WV State Board Minutes 11-10-05

MINUTES

WEST VIRGINIA BOARD OF EDUCATION

Board Conference Room

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

November 10, 2005

Call to Order

President Lowell E. Johnson called the meeting of the West Virginia Board of Education to order at 9:00 a.m. on November 10, 2005, in Capitol Building 6, Room 353, 1900 Kanawha Boulevard, East, Charleston, West Virginia.

The following members were present: President Johnson, Vice President Delores W. Cook, Secretary Priscilla M. Haden, Barbara N. Fish, Sheila M. Hamilton (via telephone), Burma Hatfield, Jenny N. Phillips and Ronald B. Spencer, and ex officios Steven L. Paine, State Superintendent of Schools, and Bruce C. Flack, Interim Chancellor, the West Virginia Higher Education Policy Commission. Members absent were: Robert W. Dunlevy and ex officio James L. Skidmore, Chancellor, the West Virginia Council for Community and Technical College Education.

II.

Recognition

Mr. Stefan Smolski, Oak Glen High School, Hancock County, was recognized for five years of teaching service under the Troops to Teachers Program. (Copy appended to Official Minutes, Attachment A.)

III.

Delegation

Mr. Harry Chambers, CRISIS (Citizens/Communities Response in Saving Its Schools), Brooke County, distributed information and addressed the Board in opposition to the proposed closure of Bethany and Edgewood Primary Schools. (Copy appended to Official Minutes, Attachment B.)

IV.

Approval of Agenda

Mrs. Cook moved, and Ms. Hatfield seconded, that the agenda be approved. Upon the call for the question Mrs. Fish requested that the Huntington High School portion of Attachment H be removed for further discussion. Ms. Haden moved, and Mrs. Cook seconded, approval of the agenda as amended. The motion was carried unanimously.

Consent Agenda

Upon motion by Mr. Spencer, seconded by Ms. Haden, the Board unanimously approved items on the Consent Agenda as amended. (Copies appended to Official Minutes, Attachments C-L.)

Meeting minutes of September 30, October 11and 12, 2005 (Attachment C)

Budget supplement and transfer addendum requests for the month of October 2005 as follows: total supplements = $87,884,641 and total transfers = $42,142,017 (Attachment D)

Amendment to the Calhoun County Comprehensive Educational Facilities Plan (CEFP) to include the replacement of existing classroom carpet with vinyl composition tile at Calhoun Middle/High School

Amendment to the Grant County CEFP to include the additions and renovations project at Petersburg High School. The major changes are as follows: demolition and removal of two annex buildings; removal of three two-room mobile classroom units; new construction of 10 regular classrooms and two science classrooms; new construction of a band room and a chorus classroom; removal and rebuilding of the junior high gymnasium, stage and weight room; total renovation of existing classrooms throughout the existing facility; and replacement of existing EPDM roofing with new insulation panels and EPDM roofing

Amendment to the Jackson County CEFP to include: replacement of Ravenswood Middle School, Ripley Middle School and Kenna Elementary School; renovation of Fairplain Elementary with a new cafeteria/kitchen; renovation Evans Elementary School with a new cafeteria/kitchen and classroom; renovation of Cottageville Elementary with a new cafeteria/kitchen combination; renovation of Ravenswood Grade with construction of a gym and four classrooms; reconfiguration of Ripley Elementary School to a Pre-K-2 and Ripley Grade School (3-5) at the current Ripley Middle School site; renovations to the aforementioned schools may include energy efficient doors and windows and separate spaces for art, music, library, computer lab, physical education, cafeteria, and appropriate administrative staff development space; raze the "metal" portion of Ravenswood Middle School and convert the remainder of the building for use as a high school space and for central office and staff development space; provide new and/or renovated commons areas in both Ravenswood High School and Ripley High School; and construct new classroom space as needed for the population Ripley High School

Amendment to the Jefferson County CEFP to include renovations and replacement of the existing windows and doors for Blue Ridge Elementary, C. W. Shipley Elementary, and South Jefferson Elementary

Amendment to the Kanawha County CEFP to include an addition and renovations to Overbrook Elementary School as their Major Improvement Program project for 2005-06

Amendment to the Kanawha County CEFP to include the consolidation of Chandler, Glenwood, Robins and Watts Elementary Schools into two new elementary schools to be constructed within the resulting redistricted attendance areas at sites to be determined

Amendment to the Lewis County CEFP to include the closure of Polk Creek Elementary School per W. Va. Code �18-5-13(e). No students have been present since the first week of school

Amendment to the Mason County CEFP to include: construction of a warehouse facility; installation of an elevator at Roosevelt Elementary; remodeling of Central Elementary for a future Central Office; and gym roof replacement and gym restroom/concession renovation at Point Pleasant Middle School

