School Health Services
Adolescent Immunization Information
WVDE Immunization Tool Kit
Supporting the Medical Home Concept and Whole Child through a
HealthCheck (EPSDT) for New School Enterers
2010 School Nurse contact information:
The West Virginia Department of Education (WVDE)-Office of Healthy Schools continues to attempt to maintain a current school nurse roster, data base, listerve and directory. The school nurse roster, data base and listserve are updated daily as school nurses notify us. The School Nurse Directory is updated once a year in November and posted on our website. Please note we are NOT made aware of any school nursing assignments, hires, retirements or resignations so your assistance in keeping us up-to-date with your county changes in school nursing is much appreciated. Should you have a change in your contact information, picture, new school nurse(s) or LPN(s) in your county, please go to http://wvde.state.wv.us/healthyschools/section6/WVCSN.htm#SchoolNurseDataFormupdate your information.
WV State Board of Education (WVBE) Legislative Rule (Policy)
- The West Virginia Council of School Nurses completed the revisions to Policy 2422.7-Standards for Basic and Specialized Health Care Procedures and the accompanying manual. The policy and manual were approved by the West Virginia State Board of Education on August 11, 2010, with an effective date of September 13, 2010.
- New language/procedures:
- intervention guides;
- other valid nursing resources for school health procedures;
- suggestions for county policy regarding the functioning role
of the LPN under the certified
- Administering medication via gastric tube; and
- The WVDE-Office of Healthy Schools is in the process of preparing binders with the new policy manuals, supplemental guides and USB drives with electronic versions of all materials for mass distribution to the designated school nurse contact in each county. An email will be sent upon the mailing of these manuals along with the list of county contacts who will be receiving the manuals. Please do not forget to distribute the manuals to all school nurses as well as all licensed practical nurses working in the public school system under the supervision of the certified school nurses. In the meantime please find the revised policy and manual at http://wvde.state.wv.us/policies/
Influenza (Seasonal and H1N1)
The West Virginia Department of Education (WVDE) and the West Virginia
Department of Health and Human Resources (WVDHHR) have maintained websites devoted to H1N1 and Seasonal Flu at http://wvde.state.wv.us/healthyschools/PandemicFlu.html and http://www.wvflu.org/. The CDC has developed new 2010-2011 educational information for schools. The following documents are available at http://www.flu.gov/professional/school/index.html#resources:
- How to Clean and Disinfect Schools to Help Slow the Spread of Flu
- Guidance for School Administrators to Help Reduce the Spread of Seasonal Influenza during the 2010-2011 School Year
- Information for Schools: Questions and Answers.
Methicillin Resistant Staphylococcus Aureus (MRSA)
- The WVDHHR-Division of Infectious Disease Epidemiology has updated current materials related to MRSA since several reports of ‘outbreaks’ have occurred with the start of the new school year, resulting in significant parental concern. Please go to http://wvde.state.wv.us/healthyschools/section6/HealthServices.htm#MRSA to find the updated materials under “MRSA” then “West Virginia Bureau for Public Health Information”.
Tuberculin Skin Test Reading
- The current recommendation for the reading of skin test reaction is now 72 hours after administration of a Tuberculin Skin Test (TST). Local Health Departments will be following these recommendations when reading TST for new enterers and transfer students from out-of-state.
Electronic Health Care Plan (EHCP)
- EHCP is available via a web based application that connects to WV Education Information System (WVEIS). School nurses may go to https://wveis.k12.wv.us/nclb/Snurse/Health/signon.cfm?Secure=1 to access the EHCP using their WVEIS ID number and personal password. If you are a school nurse and cannot access the website, please email your WVEIS ID number to Natalie Proctor at email@example.com so you can be registered as a valid user for this site.
- The WVDE is not made aware of any changes to your school assignments which may incur new WVEIS ID numbers making you unable to access your new student assignment. WVDE-Healthy Schools will make the appropriate changes upon notification of the new WVEIS ID number(s). Your cooperation in keeping us updated with your changes is greatly appreciated to ensure your ability to access the EHCP site.
