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MINUTES

WEST VIRGINIA BOARD OF EDUCATION

Board Conference Room

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

August 13, 2009



I. Call to Order


  President Priscilla M. Haden called the meeting of the West Virginia Board of Education (WVBE) to order at 9:00 a.m. on August 13, 2009, in the Board Conference Room, Capitol Building 6, Room 353, 1900 Kanawha Boulevard, East, Charleston, West Virginia.


The following members were present:  President Haden, Vice President Jenny N. Phillips, Secretary Robert W. Dunlevy, Delores W. Cook, Barbara N. Fish, Burma Hatfield, Lowell E. Johnson, and Gayle C. Manchin, and ex officio Steven L. Paine, State Superintendent of Schools.  Student representative in attendance was Jordan Lovejoy of Pineville who attends Wyoming County High School.  Members absent were L. Wade Linger Jr., and ex officios Brian E. Noland, Chancellor, West Virginia Higher Education Policy Commission, and James L. Skidmore, Chancellor, West Virginia Council for Community and Technical College Education.


II. Delegation

Justice Thomas McHugh (distributed information), West Virginia Supreme Court, addressed the Board regarding an educational DVD resource that the court wishes to provide to schools entitled “The Foundation of Justice:  Supreme Court of Appeals of West Virginia.”  By consensus, the Board approved the program for distribution.


III. Approval of Agenda


Upon motion by Mrs. Manchin, seconded by Ms. Phillips, the Board unanimously approved the agenda. 


IV. Consent Agenda


  Mrs. Fish requested Consent Agenda item #5.  Waivers of West Virginia Board of Education (WVBE) Policies and Regulations, Superintendent's Interpretations and State Statutes and Legislative Rules be removed for discussion.  Upon motion by Mr. Dunlevy, seconded by Ms. Phillips, the Board unanimously approved the Consent Agenda as amended.  (Copies appended to Official Minutes, Attachments A through E and G through BB.)


Meeting minutes of  July 8 and 9, 2009  (Attachment A)


Amendment to the Gilmer County Comprehensive Educational Facilities Plan to include: (1) lease a modular classroom building to temporarily house the Sand Fork Elementary 5th and 6th graders, if modular can be installed and inspected by required agencies before first day of school (2) to house Sand Fork Elementary pre-K thru 4th grade at Sand Fork, but away from the main building (3) temporarily relocate all Troy Elementary School students to Glenville Elementary School  and (4) allow this temporary arrangement for the 2009-10 school year to ensure Troy and Sand Fork school structures are safe (Attachment B)


Amendment to the Mason County Comprehensive Educational Facilities Plan to include all earthwork, conduit, drainage and utility work associated with preparing the athletic field for improvement.  This project will also include a new artificial turf field surface, a polyurethane track surface, stadium seating, press box, integral filming platform, new goal posts, new scoreboard, two play clocks, new track and security lighting, a 3' fence to surround the track and field and a 6' security fence to surround the entire athletic complex  (Attachment C)


Amendment to the Preston County Comprehensive Educational Facilities Plan to move the Modular Units that are presently at the Preston High School site to the Tunnelton‑Denver Elementary School site to house the sixth and seventh grade students currently enrolled at South Preston Middle School.  The eighth graders will remain at the South Preston Middle School and housed in the gym building  (Attachment D)


Amendment to the Randolph County Comprehensive Educational Facilities Plan to (1) adopt a change order to extend the period of use for the modular units that house Elkins Middle School students from Fall 2009 to December 2009 and (2) to temporarily relocate Elkins Middle School to complete renovations and to reopen in December 2009  (Attachment E)


Two additional county applications representing summer school at twelve county locations  (Attachment G)


One request for a partial waiver of attendance at the West Virginia Principal Leadership Academy for New Principals  (Attachment H)


Employment of Substitute Teachers in Areas of Critical Need policies for  Lincoln, Morgan, Wetzel, and Wyoming County Schools  (Attachment I)


Policy 2520.1, 21st Century Reading and English Language Arts Content Standards and Objectives for West Virginia Schools (Attachment J)


Policy 2520.2, 21st Century Mathematics Content Standards and Objectives for West Virginia Schools  (Attachment K)

Policy 2520.3, 21st Century Science K-8 Content Standards and Objectives for West Virginia Schools  (Attachment L)


Policy 2520.35, 21st Century Science 9-12 Content Standards and Objectives for West Virginia  (Attachment M)


