Annual Leave (Vacation)

 

Only full-time (261 day) employees are eligible to earn annual leave.  Annual leave is earned according to an employee's total length of verified state employment, county board of education employment and employment in other educational positions, including educational experience outside of West Virginia. 

 

Annual leave is earned each calendar month according to the following table:

 

YEARS OF SERVICE

DAYS EARNED PER MONTH

 

 

    0 through 4

1 ¼

    5 through 9

1 ½

10 through 14

1 ¾

     15 +

2

 

Annual leave is earned effective at 11:59 p.m. on the 15th (30 day month) or at noon on the 16th (31 day month) day of each month worked.  An employee must work 10 paid days in a month (including paid sick/annual leave) to earn annual leave.

 

A maximum of 40 days annual leave may be carried over from one calendar year (January 1 to December 31) to another.

 

Requesting Annual Leave

 

Annual leave cannot be taken before it is earned.  Employees are required to request annual leave in advance of when it is to be taken and must have prior approval of the supervisor before taking leave.  Employees should give all supervisors notice of a request for annual leave equal to the amount of annual leave time requested.  For example, if an employee requests five days of annual leave, the request should be made to the supervisor at least five workdays prior to the commencement of the leave period.  If annual leave is not approved the supervisor must notify the employee immediately upon receiving the leave request.  The minimum charge against annual leave is one‑quarter (1/4) day and any additional leave is charged in multiples thereof.  One-quarter (1/4) of a day is interpreted as two hours.  All annual leave requests shall be submitted on-line through the Human Resource Management System (HRMS) at https://wveis.k12.wv.us/nclb/HRMS/Signon.cfm.

 

Payment of Annual Leave Balance on Separation from Employment

 

Employees who separate from employment for any reason are paid for their balance of annual leave subsequent to their separation and may choose one of the following options for payment of the annual leave balance.

 

·         An employee may elect to be paid the balance of leave not to exceed 40 days in semi-monthly payroll installments until all the leave is exhausted.

·         An employee may elect to be paid for the balance of leave in a lump sum not to exceed 40 days.  The lump sum payment will be paid at the time that would have been the employee's next scheduled pay day, subsequent to the date of separation.

 

Transfer of Annual Leave

 

When an employee transfers to another state agency, all accumulated annual leave is transferred.