Discipline Management System (DMS)

FAQ

 

 

Question
Answer
How do I know when there were changes made to the Discipline Management System?
On the left hand side of the main page you will notice “Updates.”

Can I build useful reports to track data?   

Yes, a variety of reports can be built based on your need.  You simply have to click on “Search” on the left side of the screen, and check boxes based on the information you are requestin, such as Date, Day of Week, Time, Grade, Entered By, Referred By, Location, Student, Category, Behavior Code and Action Code. You may select several boxes to further concentrate your data.

If I would like to request any changes or have suggestions to improve the Discipline Management System, who do I contact?

Call your local RESA and they will be report recommendations to the WVDE on a weekly basis.  The contacts are listed below:

RESA #

RESA Contact(s)

Phone Number

Email Address

RESA 1

Denna Tyree*

304-256-4712 ext. 1111

dtyree@access.k12.wv.us

Susie Handy

304-256-4712 ext. 1110

shandy@access.k12.wv.us

RESA 2

Kathy Cornell*

304-529-6205 ext. 12

kcornell@access.k12.wv.us

RESA 3

Pam Stepp*

304-766-7655 ext. 137

pstepp@access.k12.wv.us

Electa Crowder

304-766-7655 ext. 114

ecrowder@access.k12.wv.us

RESA 4

Karen Turner*

304-872-6440 ext. 11

keturner@access.k12.wv.us

Cara Phillips

304-872-6440 ext. 19

clphillip@access.k12.wv.us

RESA 5

Brian Phipps*

304-485-6513 ext. 1307

bsphipps@access.k12.wv.us

Ralph Board

304-485-6513

rsboard@access.k12.wv.us

RESA 6

Ronda Kouski*

304-243-0454

rkouski@access.k12.wv.us

RESA 7

Mike Harker*

304-624-6554 ext. 258

dharker@access.k12.wv.us

RESA 8

Laurie Murphy*

304-267-3564

lmurphy@access.k12.wv.us

 

* Primary Contact

Why would I allow my teachers to enter incidents into WVEIS?

Several schools around the state - elementary, middle and high school - have allowed teachers to enter incidents into the Discipline Management System.  Teachers can enter information in the DMS and the report shows up on the administrators “Dashboard”, allowing the administrators to view and make any edits, as needed, to the entry.  The DMS saves valuable time preventing administrators from double entry.  Principals may feel that some teachers would overuse the DMS, but entering incident information is no different than writing a paper copy.  As with any new program, teachers need to be trained, but most prefer the DMS over writing paper copies.  

Why should a school enter all Level 1 Behavior Codes?

In order to have good data, accurate information must be entered into the Discipline Management System. Level 1 offenses should be entered into the system for the purpose of tracking classroom management.  A high volume of occurrences does not reflect negatively on a school, but it does give schools the opportunity to make data-driven decisions. 

Are any resource videos available for the DMS?

Yes. Please visit the Office of Healthy Schools DMS Resource Page.  This page has recorded webinars, "how-to" videos and several other resources relating to the DMS.
Will discipline data from previous years transfer into the system?

No. Data from the previous system will not be written forward into the new WVEIS Discipline Module, however, schools will be able to view information under the old system. Additionally, data from the new system will be written to the files maintained under the old system so that historical trends may be assessed. Over time, as schools build data in the new system, this may become unnecessary. A crosswalk linking the former three‐character discipline codes with inappropriate behaviors listed in the new Policy 4373 is provided here.

Can the code numbers be listed with the behaviors?

The behaviors are listed in the WVEIS Discipline Module in a drop down menu so that memorization of behavior codes is no longer necessary.

How can we access students who are not on our class list?

Administrators have access to the records for all students enrolled in the school. Teachers, on the other hand, may access records for only those students they have entered into the discipline system. For example, if Mrs. Smith writes up Don for a fight in the hall, Mrs. Jones across the hall will not have the ability to view the report). Teachers still have the ability to enter an incident on any student within the building which can be helpful during lunch or hallway duty. 

How do we code locations outside the classroom but in another location within our building, such as the art room?

Locations are provided in a drop down list on initial incident data entry form. It would be impossible to provide an exhaustive list of locations relevant to all schools in the state. In the example provided in the question, you may indicate a location such as an art or music room as “classroom” but provide specific location details in the “comments” box.

Will the system catch duplications? For example, if multiple teachers enter a student for being tardy to class, etc.?

If a student is tardy to multiple classes throughout the day, these may be considered as separate incidents depending on the circumstances. Should duplicate referrals be submitted for the same student for the same class, the administrator has the ability to delete the duplicate.

Can physical aggression be added to the behavior codes?

The former Policy 4373, "Student Code of Conduct", included 12 behaviors listed under the category “Aggressive Conduct.” These behaviors have been aggregated within a smaller number of behaviors listed in the revised policy that took effect July 1, 2012.

How should minor physical infractions be coded when they aren't necessarily bullying or battery? (i.e. horseplay)

Generally this behavior would be considered Disruptive/Disrespectful Conduct as defined in Policy 4373.

How should "name‐calling" be coded?

Name‐calling may be coded in different ways depending on the circumstances or context. Generally this behavior would be considered Disruptive/Disrespectful Conduct, as defined in Policy 4373. If, however, the behavior is of a more aggressive nature, is repetitive, and is directed at a staff or student it may, depending on the circumstances, fall under “Harassment/Bullying/Intimidation.” If the behavior is of an aggressive nature, is directed at a staff or student, and involves profanity, it may be coded as “Profane Language/ Obscene Gesture/Indecent Act Toward An Employee or a Student.”