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MINUTES

WEST VIRGINIA BOARD OF EDUCATION

Board Conference Room

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

September 15, 2005







I.

Call to Order



President Lowell E. Johnson called the meeting of the West Virginia Board of Education (WVBE) to order at 9:00 a.m. on September 15, 2005, in Capitol Building 6, Room 353, 1900 Kanawha Boulevard, East, Charleston, West Virginia.



The following members were present: President Johnson, Vice President Delores W. Cook, Secretary Priscilla M. Haden, Sandra M. Chapman, Barbara N. Fish, Burma Hatfield, Ronald B. Spencer, and Jenny N. Phillips, and ex officio Steven L. Paine, State Superintendent of Schools. Members absent were: Sheila M. Hamilton and ex officios J. Michael Mullen, Chancellor, the West Virginia Higher Education Policy Commission, and James L. Skidmore, Chancellor, the West Virginia Council for Community and Technical College Education.

II.

Recognitions



Dr. Fran Warsing, Supervising Principal of Adult Programs, Office of Institutional Education Programs, Division of Instructional and Student Services, provided remarks and introduced Dr. Stephen Steurer, Executive Director, Correctional Education Association, who recognized Denmar Correctional Center, Lakin Correctional Center for Women and St. Marys Correctional Center for receiving National Accreditation.

Ms. Melanie Purkey, Executive Director, Office of Student Services and Health Promotion, Division of Instructional and Student Services, recognized the 2005 School Nurse of the Year, Ms. Denise Koster, School Nurse, Kanawha County Schools.



President Johnson recognized the 2005 Paul J. Morris Character Educator of the Year, Mr. Roger Miller, Director of Student Services, Roane County Schools.

III.

Approval of Agenda



Upon motion by Ms. Chapman, seconded by Ms. Phillips, the Board unanimously approved the agenda with the following amendments: Consent Agenda item. B.4. Waivers of State Board of Education Policies and Regulations, Superintendent's Interpretations and State Statutes and Legislative Rules addition of a statewide waiver (as distributed on September 14 and found at Attachment D and appended to September 15 minutes also at Attachment D) and, per discussion of September 14, removed from the Consent Agenda, item B.9. Policy 6200 - Handbook and Planning School Facilities.

IV.

Consent Agenda



Upon motion by Mrs. Cook, seconded by Ms. Hatfield, the Board unanimously approved items on the Consent Agenda as amended. (Copies appended to Official Minutes, Attachments A-O.)

Meeting minutes of August 10 and 11, 2005 (Attachment A)



Budget supplement and transfer addendum requests for the month of August 2005 as follows: total supplements = $16,031,149 and total transfers = $15,644,121 (Attachment B)



Amendment to the Roane County Comprehensive Educational Facilities Plan (CEFP) to include the construction of a locker building at Walton Elementary/Middle School and a training/storage building at Roane County High School. The projected cost of the building at Walton is $65,000 and $30,000 for the building at Roane County High School. These facilities are to be provided by the respective athletic booster associations.



Six applications for a total of 1,359 applications for Operation Recognition in connection with Policy 4355: High School Diplomas for Veterans (Attachment C)



  • Four requests for new waivers of State Board policy; one request for continuation of a waiver of State Board policy; and four requests for continuation of waivers of Instructional Materials (Attachment D and addendum)

  • Employment of Substitute Teachers in Areas of Critical Need policies for Hampshire and Jefferson County Schools (Attachment E)


  • Two notifications from Wood County Schools in compliance with Senate Bill 227, W. Va. Code 18A-4-7a, Transfer of Teachers After Five Days Prior to Starting Instruction (Attachment F)


  • Policy 2510 - Assuring the Quality of Education: Regulations for Education Programs (Attachment G)


  • Policy 2520.16 - Alternate Academic Achievement Standards for placement on public comment for 30 days (Attachment H)




2006 State Administrative Expense (SAE) Plan for Child Nutrition (Attachment I)

  • Lincoln County closures and reorganizations/reconfigurations (Attachment J)


Appointment of Dr. Cynthia Kelley to the Educator Preparation Program Review Board (Attachment K)

  • Training Manual and Handbook for Education Performance Audits (Attachment L)


  • Strategic Plan FY 2006 for the Office of Education Performance Audits (Attachment M)


  • Follow-up Education Performance Audits (Attachment Mc)


  • Exemplary Programs Brochure (Attachment N).

V.

Reports



Board Member Reports. Mr. Spencer (distributed information), Ms. Haden (distributed information), Mrs. Fish and Dr. Johnson provided reports. (Copy appended to Official Minutes, Attachment O.)

