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MINUTES

WEST VIRGINIA BOARD OF EDUCATION

Hardy County Schools

Moorefield Middle School Library

303 Caledonia Heights Road

Moorefield, West Virginia

May 11, 2006





I.

Call to Order



Vice President Delores W. Cook called the meeting of the West Virginia Board of Education (WVBE) to order at 8:36 a.m. on May 11, 2006, in the library at Moorefield Middle School, 303 Caledonia Heights Road, Moorefield, West Virginia.



The following members were present: Vice President Cook, Secretary Priscilla M. Haden, Barbara N. Fish, Robert W. Dunlevy, Sheila M. Hamilton, Burma Hatfield, Jenny N. Phillips and Ronald B. Spencer, and ex officio Steven L. Paine, State Superintendent of Schools. Members absent were President Lowell E. Johnson and ex officios James L. Skidmore, Chancellor, the West Virginia Council for Community and Technical College Education, and Bruce C. Flack, Interim Chancellor, the West Virginia Higher Education Policy Commission.



II.

Welcome and Introductions

Mr. Ronald V. Whetzel, Superintendent of Hardy County Schools, welcomed the Board and introduced principals and students demonstrating academic excellence.



III.

Recognition



Vice President Cook recognized Mr. Kurt Barry, student, Hampshire High School, Hampshire County, for achieving a perfect ACT score.

IV.

Approval of Agenda



Ms. Haden requested that New Business item E. State Professional Staff Development Plan be removed from the agenda. Upon motion by Ms. Phillips, seconded by Mr. Dunlevy, the Board unanimously approved the agenda as amended.



V.

Draft Individual School Education Performance Audit Report

for Philippi Middle School, Barbour County



Dr. Kenna R. Seal, Director, Office of Education Performance Audits (OEPA), reported that an announced on-site review was conducted at Philippi Middle School in Barbour County March 30, 2006. The OEPA conducted the review which was limited in scope to the standards relative to school and student performance and progress. The review also consisted of resource evaluation.



Upon recommendation of Dr. Seal and a motion by Mrs. Hamilton, seconded by Ms. Phillips, the Board unanimously continued Barbour County's Full Approval status and Philippi Middle School's Conditional Accreditation status and gave the school and county until the next accreditation cycle to correct any noted deficiencies and a May 31, 2008 Date Certain to achieve Adequate Yearly Progress (AYP). (Copy appended to Official Minutes, Attachment A.)



VI.

Draft Individual School Education Performance Audit Reports

for Henry J. Kaiser Elementary School, Ripley Elementary School,

and Ravenswood Middle School, Jackson County



Dr. Seal announced that on-site reviews were conducted at Henry J. Kaiser Elementary School, Ripley Elementary School, and Ravenswood Middle School in Jackson County March 15 and 16, 2006. The OEPA conducted the reviews which were limited in scope to the standards relative to school and student performance and progress. The reviews also consisted of resource evaluation.



Upon recommendation of Dr. Seal and a motion by Mr. Dunlevy, seconded by Mrs. Hamilton, the Board unanimously continued Jackson County's Full Approval status and granted Henry J. Kaiser Elementary School Full Accreditation status, Ripley Elementary School Conditional Accreditation status, Ravenswood Middle School Conditional Accreditation status and gave the school and county until the next accreditation cycle to correct any noted deficiencies and a May 31, 2007 Date Certain to achieve Adequate Yearly Progress (AYP). (Copy appended to Official Minutes, Attachment B.)



VII.

Consent Agenda



Upon motion by Mr. Spencer, seconded by Ms. Phillips, the Board unanimously approved items on the Consent Agenda. (Copies appended to Official Minutes, Attachments C-J.)



