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MINUTES

WEST VIRGINIA BOARD OF EDUCATION

West Virginia Governor's Honors Academy

Memorial Student Center - Shawkey Room

Marshall University

Huntington, West Virginia

July 15, 2004

I.   Call to Order

President Sandra M. Chapman called the regular meeting of the West Virginia Board of Education to order at 8:30 a.m. on July 15, 2004, in the Shawkey Room, Marshall University Memorial Student Center, Huntington, West Virginia.

The following members were present: President Chapman, Vice President Barbara N. Fish, Secretary Sheila M. Hamilton, Delores W. Cook, Priscilla M. Haden, Burma Hatfield, Lowell E. Johnson, Paul J. Morris,  Ronald B. Spencer and ex officios David Stewart, State Superintendent of Schools, and J. Michael Mullen, Chancellor, the West Virginia Higher Education Policy Commission.  Member absent was ex officio James L. Skidmore, Chancellor, the West Virginia Council for Community and Technical Education.

II. Welcome

Martha Woodward, Dean of the West Virginia Governor's Honors Academy and Executive Director of the John R. Hall Center for Academic Excellence, Marshall University, welcomed the Board to the Governor's Honors Academy and introduced Dan Angel, President of Marshall University, who welcomed the Board to Marshall University.

III. Recognitions

The Board recognized Mark Moore, Coordinator, West Virginia Department of Education Employee Development Center, recipient of the Train the Trainer Award from MarcoPolo; Brenda Williams, Executive Director, Office of Technology and Information Systems/Instruction, recipient of the 2004 Pioneer Award from the State Education Technology Directors Association; and, Tracy Poff, student at Hurricane High School in Putnam County for his attainment of a perfect score on the American College Testing (ACT) Assessment.

IV. Delegations

Bill Duty, President of the Mingo County Board of Education, addressed the Board regarding the Mingo County Comprehensive Educational Facilities Plan.  Wanda Carney, West Virginia Wants to Know, addressed the Board regarding county takeovers and special education staff development.  Tifney Terry, West Virginia Wants to Know, addressed the Board regarding her request for a Superintendent's interpretation.  William C. Totten, citizen of Mingo County, addressed the Board regarding Mingo County school closures.  Hester Keatley, substitute teacher and retired teacher/counselor and coach, addressed the Board regarding Mingo County school consolidation.

V. Approval of Agenda

Upon motion by Mr. Morris, seconded by Mrs. Cook, the Board unanimously approved the agenda with the following modifications: President Chapman moved item VI.C. Policy 2320: A Process for Improving Education - Performance Based Accreditation System to the Consent agenda and moved Consent Agenda item VIII.B.9. Policy 5202: Minimum Requirements for the Licensure of Professional/ Paraprofessional Personnel and Advanced Salary Classification, and VIII.B.10.  Policy 5100:  Approval of Educational Personnel Preparation Programs to New Business.

VI. Draft Individual School Education Performance Audit Report

for Petersburg High School, Grant County

Kenna R. Seal, Director, Office of Education Performance Audits, reported that an announced on-site review was conducted at Petersburg High School in Grant County on May 26 - 27, 2004.  The Office of Education Performance Audits conducted the review which was limited in scope to the performance and process standards relative to school and student achievement.  The review also consisted of resource evaluation.

Upon recommendation of Dr. Seal and a motion by Ms. Haden, seconded by Mrs. Hamilton, the Board unanimously granted Petersburg High School Full Accreditation status and gave the school six months to correct  the Education  Performance Audit findings of noncompliance listed in the report.  (Copy appended to Official Minutes, Attachment A.)

VII. Recommendations for Professional Development Based on

Education Performance Audits and Annual Performance Measures

Dr. Seal presented recommendations for professional development based on an analysis of annual performance data and Education Performance Audits for the Board's consideration.  West Virginia Code §18-2-23a requires the Office of Education Performance Audits to provided such a report to  the West Virginia Board of Education to consider when it establishes goals for professional development in the public schools of the state.  

