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Applications for Licensure
in West Virginia

Please follow the appropriate application instructions below (electronic or paper) to begin the application process. A valid email address is required for all applications.

Electronic Application Instructions: If the application is available electronically, access the online certification portal at https://wveis.k12.wv.us/certportal/. You will be asked to register with the certification portal website. As part of the registration process, you will be prompted to either use an existing webtop account if you have been employed in the West Virginia school system or register to create a webtop login. Once you have completed the registration process and obtained a webtop account, you may submit an electronic application. When the application is ready for payment, you will receive an e-mail notification with instructions for online payment. Applications will not be processed by the OEEL until the online payment has been processed. Applicants may follow and review the status of their application via the certification portal.

Paper Application Instructions (only for those not available electronically): Print the paper application and complete all information fields. If employment within the West Virginia educational system is required for licensure, please verify with your employer that the application has been completed correctly before submitting an online payment . Payment for paper applications should be completed online prior to submitting an application to OEEL. To submit payment, use a valid credit card (American Express, Discover, MasterCard, Visa) at https://wveis.k12.wv.us/certpayment/. Acquire required signatures and upon completion submit the application with supportive documentation (ex. official transcripts, etc.) to the following address:

West Virginia Department of Education
Office of Educator Effectiveness and Licensure
Building 6, Room 304
1900 Kanawha Boulevard, East
Charleston, WV 25305

Notes: Submitting a payment by itself does not grant "received" or "pending" status to any application. The correct application must also be received by our office to qualify as "received" or "pending." All processing fees are non-refundable. Payments may only be accepted through the online payment system. Cash is not accepted. For all paper forms requiring signature(s), an original must be received. Electronic forms are signed electronically. No copies/faxes of forms are acceptable.

Application user guides for institutions of higher education and school district officials may be reviewed by selecting this link

A notarized Form 7 must accompany ALL initial applications. In addition to granting the West Virginia Department of Education permission to review records received from the WV State Police and FBI, the Form 7 may be used to request that an applicant's WV State Police fingerprint results be forwarded to a WV County School System. ** Original with signatures required. No faxed forms or copies are acceptable. Contact Mona Bowe at mbowe@k12.wv.us or Christina Haymaker at chaymaker@k12.wv.us with additional questions.

Click here for fingerprinting instructions (List of available MorphoTrust sites as of February 28, 2017)

Submit a Form 4B, character recommendation, with your application if you are not currently employed by a West Virginia County School. If you are employed in an educational setting other than a WV public school, please complete the "Educational Experience" section and obtain the recommendation of your immediate supervisor. However, if you are not employed in an educational setting, you may complete the "Non-Educational" section and obtain a recommendation from an employer or community leader. ** This form is not required if a college or university is signing the recommendation portion of forms 19, 20A or 20S or 20SA or 20T. Contact Sherri Hudnall with additional questions at shudnall@k12.wv.us

Application Form

Type of License Description Fees OEEL Contact
Professional Teaching Certificates

20A

Electronic

Required transcripts

Out-of-State Applicants

Initial Teacher Certification

Use this form when applying for certification upon completion of a teacher preparation program from a regionally accredited institution of higher education in a state other than West Virginia and when applying based on reciprocity (possession of a valid out of state license). Review reciprocity agreement requirements.

*First time applicants must also complete these directions*

Review the Form 20A applicant user guide

$100

Brad Fittro
bfittro@k12.wv.us

Kelly Mordecki

20T

Electronic

Required transcripts

In-State Applicants

Initial Teacher Certification

Use this form when applying for certification upon completion of a teacher preparation program from a regionally accredited institution of higher education in West Virginia. *First time applicants must also complete these directions* Note: Clinical experience permit requirements for first time applicants must be repeated for Initial Teacher Certification.