Policy 2520.4, 21st Century Social Studies Content Standards and Objectives for West Virginia Schools  (Attachment Mc)


Policy 4110, Attendance  (Attachment N)


Policy 3236, Education Innovation Zones, for placement on public comment for 30 days (Attachment O)


Policy 2512, Critical Skills Instruction Support Programs for Third and Eighth Grade, for placement on public comment for 30 days (Attachment P)

Revised Five Year Strategic Plans for Widmyer Elementary School (Morgan County), and Kingwood Elementary School, Central-Preston Middle School, South Preston Middle School, and Preston High School (Preston County) (Attachment Q)


Continued Full Accreditation status of Winchester Avenue Elementary School and Martinsburg North Middle School, Berkeley County (Attachment R)


Continued Full Accreditation status of Calhoun County Middle/High School, Calhoun County  (Attachment S)


Continued Full Accreditation status of Union Educational Complex School, Grant County  (Attachment T)


Continued Full Accreditation status of Liberty High School, Harrison County  (Attachment U)


Continued Full Accreditation status of Peterson-Central Elementary School, Roanoke Elementary School, and Lewis County High, Lewis County  (Attachment V)


Issued Chapmanville Regional High School Temporary Accreditation status with an November 1, 2009 Date Certain to correct the remaining findings and continued the Full Accreditation status of Logan Senior High School, Logan County  (Attachment W)


Continued Full Accreditation status of Mercer County Technical Education Center, Mercer County  (Attachment X)


Upgraded Peterstown Middle School, Monroe County, from Conditional  Accreditation status to Full Accreditation status  (Attachment Y)


Continued Distinguished Accreditation status of Grafton High School, Taylor County  (Attachment Z)


Continued Full Accreditation status of Buckhannon-Upshur High School, Upshur County  (Attachment AA)


Upgraded Franklin Elementary School from Temporary Accreditation status to Conditional Accreditation status with a May 31, 2012 Date Certain to achieve adequate yearly progress (AYP); issued Martin Elementary School Temporary Accreditation status with an November 1, 2009 Date Certain to correct the remaining findings; and continued Full Accreditation status of Blennerhassett Middle School, Wood County  (Attachment BB).


V. Waivers of West Virginia Board of Education (WVBE)

Policies and Regulations, Superintendent's Interpretations

and State Statutes and Legislative Rules


Mrs. Fish questioned the waiver process particularly with regard to dual credit courses and the practice of continuing the same waiver from year to year.  Superintendent Paine requested that Board members join with Department staff to review the waiver process; Mrs. Fish and Mrs. Manchin volunteered to assist the Department in reviewing the waiver process.  


Mrs. Fish also questioned the continuation waiver request from Hancock County for health, grades K-6.  Mr. Don Chapman, Assistant Director, WVDE Office of Healthy Schools, addressed questions posed by the Board.  Following discussion, action on this item was delayed until later in the agenda to allow staff the time to contact the county to obtain information.


VI. Reports


Board Member Reports.  President Haden (distributed information) provided information regarding her participation in a number of meetings and events including the NASBE adolescent literacy initiative.  Dr Johnson moved, and Mrs. Cook seconded, that work continue with regard to the adolescent literacy initiative.  Upon the call for the question the motion was carried unanimously.  Dr. Johnson (distributed information) requested that members provide recommendations to the President of individuals to serve on RESA stakeholder committee; he also requested that any other issues members would like taken up by the committee be provided to the President, Dr. Johnson or Ms. Betty Jo Jordan, Executive Assistant to the State Superintendent.  Dr. Johnson also discussed the assignment of Board members to a RESA and requested that Ms. Jordan so notify the RESAs. Dr Johnson provided information regarding his participation in a number of meetings and events. Ms. Lovejoy addressed the Board regarding her expectations during her service as student representative to the Board.



VII. Break


President Haden called for a break at 10:30 a.m.  


VIII. Call to Order


President Haden called the meeting back to order at 10:45 a.m.


IX. Reports  (Continued)

Ms. Phillips (distributed information) and assisted by Dr. Stan Hopkins, Assistant State Superintendent, Division of Technical and Adult Education Services, provided an update on the behalf of the High School Redesign Committee; Mrs. Manchin (distributed information) provided information regarding her participation in a number of meetings and events; Mrs. Cook thanked Mrs. Manchin for the hospitality provided to members prior to the August 6 Jobs Cabinet meeting; Mrs. Fish (distributed information) provided information regarding her participation in a number of meetings and events.  (Copies appended to Official Minutes, Attachment HH.)  