Upon motion by Mrs. Fish, seconded by Mr. Spencer, the Board unanimously accepted the recommendations.  (Copy appended to Official Minutes, Attachment B.)

VIII. Reports   
 

State Board Member Reports. Ms. Haden provided an update regarding the Civic Education Conference and requested that members who are unable to attend to appoint someone from their community to attend in their stead.  Dr. Mullen requested Dr. Stewart arrange  a presentation for the Board regarding the High Schools That Work program.  Mrs. Fish and Mr. Spencer reported on their participation in National Association of State Boards of Education (NASBE) study groups concerning closing the achievement gap and athletics.

Wellness Committee Report.  Mrs. Hamilton provided an update regarding committee activities.

Superintendent's Report.  Dr. Stewart provided a report regarding the upgrading of the Cedar Lakes Conference Center and his attendance at a recent Southern Regional Education Board meeting.

IX. Consent Agenda      

Upon motion by Mrs. Fish, seconded by Mr. Morris, the Board unanimously approved/received the Consent Agenda, as previously amended, as follows:  (Copies appended to Official Minutes, Attachments C- Mc.)  

● minutes of June 10, 2004  (Attachment C)            

● the closure of Burch High School (7-12 facility), Matewan High School (9-12 facility), and Williamson High School (9-12 facility), with the reassignment of the grades 9-12 student populations to the new Mingo County Comprehensive High School (9-12 facility) to be located between Varney and Taylorville, West Virginia, on a mountain top industrial development site;  the closure of Burch Elementary School (PreK-6 facility) located at Delbarton, West Virginia, and the opening of a reconfigured Burch (PreK-8 facility) at the existing Burch High facility located on U.S. 52, Airport Bottom, in Delbarton, West Virginia, with a comprised student population from the closed Burch Elementary (PreK-6 facility) and the 7th and 8th  grade students from the closed Burch High School (7-12 facility);  the closure of Matewan Middle School (5-8 facility) and merger of Matewan Middle School students to a reconfigured Matewan (PreK-8 facility) at the existing Matewan PreK-4 facility located in Matewan, West Virginia; and the closure of Williamson Middle School (5-8 facility) and a merger of the Williamson Middle School students to a reconfigured Williamson (PreK-8 facility) at the existing Riverside Elementary (PreK-4 facility) in the Williamson area  (Attachment D)

budget supplement and transfer requests for the month of June 2004 as follows:  total supplements = $130,521,809 and total transfers = $69,403,815 (Attachment E)

Step 7 Plans submitted by the 55  county boards of education for the 2004-05  (Attachment F)

● employment of substitute teachers in areas of critical need policies for Hampshire and Webster County Schools  (Attachment G)

● Superintendent's report regarding West Virginia Department of Education personnel (Attachment H and addendum)personnel items for the West Virginia Board of Education personnel (Attachment I)

the 2003 edition of The Quality of Teacher Preparation in West Virginia  (Attachment J)  Full Approval status for the Kanawha County School system; awarded six (6) schools Exemplary Accreditation status; granted fifty-seven (57) schools Full Accreditation status; issued six (6) schools Conditional Accreditation status; and issued one (1) school Seriously Impaired status (Attachment K)

Policy 4321.1:  Standards for School Nutrition for placement on public comment for 30 days  (Attachment L)Policy 2422.7:  Rules and Regulations for Performance of Specialized Health Procedures in Schools and the Basic and Specialized Health Care Procedures Manual for placement on public comment for 30 days (Attachment M)Policy 2320: A Process for Improving Education - Performance Based Accreditation System (Attachment Mc).

X. Policy 5202:  Minimum Requirements for the Licensure of

Professional/Paraprofessional Personnel and Advanced Salary Classification

and  

Policy 5100:  Approval of Educational Personnel Preparation Programs

Following a brief discussion, Dr. Johnson moved and Ms. Haden seconded that the West Virginia Higher Education Policy Commission be requested to collaborate with the Department to access areas of shortage and alternate certifications.  The motion was carried unanimously.