Amendment to the Mason County CEFP to include major renovations to the Mason County Career Center to include: replacement of HVAC system; replacement of electrical system; replacement of deteriorated window systems; replacement of leaking roofs; replacement of asbestos transite panels; improved site drainage; lintel replacement; fire alarm system replacement; emergency lighting system upgrades; interior lighting replacement; and installation of fire suppression system

Amendment to the Mercer County CEFP to include: the conversion to a hot water heating system; installation of a fire suppression system; and the construction of four classrooms which will eliminate a portable building at Princeton Middle School

Amendment to the Pendleton County CEFP to change the Brandywine Elementary CEFP from a replacement school to a renovation project. This project will provide resources to renovate and construct additions. Demolition of the original structure and three portable classrooms will occur upon completion.

Amendment to the Pleasants County CEFP include the reroofing of Pleasants County Middle School as a part of their "Needs" project.

Amendment to the Raleigh County CEFP to include the building of the new Fairdale Elementary School at Fairdale, West Virginia

Amendment to the Wyoming County CEFP to include upgrades to the HVAC system and fire protection system to enhance the indoor environment, safety and energy management at Berlin McKinney Elementary School

One notification from Wetzel County Schools in compliance with Senate Bill 227, W. Va. Code �18A-4-7a, Transfer of Teachers After Five Days Prior to Starting Instruction (Attachment E)

Two alternative route to certification programs for Concord University effective November 14, 2005. The first alternative route will provide a route for individuals who hold the minimum of a bachelor's degree in a specific content area, related to the public school curriculum, to be employed in a shortage area. The second alternative route program will provide a route for individuals who hold the minimum of a bachelor's degree to obtain certification in multi-categorical special education (Attachment F)

Policy 2520.16 - Alternate Academic Achievement Standards for West Virginia Schools (Attachment G)

The issuance of Full Accreditation status to Beverly Hills and Enslow Middle Schools, continuance of Conditional Accreditation status for Milton Middle School and continuance of the Full Approval status of the Cabell County School System with a May 31, 2007 Date Certain for Milton Middle School to achieve Annual Yearly Progress (AYP) (Attachment H)

The issuance of Full Accreditation status to Summers Middle School and continuance of the Full Approval status of the Summers County School System (Attachment I)

The continuance of Conditional Accreditation status for Bluefield Middle School and the Full Approval status of the Mercer County School System with a May 31, 2007 Date Certain for Bluefield Middle School to achieve AYP (Attachment J)

The issuance of Full Accreditation status to Bruceton School, continuance of Conditional Accreditation status for Terra Alta/East Preston School, continuance of Conditional Accreditation status for Central Preston Middle School and Preston High School and continuance of Full Approval status of the Preston County School system with a May 31, 2007 Date Certain for Terra Alta/East Preston School and Preston High School to achieve AYP (Attachment K)

The continuance of Gilmer County School System's Full Approval status and issued the schools the accreditation status listed in the report (Attachment L).

VI.

Final Individual School Education Performance Audit Report

for Huntington High School - Cabell County

Dr. Kenna Seal, Director, Office of Education Performance Audits, addressed questions regarding the Huntington High School report.

Upon recommendation of Dr. Seal and a motion by Mrs. Cook, seconded by Ms. Phillips, the Board unanimously continued the Temporary Accreditation status of Huntington High School and gave the school and county a May 31, 2007 Date Certain for achievement of AYP. (Copy appended to Official Minutes, Attachment H.)

VII.

Reports

Board Member Reports. President Johnson distributed a written report of his activities from September 20 through November 3, distributed and provided a report from the Governor's Advisory Council on Educational Technology and provided an update regarding members serving on National Association of State Boards of Education (NASBE) committees. President Johnson called for a new liaison committee to the West Virginia School Boards Association to be chaired by Mr. Dunlevy. By consensus the Board approved the committee with Ms. Haden and Mr. Spencer volunteering to serve on the liaison committee. (Copy appended to Official Minutes, Attachment M.)

Mr. Spencer introduced Dr. Howard O'Cull, Executive Director, West Virginia School Boards Association, who presented the West Virginia County Board Members' Credit Hours of Training - Final Report for 2004-2005 for the Board's consideration.

Upon motion by Ms. Phillips, seconded by Mrs. Cook, the Board unanimously approved the report. (Copy appended to Official Minutes, Attachment Mc.)

VIII.

Break

President Johnson called for a break at 10:25 a.m.

IX.

Call to Order

President Johnson called the meeting back to order at 10:40 a.m.

Reports (Continued)

Ms. Liza Cordeiro, Executive Director, Communications Office, Superintendent's Office, provided a report on behalf of the Board's Communications Committee including the status of the West Virginia Board of Education Annual Report.