Review the Form 20T applicant user guide

$35

Brad Fittro bfittro@k12.wv.us

Kelly Mordecki

Professional Student Support Certificates

20S

Paper

Required transcripts

Initial Student Support Certification Use this form when applying for certification as a Counselor, School Nurse, Speech-Language Pathologist, School Psychologist, or Social Services/Attendance. *First time applicants must also complete these directions*

$35

Brad Fittro bfittro@k12.wv.us

Kelly Mordecki

20 SA

Paper

Required transcripts

Out of State Applicants
Initial Student Support Certification
Use this form when applying for certification upon completion of a personnel preparation program from a regionally accredited institution of higher education in a state other than West Virginia and when applying based on reciprocity (possession of a valid out of state license). *First time applicants must also complete these directions*

$100

Brad Fittro bfittro@k12.wv.us

Kelly Mordecki

Professional Administrative Certificates

19

Paper

Required transcripts

(Instructions)

Professional Administrative Certification Use this form when applying for initial certification as Principal, Superintendent, or Supervisor of Instruction. *First time applicants must also complete these directions*

$35

 

Jodi Oliveto-Moore joliveto@k12.wv.us

Brad Fittro

19A

Paper

Required transcripts

(Instructions)

Out of State Applicants Professional Administrative Certification Use this form when applying for initial certification or renewing a certificate endorsed as Principal, Superintendent, or Supervisor of Instruction when completing an administrator preparation program at an institution outside of WV or when applying based on reciprocity. *First time applicants must also complete these directions*

$100

 

Jodi Oliveto-Moore joliveto@k12.wv.us

Brad Fittro

Renewal of Professional Certificates

4

Electronic

Required transcripts

 

Renewal of Professional Teaching/Student Support/Admin Certificate

Use this form when applying for the renewal or conversion of your Professional Teaching, Student Support or Administrative Certificate.

Note: Teachers and other educators who plan to complete WVLearns eLearning courses to meet teacher certification renewal and/or advanced salary options may access information at WVLearns.

Review the Form 4 applicant user guide

 

$35

Brad Fittro bfittro@k12.wv.us

Jodi Oliveto-Moore

Lori Buchanan

Non-United States Citizen Permits

Please contact Brad Fittro at bfittro@k12.wv.us for instructions on how to apply for the Initial Non-United States Citizen Permit for Professional Teaching/Student Support/Admin

4

Electronic

Required transcripts

 

Renewal of Non-United States Citizen Permit for Professional Teaching/Student Support/Admin

Use this form when applying for the renewal of your Non-United States Citizen Permit for Professional Teaching, Student Support or Administration.

Review the Form 4 applicant user guide

$35

Brad Fittro bfittro@k12.wv.us

Jodi Oliveto-Moore

Lori Buchanan

Additional Endorsements

8

Paper

Required transcripts

(Instructions)

 

Additional Endorsement

Use this form to apply for an additional endorsement gained by completion of an approved program or to add an endorsement listed on a certificate issued by another state.

Note: The current Form 8 may not be used to add an endorsement under the WVBE Policy 5202 provision regarding passing a Praxis exam. Provisions for adding an additional endorsement based upon content proficiency via passing the appropriate Praxis exam require application Form 8C. Any Form 8 submitted requesting the addition of an endorsement based on passing a Praxis exam will be denied. Any fees paid are non-refundable and will not be able to be transferred/used for subsequent or future applications submitted.

$35

Brad Fittro bfittro@k12.wv.us

Christina Haymaker

 

8C

Paper

Additional Endorsement based on passing a Praxis exam

Use this form to apply for an additional endorsement gained by passing an eligible Praxis exam.

Review the Additional Endorsement Based on Content Proficiency Guidance Document for details.

$35

Brad Fittro bfittro@k12.wv.us

Christina Haymaker

Alternative Teaching Certificates

25

Required transcripts

Paper

Alternative Certification Use this form to apply for an Alternative Teaching Certificate upon receiving a formal offer of employment within a critical need and shortage area from a WV school district which plans to enroll you into a state-approved alternative certification program. *First time applicants must also complete these directions* Application requires appropriate offer of employment in the WV school system.

$35

Robert Mellace rmellace@k12.wv.us

Kelly Mordecki

V10

Paper

Verification of Work Experience Use this form to verify work experience qualifications required for general education endorsements on the Alternative Teaching Certificate. No fee required

Robert Mellace rmellace@k12.wv.us

Jodi Oliveto-Moore

Permits & Authorizations

1 / 1A

Paper

Required transcripts

(Instructions)

First-Class/Full-Time Permits & Out-of-Field Authorizations Use this form to apply for a Permit or Authorization AND to verify commitment to enroll or verification of enrollment in an approved program. *First time applicants must also complete these directions* Application requires appropriate employment/offer of employment in the WV school system.

