Board Minutes / Agenda
WEST VIRGINIA BOARD OF EDUCATION
Board Conference Room
Capitol Building 6, Room 353
1900 Kanawha Boulevard, East
Charleston, West Virginia
September 14, 2006
I. Call to Order
President Lowell E. Johnson called the meeting of the West Virginia Board of Education (WVBE) to order at 9:00 a.m. on September 14, 2006, in the Board Conference Room, Capitol Building 6, Room 353, 1900 Kanawha Boulevard, East, Charleston, West Virginia.
The following members were present: President Johnson, Vice President Delores W. Cook, Secretary Priscilla M. Haden, Robert W. Dunlevy, Barbara N. Fish, Burma Hatfield, Jenny N. Phillips and Ronald B. Spencer, and ex officios Steven L. Paine, State Superintendent of Schools and Brian E. Noland, Chancellor, West Virginia Higher Education Policy Commission. Members absent were Sheila M. Hamilton and ex officio James L. Skidmore, Chancellor, West Virginia Council for Community and Technical College Education.
Dr. Fran Warsing, Supervising Principal of Adult Programs, Office of Institutional Education Programs, Division of Student Support Services, provided remarks and introduced Dr. Chris Tracy, Chair, Correctional Education Association Standards Commission, who recognized the Anthony Correctional Center, Davis Center School and West Virginia Industrial Home for Youth for receiving National Re-accreditation.
Mr. Randy Shillingburg (distributed information), College Summit, provided a progress report. (Copy appended to Official Minutes, Attachment A.)
IV. Approval of Agenda
President Johnson removed from the agenda Consent Agenda item 10. Enhancement of Security at the West Virginia Schools for the Deaf and the Blind for additional study and moved Consent Agenda item 2. Waivers of West Virginia Board of Education (WVBE) Policies and Regulations, Superintendent's Interpretations and State Statutes and Legislative Rules, item 5. Policy 2445.40, Groupings for Textbook Adoption for Early Childhood Education, Middle Childhood Education, and Adolescent Education, and item 11. Process for Hiring a Regional Education Service Agency (RESA) I Executive Director to immediately follow approval of the Consent Agenda for individual consideration and action. President Johnson also reviewed changes accepted on September 13 regarding Consent Agenda item 7. Policy 2510, Assuring the Quality of Education: Regulations for Education Programs. Upon motion by Mrs. Fish, seconded by Ms. Phillips, the Board unanimously approved the agenda as amended.
V. Consent Agenda
Upon motion by Mr. Dunlevy, seconded by Ms. Hatfield, the Board unanimously approved the Consent Agenda as previously amended. (Copies appended to Official Minutes, Attachments B-M.)
! Meeting minutes of August 9 and 10, 2006 (Attachment B)
! Budget supplement and transfer requests for the month of August 2006 as follows: total supplements = $18,618,323 and total transfers = $25,893,184 (Attachment C)
! Five applications for a total of 1,379 applications for Operation Recognition in connection with Policy 4355 (Attachment D)
! Five notifications, per Senate Bill 227, W. Va. Code §18A-4-7a, Transfer of Teachers After Five Days Prior to Starting Instruction, from Wood County Schools (Attachment E)
! Policy 2340, West Virginia Measures of Academic Progress Program, for placement on public comment for 30 days (Attachment F)
! Policy 2510, Assuring the Quality of Education: Regulations for Education Programs, for placement on public comment for 30 days (Attachment G)
! Continuing program approval for a period of five years for all WVBE‑approved programs offered by Appalachian Bible College, Davis & Elkins College, Shepherd University, University of Charleston, West Liberty State College and Wheeling Jesuit University; three-month conditional program approval for Alderson‑Broadus College’s Biology 9‑Adult, Chemistry 9-Adult, General Math through Algebra I 5-9 & 5-Adult, General Science 5-Adult and Music PreK-Adult, Salem International University’s Mathematics 5-Adult and Social Studies 5-Adult programs, Bethany College’s Social Studies 5-9 program and all programs at Fairmont State University (Attachment H)
! 2007 State Administrative Expense (SAE) Plan for Child Nutrition (Attachment I)
! Enhancement of Security at the West Virginia Schools for the Deaf and the Blind (Attachment J)
! Training Manual and Handbook for Education Performance Audits (Attachment K)
! Exemplary Programs Brochure (Attachment L)
! Follow-up Education Performance Audits (Attachment M).
VI. Waivers of West Virginia Board of Education Policies and Regulations,
Superintendent’s Interpretations and State Statutes and Legislative Rules
Action was requested regarding eight waiver requests. Mr. Spencer requested clarification regarding the waiver request from Harrison County regarding Policy 2510, Sections 7.4.5 and 5.2.6.
Upon motion by Mr. Spencer, seconded by Ms. Phillips, the Board unanimously approved one request for a new waiver of WVBE policy, three requests for continuation of a waiver of WVBE policy, two requests for a new waiver of Instructional Materials and denied two requests for a new waiver of WVBE policy. (Copy appended to Official Minutes, Attachment Mc.)