Mrs. Jane McBride, Superintendent, West Virginia Schools for the Deaf and the Blind, addressed the Board and provided an update regarding school activities.

Mrs. Cook, Mrs. Fish and Ms. Phillips provided reports.

State Superintendent's Report. Superintendent Paine presented Department personnel items and introduced Ms. Karen K. Larry, Executive Assistant to the State Superintendent, State Superintendent's Office, who distributed information and provided an overview of the authority and responsibilities of the Center for Professional Development. Superintendent Paine and Dr. Jack McClanahan, Deputy State Superintendent, Ms. Melanie Purkey, Executive Director, Office of Student Services and Health Promotion, Division of Instructional and Student Services, and Dr. Jan Barth, Executive Director, Office of Student Assessment, Division of School Improvement Services, provided updates regarding Department events (distributed information), activities, reports (distributed information) and legal matters. (Copies appended to Official Minutes, Attachment N and addenda.)

XI.

West Virginia Board of Education's Response to the

West Virginia Advisory Council for the Education of

Exceptional Children (WVACEEC) Recommendations

Mrs. Fish presented the Board's response to the WVACEEC for the Board's consideration.

Upon motion by Mrs. Fish, seconded by Ms. Haden, the Board unanimously approved the response. (Copy appended to Official Minutes, Attachment O.)

XII.

Mapping the Vision: 2005-2010 - A Strategic Plan for High

Performing Institutional Education Programs

Mr. Frank Andrews, Superintendent, Office of Institutional Education Programs, Division of Instructional and Student Services, presented the strategic plan for the Board's consideration. The Office of Institutional Education Programs (OIEP) is a participant in the Department's School System Leadership Team Conferences. As a result of this training and collaboration, OIEP has trained all staff and implemented a number of new research-based curricular and instructional practices in institutional schools. OIEP has also revised and realigned its present strategic plan to encompass the Framework for High Performing School Systems. The revised and realigned plan is called Mapping the Vision: 2005-2010 - A Strategic Plan for High Performing Institutional Education Programs. The plan was developed by a cross-section of OIEP leadership and staff who reviewed progress on the 2004-08 strategic plan and aligned the Department's pillars with OIEP's overarching goals. The plan aims to meet the requirements of a Five-Year Unified Strategic Plan under Policy 2510 and infuse many Department initiatives into the planning and operations of the OIEP. Institutional schools will use the strategic plan in the development of their school action plans. As noted in the plan, OIEP's major goals link directly to the Department's goals. The strategic plan will guide the programs and activities of the OIEP and its schools for the next five years.

Upon motion by Mrs. Hamilton, seconded by Ms. Phillips, the Board unanimously approved the strategic plan. (Copy appended to Official Minutes, Attachment P.)

XIII.

Proposed Official State Multiple List of

Instructional Materials for Science and Health K-12

Dr. Stanley Hopkins, Assistant State Superintendent, Division of Technical and Adult Education Services, presented the proposed list of instructional materials for science and health, K-12, for the Board's consideration. The West Virginia Instructional Materials Review Committee, in accordance with the requirements specified in W. Va. Code �18-2A, has completed the process of reviewing and recommending textbooks, instructional materials, and learning technologies for science and health K-12. The instructional materials have met established generic and specific criteria for science and health K-12 and are aligned with the content standards and objectives.

Upon motion by Mrs. Cook, seconded by Ms. Haden, the Board approved the Official State Multiple List of Instructional Materials for Science and Health K-12 with six members voting yes and one member, Mrs. Fish, voting no. (Copy appended to Official Minutes, Attachment Q.)

XIV.

West Virginia Board of Education Personnel

Dr. McClanahan presented the Board's personnel items for consideration.

Upon motion by Ms. Hatfield, seconded by Ms. Phillips, the Board unanimously approved the personnel items. (Copy appended to Official Minutes, Attachment R.)

XV.

Board Items for Future Consideration

President Johnson addressed the Board and requested items to be considered for placement on a future agenda. It was requested that the following items be placed on a future agenda: mentoring, K-12 technology plan, Board professional development goals and minority students. Ms. Haden announced that the High Schools for West Virginia's Future Task Force would meet on December 14 at 8:00 a.m. Mrs. Fish questioned the current beginning time for Thursday meetings.

XVI.

Future Meetings

The next regular meeting of the Board will be held December 14-15, 2005 in Charleston, West Virginia.

XVII.

Adjournment

Upon motion by Mrs. Cook, seconded by Ms. Hatfield and unanimously carried, the meeting adjourned at 12:20 p.m.

Minutes approved by the Board on December 15, 2005.

___________________________________________

Lowell E. Johnson, President

___________________________________________

Priscilla M. Haden, Secretary

Minutes were recorded by

Virginia M. Harris

Executive Secretary to

the Board.

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