$35

Brad Fittro bfittro@k12.wv.us

Kelly Mordecki

2S

Paper

Required transcripts

(Instructions)

Substitute Permits--Short Term. Use this form to apply for a Short-Term Substitute Permit after completing training through a RESA and being offered employment by a West Virginia County school system. *First time applicants must also complete these directions* Application requires appropriate employment/offer of employment in the WV school system.

$35

Kelly Mordecki kmordecki@k12.wv.us

Christina Haymaker

2L

Paper

Required transcripts

(Instructions)

Substitute Permits--Long Term. Use this form to apply for a Long-Term Substitute Permit after completing training through a RESA and being offered employment by a West Virginia County school system. *First time applicants must also complete these directions* Application requires appropriate employment/offer of employment in the WV school system.

$50
(Initial application)

$35
(Renewal only)

Kelly Mordecki kmordecki@k12.wv.us

Christina Haymaker

3

Paper

Teacher in Residence Use this form to apply for a Teacher in Residence Permit. *First time applicants must also complete these directions* Application requires appropriate employment/offer of employment in the WV school system.

$35

Linda Bragg lnbragg@k12.wv.us

Brad Fittro

5

Paper

Driver's Education Temporary Permit Use this form to apply for a Driver's Education Temporary Permit. Application requires appropriate employment/offer of employment in the WV school system. $35 Brad Fittro bfittro@k12.wv.us

23

Paper

Out of State/Non-WV Institution Field/Clinical Experience Request Use this form to request approval for a field experience or clinical experience in a WV school if you are attending a non-WV institution. If requesting a student teaching experience, prior to comencing the placement, applicants must also submit a Form 24.

No fee required

**No fingerprinting required for this form

Robert Mellace rmellace@k12.wv.us

Brad Fittro

Christina Haymaker

24

Paper

Clinical Experience Permit

Use this form to apply for a permit to complete a clinical experience. *First time applicants must also complete these directions*

School districts may use this form to allow individuals to substitute teach the remainder of the school year on clinical experience permit, upon successful completion of a student teaching experience (no fee, kept on file at county level).

$35

 

Robert Mellace rmellace@k12.wv.us

Brad Fittro

Christina Haymaker

24A

Paper

Additional/Change Clinical Experience Permit Use this form to add or change a clinical experience placement. Each additional county where the experience will be completed must complete a Form 24A.

No fee required

**No fingerprinting required for this form

Robert Mellace rmellace@k12.wv.us

Brad Fittro

Christina Haymaker

38

Paper

(Instructions)

Authorizations Use this form when applying for or renewing an Authorization endorsed in Alternative Education, Career and Technical Education Courses, Chief School Business Official, Cultural Enrichment, Jobs for West Virginia Graduates, Junior ROTC, Licensed Psychologist for Test Administrations & Interpretation, Option Pathways, Professional Accountant, Reading Authorization, School Nurse, School Nutrition Director, Speech Assistant, Technology Integration Specialist, or Technology System Specialist. *First time applicants must also complete these directions* Application requires appropriate employment/offer of employment in the WV school system.

$35

Jodi Oliveto-Moore joliveto@k12.wv.us

Kelly Mordecki

39

Electronic

Coach, Athletic Trainer, Limited Football Trainers

Application requires appropriate employment/offer of employment in the WV school system. *First time applicants must also complete these directions*

Review the 39 applicant user guide

$35

Brad Fittro bfittro@k12.wv.us

Christina Haymaker

42

Paper

Permanent Authorizations Use this form to apply for Permanent Authorization for Middle Childhood, Math I, or to extend the grade levels of a current endorsement area, as permitted by WVBE Policy 5202.

$35

Scottie Ford smford@k12.wv.us

Kelly Mordecki

Advanced Salary, Salary Supplements, and
Tuition & Fee Reimbursements

12

Paper

Required transcripts

(Instructions)

 

Advanced Degree and/or Advanced Salary

and/or

National Board For Professional Teaching Standards (NBPTS) Salary Supplement

Use this form when applying for recognition of hours completed towards an advanced degree or salary or when requesting recognition of certification through the National Board for Professional Teaching Standards.

