AGENDA

WEST VIRGINIA BOARD OF EDUCATION

West Virginia Schools for the Deaf and the Blind

Secondary School for the Deaf (Multipurpose Room)

301 East Main Street

Romney, West Virginia

September 11, 2013 - 12:30 p.m.

(Notice: This agenda will continue on September 12 at 10:00 a.m. if it is not completed on September 11.)

September 11, 2013 (9:00 a.m.) and September 12, 2013 (8:30 a.m.) - West Virginia Board of Education members will visit West Virginia Schools for the Deaf and the Blind classrooms and tour facilities.

Welcome - Introductions - Pledge of Allegiance - Call to Order

Gayle C. Manchin, President

II.

Welcome - West Virginia Schools for the Deaf and the Blind Highlights

K. Lynn Boyer, Superintendent

III.

Recognition(s)

►Major General James A. Hoyer, The Adjutant General of West Virginia

IV.

Mountaineer Challenge Academy - (Information)

Major General James A. Hoyer

Delegation(s)

VI.

Approval of Agenda - (Action)

VII.

Status of Data Collection related to West Virginia Schools for the Deaf and the Blind (WVSDB) Facilities Planning - (Information)

ATTACHMENT A

K. Lynn Boyer, Superintendent

Data regarding the funding of a renovation or new facility for the WVSDB will be presented for the WVBE's information. This report is for informational purposes to apprise the WVBE of the status of data collection including categories of data, timeline, and involvement of WVSDB Board of Advisors.

VIII.

Update on Community Input and Planning to Improve Facilities in Fayette County and Consideration of Amending the Fayette County Comprehensive Educational Facilities Plan (CEFP) - (Information/Discussion/Action)

Keith Butcher, Superintendent, Fayette County

IX.

Governor's Education Agenda - (Information)

Gayle C. Manchin, Donna Hoylman Peduto, James B. Phares and WVBE Members

· Governor's Reform Agenda - The WVBE's Charge - (Information)

· Policy Development - (Information)

· Studies Undertaken in Response to Governor's Education Legislation - (Information)

Capacity Building for Low Performing Schools and Intervention Counties - (Information)

Michele Blatt and Ted Mattern

A summary of System of Support services provided to selected schools and the intervention counties, based on OEPA recommendations for capacity building with Low Performing Schools, will be provided.

XI.

Consent Agenda - (Action)

Office of Education Performance Audits (OEPA)

Education Performance Audit Report for Mingo County - (Action)

ATTACHMENT B

Gus Penix

An Education Performance Audit of the Mingo County School District and the schools was conducted March 17 through March 22, 2013. The review was conducted at the specific direction of the WVBE. This report describes the Education Performance Audit Team’s assessment of the Mingo County School District and its schools.

The OEPA recommends that the WVBE approve the Mingo County Education Performance Audit Report as presented.

The Office of Education Performance Audits FY 2014 Strategic Plan - (Action)

ATTACHMENT C

Gus Penix

The FY 2014 Strategic Plan outlines the goals, objectives, and activities of the Office of Education Performance Audits as established by the West Virginia Legislature and the West Virginia Board of Education.

It is recommended that the OEPA FY 2014 Strategic Plan be approved.

Approval of Minutes - (Action)

ATTACHMENT D

It is recommended that the minutes of the August 14, 2013, meeting of the WVBE be approved.

Routine Business

WVDE Personnel Matters - (Information)

ATTACHMENT E

James B. Phares

Waivers of State Board of Education Policies and Regulations, Superintendent’s Interpretations and State Statutes and Legislative Rules - (Action/Information)

ATTACHMENT F

Betty Jo Jordan

This item recommends action on four (4) waiver requests. Each waiver request has been reviewed by WVDE staff to ensure WVBE waiver criteria have been met.

Recommended for approval are two (2) first time requests for waiver of WVBE policy and two (2) requests for continuation of waiver.

W. Va. Code §18A-4-7a(l)(3), Transfer of Person Employed in a Professional Position after the Twentieth Day Prior to the Beginning of the Instructional Term - (Information)

ATTACHMENT G

Heather Hutchens

As of September 3, 2013, the WVBE has received notifications from Barbour, Kanawha, Monroe, Ohio, Randolph, and Wayne County Schools. Details may be found in the attachment.

Employment of Substitute Teachers in Areas of Critical Need - (Action)

ATTACHMENT H

Heather Hutchens

Pursuant to W. Va. Code §18A-2-3, Boone, Calhoun, Lincoln, Putnam, and Wyoming County Schools have submitted a policy for the WVBE’s approval.

It is recommended that the policies be approved.

County Step 7 Plans – (Action)

ATTACHMENT I

Joe Panetta and Michele Blatt

Each of the 55 county school systems annually submit a plan for spending the funds allocated for instructional improvement in Step 7 of the State Aid Formula. These plans have been reviewed by staff, are summarized on the attachment, and are recommended for approval.

It is recommended that the 55 county Step 7 Plans for Improvement of Instruction be approved.

