AMENDED AGENDA

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 6, Suite 600

1900 Kanawha Boulevard, East

Charleston, West Virginia

December 8, 2021 - 9:00 a.m.

 

 

I.

Welcome - Pledge of Allegiance - Introductions - Call to Order

 

 

 

Miller L. Hall, President

 

 

 

 

 

II.

Approval of Agenda - (Action)

 

 

 

Miller L. Hall

 

 

 

 

III.

Recognition

 

 

 

Ø  STEAM Technical Assistance Center at Mountaineer Middle School (Monongalia County)

 

 

 

 

IV.

Delegation(s)

 

 

 

 

V.

Strategic Plan Update:  Summer SOLE Grant Program and WVBE Policy Forecast Update - (Information) 

 

 

 

W. Clayton Burch, Christy Schwartz, and Jan Barth

 

 

 

 

VI.

Consent Agenda - (Action)

 

 

                                                                                           

 

 

A.

Approval of Minutes - (Action)

Attachment A

 

 

 

 

 

 

It is recommended that the minutes of the November 10, 2021, meeting of the West Virginia Board of Education (WVBE) be approved.

 

 

 

 

 

 

B.

Routine Business

 

 

 

 

 

 

 

1.

West Virginia Department of Education (WVDE) Personnel Matters - (Information)

Attachment B

 

 

 

 

W. Clayton Burch

 

 

 

 

 

 

 

 

 

2.

Employment of Substitute Teachers in Areas of Critical Need and Shortage - (Action)

Attachment C

 

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

 

 

Pursuant to W. Va. Code §18A-2-3, Calhoun and Taylor Counties have submitted a policy for the WVBE’s approval.

 

 

 

 

 

 

 

 

 

It is recommended that the Employment of Substitute Teachers in Areas of Critical Need and Shortage policies for Calhoun and Taylor Counties be approved.

 

 

 

 

 

 

 

 

3.

Policy 2510, Assuring the Quality of Education: Regulations for Education Programs - (Action)

Attachment D

 

 

 

 

Joey Wiseman

 

 

 

 

                                                     

 

 

 

 

Policy 2510 has been revised for the purpose of providing clarity regarding grading and the transfer of students from other locations.  Language has been added regarding transcription of grades from students entering public schools from out of state public schools, non-public schools, and homeschools.  The glossary has been revised to contain consistent language found in other policies and initiatives.  The revisions do not impact scheduling, required courses, or graduation requirements.   

 

 

 

 

 

 

 

 

 

It is recommended that Policy 2510 be placed on public comment for 30 days.

 

 

 

 

 

 

 

 

4.

Policy 2520.13, West Virginia College- and Career-Readiness Programs of Study/Standards for Career Technical Education - (Action)

Attachment E

 

 

 

 

Clinton Burch

 

 

 

 

 

 

 

 

 

Policy 2520.13 is being recommended for repeal and replacement.  Changes to the policy include adding middle and high school elective offerings and CTE initiatives section; updating definitions to align with Perkins V; expanding career offerings to meet West Virginia Department of Commerce's and West Virginia Department of Economic Development's in‑demand jobs; and aligning Advanced Career Education programs of study to community college offerings.

 

 

 

 

 

 

 

 

 

It is recommended that Policy 2520.13 be placed on public comment for 30 days.

 

 

 

 

 

 

 

 

5.

Policy 7200, Intercounty Student Transfer Arrangements - (Action)

Attachment F

 

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

 

 

Policy 7200 establishes the framework for implementing intercounty transfer arrangements under which students from one or more counties attend school in a county other than the county of their residence. This policy largely reflects W. Va. Code and the changes are minor; however, there is a clarification as to how appropriate amount will be calculated at WVDE.

 

 

 

 

 

 

 

 

 

It is recommended that Policy 7200 be placed on public comment for 30 days.

 

 

 

 

 

 

 

 

6.

CAEP Accreditation Final Decisions for Educator Preparation Programs (Spring 2021): West Virginia University - (Action)

Attachment G

 

 

 

 

Carla Warren

 

 

 

 

 

 

 

 

 

In October 2021, CAEP issued their accreditation decisions to those Educator Preparation Programs who hosted on-site reviews in the Spring of 2021.  West Virginia University (WVU) received full accreditation following their Stipulation Visit.  WVU provided documentation and supporting interviews that removed the stipulation from Standard 2 that was issued in 2019. The West Virginia Educator Preparation Program Review Board (ERRPB) members met in November and agreed on the CAEP decision and recommend the status as listed above.

 

 

 

 

 

 

 

 

 

It is recommended that the WVBE accept the CAEP decision and EPPRB's recommendation of Full Accreditation for West Virginia University.    