$50

 

Scottie Ford smford@k12.wv.us

Form 33

Paper

Instructions

 

ASHA, NBCC, WVBEC, NASP, or NBCSN Enrollment & Completion Fee Reimbursement

Use this form when applying for reimbursement of fees associated with completing ASHA, NBCC, WVBEC, NASP, or NBCSN certification.

Applications received in the Office of Professional Preparation by the annual deadline of September 15 will be processed after September 15 of that year. Applications received between September 16 and December 31 will be denied. Applications may be submitted between January 1 and September 15 of each year.

The fee reimbursement is not awarded on a first-come, first-served, basis. Selection is made based upon official ranking criteria. Please refer to information in the application concerning these ranking criteria. No applications will be processed until after September 15 of the year. Application requires appropriate employment in the WV school system.

No fee required

Scottie Ford smford@k12.wv.us

36

Paper

(Instructions)

Tuition Reimbursement

Use this form when applying for reimbursement of fees associated with coursework taken for the renewal of a certificate or for course taken towards the completion of a program in a verified shortage area. Application requires appropriate employment in the WV school system.

No fee required

Scottie Ford smford@k12.wv.us

37

Paper

(Instructions)

National Board Fee Reimbursement

Use this form when applying for reimbursement of fees associated with completing National Board for Professional Teaching Standards certification. Application requires appropriate employment in the WV school system.

No fee required

Scottie Ford smford@k12.wv.us

Form 43

Paper

Instructions

 

Salary Supplement for ASHA, NBCC, WVBEC, NASP, or NBCSN Board Certification

Use this form when applying for the salary supplement associated with certification through ASHA, NBCC, WVBEC, NASP, or NBCSN.

Applications received in the Office of Professional Preparation by the annual deadline of September 15 will be processed after September 15 of that year. Applications received between September 16 and December 31 will be denied. Applications may be submitted between January 1 and September 15 of each year.

The salary supplement is not awarded on a first-come, first-served, basis. Selection is made based upon official ranking criteria. Please refer to information in the application concerning these ranking criteria. No applications will be processed until after September 15 of the year. Application requires appropriate employment in the WV school system.

$35

 

Scottie Ford smford@k12.wv.us

44

Paper

(Instructions)

ASHA, NBCC, WVBEC, NASP, or NBCSN Certification Renewal for Salary Supplement

Use this form when applying for renewal of a previously awarded Salary Supplement for ASHA, NBCC, WVBEC, NASP, or NBCSN.

A copy of the board certificate reflecting the current board certification expiration date MUST accompany this application.

Application requires appropriate employment in the WV school system.

$35

 

Scottie Ford smford@k12.wv.us
Career/Technical Certification & Adult Permits

V7

Paper

Career/Technical Certificate Use this form when applying for an original career/technical certificate, renewing an existing certificate, requesting permanent career technical certificate, or adding an endorsement to an existing career technical certificate. *First time applicants must also complete these directions*

$35

Robert Mellace rmellace@k12.wv.us

Jodi Oliveto-Moore

V7A

Paper

Career/Technical Certificate (Out of State applicant) Out of state applicants use this form when applying for an original career/technical certificate, renewing an existing certificate, requesting permanent career technical certificate, or adding an endorsement to an existing career technical certificate. *First time applicants must also complete these directions*

$100

Robert Mellace rmellace@k12.wv.us

Jodi Oliveto-Moore

V9

Paper

Full-Time or Substitute Permit for Career/Technical Use this form when applying for an original or the renewal of an original Full-Time or Substitute Career/Technical Permit. *First time applicants must also complete these directions* Application requires appropriate employment/offer of employment in the WV school system.

$50

Robert Mellace rmellace@k12.wv.us

Jodi Oliveto-Moore

V10

Paper

Verification of Work Experience Use this form to verify wage earning/work experience required for career/technical licensure. No fee required

Robert Mellace rmellace@k12.wv.us

Jodi Oliveto-Moore

V14

Paper

Advanced Salary Classifications for Career/Technical Certificates Use this form to request recognition of coursework completed towards an advanced salary classification.

