Board Minutes / Agenda
WEST VIRGINIA BOARD OF EDUCATION
Board Conference Room
Capitol Building 6, Room 353
1900 Kanawha Boulevard, East
Charleston, West Virginia
August 11, 2005
President Lowell E. Johnson called the meeting of the West Virginia Board of Education to order at 8:30 a.m. on August 11, 2005, in Capitol Building 6, Room 353, 1900 Kanawha Boulevard, East, Charleston, West Virginia.
The following members were present: President Johnson, Vice President Delores W. Cook, Secretary Priscilla M. Haden, Barbara N. Fish, Burma Hatfield, Ronald B. Spencer, and Jenny N. Phillips, and ex officios Steven L. Paine, State Superintendent of Schools, and J. Michael Mullen, Chancellor, the West Virginia Higher Education Policy Commission. Members absent were: Sandra M. Chapman and Sheila M. Hamilton and ex officio James L. Skidmore, Chancellor, the West Virginia Council for Community and Technical College Education
Ms. Lisa Burton, Coordinator, Office of Student Services and Health Promotion, Division of Instructional and Student Services, recipient of a 2005 National Advocacy Award from the American School Counselor Association, was recognized.
Upon motion by Ms. Haden, seconded by Ms. Phillips, the Board unanimously approved the agenda with the following modifications: President Johnson removed from the Consent Agenda item 4. Policy 2520.6 - Physical Education Content Standards and Objectives for West Virginia Schools and item 15. Lincoln County - Qualified Zone Academy Bond and placed them to immediately follow the Consent Agenda. Mrs. Fish, with regard to Consent Agenda item 6. Policy 5100 - Approval of Educational Personnel Preparation Programs, reconsidered her request of August 10 and chose not to remove the item from the Consent Agenda.
Upon motion by Mrs. Fish, seconded by Mr. Spencer, the Board unanimously approved items on the Consent Agenda as amended. (Copies appended to Official Minutes, Attachments A-Mc.)
Meeting minutes of July 13 and 14, 2005 (Attachment A)
Budget supplement and transfer addendum requests for the month of June 2005 as follows: total supplements = $1,912,009 and total transfers = $1,063,914 and for the month of July 2005 as follows: total supplements = $21,665,761 and total transfers = $65,261,471 (Attachment B)
Amendment to the Logan County Comprehensive Educational Facilities Plan to include the addition of one room at Hugh Dingess Elementary School for additional storage and a walk-in cooler/freezer. The room will be 1,248 square feet and is needed to upgrade the kitchen to current standards.
Mr. Don Chapman, Assistant Director, Office of Student Services and Health Promotion, Division of Instructional and Student Services, introduced Ms. Sue Childers, Teacher, Parkersburg South High School, Wood County, who distributed information and provided an overview of the FITNESSGRAM program.
Upon motion by Mr. Spencer, seconded by Mrs. Fish, the Board unanimously placed Policy 2520.6 on public comment for thirty days. (Copy appended to Official Minutes, Attachment Mc and addendum.)
Mr. Bill Grizzell, Superintendent, Lincoln County Schools, provided information regarding the securing of a Qualified Zone Academy Bond for the Lincoln County Board Education, in the amount of one million dollars ($1,000,000). The bond will be used toward completion of the new Lincoln County High School.
Upon motion by Mrs. Fish, seconded by Mrs. Cook, the Board unanimously approved the securing of a Qualified Zone Academy Bond for the completion of the new Lincoln County High School.
Board Member Reports. Mrs. Cook, Mrs. Fish (distributed information), and President Johnson provided reports. (Copy appended to Official Minutes, Attachment N.)
State Superintendent's Report. Dr. Paine provided information and updates regarding: 1) 21st Century Skills initiative, 2) Hampshire County, 3) background checks for persons seeking certification, and 4) personnel. (Copy appended to Official Minutes, Attachment O.)
President Johnson called for a break at 9:45 a.m. and Ms. Phillips departed the meeting.
President Johnson called the meeting back to order at 10:00 a.m.
Guidelines on Regulations for Accruing and the Utilization of Accrued Instructional Time. Mr. Keith Butcher, Executive Director, Office of Instructional Services, Division of Instructional and Student Services, provided an overview of the proposed guidelines. (Copy appended to Official Minutes, Attachment P.)