- The current EHCP will allow for reimbursable funding for school health service related to the development of care plans and ten specialized health care procedures, which are sterile catheterization, sterile suctioning, mechanical ventilator, emergency tracheostomy care, emergency replacement of tracheostomy, insulin by injection, insulin by pump, DIASTAT, vagus nerve stimulator and metered dose inhaler. A total of $960,000 was appropriated by the legislature under the authority of W.Va. Code §18-5-22 for this purpose for the 2010-11 year. Half of these funds will be distributed in January 2011 and the remaining half will be distributed by June 30, 2011.
The EHCP data will be uploaded on December 31, 2010 and June 3, 2011 to ensure timely funding allocations. Again, please contact Natalie Proctor at the email address above or call (304) 558-8830 for assistance.
TransAct Translation Services
- TransAct is an online comprehensive set of legally-reviewed forms and notices in a wide range of languages for both native English and limited-English speaking parents. A “Health and Medical” section is located under “GenEd Parent Notifications”. Current West Virginia Health Services forms are posted in English language only under “EduPortal eLibrary” then “West Virginia Resources”. Please go to http://www.transact.com/ to become a registered user of this website.
Surveys and Data
- 2010/11 School Nurse Needs Assessment Data
- The time has again come to tabulate the biennial school health services data. School nurses will receive an email with username and password to begin completing the survey. Please note this survey is a requirement by W.Va. Code §18-5-22(f) and West Virginia State Board of Education Rule (Policy 2422.7-Standards of Care, section 7.2). Participation is a must to show the local, regional and statewide needs of the children we serve through public school health services. Thank you in advance for your planned active participation.
- Center for Disease Control and Prevention (CDC)-Youth Risk Behavior Survey (YRBS) and Youth Tobacco Survey (YTS)
- The biennial survey time has arrived for randomly selected public schools to complete the YRBS and YTS. Please help support West Virginia to ensure we continue to have valid weighted data on the current health behaviors of our students.
- The 2009 YRBS data is located at http://wvde.state.wv.us/healthyschools/YRBS.htm or the CDC-Division of Adolescent School Health (DASH) website at http://www.cdc.gov/healthyyouth/yrbs/index.htm. The CDC-DASH website has multiple reporting and comparison formats to meet your data needs.
- Health Education Assessment Project (HEAP)
- The current standardized health education assessment data for 2009-10 school year is posted at http://wvde.state.wv.us/healthyschools/HEAP.htm. Please use this data to drive your current health programming and education needs in your county. The data is listed by county and then school. A special thank you to all the school nurses who assisted health educators in the implementation of the HEAP during the 2009/10 school year.
The Office of Healthy Schools continues to offer the following online trainings to school personnel:
- Introduction to School Nursing (An online school nurse orientation training based on the 2006 School Nurse Mentorship Guide)
- OTC Drug Administration
Please have school personnel register from http://wvlearns.k12.wv.us/index.asp. The registrant should be provided with a speedy 24-48 hour email response for access to these training modules.
American Academy of Pediatrics (AAP) Oral Health Training Modules:
The Office of Healthy Schools has teamed up with the AAP online Oral Health training to provide WV School Nurses and other nursing professionals in schools and school-based health centers with free nursing continuing education units (CEUs). Just complete the AAP models to receive a certificate noting the lessons completed through AMA hours. After receiving your AAP certificate, go to http://wvde.state.wv.us/osshp/main/ (scroll down to Oral Health Initiative) to find an application for nursing CEUs from WVDE-Healthy Schools. Return a copy of the original certificate along with your application to Linda Payne at firstname.lastname@example.org for review and issuing of your nursing CEU certificate. The amount of nursing CEUs awarded will be based on the module hours completed through documentation on the original AAP certificate. The module will be available through May 31, 2012.