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MINUTES

WEST VIRGINIA BOARD OF EDUCATION

Raleigh County Schools

Academy of Careers and Technology

Conference Room

390 Stanaford Road

Beckley, West Virginia

November 10, 2004







I.

Call to Order



President Barbara N. Fish called the regular meeting of the West Virginia Board of Education to order at 8:30 a.m. on November 10, 2004, in the Conference Room at the Raleigh County Academy of Careers and Technology, 390 Stanaford Road, Beckley, West Virginia.



The following members were present: President Fish, Vice President Lowell E. Johnson, Secretary Priscilla M. Haden, Sandra M. Chapman, Delores W. Cook, Sheila M. Hamilton, Burma Hatfield, Paul J. Morris, Ronald B. Spencer and ex officio David Stewart, State Superintendent of Schools. Members absent were J. Michael Mullen, Chancellor, West Virginia Higher Education Policy Commission, and James L. Skidmore, Chancellor, West Virginia Council for Community and Technical Education.



II.

Welcome



Dr. Charlotte Hutchens, Superintendent of Raleigh County Schools, and Josh Williams, student at Woodrow Wilson High School and the Academy of Careers and Technology, welcomed the Board to Raleigh County.

III.

Recognitions

President Fish recognized Ms. Dorothy Gwinn, Head Cook at Nuttall Elementary School, Fayette County, as recipient of the American School Food Service Association's 2004 "Heart of the Program" award. This award recognizes one school cook throughout the country who exemplifies the best in school nutrition programs based on a demonstrated dedication to serving the needs of children, collaboration with the school community and families, creative delivery and promotion of school meals and a dedication to continuous improvement through training and professional development activities.



President Fish also recognized Ms. Mary Kay Harrison, Executive Director, Office of Child Nutrition, who will be retiring in December.





IV.

Approval of Agenda



Upon motion by Mr. Spencer, seconded by Mrs. Hamilton, the Board unanimously approved the agenda with the following modifications: Ms. Haden moved from item VIII. Consent Agenda, items B.3. West Virginia Department of Education Personnel and B.7. Second Follow-up Education Performance Audit Report for the Fayette County School System, and President Fish moved from item VIII. Consent Agenda, item B.4 West Virginia Board of Education Personnel to immediately follow the approval of the Consent Agenda.



V.

School District Approval Status and School Accreditation Status

November 2004 Report of Ratings



Dr. Kenna R. Seal, Director, Office of Education Performance Audits, distributed and presented a corrected version of the School District Approval Status and School Accreditation Status November 2004 Report of Ratings for the Board's consideration. The West Virginia Board of Education annually rates both schools and school systems on the results of information reviewed from the system of education performance audits.



Upon recommendation of Dr. Seal and a motion by Mrs. Cook, seconded by Mr. Morris, the Board unanimously issued the schools and school systems in West Virginia the accreditation/approval status as shown in the Report of Ratings. (Copy appended to Official inutes, Attachment A and addendum.)



VI.

Draft Individual School Education Performance Audit Report

for Elkins Middle School, Randolph County



Dr. Seal reported that an announced on-site review was conducted at Elkins Middle School in Randolph County on October 5, 2004. The Office of Education Performance Audits conducted the review which was limited in scope to the performance and process standards relative to school and student achievement. The review also consisted of resource evaluation.



Upon recommendation of Dr. Seal and a motion by Mr. Morris, seconded by Ms. Haden, the Board unanimously continued Temporary Accreditation status for Elkins Middle School and the Full Approval status of the Randolph County School System and gave the school and county until September 1, 2005, to correct the high-quality standards necessary for improvement. (Copy appended to Official Minutes, Attachment B.)

VII.

Draft Individual School Education Performance Audit Report

for Bluefield Middle School, Mercer County



Dr. Seal reported that an announced on-site review was conducted at Bluefield Middle School in Mercer County on October 7, 2004. The Office of Education Performance Audits conducted the review which was limited in scope to the performance and process standards relative to school and student achievement. The review also consisted of resource evaluation.