Upon motion by Dr. Johnson, seconded by Ms. Haden, the Board placed Policy 5202 on public comment for 30 days.

Upon motion by Ms. Haden, seconded by Dr. Johnson, the Board placed Policy 5100 on public comment for 30 days.  (Copy appended to Official Minutes, Attachment N.)

XI. Amendment - Cabell County

Comprehensive Educational Facilities Plan (CEFP)

Jack McClanahan, Assistant State Superintendent, Division of Administrative Services, presented the Cabell County Board of Education's request for the approval of an amendment to its CEFP to include the purchase of two new 720 square foot modular classrooms for Martha Elementary School.  The buildings will replace one small leased modular and will be used for intermediate grade levels.  Dennis Miller, Facilities Director for Cabell County Schools, addressed the Board regarding the lack of restrooms in the modular classrooms.

Following discussion Ms. Haden moved that the amendment be approved.  Dr. Johnson seconded the motion.  The motion was carried.

XII. Recommendations for Education Technology

Strategic Plan Advisory Committee

Steven L. Paine, Deputy State Superintendent of Schools, presented recommendations for the Education Technology Strategic Plan Advisory Committee for the Board's consideration.  Recently enacted H.B. 4072 requires the Board  to submit a list of recommended appointees to the Education Technology Strategic Plan Advisory Committee to the Governor.  According to W.Va. Code §18-2J-3, “(a) . . . The Governor shall appoint, by and with the advice and consent of the Senate, the following eleven voting members of the advisory committee:  (1) Five voting members representing public education some or all of which may be from a list of five recommended appointees which shall be submitted by the state board; . . ..”

Upon motion by Mrs. Fish, seconded by Mrs. Hamilton, the Board unanimously named the following individuals for submission to the Governor for his consideration as appointees to the Education Technology Strategic Plan Advisory Committee: Jim Miller (Regional Education Service Agency III), Nancy Napolillo (Monongalia County Schools), Dan Daniel (Wood County Schools), David Soltesz (Marshall County Schools), and Jack McClanahan (West Virginia Department of Education).  (Copy appended to Official Minutes, Attachment O.)

XIII. President's Retrospective - Looking Back, Moving Forward

President Chapman expressed her appreciation for support during her tenure as President and urged continued effort in the areas of wrongful conduct and grammar.  Following her remarks, President Chapman and Dr. Paine  presented an overview of accomplishments during the past year as well as ongoing initiatives.  (Copy of PowerPoint presentation appended to Official Minutes at Attachment P.)

XIV. Election of Officers 2004-2005

Vice President Fish, on behalf of the Board, thanked President Chapman for her service and presented her with a token of the Board's appreciation for her service.  President Chapman thanked the Board members for their support.

President Chapman opened the floor for nominations for the office of President.

Mr. Morris nominated Mrs. Fish to the office of President.

 Ms. Haden nominated Mrs. Cook to the office of President.

Mr. Spencer moved and Dr. Johnson seconded that the nominations be closed.

Upon a majority vote the Board elected Mrs. Fish as President.

Mr. Morris nominated Mrs. Cook to the office of Vice President.  Mrs. Cook declined the nomination.

Ms. Hatfield nominated Dr. Johnson to the office of Vice President. The Board, by acclamation, elected Dr. Johnson as Vice President.

Mrs. Cook nominated Ms. Haden to the office of Secretary. The Board, by acclamation, elected Ms. Haden as Secretary.           

XVI. Future Meetings

The next regular meeting of the State Board will be held August 11-12, 2004 in Charleston, West Virginia.

XVII. Adjournment

Upon motion by Mrs. Fish, seconded by Mrs. Cook, and unanimously carried, the Board adjourned at  10:43 a.m.

   

                            Minutes approved by the Board on August 12, 2004.

    

_____________________________________________     

Barbara N. Fish, President

     

 _____________________________________________Priscilla M. Haden, Secretary

Minutes were recorded by

    Virginia M. Harris

Executive Secretary to

          the Board.

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