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  MINUTES

  WEST VIRGINIA BOARD OF EDUCATION

  Board Conference Room

  Capitol Building 6, Room 353

  1900 Kanawha Boulevard, East

  Charleston, West Virginia

  November 8, 2006

 

 

I. Call to Order

 

  President Lowell E. Johnson called the meeting of the West Virginia Board of Education (WVBE) to order at 12:35 p.m. on November 8, 2006, in the Board Conference Room, Capitol Building 6, Room 353, 1900 Kanawha Boulevard, East, Charleston, West Virginia.

 

  The following members were present:  President Johnson, Vice President Delores W. Cook, Secretary Priscilla M. Haden, Robert W. Dunlevy, Barbara N. Fish, Burma Hatfield, Jenny N. Phillips and Ronald B. Spencer, and ex officios Steven L. Paine, State Superintendent of Schools, Brian E. Noland, Chancellor, West Virginia Higher Education Policy Commission, and James L. Skidmore, Chancellor, West Virginia Council for Community and Technical College Education.

II.  Approval of Agenda

 

  Upon motion by Mrs. Cook, seconded by Ms. Haden, the Board unanimously approved the agenda.

 

III.  Draft Individual School Education Performance Audit Report

for Glenwood School, Mercer County

 

  Dr. Kenna R. Seal, Director, Office of Education Performance Audits, reported that an announced on-site review was conducted at Glenwood School in Mercer County on October 17, 2006.  The OEPA conducted the review which was limited in scope to the standards relative to school and student performance and progress.  The review also consisted of resource evaluation.

 

  Upon motion by Mrs. Fish, seconded by Ms. Haden, the Board unanimously continued Glenwood School’s Conditional Accreditation status and the Full Approval status of the Mercer County School System and gave the school and county until the next accreditation cycle to correct any deficiencies reported.  (Copy appended to Official Minutes, Attachment A.)

 

IV.  Recommendations Review Education Performance Audit Report

for Summers County High School, Summers County

   

  Dr. Seal reported that an Individual School Education Performance Audit was conducted October 20, 2004 at Summers County High School in Summers County.  At the direction of the WVBE another review was conducted March 23, 2005 to investigate violations of WVBE Policy 2421 - Racial, Sexual, Religious/Ethnic Harassment and Violence Policy.  The Follow-up Education Performance Audit was conducted February 2, 2006.  The purpose of the follow-up was to verify correction of the findings identified during the original Education Performance Audit. A Recommendations Review Education Performance Audit Team returned to Summers County High School October 5, 2006 to check if the remaining noncompliance had been corrected.

 

  Upon motion by Mr. Dunlevy, seconded by Mrs. Fish, the Board unanimously continued the Full Approval status of the Summers County School System and upgraded Summers County High School to Full Accreditation status.  (Copy appended to Official Minutes, Attachment B.)

 

V.  Policy 2419, Regulations for the Education of Students with Exceptionalities 

 

  Dr. Jorea Marple, Assistant State Superintendent, and Dr. Lynn Boyer, Executive Director, Office of Special Education Achievement, Division of Curriculum and Instructional Services, presented Policy 2419 for the Board’s consideration.  (Copy appended to Official Minutes of November 9, 2006 at Attachment G.)

 

VI.  Policy 2445.41, “Textbooks” Adoption:  Notice, Request, and Instructions to Publishers

 

  Dr. Marple and Mr. Dan Blackwood, Coordinator, Office of Instruction, Division of Curriculum and Instructional Services, presented Policy 2445.41 for the Board’s consideration.  (Copy appended to Official Minutes of November 9, 2006 at Attachment H.)

 

VII.  Policy 2340, West Virginia Measures of Academic Progress

 

  Dr. Marple and Dr. Jan Barth (distributed information), Executive Director, Office of Student Assessment Services, Division of Curriculum and Instructional Services, presented Policy 2340 for the Board’s consideration.  Dr. Barth distributed a corrected page deleting from section 8.7.1, “may be subject to revocation or denial of his or her teaching certificate”, and requested the correction replace the language found in the policy to be acted upon at the November 9, 2006 meeting.  It was the consensus of the Board that the correction be accepted.  (Copy appended to Official Minutes, Attachment C and as an addendum to the Official Minutes of November 9, 2006 at Attachment I.)

 

VIII.  Policy 2445.40, Groupings for Textbook Adoption for Early Childhood

Education, Middle Childhood Education, and Adolescent Education

 

  Dr. Marple and Mr. Blackwood presented Policy 2445.40 for the Board’s consideration.  Mrs. Fish requested that the “/” between “dance/theatre”, located on the adoption cycle pages, be removed in order that the disciplines be separated prior to the policy’s adoption on November 9, 2006.  It was the consensus of the Board that the correction be accepted.   Corrected pages were provided and distributed during the meeting.  (Copy appended to Official Minutes, Attachment D and as an addendum to the Official Minutes of November 9, 2006 at Attachment J.)

