Board Minutes / Agenda
Board Conference Room
February 15, 2007
I. Call to Order
following members were present: President Johnson, Vice President
Dr. Karen Oldham (distributed information), principal/parent, Cabell Midland High School, Cabell County, Ms. Carol Smith, President, Mr. Larry Bays, member, Mr. Thomas Ramey, member, and Ms. Billie Frye, member, Lincoln County Board of Education, addressed the Board. (Copy appended to Official Minutes, Attachment O.)
III. Approval of Agenda
Upon motion by Mrs. Cook, seconded by Ms. Haden, the Board unanimously approved the agenda.
IV. Consent Agenda
Upon motion by Ms. Phillips, seconded by Ms. Hatfield, the Board unanimously approved the Consent Agenda. Note: The February agenda was amended on February 9, 2007 at which time Policy 2419, Regulations for the Education of Students with Exceptionalities, was removed. (Copies appended to Official Minutes, Attachments A through H and J.)
· Meeting minutes of January 3, 10 and 11, 2007 (Attachment A)
· Budget supplement and transfer requests for the month of January 2007 as follows: total supplements = $564,192,047 and total transfers = $39,781,698 (Attachment B)
to the Barbour County Comprehensive Educational Facilities Plan (CEFP) to include a drainage project for
· Amendment to the Kanawha County CEFP for the purpose of relocating a portable from Central Elementary to Mary Ingles Elementary due to an increase in enrollment
· Amendment to the Lincoln County CEFP to include construction of a handicapped accessible greenhouse at Lincoln County High School - totally funded by the Legislature; electrical equipment and electrical upgrades in main gymnasium at Lincoln County High School - totally funded by Lincoln County Friends of the Arts, and installation of mobile sewer plant at Harts Intermediate School - submitted to the School Building Authority of West Virginia for funding
to the Monroe County CEFP to include
the replacement of door components at
· Amendment to the Raleigh County CEFP to include the paving of two additional areas at Bradley Elementary; sidewalk replacement and additional paving at Coal City Elementary; roof replacement at Cranberry-Prosperity Elementary, Crescent Elementary, Mabscott Elementary, Marsh Fork Elementary and Maxwell Hill Elementary; drainage replacement at Shady Spring Elementary, boiler replacement (two) at Beckley-Stratton Middle; replacement of original sidewalk at Independence High School; HVAC upgrades in main building, replacement of the stage in the auditorium and roof replacement on new athletic building
· School facility reviews for Fayetteville High School and Oak Hill High School in Fayette County, Lewis County High Scholl and Peterson-Central Elementary School in Lewis County, Blackshere Elementary School and Fairmont Senior High School in Marion County, Kermit K-8 School, Lenore K-8, Matewan Elementary School, and Riverside Elementary School in Mingo County, North Fork Elementary School and Pendleton County Middle/High School in Pendleton County, Pleasants County Middle School and St. Marys Elementary School in Pleasants County, Elkins High School and Tygarts Valley High School in Randolph County, and Ritchie County High School in Ritchie County (Attachment C)
requests for one principal, one assistant principal and one long term substitute
assistant principal for the 2006‑2007
per Senate Bill 227, W.
· State Plan for Implementation of the Summer Food Service Program 2007 (Attachment F)
· Revision of the Pendleton County Board of Education’s Superintendent Evaluation Process (Attachment G)
· Discontinuation of Hampshire County Schools salary supplements of $1,400 per year for all professional personnel, and $1 per month per year of service, not to exceed $20 per month, for all service personnel (Attachment H)
· Policy 3233, Establishment and Operation of Regional Education Service Agencies on public comment for 30 days (Attachment J and addendum).
Board Member/Committee Reports. President Johnson provided information regarding his attendance at a meeting of the 21st Century Jobs Council, WVDE professional staff development sessions and alignment of K-20 curricula; Ms. Haden brought to the Board’s attention a Black History celebration to take place on February 16 at West Virginia State University with students from Kanawha and surrounding counties in attendance; Mrs. Cook provided a report regarding her attendance at a meeting of the West Virginia Center for Professional Development; Mrs. Fish (distributed information) provided information regarding wellness initiatives, concerns and legislation, relayed concerns of the West Virginia Commission for Professional Teaching Standards and requested Board members submit recommendations for a vacancy on the commission. (Copy appended to Official Minutes, Attachment P.)
