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West Virginia Instructional Materials Adoption Calendar of Events

On-Cycle: Mathematics

Off-Cycle: English Language Arts K-12, Health/Wellness K-12, Music K-12 , Science K-12, Visual Arts K-12, and World Languages K-12

Events, Dates, Times and Locations are tentative and subject to change.


 

 

 

Targeted Dates

 

Function

     

January 31, 2017

 

Notice, Request, and Instructions to Publishers (Call to Bid) for On-Cycle Mathematics K-12, as well as Off-Cycle English Language Arts K-12, Health/Wellness K-12, Music  K-12, Science K-12, Visual Arts K-12, and World Languages K-12 Primary Instructional Materials.

  • Details will be posted to the Instructional Materials web site for Vendor/Publishers

 

 

 

February 28, 2017

 

Publishers Intent to Bid due to West Virginia Department of Education

 

 

 

April 3, 2017

12:00 NOON EDT Deadline

 

West Virginia Department of Education receives Official Bids for Instructional Materials forOn-Cycle Mathematics K-12, as well as Off-Cycle English Language Arts K-12, Health/Wellness K-12, Music  K-12, Science K-12, Visual Arts K-12, and World Languages K-12.

  • Bid submitted online
  • Signature Sheet received by mail
  • $1000.00 deposit (Certified Check) received by mail
  • Note:  The Non-Refundable review fee for off-cycle year reviews is $1,000.00 per programmatic level for each program submitted. Programmatic levels are K-5, 6-8, 9-12.
   

 

April 4, 2017

10:00 EDT


 

West Virginia Department of Education conducts Official Bid opening

At or Near Building 6, Room 603 of the Capital Complex (Location to be determined.)

     

April 7-8, 2017

 

Instructional Materials Reviewer Orientation and Training

     

TBA

 

Deadline for removing items from bid without loss of bid deposit.

     
May 19, 2017   Publishers will receive instructions on where to ship correlations, materials to be reviewed, and login credentials for electronic resources.
     

June 2, 2017

 

Deadline for Vendors/Publishers to provide samples or login credentials to electronic resources and correlations of criteria (Generic or Non-Negotiable, General & Specific) to Instructional Materials Advisory and Review Committee members. 

WVDE Coordinator of Instructional Resources should receive logon credentials for online materials to be reviewed and electronic criteria for all materials to be reviewed.

Correlations to Criteria to be mailed under separate cover with inventory of samples submitted and shipped for print materials submitted for bid. 

Details will be provided by May 19, 2017

 

 

 

July 9-14, 2017   Deliberations.  Publisher presentations will be scheduled as necessary.
     
August 31, 2017   Review Results Announced
     
September/October 2017   Appeals Hearings
     
November 2017   WV Board of Education Approval of 2017 Multiple Listing
     

All Dates are Tentative

Updated February 21, 2017


Contact Information

Assistant Director, Rebecca Butler (rbutler@k12.wv.us)

Office of Middle/Secondary Learning

Phone:  304-558-5325                 FAX:  304-558-1834

1900 Kanawha Boulevard, East, Building 6 Room 603, Charleston, WV  25305