X. Waivers of West Virginia Board of Education (WVBE)

Policies and Regulations, Superintendent's Interpretations

and State Statutes and Legislative Rules  (Continued)


Mr. Chapman provided additional information regarding the Hancock County waiver request. Mr. Dunlevy moved, and Ms. Phillips seconded, that the two requests for a continuation waiver of WVBE policy, eight requests for a continuation waiver of instructional materials, and three requests for new waivers of instructional materials be approved.   Upon the call for the question the motion was carried with seven members voting yes, and one member, Mrs. Fish, voting no.  (Copy appended to Official Minutes, Attachment F.)


XI. Reports  (Continued)


State Superintendent’s Report.  Superintendent Paine presented Department personnel items for the Board’s information, provided updates in Lincoln, McDowell, Mingo and Preston Counties, and announced that the West Virginia Department of Revenue has instructed the West Virginia Department of Education (WVDE) to submit a request for FY 2011 at 96% of the FY 2010 base budget by September.  Superintendent Paine requested that a special meeting of the Board be convened prior to September 1 to approve the WVDE’s 2011 appropriation request.  Dr. Johnson requested that the state budget office provide clarification at the special meeting regarding the budget and the use of stabilization funds.  (Copy appended to Official Minutes, Attachment CC.)  






XII. Appointments to the West Virginia Commission

for Professional Teaching Standards (WVCPTS)


Mr. Nathan Estel, Executive Director, WVDE Office of Professional Preparation, presented appointments to the West Virginia Commission for Professional Teaching Standards (WVCPTS) for the Board’s consideration.


  Upon motion by Mrs. Manchin, seconded by Mrs. Fish, the Board unanimously appointed and reappointed two members eligible to serve second terms (Fred Albert, Van Dempsey, Patrick Law, Bettina Messersmith, Beth Musser and Nancy Walker) to fill vacant positions on the WVCPTS. (Copy appended to Official Minutes, Attachment DD.)  

XIII. WVBE Personnel Matters 


Upon motion by Mr. Dunlevy, seconded by Dr. Johnson, the Board unanimously approved the Board’s personnel items as presented in the attachment.  (Copy appended to Official Minutes, Attachment EE.)


XIV. Appointments to WVBE Statutory Units/Liaisons/Presidential

Committees 2009-2010


President Haden distributed a listing of proposed Board Committee appointments for 2009-2010 for the Board’s consideration.  


Upon motion by Dr. Johnson, seconded by Ms. Phillips, the Board unanimously approved the appointments.  (Copy appended to Official Minutes, Attachment II.) 


XV. WVBE Regular Meeting Dates and Locations 2009-2010


President Haden distributed a listing of proposed WVBE meeting dates and locations for 2009-2010 for the Board’s consideration.


Upon motion by Dr. Johnson, seconded by Ms. Phillips, the Board unanimously approved the 2009-2019 meeting dates and locations.   (Copy appended to Official Minutes, Attachment FF.) 


XVI. Board Items for Future Consideration


President Haden requested Dr. McClanahan address the Board regarding a need for flexibility in scheduling future meetings to allow an earlier start time to take up issues regarding a great deal of discussion.  Mrs. Manchin moved, and Mrs. Cook seconded, the approval of earlier start times for meetings as necessary.  Upon the call for the question the motion was carried unanimously.  Dr. Johnson requested that the Board revisit the strategic plan for professional development.  President Haden appointed Mrs. Cook to chair a Board Professional Development Committee with Dr. Johnson and Ms. Phillips serving as members.


 President Haden requested that items mentioned during the meeting and any others that members wish to be considered for placement on a future agenda be provided to her or Dr. Jack McClanahan, Deputy State Superintendent of Schools, as soon as possible.  (Copy appended to Official Minutes, Attachment GG.)  


XVII. Future Meetings

The next regular meeting of the Board will be held September 9-10, 2009, in Charleston, West Virginia.  


XVIII. Adjournment


President Haden declared the meeting adjourned at 12:10 p.m.

 

   Minutes approved by the Board on September 10, 2009.




________________________________________________

Priscilla M. Haden, President




________________________________________________

Robert W. Dunlevy, Secretary


   Minutes were recorded by

         Virginia M. Harris

       Secretary to the Board. 

        Wvbeminutes8/13/09










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