Upon recommendation of Dr. Seal and a motion by Mr. Spencer, seconded by Ms. Chapman, the Board unanimously continued Temporary Accreditation status for Bluefield Middle School and the Full Approval status of the Mercer County School System and gave the school and county until September 1, 2005, to correct the high-quality standards necessary for improvement. (Copy appended to Official Minutes, Attachment C.)



VIII.

Reports



Regional Education Service Agency (RESA) Report. Mr. Elmer Pritt, Executive Director of RESA IV, distributed information and provided an update of activities and initiatives taking place in RESA IV. Mr. John Curry, Superintendent of Greenbrier County Schools also addressed the Board regarding RESA IV initiatives. (Copy appended to Official Minutes, Attachment D.)



IX.

Break



President Fish called for a break at 10:09 a.m.



X.

Call to Order



President Fish called the meeting back to order at 10:25 a.m.



XI.

Reports (Continued)



Wellness Committee Report - Coronary Artery Risk Detection in Appalachian Communities (CARDIAC) Project. Dr. William A. Neal, Interim Chief of Pediatric Cardiology, West Virginia University School of Medicine, and Director of the CARDIAC Project, and Dr. Eloise Elliott, Assistant Director of the CARDIAC Project, distributed information and presented an overview of the CARDIAC Project. (Copy appended to Official Minutes, Attachment E.)

Board Member Reports. President Fish introduced Mrs. Jane McBride, Superintendent of the West Virginia Schools for the Deaf and the Blind, who provided an update regarding school activities and initiatives. Mrs. Cook, Ms. Hatfield, Mr. Morris, Mr. Spencer (information attached), Ms. Haden and President Fish (information attached) provided reports. (Copy appended to Official inutes, Attachment F.)



Communications Committee Report. Ms. Liza Cordeiro, Executive Director, Communications Office, State Superintendent's Office, distributed information and provided a report of behalf of the Communications Committee. (Copy appended to Official Minutes, Attachment G.)

West Virginia Achieves: Achievement of Students with Disabilities. Dr. Pamela S. Cain, Assistant State Superintendent, Division of Instructional and Student Services, introduced Dr. K. Lynn Boyer, Executive Director, Office of Special Education, Division of Instructional and Student Services, who distributed information and provided a report regarding the achievement of students with disabilities. (Copy appended to Official Minutes, Attachment H.)

XII.

Special Recognition



President Fish recognized Dr. Dee Braley, former Executive Director of the West Virginia Department of Education's Office of Special Education, and presented her with the Board's "Attitude is Everything" award.



XIII.

Break



President Fish called for a break for lunch at 12:39 p.m.



XIV.

Call to Order



President Fish called the meeting back to order at 1:19 p.m.



XV.

Reports (Continued)



West Virginia Students with Disabilities in Residential Facilities. Dr. Cain introduced s. Victoria Mohnacky, Medicaid Specialist, Office of Special Education, Division of Instructional and Student Services, who presented a report regarding disabled students served in residential facilities. (Copy appended to Official Minutes, Attachment I.)



School/System Improvement Update. Mrs. Lydia McCue, Executive Assistant to the State Superintendent, provided an update regarding county school system improvement initiatives and activities and introduced Mr. John Curry (distributed information), Superintendent, Greenbrier County Schools, and Dr. Charlotte Hutchens, Superintendent, Raleigh County Schools, who provided additional information regarding the county school system improvement initiative. Dr. Jorea Marple, Assistant State Superintendent, Division of School Improvement, distributed information and provided a progress report regarding the demonstration project schools defined in House Bill 4669. (Copy appended to Official Minutes, Attachment J.)



XVI.

Consent Agenda



Upon motion by Dr. Johnson, seconded by Ms. Haden, the Board unanimously approved the Consent Agenda as amended. (Copies appended to Official Minutes, Attachments K-X.)

