Board Minutes / Agenda
WEST VIRGINIA BOARD OF EDUCATION
Board Conference Room
Capitol Building 6, Room 353
1900 Kanawha Boulevard, East
Charleston, West Virginia
September 9, 2004
I. Call to Order
President Barbara N. Fish called the regular meeting of the West Virginia Board of Education to order at 8:30 a.m. on September 9, 2004, in the Board Conference Room, Capitol Building 6, Room 353, 1900 Kanawha Boulevard, East, Charleston, West Virginia.
The following members were present: President Fish, Vice President Lowell E. Johnson, Secretary Priscilla M. Haden, Sandra M. Chapman, Delores W. Cook, Sheila M. Hamilton, Burma Hatfield, Paul J. Morris, Ronald B. Spencer and ex officios David Stewart, State Superintendent of Schools, J. Michael Mullen, Chancellor, West Virginia Higher Education Policy Commission, and James L. Skidmore, Chancellor, West Virginia Council for Community and Technical Education.
President Fish, with the assistance of Mr. Frank D. Andrews, Superintendent, Office of Institutional Education Programs, Division of Instructional and Student Services, Wyetta Fredericks, Deputy Commissioner, West Virginia Division of Corrections, and Dr. Jack Littlefield, Correctional Education Association, recognized the Huttonsville Correctional Center, Mount Olive Correctional Complex and Northern Regional Jail and Correctional Facility as recipients of National Re-accreditation from the Correctional Education Association.
The following individuals addressed the Board: Ms. Wanda Carney, West Virginia Wants to Know, regarding the funding formula; Ms. Candy Canan, Hampshire County teacher, regarding financial problems in the Hampshire County school system (distributed information); and, Ms. Tifney Terry, West Virginia Wants to Know, regarding her request for a Superintendent's Interpretation and the funding formula. (Copy appended to Official Minutes, Attachment A.)
IV. Approval of Agenda
Upon motion by Mr. Spencer, seconded by Ms. Haden, the Board unanimously approved the agenda with the following modifications: President Fish removed from item VI. Reports, item A. RESA Report - Evaluation Process: RESA Executive Directors and from item VII. Consent Agenda, item 12. Recommendations of the Assessment Committee Per H.B. 4001; Vice President Johnson moved from item V. Office of Education Performance Audits, items C. Exemplary Programs Brochure and D. Follow-up Education Performance Audits Schedule to the item VII. Consent Agenda, and moved from VII. Consent Agenda, item 1. County Boards of Education, RESAs, and Multi-County Vocational Centers Budget Supplement and Transfer Requests for 2004-05 to immediately follow reports; Mr. Morris moved from item VII. Consent Agenda, item 7. Policy 4355: High School Diplomas for Veterans to immediately follow discussion of the budget supplement and transfer requests.
V. School Accreditation Summary -
Schools below Performance Standards
Dr. Kenna R. Seal, Director, Office of Education Performance Audits, presented the annual performance data for West Virginia public schools for the Board's consideration. The School Accreditation Summary lists schools below the performance standards. Performance data revealed that 134 schools in 46 county school districts failed to achieve the Annual Performance Measures for Accountability.
Upon motion by Mr. Spencer, seconded by Mrs. Hamilton, the Board unanimously issued the schools the accreditation status as listed in the attachment. (Copy appended to Official Minutes, Attachment B.)
VI. Legal and Personnel Matters and
Selection of Schools for Education Performance Audits
Upon motion by Dr. Johnson, seconded by Ms. Chapman, the Board unanimously entered into executive session at 9:43 a.m. under the provisions of W.Va. Code §6-9A-3, to discuss attorney-client privileged information, W.Va. Code §6-9A-4(b)(2)(A), to discuss personnel matters, and W.Va. Code §18-2E-5(k)(1), to discuss Office of Education Performance Audits on-site reviews or dates on which on-site reviews will be conducted.