 

 

 

 

 

 

 

 

7.

Clinical Teacher of Record (CTR) Agreement Addition: Davis & Elkins College/ Barbour County; and CTR/School Counselor Additions: West Virginia University/Harrison County, Marion County, Mineral County, and Preston County - (Action)

Attachment H-1

Attachment H-2

 

 

 

 

Carla Warren

 

 

 

 

 

 

 

 

 

In August 2021, the West Virginia Educator Preparation Program Review Board (EPPRB) members agreed on a recommendation of approval from the WVBE for a CTR Agreement addition: Shepherd University/Jefferson County and CTR/School Counselor additions: West Virginia University/ Harrison County, Marion County, Mineral County and Preston County.  Policy 5100 provides guidelines and procedures for the approval of new and continuing educator preparation programs of study leading to licensure in West Virginia and for CTR Agreements with West Virginia school districts. Policy 5100 supports the intended collaborative process to improve educator preparation programs and potential educators by incorporating program guidelines based on research and best practices. Support of continuous improvement and clear and consistent guidelines to West Virginia educator preparation programs will produce more effective educators in West Virginia schools, resulting in increased student learning in the classroom.

 

 

 

 

 

 

 

 

 

It is recommended that the WVBE accept the EPPRB's recommendation of approval for a CTR Agreement addition of Davis & Elkins College/ Barbour County; and CTR/School Counselor Additions: West Virginia University/Harrison County, Marion County, Mineral County, and Preston County.

 

 

 

 

 

 

 

 

8.

County Superintendent Evaluation Process - (Action)

Attachment I

 

 

 

 

Charlene Coburn

 

 

 

 

 

 

 

 

 

Beginning with the 2022-2023 school year, before evaluating the annual performance of the superintendent, the county board shall submit to the State Superintendent, for approval by the WVBE a written description of the proposed evaluation process and a copy of the evaluation forms adopted by the county board.

 

 

 

 

 

 

 

 

 

It is recommended that the county boards of education listed in the attachment be approved to execute their county superintendent evaluation process.

 

 

 

 

VII.

Superintendent Report - (Information)

 

 

 

 

VIII.

New Business

 

 

 

 

 

 

A.

Statewide Wavier of Policy 4336, West Virginia School Bus Transportation Regulations, Procedures, and Specifications for the Design and Equipment of School Buses, Sections 17 and 20.7 - (Action)

Attachment J

 

 

 

Jan Barth

 

 

 

 

 

 

 

The WVDE has received requests from counties for a waiver of Policy 4336, sections 17 and 20.7.  Upon review, WVDE staff recommend options found in the motion for the Board’s consideration.

 

 

 

 

 

 

 

It is recommended and a motion is requested that statewide waivers of Policy 4336 at:

 

1)    section 17, be approved to permit school bus operators from other states to substitute experience as a certified school bus operator in lieu of the required 40 hours of classroom training and 12 hours of behind the wheel training (applicant shall provide proof of experience to the local school district); and

 

2)    section 20.7, be approved to permit certified school bus operators who have previously terminated employment with a local school district and/or who have not renewed certification for two consecutive certification terms (school year) not be considered a new applicant as currently stated; additionally, the Operator shall complete a minimum of six hours of behind the wheel refresher training with a WVDE certified school bus operator trainer.

 

 

 

 

 

 

B.

Policy 1242, West Virginia Board Education Rulemaking Process - (Action)

Attachment K

 

 

 

Heather Hutchens

 

 

 

 

 

 

 

Policy 1242 is recommended for repeal and replacement.  The policy has been revised to clarify the WVBE's rulemaking procedures and to highlight the process for collaboration with the legislature.  Comments received during the comment period resulted in no changes to the policy.

 

 

 

 

 

 

 

It is recommended and a motion is requested that Policy 1242 be approved and effective 30 days from filing.

 

 

 

 

 

 

C.

Closure of Gauley Bridge Elementary School, Fayette County - (Action)

Attachment L

 

 

 

Micah Whitlow and Gary Hough, Superintendent, Fayette County Schools

 

 

 

 

 

 

 

The Fayette County Board of Education respectfully requests approval for the closure of Gauley Bridge Elementary School and its consolidation into Valley PK‑8.  This closure was included in Fayette County’s 2020-2030 CEFP that was approved by the WVBE in December 2020.  This closure is not contingent upon any other actions and it is proposed to occur at the end of the 2021-2022 school year.

 

The consolidation of these schools will result in enhanced economies of scale, which will be achieved by reducing operational costs.  These improved efficiencies will enable Fayette County Schools to more effectively use their resources to meet the educational needs of its students.