Policy 2520.35, 21st Century Science 9-12 Content Standards and Objectives - (Action)

ATTACHMENT J

Robert E. Hull

In June the WVBE placed Policy 2520.35 on comment for a period of 30 days to allow for the removal of the CATS Science 9 and 10 and added CSOs for Forensic Science.

It is recommended that Policy 2520.35 be approved.

Policy 5100, Approval of Educational Personnel Preparation Programs - (Action)

ATTACHMENT K

Robert E. Hull

Policy 5100 has been revised to include updated Praxis scores in Appendix E and to make other grammatical and formatting edits to clarify the intent of the policy.

It is requested that the revisions Policy 5100 be placed on public comment for a period of 30 days.

West Virginia Board of Education Response to the 2013 Annual Report of the West Virginia Advisory Council for the Education of Exceptional Children (WVACEEC) - (Action)

ATTACHMENT L

Robert E. Hull

The WVACEEC, as mandated by West Virginia Code §18-20-6 and the Individuals with Disabilities Education Act (IDEA 2004), annually reports and makes recommendations to the WVBE on unmet needs of children with exceptionalities, based on meetings and public hearings conducted throughout the state. The 2013 recommendations were provided to the WVBE at its June 2013 meeting. The WVBE's written response to the recommendations is offered for approval.

It is recommended that the WVBE's prepared response to the 2013 Annual Report of the WVACEEC be approved.

XII.

Office of Education Performance Audits (OEPA)

Director’s Information

Gus Penix

Initial Education Performance Audit Report and Revised Strategic Plan for Monroe County Career/Technical Center, Monroe County - (Action)

ATTACHMENT M

Gus Penix

An announced on-site review was conducted of the Monroe County Career/Technical Center May 8, 2013. The report was presented to the superintendent and the principal. The System of School Support immediately initiated assistance to the school and county in revising the strategic plan and correcting deficiencies reported by the Education Performance Audit. This item includes the Education Performance Audit Report and corresponding corrective actions contained in the revised strategic plan.

Based upon the results of the Education Performance Audit report and the revised strategic plan, it is recommended and a motion is requested that the WVBE direct Monroe County Career/Technical Center to correct the findings noted in the report by the next accreditation cycle.

Selection of Schools and County School Systems for Education Performance Audits - (Action)

Gus Penix

This item may involve an executive session pursuant to W. Va. Code §18-2E-5(m)(1) “Any discussion by the state board of schools to be subject to an on-site review or dates for which on-site reviews will be conducted may be held in executive session, and is not subject to the provisions of article nine-a, chapter six of this code, related to open governmental proceedings.”

XIII.

RESA Liaison Report - (Information)

Jane Lynch

XIV.

Superintendent's Report - (Information)

James B. Phares

■

FY15 Appropriation Request

■

WV’s ESEA Waiver Accountability System - Achievement Results and Reports

■

2013 ACT Report: The Condition of College and Career Readiness in WV

■

Reorganization of Division of Educator Quality and System Support

■

Report on Aggregate Student Discipline (Level 4 Violations)

■

LOCEA Report

XV.

New Business

Policy 5202, Minimum Requirements for the Licensure of Professional/Paraprofessional Personnel & Advanced Salary Classifications - (Action)

ATTACHMENT Mc

Robert E. Hull and Monica Beane

Policy 5202 has been revised to address the governor’s challenge to the state board to ensure advanced career options for students. In addition, changes were made to identify requirements for new Temporary Authorizations; to create new Career and Technical (CTE) endorsements; to identify requirements for new Advanced Credentials and to update requirements for currently existing Advanced Credentials; to update the list of accrediting agencies for IHEs; to clarify language regarding salary classification for the Non‑US Citizen Permit; to clarify the language for certificate renewal; to revise Appendix C; to update Praxis I and II information on Appendix B; and to make other edits to clarify the intent of the policy.

It is requested that the revisions to Policy 5202 be placed on public comment for a period of 30 days.

WVBE Personnel inclusive of State Superintendent National Search, Executive Director of Regional Education Service Agency (RESA) 4 Search, and Appointment of Interim Executive Director of RESA 4 - (Information/Discussion/Action)

ATTACHMENT N

Gayle C. Manchin and Thomas W. Campbell

[WVBE personnel matters may involve an Executive Session as provided in W. Va. Code §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)] and/or §6-9A-4(b)(2)(A) [personnel exception] and (2) the Board majority votes to have an Executive Session. (No action will be taken in Executive Session.)]

A motion is requested to approve WVBE personnel matters found in the attachment.

Motions may be requested as a result of discussion regarding the RESA 4 Search and State Superintendent National Search.

XVI.

Items for Future Consideration - (Information/Discussion)

ATTACHMENT O

Gayle C. Manchin

XVII.

Future Meetings - (Information)

The next regular meeting of the WVBE will be held October 9, 2013, in Charleston, West Virginia. The meeting will continue on October 10, 2013, if the agenda is not completed on October 9, 2013.

XVIII.

Adjournment - (Action)