournment - (Action)