  • Minutes of October 14, 2004 (Attachment K)


Budget supplement and transfer requests for the month of October 2004 as follows: total supplements = $22,327,118 and total transfers = $17,139,099 (Attachment L)



Amendment to the Preston County Board of Education Comprehensive Educational Facilities Plan to include the construction of a 32' X 16' Office Complex to be used as the principal's office and reception area at Fellowsville Elementary School.



Putnam County Schools' policy for the employment of substitute teachers in areas of critical need (Attachment M)



Full Approval status to the Tyler County School system and the accreditation status listed in the report for four schools (Attachment Mc)

Full Approval status to the Doddridge County School system and the accreditation status listed in the report for three schools (Attachment N)

Full Accreditation status to Marlinton Middle School and continued the Full Approval status of the Pocahontas County School System (Attachment O)



Full Accreditation status to Mannington Middle School and continued the Full Approval status of the Marion County School System (Attachment P)



Full Accreditation status to Wirt County Middle School and continued the Full Approval status of the Wirt County School System (Attachment Q)



Full Accreditation status to Crum Middle School and continued the Full Approval status of the Wayne County School System (Attachment R)

Full Accreditation status to Tolsia High School and continued the Full Approval status of the Wayne County School System (Attachment S)



Full Accreditation status to Elk Garden School and continued the Full Approval status of the Mineral County School System (Attachment T)



Full Accreditation status to Franklin Elementary School and continued the Full Approval status of the Pendleton County School System (Attachment U)



Full Accreditation status to North Fork Elementary School and continued the Full Approval status of the Pendleton County School System (Attachment V)



Full Accreditation status to Glade Elementary School and continued the Full Approval status of the Webster County School System (Attachment W)



Temporary Accreditation status to Eastern Greenbrier Junior High School and continued the Full Approval status of the Greenbrier County School System (Attachment X)

XVII.

West Virginia Department of Education Personnel



Ms. Haden questioned a personnel action listed on the schedule and requested a new organization chart be provided to members. Following discussion it was decided by a majority of members, excluding Ms. Chapman, that this item would hereafter be considered under Reports. (Copy appended to Official Minutes, Attachment Y.)



XVIII.

West Virginia Board of Education Personnel



President Fish questioned the hire dates of personnel listed on the schedule and requested this be more closely monitored in the future as staff members are reporting to work prior to receiving Board approval. Discussion ensued concerning the exigency in filling certain positions.



Following discussion Dr. Johnson moved, and Mr. Morris seconded, approval of the personnel items for the West Virginia Board of Education. The motion carried with eight members voting yes and one member, Ms. Chapman, voting no. (Copy appended to Official Minutes, Attachment Z.)



XIX.

Second Follow-up Education Performance Audit Report:

Fayette County School System



Ms. Haden questioned terminology used in the Fayette County School System report.



Upon motion by Mr. Spencer, second by Mrs. Hamilton, the Board unanimously continued the Full Approval status of the Fayette County School system and granted three schools the accreditation status listed in the report. (Copy appended to Official Minutes, Attachment AA.)



XX.

Proposed Official State Multiple List of

Instructional Materials for Mathematics



Dr. Stanley Hopkins, Assistant State Superintendent, Division of Technical and Adult Education, presented the Proposed Official State Multiple List of Instructional Materials for athematics for the Board's consideration. The West Virginia Instructional Materials Review Committee, in accordance with the requirements specified in W. Va. Code 18-2A-1, et seq., has completed the process of reviewing and recommending textbooks, instructional materials, and learning technologies for Mathematics. The instructional materials recommended met established generic and specific criteria for Mathematics and are aligned with the Content Standards and objectives.