VII. Return from Executive Session
The Board returned from Executive Session at 11:25 a.m. at which time Ms. Hatfield moved that the Board direct Dr. Stewart to monitor the situation in Mingo County and report to the Board any actions that negatively impact the students in Mingo County. Dr. Johnson seconded the motion and it was carried unanimously.
West Virginia Schools for the Deaf and the Blind Annual Report. Mrs. Jane McBride, Superintendent, West Virginia Schools for the Deaf and the Blind, distributed and provided an overview of the 2003-2004 annual report. (Copy appended to Official Minutes, Attachment C.)
Students' Suggestions for Closing the Achievement Gap. Dr. Hazel K. Palmer, President/CEO, The Education Alliance, distributed information and provided an overview of a pilot project regarding student concerns at the high school level. (Copy appended to Official Minutes, Attachment D.)
Wellness Committee Report. Mrs. Hamilton, Chair and Mr. Phil Brown, Principal, South Harrison High School, provided a report on behalf of the Wellness Committee spotlighting nutrition.
President Fish called for a break for lunch at 12:24 p.m.
X. Call to Order
President Fish called the meeting back to order at 1:17 p.m.
XI. Reports (Continued)
Board Member Reports. President Fish: 1) will be meeting with RESA Executive Directors prior to the October meeting, 2) announced planned recognition ceremonies in November and December for schools meeting AYP, 3) announced a tentative date of December 15 to meet with the Higher Education Policy Commission, 4) announced plans for the Board's visit to Pleasants County, and 5) announced a meeting of the Board's Strategic Planning Committee for September 27 at 1:30 p.m. in Charleston. President Fish requested members to advise her of items for placement on upcoming agendas no later than two weeks prior to the meeting date. Dr. Johnson provided a report regarding his work with Policies 5100: Approval of Educational Personnel Preparation Programs and Policy 5202: Minimum Requirements for the Licensure of Professional/Paraprofessional Personnel and Advanced Salary Classifications, as amended on September 8, and the repeal Policy 5203: National Board for Professional Teaching Standards Certification Reimbursement/Salary Bonus Program. Ms. Haden distributed information and reported on her attendance at a meeting of the National Collaborative for Postsecondary Education Policy Leadership. Mr. Spencer provided a report regarding a court case involving home-schooled students and participation in public school sponsored athletics. (Copy appended to Official Minutes, Attachment E.)
XII. County Boards of Education, RESAs, and Multi-County Vocational
Centers Budget Supplement and Transfer Requests for 2004-2005
Following a brief discussion, Dr. Johnson moved and Ms. Hatfield seconded that the budget supplement and transfer requests for the month of August 2004 be approved. The motion was carried unanimously. (Copy appended to Official Minutes, Attachment F.)
XIII. Policy 4355: High School Diplomas for Veterans
Mr. Morris distributed a revised chart correcting the number of reported veterans receiving diplomas and moved that it be accepted. Dr. Johnson seconded the motion and it was carried unanimously. (Copy appended to Official Minutes, Attachment G and addendum.)
XIV. Consent Agenda
Upon motion by Ms. Haden, seconded by Dr. Johnson, the Board unanimously approved/received the Consent Agenda as amended. (Copies appended to Official Minutes, Attachments H-R.)