 

IX. Policy 2510, Assuring the Quality of Education:  Regulations for Education Programs

 

  Dr. Marple, Mr. Keith Butcher, Executive Director, Office of Federal Programs and Accountability, Division of Curriculum and Instructional Services, presented Policy 2510 for the Board’s consideration.  Ms. Regina Scotchie, Mr. Mike Kees, Ms. Lou Maynus, Ms. Julia Lee, Coordinators, and Ms. Carla Williamson, Special Assignment, Office of Instruction, Division of Curriculum and Instructional Services, addressed questions regarding Policy 2510.  (Copy appended to Official Minutes, Attachment E and to Official Minutes of November 9, 2006 at Attachment K.)

 

X. Break

 

  President Johnson called for a break at 2:25 p.m.  Chancellor Noland departed the meeting.

 

XI.  Call to Order

 

  President Johnson called the meeting back to order at 2:37 p.m.

 

XII. Policy 2520.1, 21st Century Reading and English Language Arts

  Content Standards and Objectives for West Virginia Schools

Policy 2520.2, 21st Century Mathematics Content Standards

  and Objectives for West Virginia Schools

  Policy 2520.3, 21st Century Science K-8 Content Standards

  and Objectives for West Virginia Schools

  Policy 2520.4, 21st Century Social Studies Content Standards

  and Objectives for West Virginia Schools

Policy 2520.14, 21st Century Learning Skills and Technology Tools

  Content Standards and Objectives for West Virginia Schools

 

  Dr. Marple (distributed information) and Ms. Williamson presented Policies 2520.1, 2520.2, 2520.3, 2520.4 and 2520.14 for the Board’s consideration.  Ms. Scotchie addressed questions regarding Policy 2520.4.  (Copy appended to Official Minutes, Attachment F and as an addendum to Official Minutes of November 9, 2006 at Attachment L.)

 

XIII.  Report of the Regional Education Service Agency (RESA) 

Task Force in Response to West Virginia Senate Bill 127

 

  Ms. Betty Jo Jordan, Assistant Director, Office of Technical and Secondary Program Improvement, Division of Technical and Adult Education Services, presented the report of the RESA Task Force for the Board’s information.  In June 2006, the State Superintendent of Schools, Dr. Steven L. Paine, convened the Task Force to conduct a comprehensive study of the programs, governance and administration of RESAs.  The report presents findings, recommendations and impact on code and/or policy for governance, administration, personnel and oversight, school improvement and staff development, education technology, other programs and services, and financial Integrity, oversight and accountability.  Following discussion, it was recommended that clarification be added to page eight at paragraph one regarding training sessions and at the auditing section that “in addition to federal auditing” be added where appropriate.  (Copy appended to Official Minutes, Attachment G.)

 

  Chancellor Skidmore departed the meeting.

XIV.  Hiring and Retention of Formerly Contracted Employees for

Office of Institutional Education Programs (OIEP)

 

  Mr. Jacob Green, Acting Superintendent, Office of OIEP, Division of Student Support Services, provided information regarding the hiring and retention of formerly contracted employees for the OIEP.  In July 2006, the WVDE’s Office of Internal Operations instructed the OIEP that contractual  agreements with employees (i.e., school psychologists, speech therapists, and GED examiners) for services could no longer be approved through the state purchasing procedure.  OIEP was instructed to hire these individuals as part-time employees through the state approved personnel process. 

 

XV. Legal and/or Personnel Matters

 

  President Johnson requested a motion to move into executive session as provided in W. Va. Code §6-9A-3 (matters involving attorney-client privilege) and §6-9A-4(b)(2)(A) (personnel exception).

 

  Upon motion by Mr. Dunlevy, seconded by Ms. Phillips, the Board unanimously moved into Executive session at 3:37 p.m. to discuss matters involving attorney-client privilege and personnel.

 

XVI.  Return from Executive Session

 

  The Board returned from Executive Session at 4:26 p.m. at which time President Johnson announced that no action was taken and no decisions were made.


 

XVII. Future Meetings

 

  The next regular meeting of the Board will be held November 9, 2006 in Charleston, West Virginia.

 

XVIII.  Adjournment

 

  Upon motion by Ms. Phillips, seconded by Ms. Hatfield and unanimously carried, the meeting adjourned at 4:28 p.m.

 

    Minutes approved by the Board on December 14, 2006.

 

 

  Lowell E. Johnson, President

 

 

  Priscilla M. Haden, Secretary

 

Minutes were recorded by Virginia M. Harris

Executive Secretary to the Board. /wvbeminutes11/8/06