Board Minutes / Agenda
WEST VIRGINIA BOARD OF EDUCATION
West Virginia Schools for the Deaf and the Blind
Secondary School for the Deaf Multipurpose Room
301 East Main Street
Romney, West Virginia
June 5, 2008
I. Call to Order
President Delores W. Cook called the meeting of the West Virginia Board of Education (WVBE) to order at 9:00 a.m. on June 5, 2008, in the Secondary School for the Deaf Multipurpose Room at West Virginia Schools for the Deaf and the Blind, 301 East Main Street, Romney, West Virginia.
The following members were present: President Cook, Vice President Priscilla M. Haden, Robert W. Dunlevy, Barbara N. Fish, Burma Hatfield, Gayle C. Manchin, Lowell E. Johnson, and Jenny N. Phillips, and ex officios Steven L. Paine, State Superintendent of Schools, and. Members absent were Secretary Ronald B. Spencer, Robert W. Dunlevy, and ex officios Brian E. Noland, Chancellor, West Virginia Higher Education Policy Commission, and James L. Skidmore, Chancellor, West Virginia Council for Community and Technical College Education.
Dr. Patsy Shank, Superintendent of the West Virginia Schools for the Deaf and the Blind, welcomed the Board and introduced staff.
Pastor Rudy Bropleh of Shepherdstown addressed the Board regarding Project Isaac, and Mr. William Joseph Wahl Jr. (distributed information), addressed the Board regarding a proposed Mineral County home schooling policy. (Copy appended to Official Minutes, Attachment Q.)
IV. Approval of Agenda
President Cook announced that item XV. WVBE Employee Evaluations from the June 4 agenda was not completed and would be taken up at the end of the June 5 agenda at item VIII. D. WVBE Personnel Matters Including the Termination of a RESA VIII employee.
Upon motion by Dr. Johnson, seconded by Ms. Haden, the Board unanimously approved the agenda as amended.
V. Consent Agenda
President Cook requested a correction to the recommended action at item 8. Final Individual School Education Performance Audit Reports for Point Pleasant Intermediate School, Hannan High School, and Point Pleasant High School, Mason County to reflect the county as Mason. Upon motion by Mrs. Manchin, seconded by Ms. Phillips, the Board unanimously approved the Consent Agenda as amended. (Copies appended to Official Minutes, Attachments A through L.)
· Meeting minutes of May 14 and 15, 2008 (Attachment A)
· Budget supplement and transfer requests for the month of May 2008 as follows: total supplements = $11,245,703 and total transfers = $10,380,633 (Attachment B)
· Amendment to the Jackson County Comprehensive Educational Facilities Plan to include the addition of a portable classroom building at Kenna Elementary School and Evans Elementary School and also the replacement of a portable classroom building at Evans Elementary School (the three modular units will meet all regulatory requirements found in WVBE policy) (Attachment C)
· Employment of Substitute Teachers in Areas of Critical Need policy for Wood County Schools (Attachment D)
· Nine applications for a total of 1,440 applications for Operation Recognition in connection with Policy 4355: High School Diplomas for Veterans (Attachment E)
· An additional two county applications representing summer school at an additional two county locations (Attachment F)
· Office of Institutional Education Programs (OEIP) School Calendars for 2008‑2009 for 40 facilities and granted the Superintendent of OIEP the authority to approve minor amendments to the school calendars, as needed, for good cause (Attachment G)
· The accreditation status as listed in the individual school reports for Culloden Elementary School, Guyandotte Elementary School, Peyton Elementary School, and Spring Hill Elementary School and continued the Full Approval status of the Cabell County School System (Attachment H)
· The accreditation status as listed in the individual school reports for Point Pleasant Intermediate School, Hannan High School, and Point Pleasant High School and continued the Full Approval status of the Mason County School System (Attachment I)
· The accreditation status as listed in the individual school report for Ritchie County Middle School and continued the Full Approval status of the Ritchie County School System (Attachment J)
· The accreditation status as listed in the individual school report for Roane County High School and continued the Full Approval status of the Roane County School System (Attachment K)
· West Virginia School Boards Association 2008 Orientation Program (Attachment L).
Board Member/Committee Reports. President Cook, Ms. Haden (distributed information), Mrs. Manchin (requested a Globaloria presentation at a future meeting), Ms. Phillips, Dr. Johnson (reported that the WV VITAL preliminary data is ready for report and indicated that Eric Hirsch is available on July 9 to present the data), provided information regarding their participation in a number of meetings and events. (Copy appended to Official Minutes, Attachment R.)
Wellness Committee Update Including Proposed Amendment of WVBE Local Wellness Policies Position Statement. Mrs. Fish provided an update and presented a proposed amendment to the physical activity section of the Board’s local wellness policies position statement for the Board’s consideration.
Upon motion by Mrs. Fish, seconded by Ms. Haden, the Board unanimously approved the requested amendment. Upon motion by Ms. Phillips, seconded by Ms. Haden, the Board unanimously accepted the Wellness Committee report. (Copy appended to Official Minutes, Attachment M.)