 

In consideration of this closure, applicable WVBE policies were reviewed and followed.  Documents were available for public inspection for the required amount of time, and a closure hearing was held for Gauley Bridge Elementary School on November 2, 2021.  A hearing for the receiving school, Valley PK-8, was held on November 3, 2021.  The Fayette County Board of Education voted to approve the closure and consolidation at their board meeting on November 4, 2021.

 

 

 

 

 

 

 

Based upon the information provided, it is recommended and a motion is requested that the closure of Gauley Bridge and its consolidation into Valley PK-8 be approved.

 

 

 

 

 

 

D.

Lincoln County Special Circumstance Review Report:  Career and Technical Education - (Action)

Attachment M

 

 

 

Matt Hicks

 

 

 

 

 

 

 

An overview of findings and non-compliances identified through the onsite review process will be provided. Additionally, recommendations and corrective actions for improvement will be described. 

 

 

 

 

 

 

 

It is recommended and a motion is requested that the WVBE approve the Special Circumstance Review Report:  Career and Technical Education presented for Lincoln County Schools.

 

 

 

 

 

E.

Update - Lincoln County Schools State of Emergency - (Action)

 

 

 

 

Matt Hicks and Lincoln County Accountability Support Team

 

 

 

 

 

 

 

An update regarding progress towards addressing the findings and deficiencies outlined in the Lincoln County Schools Special Circumstance Review Reports will be provided.  Representatives from Lincoln County will be available for questions.

 

 

 

 

 

 

 

Discussion of this report may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4(b)(6), [privacy exception].  The Board majority must vote to have an Executive Session.

 

 

 

 

 

 

 

Due to the extensive findings in the Special Circumstance Review Reports for Lincoln County Schools that continue to need correction, it is recommended and a motion is requested to maintain the State of Emergency for an additional six months.      

 

 

 

 

 

 

F.

West Virginia Schools for the Deaf and Blind Special Circumstance Review Six Month Update - (Action)

 

 

 

Matt Hicks, Melanie Hesse, Dean of Students, West Virginia Schools for the Deaf and the Blind, and Mary Ann Clendenin, Director, Technical Assistance Center 

 

 

 

 

 

 

 

An overview regarding the progress of correcting findings and non-compliances identified through the onsite review process will be provided and information on the last six months of intervention will be presented. 

 

 

 

 

 

 

 

Discussion of this update may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4(b)(6), [privacy exception].  The Board majority must vote to have an Executive Session.

 

 

 

 

 

 

 

Motion(s), if any, will be determined at the meeting.

 

 

 

 

 

 

G.

Amendment - West Virginia Schools for the Deaf and the Blind (WVSDB) 2020-2030 Comprehensive Educational Facilities Plan (CEFP) - (Action)

Attachment Mc

 

 

 

Micah Whitlow

 

 

 

 

 

 

 

Policy 6200 requires the WVSDB to submit amendments to its CEFP to the WVBE and the School Building Authority of West Virginia for approval.  Accordingly, the WVSDB requests approval to revise their 2020-2030 CEFP to guide the WVSDB in a more deliberate approach to becoming efficient in the facility operations of the school.  Although the originally approved 2020-2030 CEFP initiated this process, the Special Circumstance Review released on June 24, 2021, highlighted the need for a more efficient facilities plan that better suited the needs of the WVSDB's population.  This amendment will move the WVSDB forward in its vision of being the center of excellence in the education of deaf, hard of hearing, blind, and low vision students, thereby equipping students to succeed as productive and independent members of society.

 

 

 

 

 

 

 

It is recommended and a motion is requested that the WVSDB's request to amend their 2020-2030 CEFP be approved.

 

 

 

 

 

 

H.

WVBE Personnel Matters - (Action)

Attachment N

 

 

 

Miller L. Hall

 

 

 

 

 

 

 

[WVBE personnel and/or legal matters may involve an Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception] and/or §6-9A-4 [matters involving attorney‑client privilege per Peters v. County Commission, 205 W. Va. 481 (1999)].  The Board majority must vote to have an Executive Session.  (No action will be taken in Executive Session.)

 

 

 

 

 

 

 

It is recommended and a motion is requested to approve WVBE personnel matters found in the attachment.

 

 

 

 

 

IX.

WVBE Member Updates - (Information)

 

 

 

 

X.

Items for Future Meetings and Requests for Information - (Information)

 

 

 

Miller L. Hall

 

 

 

XI.

Future Meetings - (Information)

 

 

 

Miller L. Hall

 

 

 

 

The next regular meeting of the WVBE will be held January 12, 2022, in Charleston, West Virginia.

 

 

 

XII.

Adjournment - (Action)