Following discussion, President Fish entertained a motion that the Board take action to waive the provisions in West Virginia Board of Education Policy 2445.41 requiring bonds in the amount of $2,000 and $5,000 respectively for supplemental and primary textbooks and delegate the authority to set the amount to the State Superintendent, which cannot exceed $10,000 by code. This action shall apply to the social studies materials, mathematics materials and future materials. Mr. Morris seconded the requested motion and it carried unanimously.



Upon motion by Ms. Chapman, seconded by Mrs. Hamilton, the Board unanimously accepted the committee's recommendations for the Official State Multiple List of Instructional Materials for athematics. (Copy appended to Official Minutes, Attachment BB and addendum.)



President Fish revisited the motion concerning Board action to waive the provisions in West Virginia Board of Education Policy 2445.41 due to the fact that no member made said motion prior to its second. Dr. Johnson moved, and Ms. Haden seconded, approval of the original motion as it was previously stated. The motion carried unanimously.

XXI.

The West Virginia Board of Education's Response to the

2004 Annual Report of the West Virginia Advisory Council

for the Education of Exceptional Children (WVACEEC)



Dr. Cain presented the West Virginia Board of Education's response to the 2004 Annual Report of the WVACEEC for the Board's consideration. The WVACEEC Report included six recommendations in the following areas: health care concerns, access to general curriculum for students with disabilities, No Child Left Behind, IEP implementation, statewide testing and personnel preparation. The State Board's response to the 2004 Annual Report of the WVACEEC provides information on current and planned activities to address the special areas of concern identified by the Council.



Mr. Morris moved, and Mrs. Cook seconded, that the Board approve the response to the WVACEEC. Following discussion, Dr. Johnson moved, and Ms. Haden seconded, that the motion be tabled. The motion carried. (Copy appended to Official Minutes, Attachment CC.)



XXII.

Appointment to the West Virginia Secondary School Activities

Commission (WVSSAC) Board of Review



Dr. Jack McClanahan, Assistant State Superintendent, Division of Administrative Services, presented a recommended appointment to the WVSSAC Board of Review for the Board's consideration. Due to the recent resignation of Tom Phillips, Oak Hill High School, from the WVSSAC Board of Review, the West Virginia Athletic Directors Association recommended that Jeffery W. Bailey, University High School, be appointed to fill the vacancy.



Upon recommendation of the West Virginia Athletic Director Association and a motion by Ms. Haden, seconded by Ms. Hatfield, the Board unanimously appointed Mr. Bailey to the WVSSAC Board of Review. (Copy appended to Official Minutes, Attachment DD.)











XXIII.

Approval of Two New Content Specializations

for Two Institutions of Higher Education



Dr. McClanahan presented two new content specializations for two institutions of higher education for the Board's consideration. West Virginia Board of Education Policy 5100 - Approval of Educational Personnel Preparation Programs requires the Program Review Board to meet each semester to review new content specializations and make recommendations to the State Board for action.

The Program Review Board voted on November 3, 2004 and recommended Fairmont State University's Multi-Categorical Special Education (K-Adult) to be a graduate level endorsement only program, effective December 1, 2004 and West Virginia State University's Multi-Categorical Special Education (K-Adult) to be offered at the undergraduate level, effective January 1, 2005 for approval.

Upon recommendation of the Program Review Board and a motion by Dr. Johnson, seconded by Mrs. Hamilton, the Board unanimously approved the two programs with the effective dates as listed.



XXIV.

Future Meetings

The next meeting of the Board will be held on December 3, 2004 in Charleston, West Virginia to discuss Mingo County including its Comprehensive Educational Facilities Plan.



The next regular meeting of the Board will be held December 15-16, 2004 in Charleston, West Virginia.



XXV.

Adjournment



Upon motion by Ms. Haden, seconded by Ms. Chapman and unanimously carried, the Board adjourned at 3:04 p.m.



Minutes approved by the Board on December 16, 2004.





______________________________________________

Barbara N. Fish, President







______________________________________________

Priscilla M. Haden, Secretary



Minutes were recorded by

Virginia M. Harris

Executive Secretary to

the Board.

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