State Superintendent’s Report. Superintendent Paine presented Department personnel actions for the Board’s information and provided updates regarding Lincoln, McDowell, and Mingo Counties. Upon motion by Ms. Haden, seconded by Ms. Phillips, the Board unanimously accepted the Superintendent’s report. (Copy appended to Official Minutes, Attachment Mc.)
Golden Horseshoe Test Procedures. Ms. Regina Scotchie, Coordinator, WVDE Office of Instruction, provided information regarding current test procedures for the Golden Horseshoe.
Hampshire County Update. Ms. Robin Lewis (distributed information), Superintendent of Hampshire County Schools, provided a PowerPoint presentation and progress report regarding Hampshire County schools. (Copy appended to Official Minutes, Attachment S.)
Regional Education Service Agency (RESA) VIII Cyber Mentoring Program. Dr. John Hough, Executive Director, introduced Mr. Todd Chicchirichi (distributed CD), and Ms. Peggy Hawse, all of RESA VIII, who presented information regarding RESA VIII’s cyber mentoring program. (CD appended to Official Minutes, Attachment T.)
President Cook called for a break at 10:45 a.m.
VIII. Call to Order
President Cook called the meeting back to order at 11:00 a.m.
IX. Proposed Budgets for the 2008-09 Year
Mr. Joe Panetta (requested a correction to the summary at Taylor County; Taylor County will have a $50,000 carryover instead of a $200,000 deficit), Executive Director, WVDE Office of School Finance, distributed a summary of the proposed budgets and stated that the budgets have been reviewed by WVDE staff, all necessary revisions have been made and recommended the budgets be approved. The 55 county boards of education, eight regional education service agencies, and seven multi-county vocational centers (MCVCs) are required to prepare proposed budgets for the upcoming year and submit them to the WVBE for approval pursuant to the provisions of W. Va. Code §§18-9B-6, 18‑2‑26 and 18‑2B-2 and related WVBE policies.
Upon motion by Mrs. Manchin, seconded by Dr. Johnson, the Board unanimously approved the proposed budgets for 2008-09. (Copy appended to the Official Minutes, Attachment U.)
X. Policy 6200, Handbook on Planning School Facilities
Mr. Bill Elswick, Executive Director, WVDE Office of School Facilities, and Mrs. Fish presented Policy 6200 for the Board’s consideration for placement on public comment. Policy 6200 is the basis of the strategic facilities plan for county school systems. The Comprehensive Educational Facilities Plan outlined in Chapter 1 of Policy 6200 is the cornerstone for the ten year planning period for school facilities and also encompasses new construction, renovations, school closures, consolidations and reconfigurations as well as developing levees and bond calls. The policy outlines codes, standards and regulatory requirements identified for future school construction. The State of West Virginia currently spends approximately $284 million dollars annually for plant operations, maintenance and energy.
Upon motion by Mrs. Fish, seconded by Dr. Johnson and unanimously carried, the Board placed Policy 6200 on public comment for thirty days. (Copy appended to the Official Minutes, Attachment N.)
XI. WVBE Strategic Plan for 2007-2008 Update
President Cook, assisted by Dr. Karen K. Larry (distributed information), Executive Assistant to the State Superintendent, provided a brief update regarding the Board’s 2007-2008 strategic plan for the Board’s review and comment prior to bringing the document back for discussion at the July meeting. (Copy appended to the Official Minutes, Attachment V.)
XII. WVBE Personnel Matters Including the
Termination of a RESA VIII Employee and
Completion of WVBE Employee Evaluations
President Cook requested a motion to move into Executive Session as provided in W. Va. Code §6-9A-4(b)(2)(A), to discuss personnel matters and to complete the evaluation Board employees. Upon motion by Mrs. Fish, seconded by Ms. Phillips and unanimously carried, the Board entered into executive session at 12:01 p.m.
XIII. Return from Executive Session
The Board returned from Executive Session at 1:45 p.m. at which time President Cook announced that no action was taken and no decisions were made.
Upon motion by Ms. Phillips, seconded by Mrs. Manchin, the Board unanimously approved the Board’s personnel items including the termination of a RESA VIII employee. (Copy appended to Official Minutes, Attachment O.)
President Cook, in accordance with W. Va. Code '18-3-1, announced that Superintendent Paine received an exemplary evaluation and that a press release would be issued.
XIV. Board Items for Future Consideration
President Cook thanked the West Virginia Schools for the Deaf and the Blind for making the meeting such a wonderful success. President Cook requested that items mentioned during the meeting and any others that members wish to be considered for placement on a future agenda be provided to her, Superintendent Paine or Dr. McClanahan as soon as possible. (Copy appended to Official Minutes, Attachment P.)
XV. Future Meetings
The next regular meeting of the Board will be held July 9 and 10, 2008 in Charleston, West Virginia. Mrs. Fish requested that the Board set the dates for the October 2008 meeting as October 8 and 9, 2008. The Board, by consensus, set the October meeting dates as October 8 and 9.
Upon motion by Ms. Hatfield, seconded by Ms. Haden and unanimously carried, the Board adjourned at 1:48 p.m.
Minutes approved by the Board on July 10, 2008.
Delores W. Cook, President
Ronald B. Spencer, Secretary
Minutes were recorded by
Virginia M. Harris
Executive Secretary to the Board.