State Superintendent's Report. Superintendent Paine answered questions regarding Department personnel items and distributed and discussed: 1) a document entitled "West Virginia Department of Education Collaborative Model for Developing 21st Century Learners Based on the WV Framework for High Performing School Systems," 2) legislation passed during the 2005 Fourth Special Session, 3) legislative study entitled "West Virginia, Study of Professional Development for Public School Educators" and 4) assisted by Mr. Chuck Nichols, Executive Director, Regional Education Service Agency (RESA) III and RESA Liaison, distributed and discussed a document regarding a pilot program entitled "AmberView." Superintendent Paine issued an invitation to members, on behalf of the Toyota Plant in Buffalo, West Virginia, to participate in a guided tour the facility. (Copy appended to Official Minutes, Attachment P and addenda.)



VI.

Break



President Johnson called for a break at 10:15 a.m.



VII.

Call to Order



President Johnson called the meeting back to order at 10:32 a.m.



VIII.

Executive Session



President Johnson requested a motion to move into Executive Session, as provided in W. Va. Code 6-9A-3, for matters involving attorney-client privilege.



Upon motion by Mrs. Fish, seconded by Ms. Chapman, the Board unanimously entered into executive session at 10:33 a.m.



IX.

Return from Executive Session



The Board returned from Executive Session at 11:05 a.m. at which time President Johnson announced that no action was taken and no decisions were made.



Ms. Phillips moved that Legal Counsel be directed to pursue the Mingo County Board of Education and Endicott cases by whatever means necessary, including but not limited to filing any appeals, in order to further the State Board's previously approved Mingo County Comprehensive Educational Facilities Plan. Ms. Haden seconded the motion and it was carried unanimously.



X.

WVBE Committee Appointment



President Johnson, in follow-up to the September liaison appointments, reported that additional research did find that Mrs. Fish will complete her second consecutive term on the West Virginia Center for Professional Development (CPD) in October and is ineligible for reappointment. President Johnson thereupon requested a motion to appoint Ms. Hatfield to the CPD.



Ms. Chapman moved, and Ms. Haden seconded, that Ms. Hatfield be appointed to the CPD. The motion carried unanimously.



XI.

Children's Health Issues in West Virginia: The Role of Public Schools



Ms. Purkey presented the WVBE's Wellness Committee document titled "Children's Health Issues in West Virginia: The Role of Public Schools" for the Board's consideration.



Discussion ensued regarding a modification of language at the first bullet under intentional and unintentional injury as follows: "promote and continue to support safe physical and emotional environments free from harassment, bullying and violence by students and school personnel."



Upon motion by Mrs. Fish, seconded by Ms. Chapman, the Board unanimously accepted the document, as amended with the aforestated language, as a descriptor of the WVBE's wellness initiatives. (Copy appended to Official Minutes, Attachment Q.)







XII.

National Association of State Boards of Education (NASBE)

October Business Meeting

Voting Designee and Alternate



It was the consensus of the Board that President Johnson and Mrs. Cook, respectively, would serve as the Board's voting designee and alternate at the NASBE business meeting in October.



XIII.

Fiscal Year '07 Budget



Mr. Mike McKown, Executive Director, Office of Internal Operations, Division of Administrative Services, distributed information and provided an overview of the fiscal year '07 budget. (Copy appended to Official Minutes, Attachment R and addendum.)



XIV.

Fiscal Year '07 Improvement Packages



Mr. McKown distributed information and provided an overview of the fiscal year '07 improvement packages. (Copy appended to Official Minutes, Attachment S.)



XV.

West Virginia Board of Education Personnel



Dr. Jack McClanahan, Deputy State Superintendent of Schools, presented the Board's personnel items for consideration. Discussion ensued regarding the need to approve the all-inclusive listing of personnel items for RESA VIII.

Upon motion by Mrs. Cook, seconded by Ms. Phillips, the Board approved the personnel items, with the exception of items for RESA VIII, with seven members voting yes and one member, Ms. Chapman, voting no. (Copy appended to Official Minutes, Attachment T.)

XVI.

Board Items for Future Consideration



President Johnson addressed the Board and requested items to be considered for placement on a future agenda. It was requested that: 1) information regarding the Mountain State Youth Program be presented in November, 2) the National President of School Counselors be invited to address the Board, 3) an update on mathematics and the mathematics plan be provided in November, and 4) the Board's response to the West Virginia Advisory Council for Exceptional Children recommendations be placed on the November agenda.



XVII.

Special Recognition



Mrs. Fish and President Johnson recognized Ms. Chapman who will complete her term as member of the Board on November 4, 2005.







XVIII.

Future Meetings

The next regular meeting of the Board will be held October 11-12, 2005 in Charleston, West Virginia.



XIX.

Adjournment



Upon motion by Ms. Chapman, seconded by Ms. Phillips and unanimously carried, the meeting adjourned at 12:20 p.m.



Minutes approved by the Board on October 12, 2005.







___________________________________________

Lowell E. Johnson, President







___________________________________________

Priscilla M. Haden, Secretary



Minutes were recorded by

Virginia M. Harris

Executive Secretary to

the Board.

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