ALREADY BEHIND . . . and failure is not an option. Addressing Educational Attainment of Out-of -Home Care Children in West Virginia (Preliminary Report). Dr. Pamela S. Cain, Assistant State Superintendent, introduced Mr. Frank D. Andrews, Superintendent, Office of Institutional Education Programs, Division of Instructional and Student Services and Chair of the West Virginia Out-of-Home Care Education Task Force, who provided an overview the report that was based, in part, on The Education of Children in Out-of-Home Care (2004) position paper issued by the Alliance for Children (an organization of child care service providers). Discussion ensued during which several Board members issued concern regarding the report's title and it was requested that a member of the Board be included as a member of the West Virginia Out-of-Home Care Education Task Force as well as any future task force convened in this matter. (Copy appended to Official Minutes, Attachment Q.)
A Vision for Student Success - High Schools for West Virginia's Future, Task Force Report. Dr. Stanley Hopkins, Assistant State Superintendent, Division of Technical and Adult Education Services, distributed information and provided an overview of the draft report. (Copy appended to Official Minutes, Attachment R and addendum.)
Dr. Jorea Marple, Assistant State Superintendent, and Dr. Jan Barth, Executive Director, Office of Student Assessment, Division of School Improvement Services, distributed information and addressed the Board regarding the statewide assessment recommendations which have been expanded to include K-2 assessment, writing assessment in grades 3-11, combined college admissions/WESTEST assessment in grades 9-12 and a formative assessment component in grades K-12. The assessment recommendations are supported by research and best practices to promote enhanced achievement performance, promote school improvement and assist county school districts in closing the achievement gap by 2014.
Upon motion by Ms. Hatfield, seconded by Mrs. Cook, the Board unanimously approved the recommendations for the statewide assessment program for 2007-2014 as the assessment direction for construction of the upcoming Request for Proposal to be released August/September 2005. (Copy appended to Official Minutes, Attachment S and addendum.)
Dr. Marple presented the pre-kindergarten county plans, as recommended by Secretary Martha Walker, West Virginia Department of Health and Human Resources, for the Board's approval. W. Va. Code §§18-5-4 requires county boards of education to submit a plan at least every two years for implementation of their pre-kindergarten system. These plans as first approved by the Secretary of the West Virginia Department of Health and Human Resources and then by the West Virginia Board of Education.
Upon motion by Mr. Spencer, seconded by Ms. Haden, the Board unanimously accepted Secretary Walker's recommendations for county plan approval. (Copy appended to Official Minutes, Attachment T.)
Dr. Paine presented the Board's personnel items for consideration.
Upon motion by Mrs. Cook, seconded by Ms. Hatfield, the Board unanimously approved the personnel items. (Copy appended to Official Minutes, Attachment U.)
President Johnson distributed an amended meeting schedule and updated committee appointment chart for the Board's consideration.
Upon motion by Ms. Haden, seconded by Ms. Hatfield, the Board unanimously approved the meeting schedule as presented.
Upon motion by Ms. Hatfield, seconded by Mrs. Cook, the Board unanimously approved the statutory committee appointments, with the exception of appointment to the Center for Professional Development, and the Presidential Committee appointments. (Copies appended to Official Minutes, Attachment V.)
President Johnson addressed the Board and requested items to be considered for placement on a future agenda. Discussion ensued regarding the need for a Board retreat and it was decided that this would be taken up at the September meeting. Chancellor Mullen requested that another joint meeting with the Higher Education Policy Commission be scheduled. Chancellor Mullen is to confer with Dr. Paine in this regard. President Johnson requested the following items be considered for inclusion on a future Wednesday agenda: 1) pre-kindergarten and Dibbles assessments, 2) assessment of lower socio-economic children, and 3) coordination with economic development initiative. Mrs. Fish requested that: 1) the response to West Virginia Advisory Council for the Education of Exceptional Children be placed on the October agenda, 2) graduation rate and Policies 5900 and 5810 be placed on the September agenda, and 3) an item dealing with performance measures and standards removed from Policy 2320 be placed on a future agenda. Members are to notify Dr. Johnson when they wish an item placed on the agenda.
General discussion ensued during which Chancellor Mullen requested a chart, found in Policy 5100, be modified to show national standards, and President Johnson requested that members notify the Board's executive secretary of parking and hotel needs for Mingo County hearing and of plans to attend the National Association of State Board of Education annual conference in October.
The next regular meeting of the Board will be held September 14-15, 2005 in Charleston, West Virginia.
Upon motion by Mr. Spencer, seconded by Ms. Hatfield and unanimously carried, the meeting adjourned at 12:02 p.m.
Minutes approved by the Board on September 15, 2005.
Lowell E. Johnson, President
Priscilla M. Haden, Secretary
Minutes were recorded by
Virginia M. Harris
Executive Secretary to