$35

Robert Mellace

Jodi Oliveto-Moore joliveto@k12.wv.us

V15

Paper

Adult License for Adult Basic Education Use this form to request an Adult License for Adult Basic Education. *First time applicants must also complete these directions*

$35

Robert Mellace rmellace@k12.wv.us

Jodi Oliveto-Moore

V17

Paper

Adult Special Interest
Adult Occupational Area
Use this form when applying for a permanent permit to work with adult learners in occupational and special interest areas. *First time applicants must also complete these directions*

$35

Robert Mellace rmellace@k12.wv.us

Jodi Oliveto-Moore

V18

Paper

Adult Permit for EMT and Fire Service Training Use this form to apply for an original or renew an Adult Permit for EMT or Fire Service Training. *First time applicants must also complete these directions*

$35

Robert Mellace rmellace@k12.wv.us

Jodi Oliveto-Moore -

V35

Paper

Career/Technical Permanent Advanced Credential Use this form when applying for an Advanced Credential endorsed for the areas listed in the career/technical Permanent Advanced Credentials section of policy 5202.Career/technical Advanced Credentials are awarded to educators upon completion of approved professional development, coursework, and/or testing that exceeds the requirements for a professional or vocational certificate. $35

Robert Mellace rmellace@k12.wv.us

Jodi Oliveto-Moore

Paraprofessional and Classroom Assistant Certifications

40

Paper

Permanent Paraprofessional Use this form when applying for certification as a Paraprofessional working in the classroom. *First time applicants must also complete these directions* Application requires appropriate employment/offer of employment in the WV school system.

$50

Jodi Oliveto-Moore joliveto@k12.wv.us

Christina Haymaker

41

Paper

Early Childhood Classroom Assistant Use this form when applying for the Early Childhood Classroom Assistant. *First time applicants must also complete these directions* Application may require appropriate employment/offer of employment in the WV school system, under relevant policy conditions.

$35

Christina Haymaker chaymaker@k12.wv.us

Jodi Oliveto-Moore

60

Paper

Permanent Paraprofessional- Educational Interpreter Use this form when applying for permanent, initial, or renewal certification as a Paraprofessional- Educational Interpreter. *First time applicants must also complete these directions* Application requires appropriate employment/offer of employment in the WV school system.

$50

Jodi Oliveto-Moore joliveto@k12.wv.us

Christina Haymaker

Community Program Authorizations

50

Paper

Community Program Authorization Use this form when applying for the permanent, the initial, or to renew certification to teach in a partnership between a local school system and a community PK program. This credential is required when the teacher does not hold a valid WV Professional Teaching Certificate endorsed for PK. *First time applicants must also complete these directions* Application requires appropriate employment/offer of employment in a collaborative with a WV school district..

$50

Jodi Oliveto-Moore joliveto@k12.wv.us

Christina Haymaker

Advanced Credentials

30

Paper

Advanced Credentials Use this form when applying for an Advanced Credential endorsed for Technology Integration Specialist, Mentor Teacher, Master Mentor Teacher, and/or Advanced Placement Teacher. Advanced Credentials are awarded to educators upon completion of approved professional development, coursework, and/or testing that exceeds the requirements for a professional certificate. Application may require appropriate employment/offer of employment in the WV school system, under relevant policy conditions.

$35

Jodi Oliveto-Moore joliveto@k12.wv.us

Kelly Mordecki

35

Paper

Advanced Credentials Use this form when applying for an Advanced Credential endorsed for Educator 21, Personal Finance Specialist, Teacher Leadership for Building School and Community Culture, Teacher Leadership for Student Learning, and/or Teacher Leadership for Professional Learning. Advanced Credentials are awarded to educators upon completion of approved professional development, coursework, and/or testing that exceeds the requirements for a professional certificate. Application may require appropriate employment/offer of employment in the WV school system, under relevant policy conditions.

$35

Robert Mellace rmellace@k12.wv.us

Jodi Oliveto-Moore

Miscellaneous Forms

County Change

Paper

Request for County Status Change Use this form to update the county of employment on file with the WVDE for an educator who transferred to your county. No fee required Sherri Hudnall shudnall@k12.wv.us

9

Paper

Duplicate Certificate and Name-Change Request Use this form to request a duplicate certificate with seal or to update name/address and request a duplicate certificate with seal. $35.00 (fee only required when requesting copy of printed certificate)

Sherri Hudnall shudnall@k12.wv.us

Mona Bowe

Christina Haymaker

Please contact Emily Curry for legal inquiries about all forms

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