Meeting minutes of April 12 and 13, 2006 (Attachment C)



  • Budget supplement and transfer addendum requests for the month of April 2006 as follows: total supplements = $11,514,135 and total transfers = $26,426,895 (Attachment D)


  • Amendment to the Kanawha County Comprehensive Educational Facilities Plan (CEFP) to include the removal of two portable classrooms from Point Harmony Elementary School which will be sold as surplus and the relocation of a portable classroom from Central Elementary to Andrew Heights Elementary for third grade students

Amendment to the Morgan County CEFP to include renovation of the maintenance and drafting areas into classroom spaces at Berkeley Springs High School and the construction of a maintenance warehouse at the Morgan County board office







Multi-County Career and Technical Centers Ten Year CEFPs for Calhoun Gilmer Career Center, Fred W. Eberle Technical Center, James Rumsey Technical Institute, Roane Jackson Technical Center, and South Branch Career and Technical Center United Technical Center (Attachment E)



  • Facility reviews for Kermit K-8 School (Mingo County), Matewan Elementary School (Mingo County), Riverside Elementary School (Mingo County), Westside High School (Wyoming County) and Wyoming County East High School (Wyoming County) (Attachment F)


Summer school applications for three additional counties representing summer school at three (3) county locations (Attachment G)



The accreditation status as listed in the individual school report for John Marshall High School and continuance of the Full Approval status of the Marshall County School System (Attachment H)

The accreditation status as listed in the individual school report for Pleasants County Middle School and continuance of the Full Approval status of the Pleasants County School System (Attachment I)



The accreditation status as listed in the individual school reports for Lubeck Elementary School and Parkersburg High School and continuance of the Full Approval status of the Wood County School System (Attachment J).

VIII.

Reports

Board Member Reports. Mrs. Fish (distributed information) provided a report. (Copy appended to Official Minutes, Attachment K.)



Communications Committee. Ms. Phillips, committee chair, and Ms. Liza Cordeiro, Executive Director, Office of Communications, Superintendent's Office, provided a report on behalf of the Communications Committee.



High Schools for West Virginia's Future Task Force Committee. Ms. Haden, committee chair, provided a report.



West Virginia School Boards Association/West Virginia Board of Education County School Board Member Training Standards Review Committee/Orientation '06 Program. Mr. Spencer presented the West Virginia School Boards Association Orientation '06 Program for the Board's consideration and distributed a letter from the WVSBA to members who had not reported completion of seven clock hours of supplemental training.



Upon motion by Ms. Hatfield, seconded by Ms. Phillips, the Board unanimously approved the Orientation '06 Program. (Copy appended to Official Minutes, Attachment L and addendum.)



IX.

Break



Vice President Cook called for a break at 10:00 a.m.



X.

Call to Order



Vice President Cook called the meeting back to order at 10:15 a.m.



XI.

Reports (Continued)



State Superintendent's Report. Superintendent Paine presented Department personnel actions for the Board's information and provided updates regarding Department initiatives and activities. (Copy appended to Official Minutes, Attachment M.)



XII.

Policy 2423, Communicable Disease Control



Dr. Karen Huffman, Executive Director, Office of Professional Preparation and interim Assistant State Superintendent, Division of Student Support Services, Ms. Rebecca King, Coordinator, Office of Healthy Schools, Division of Student Support Services, presented Policy 2423 for the Board's consideration. Policy 2423 has been revised to update policy features and provide counties with appropriate guidance in the development of local policies to promote the prevention and appropriate management of disease processes in the school setting. This policy revision has incorporated the content of Policies 2422.4, HIV/AIDS/STDs education and 2422.45, Exclusion from AIDS and STD Instruction thereby allowing for the repeal of these two separate policies through the approval the Policy 2423 revision.



Upon motion by Mrs. Fish, seconded by Mr. Dunlevy, the Board unanimously approved Policy 2423. (Copy appended to Official Minutes, Attachment Mc.)



XIII.

Policy 5100, Approval of Educational Personnel Preparation Programs



Dr. Huffman and Ms. Serena Starcher, Coordinator, Office of Professional Preparation, Division of Student Support Services, presented Policy 5100 for the Board's consideration. Revisions are necessary in Policy 5100 to reflect recent changes in state legislation regarding clinical practice (student teaching) in non-public school settings. In conjunction with the revisions regarding clinical practice, changes have also been made in terms of field experiences. Revisions are also necessary to provide the option for institutions of higher education to complete a joint review from the Teacher Education Accreditation Council and the State as the required seven-year review for continuing program approval. Language has been added to clarify the content to be addressed in the courses required in reading for all teacher preparation programs. Additional language has been included to clarify the requirements for individuals seeking a special education endorsement to have or obtain an endorsement in a core content area. Language has been included to specify the hours required for a subject-specific major and minor as well as minimum hour requirements for the content included in elementary K-6 and middle level 5-9 programs. A requirement has been included which includes that all individuals must pass the WVBE-requirement preprofessional skills exam (Praxis 1) for formal admission to a WVBE-approved educator preparation program. Finally, language has been included requiring institutions to submit information for an annual higher education report card. Representatives of key stakeholder groups will be invited to review these recommended revisions before/during the public comment period.