● minutes of August 11 and 12, 2004 (Attachment H)
● amendment of the Grant County Comprehensive Educational Facilities Plan to include the following additions and renovation projects at Petersburg Elementary School: demolition and removal of the two-room kindergarten annex, removal of three two-room mobile classroom units, new construction of 12 classrooms, total renovation of the “open area” side of the existing building to divide into 10 primary grade classrooms, cover existing standing-seam metal roof with insulation panels and EPDM, replace gutters and downspouts, removal of two older two-room mobile classroom units at Petersburg High School and relocation of the three two-room mobile classroom units from Petersburg Elementary School to Petersburg High School
● Superintendent's report regarding West Virginia Department of Education personnel (Attachment I)
● personnel items for the West Virginia Board of Education personnel (Attachment J)
● one (1) new waiver of instructional materials; (b) one (1) continuation of a waiver of instructional material; (c) two (2) new waivers of State Board policy (Attachment K)
● one (1) county application representing the extension of the previously approved summer school at one (1) county location (Attachment L)
● Policy 2510: Assuring the Quality of Education: Regulations for Education Programs, as amended on September 8, for placement on public comment until October 29, 2004 (Attachment M)
● Policy 2422.7: Standards for Basic and Specialized Health Care Procedures, as amended (Attachment Mc)
● Policy 5100: Approval of Educational Personnel Preparation Programs (Attachment N)
● Policy 5202: Minimum Requirements for the Licensure of Professional/Paraprofessional Personnel and Advanced Salary Classifications, as amended on September 8, and the repeal Policy 5203: National Board for Professional Teaching Standards Certification Reimbursement/Salary Bonus Program (Attachment O, see also the addendum attached to the Official Minutes of September 8, 2004 at Attachment C)
● appointment of Dreama Bell, Elementary Principal, Raleigh County (District 3) and Kelli Watts, Middle School Math Teacher (NBCT), Wayne County (District 3) to second three-year terms on the West Virginia Commission for Professional Teaching Standards effective June 30, 2004
● Fiscal Year Medicaid 2004 Annual Report (Attachment P)
● Exemplary Schools Brochure (Attachment Q)
● follow-up Office of Education Performance Audits schedule (Attachment R).
XV. West Virginia Division of Motor Vehicles
All-Terrain Vehicle Safety Awareness Program
Commissioner F. Douglas Stump, West Virginia Division of Motor Vehicles (DMV), introduced Mr. Wilbur L. Thaxton, II, Program Manager, All Terrain Vehicle (ATV) Safety Awareness Team, who distributed information and provided a presentation to inform the Board of instructional resource materials pertaining to ATV safety that can be used by classroom teachers to meet many safety related objectives of the West Virginia Content Standards and Objectives for Health Education (Policy 2520.5), Physical Education (Policy 2520.6) and Driver Education (Policy 2520.8). Mr. Thaxton introduced Dr. Jim Helmkamp, West Virginia University Center for Rural and Emergency Medicine Injury Control Research Center, who authored some of the materials used during the presentation.
The DMV intends to offer the materials to county boards of education for their use in the public schools of West Virginia. (Copy appended to Official Minutes, Attachment S and addendum.)
XVI. West Virginia Division of Motor Vehicles
“Got Proof” Campaign
Mr. Todd Hudnall, Process Improvement Manager, West Virginia Division of Motor Vehicles (DMV) distributed information and provided a presentation to inform the Board of the DMV's “Got Proof” campaign. This public information campaign was developed to make citizens aware of the proof of identification requirements for obtaining driver's licenses and identification cards in the State of West Virginia. Because the public school systems of West Virginia are also involved in the process for obtaining driver's licenses, a partnership between the DMV and the Department of Education has been formed to implement the “Got Proof” campaign with high school students in the state's public schools. The implementation of this campaign will involve school attendance directors, administrators, counselors, and driver education teachers.
The DMV intends to offer campaign materials, upon the approval of the county boards of education, to school attendance directors, administrators, counselors, and driver education teachers. (Copy appended to Official Minutes, Attachment T.)
XVII. Future Meetings
The next regular meeting of the Board will be held October 13-14, 2004 in Pleasants County, West Virginia.
Upon motion by Mr. Morris, seconded by Ms. Chapman and unanimously carried, the Board adjourned at 2:40 p.m.
Minutes approved by the Board on October 14, 2004.
Barbara N. Fish, President
Priscilla M. Haden, Secretary
Minutes were recorded by
Virginia M. Harris
Executive Secretary to