VII. Policy 2445.40, Groupings for Textbook Adoption for
Early Childhood Education, Middle Childhood Education,
and Adolescent Education
Mrs. Fish requested clarification regarding the selection of the advisory committee and the committee’s function regarding the review of supplemental materials in the area of technology.
Upon motion by Ms. Phillips, seconded by Mr. Dunlevy, the Board unanimously placed Policy 2445.40 on public comment for 30 days. (Copy appended to Official Minutes, Attachment N.)
VIII. Process for Hiring a Regional Education Service Agency
(RESA) I Executive Director
Action was requested to waive section 3.8 of Policy 3233, Establishment and Operation of Regional Education Service Agencies, and that the following procedure be utilized “In filling a vacancy in the position of executive director for the RESA, the regional council shall consult with the State Superintendent of Schools on the qualifications and leadership qualities important for the position of executive director. Members of the regional council (county superintendent and a county board member) will be appointed by the regional council to serve on the committee that interviews the applicants for executive director of the RESA. The State Superintendent of Schools shall recommend to the State Board of Education the person to fill the position of executive director of the RESA.”
Upon motion by Mr. Dunlevy, seconded by Mr. Spencer, the Board unanimously approved the requested waiver and employment process for the hiring of a RESA I executive director.
Board Member/Committee Reports. President Johnson provided information regarding OEPA study group activities, appointment to 21st Century Jobs Cabinet of West Virginia, announced an October 11 Governor’s Education Forum, was a speaker at opening of Nicholas County Schools, met with Regional Education Laboratory representatives, and appeared to provide testimony for an unemployment hearing for a former WVBE employee.
President Johnson addressed the Board regarding the Board’s request to the National Association of State Boards of Education (NASBE) to be moved to “Southern States” designation and the requested amendment to the NASBE Health position statement was not accepted. President Johnson, with the consensus of the Board, will place a motion on the floor, at NASBE’s October business meeting, that the amendment be considered.
Ms. Liza Cordeiro (distributed information), Executive Director, Communication’s Office, presented the Board’s Annual Report. Each year the WVBE publishes an annual report highlighting the year’s activities and accomplishments. This year’s report was designed to be user friendly in an effort to easily share information with teachers, parents and the state’s educational community. It was suggested that, in future years, the publication include photos of West Virginia children and that all legalities be investigated and dealt with in order to accomplish this request. (Copy appended to Official Minutes, Attachment O.)
Mrs. Fish provided an update regarding her work as a member of the Institute of Medicine Committee on Nutrition Standards for Foods in Schools. Ms. Haden (distributed information) provided an update regarding civic education, Public Broadcasting activities, and Awards Committee initiatives. Ms. Haden requested that Board members provide her a list of awards of which they are aware as soon possible. Mr. Spencer provided an update regarding the West Virginia Secondary School Activities Commission. Mrs. Cook reported that she was a speaker at opening of school activities in Boone County and attended, with Ms. Hatfield, a West Virginia School Boards Association Handbook Committee meeting. (Copy appended to Official Minutes, Attachment P.)
President Johnson called for a break at 10:20 a.m.
XI. Call to Order
President Johnson called the meeting back to order at 10:35 a.m.
XII. Reports (Continued)
Superintendent’s Report. Superintendent Paine presented Department personnel
actions for the Board’s information. An informational
presentation was provided regarding Superintendent Paine’s
recent trip to
President Johnson introduced First Lady Gayle Manchin who addressed the Board regarding education matters.
XIII. West Virginia Board of Education Personnel
Upon motion by Ms. Haden, seconded by Mr. Dunlevy, the Board unanimously approved the Board’s personnel items. (Copy appended to Official Minutes, Attachment R.)
XIV. Board Items for Future Consideration
President Johnson reviewed items anticipated to be placed on the October and November agendas and requested items to be considered for placement on a future agenda to be provided to Dr. McClanahan or the Board’s executive secretary. It was requested that CSO revisions be provided to the Board via e-mail as soon as they become available. (Copy appended to Official Minutes, Attachment S.)
XV. Legal and/or Personnel Matters
President Johnson requested a motion to move into executive session as provided in W. Va. Code §6-9A-3 (matters involving attorney-client privilege) and §6-9A-4(b)(2)(A) (personnel exception).
Upon motion by Mr. Dunlevy, seconded by Ms. Phillips, the Board unanimously moved into Executive session at 11:37 a.m. to discuss matters involving attorney-client privilege and personnel. Mrs. Cook departed the meeting.
XVI. Return from Executive Session
The Board returned from Executive Session at 12:02 p.m. at which time President Johnson announced that no action was taken and no decisions were made.
XVII. Future Meetings
The next regular meeting of the Board will be held October 4-5, 2006 in McDowell County, West Virginia. Dr. McClanahan requested, and the Board by consensus approved, a modification to the Board’s meeting schedule to include a meeting for November 1, 2006 and 1:00 p.m.
Upon motion by Ms. Hatfield, seconded by Ms. Phillips and unanimously carried, the meeting adjourned at 12:04 p.m.
Minutes approved by the Board on October 5, 2006.
Lowell E. Johnson, President
Priscilla M. Haden, Secretary
Minutes were recorded by
Virginia M. Harris
Executive Secretary to