Teacher Working Conditions Conference. President Johnson and Dr. Karen Larry, Executive Assistant to the State Superintendent, provided a report regarding their participation in the North Carolina Teacher Working Conditions Conference. President Johnson, with the consensus of the Board, directed that a stakeholder group be identified and that Board members submit recommendations for appointment to the stakeholder group to Dr. Larry as quickly as possible. It is anticipated that the stakeholder group will convene in April.
National Association of State Boards of Education (NASBE) Nominations Committee. Ms. Haden provided a report regarding the work of the NASBE Nominations Committee. Following discussion, Mrs. Fish moved that Selby Wellman be nominated for the NASBE Friend of Education Award. Ms. Haden seconded the motion and it was carried unanimously.
President Johnson called for a break at 10:15 a.m.
VII. Call to Order
President Johnson called the meeting back to order at 10:30 a.m.
VIII. Reports (Continued)
Board Member/Committee Reports. Ms. Liza Cordeiro, Executive Director, WVDE Office of Communications and member of the Board’s Communications Committee, provided information regarding upcoming special events.
State Superintendent’s Report. Superintendent Paine presented Department personnel actions for the Board’s information and provided information regarding funding for education [assisted by Mr. Joe Panetta (distributed information), Executive Director, WVDE Office of School Finance and Dr. Jorea Marple, Assistant State Superintendent, Division of Curriculum and Instructional Services], Arts Alive student showcase, 21st Century Jobs Cabinet, status of Policy 2419, Regulations for the Education of Exceptional Students, legislative matters (assisted by Dr. Karen Huffman, Special Assistant to the State Superintendent, Division of Special Projects - Superintendent’s Center for 21st Century Schools), 21st Century Skills Partnership and Advisory Council (assisted by Dr. Pamela S. Cain, Assistant State Superintendent, Division of Student Support Services), and updates in Hampshire, McDowell, Mingo and Lincoln Counties. (Copy appended to Official Minutes, Attachment K and addendum.)
Ms. Phillips departed the meeting.
Report on the Strategic Plan FY 2007 for the Office of Education Performance Audits (OEPA). Dr. Kenna R. Seal, Director, OEPA, presented the report for the Board’s information. The OEPA developed a Strategic Plan for FY 2007 which was presented to the WVBE at the August 2006 meeting. The plan outlined the mission statement, goals, objectives, activities, and a completion date(s). The report addressed mid-year progress on each objective and activity. (Copy appended to Official Minutes, Attachment L.)
IX. Student Participation in WVBE Meetings
Ms. Haden and Mr. Chuck Nichols, Executive Director, Regional Education Service Agency III, presented guidelines for student participation in WVBE meetings for the Board’s consideration.
Upon motion by Ms. Haden, seconded by Mr. Dunlevy, the Board, with five members voting yes and one member, Mrs. Fish, voting no, accepted the guidelines for student participation in WVBE meetings on a trial basis for the months March, April and May 2007. (Copy appended to Official Minutes, Attachment M.)
X. Records Retention Policy
President Johnson requested, in light of the new paperless agenda format, the Board’s direction regarding the development of a records retention policy that would meet the requirements of W. Va. Code §5A-8-1, Records Management and Preservation of Essential Records.
Following discussion Superintendent Paine and the Board’s counsel were requested to develop a policy to govern WVBE record management and preservation for the Board’s consideration.
Upon motion by Mrs. Cook, seconded by Ms. Haden, the Board unanimously approved the Board’s personnel items. (Copy appended to Official Minutes, Attachment Mc.)
XII. Board Items for Future Consideration
President Johnson requested items to be considered for placement on the March agenda be provided to him or Dr. McClanahan as soon as possible. (Copy appended to Official Minutes, Attachment N.)
XIII. Future Meetings
next regular meeting of the Board will be held March 14-15, 2007 in
Upon motion by Mrs. Cook, seconded by Ms. Hatfield and unanimously carried, the meeting adjourned at 11:50 a.m.
Minutes approved by the Board on March 15, 2007.
Priscilla M. Haden, Secretary
Minutes were recorded by
Virginia M. Harris
Executive Secretary to the Board.