Upon motion by Mrs. Fish, seconded by Ms. Haden, the Board unanimously placed Sections 5, 6, 7, 8, 10, 12, 14, Appendix D and Appendix E of Policy 5100 on public comment for 30 days. (Copy appended to Official Minutes, Attachment N.)



XIV.

Policy 5202, Minimum Requirements for the Licensure of

Professional/Paraprofessional Personnel and Advanced Salary Classifications



Dr. Huffman and Ms. Monica Beane, Coordinator, Office of Professional Preparation, Division of Student Support Services, presented Policy 5100 for the Board's consideration. Revisions are needed in Policy 5202 to reflect recent changes in state legislation regarding: reimbursement for educators who hold national certification in Speech-Language Pathology, Audiology or Counseling, and teachers eligible for reimbursement for National Board certification. Language has also been added to allow persons who hold certification from the West Virginia Board of Registered Nurses to be granted a Temporary Authorization as a School Nurse, valid for one year, in situations in which no fully certified school nurse is available. Language has been added to provide a credential for the new positions of Technology Integration Specialists, Educational Interpreter, Apprenticeship in Child Development Specialist (ACDS), and Chief Facilities Official. Finally, minor revisions are needed throughout the policy in order to make formatting and editing changes, as well as references to 21st Century Skills, when appropriate. Representatives of key stakeholder groups will be invited to review these recommended revisions before/during the public comment period.



Mrs. Fish moved, and Mr. Spencer seconded ,that all references to the new position of Chief Facilities Official, specifically sections 11.8.3.a.ff, 11.8.3.a.gg and 18.18, be removed from the policy to allow additional time for input from appropriate stakeholders prior to placing the policy on comment. The motion carried unanimously.



Upon motion by Mrs. Fish, seconded by Ms. Haden, the Board unanimously placed Sections 1, 4, 5, 8, 9, 10, 11, 12, 15, 18, 20, 22 and 23 of Policy 5202, as previously amended, on public comment for 30 days. (Copy appended to Official Minutes, Attachment O.)



XV.

West Virginia Secondary School Activities Commission,

Series 2 - Athletics, Provision Governing Eligibility and

Series 3 - Provisions Governing Contests



Dr. Jack McClanahan, Deputy State Superintendent, distributed information and presented WVSSAC Series 2 and 3 for the Board's consideration. Each year, the principals of member schools submit revisions to the rules and regulations. The twelve proposals were voted on at the annual Board of Control meeting for presentation to the State Board for review and approval.





Upon motion by Mr. Dunlevy, seconded by Ms. Phillips, the Board unanimously placed the affected sections of WVSSAC Series 2 and 3 on public comment for 30 days. (Copy appended to Official Minutes, Attachment P and addendum.)



XVI.

WVBE Personnel



Dr. McClanahan distributed a replacement personnel attachment for the Board's consideration.

Upon motion by Ms. Haden, seconded by Ms. Phillips, the Board unanimously approved the personnel items. (Copy appended to Official Minutes, Attachment Q and addendum.)



XVII.

Board Items for Future Consideration



Vice President Cook addressed the Board and requested items to be considered for placement on a future agenda. Items for the June agenda are to be provided to Superintendent Paine or the Board's executive secretary.



XVIII.

Future Meetings

The Board will meet June 4-6, 2006 at the Comfort Inn in Martinsburg, West Virginia for a professional development/training session. The next regular meeting of the Board will be held June 7-8, 2006 at the West Virginia Schools for the Deaf and the Blind in Romney, West Virginia



XIX.

Adjournment



Upon motion by Ms. Hatfield, seconded by Ms. Phillips and unanimously carried, the meeting adjourned at 11:15 a.m.



Minutes approved by the Board on June 8, 2006.







___________________________________________

Lowell E. Johnson, President







___________________________________________

Priscilla M. Haden, Secretary

Minutes were recorded by

Virginia M. Harris

Executive Secretary to

the Board.

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