MINUTES

WEST VIRGINIA BOARD OF EDUCATION

School for the Blind Auditorium

West Virginia Schools for the Deaf and the Blind

301 East Main Street

Romney, West Virginia

June 10, 2004







I.

Call to Order



President Sandra M. Chapman called the regular meeting of the West Virginia Board of Education to order at 8:00 a.m. on June 10, 2004, in the School for the Blind auditorium at the West Virginia Schools for the Deaf and the Blind, 301 East Main Street, Romney, West Virginia.



The following members were present: President Chapman, Vice-President Barbara N. Fish, Secretary Sheila M. Hamilton, Delores W. Cook, Priscilla M. Haden, Lowell E. Johnson, Paul J. Morris, Ronald B. Spencer and ex officios David Stewart, State Superintendent of Schools, and J. Michael Mullen, Chancellor, the West Virginia Higher Education Policy Commission. Members absent were Burma Hatfield and ex officio James L. Skidmore, Chancellor, the West Virginia Council for Community and Technical Education.



II.

Welcome and Special Presentations



Jane McBride, Superintendent of the West Virginia Schools for the Deaf and the Blind, welcomed the Board and introduced 1) the Mountaineer Melodies, who entertained the Board with a number of musical selections, and 2) Schools for the Deaf and the Blind staff who provided a PowerPoint presentation highlighting the schools.



III.

Delegations



Tifney Terry, resident of Kanawha County, addressed the Board regarding a request for a Superintendent's interpretation regarding county board employees who serve in the legislature and the use of personal leave.

IV.

Approval of Agenda



Upon motion by Mrs. Fish, seconded by Mrs. Hamilton, the Board unanimously approved the agenda with the following modifications: President Chapman requested the following modifications: under item X. New Business, move item A. Approval of One New Content Specialization for One Higher Education Institution of Professional Preparation to the Consent Agenda; under item XIII. Reports, move item F. Annual Report of the West Virginia Advisory Council for the Education of Exceptional Children to item A. and reorder the remaining reports; and from the Consent Agenda move item 12. Approval of Agreement Among the West Virginia Board of Education and the Department of Health and Human Resources and Its Service Provider Burlington United Methodist Family Services, Inc., for the Provision of Education Services at the Burlington Center of Burlington United Methodist Family Services, Inc., Burlington, West Virginia and item 13. Approval of Agreement Among the West Virginia Board of Education, Department of Health and Human Resources and the Potomac Comprehensive Diagnostic and Guidance Center, Inc., for the Provision of Educational Services at the Potomac Center, Romney, West Virginia to New Business.



V.

Draft Individual School Education Performance Audit Report

for Glen Fork Grade School, Wyoming County



Dr. Kenna R. Seal, Director, Office of Education Performance Audits, reported that an announced on-site review was conducted at Glen Fork Grade School in Wyoming County on May 3, 2004. The Office of Education Performance Audits conducted the review which was limited in scope to the performance and process standards relative to school and student achievement. The review also consisted of resource evaluation.



Upon recommendation of Dr. Seal and a motion by Ms. Haden, seconded by Mr. Morris, the Board unanimously granted Glen Fork Grade School Full Accreditation status. (Copy appended to Official Minutes, Attachment A.)

VI.

Draft Individual School Education Performance Audit Report

for Greenbrier West High School, Greenbrier County

Dr. Seal reported that an announced on-site review was conducted at Greenbrier West High School in Greenbrier County on May 3, 2004. The Office of Education Performance Audits conducted the review which was limited in scope to the performance and process standards relative to school and student achievement. The review also consisted of resource evaluation.



Upon recommendation of Dr. Seal and a motion by Mr. Morris, seconded by Ms. Haden, the Board unanimously granted Greenbrier West High School Full Accreditation status and gave the school six months to correct the Education Performance Audit findings of noncompliance listed in the report. (Copy appended to Official Minutes, Attachment B.)

VII.

Draft Individual School Education Performance Audit Report

for Burke Street Elementary School, Berkeley County



Dr. Seal reported that an announced on-site review was conducted at Burke Street Elementary School in Berkeley County on May 12, 2004. The Office of Education Performance Audits conducted the review which was limited in scope to the performance and process standards relative to school and student achievement. The review also consisted of resource evaluation.





Upon recommendation of Dr. Seal and a motion by Mrs. Hamilton, seconded by Mrs. Cook, the Board unanimously granted Burke Street Elementary School Full Accreditation status. (Copy appended to Official Minutes, Attachment C.)



VIII.

Draft Individual School Education Performance Audit Report

for Mill Creek Intermediate School, Berkeley County



Dr. Seal reported that an announced on-site review was conducted at Mill Creek Intermediate School in Berkeley County on May 12, 2004. The Office of Education Performance Audits conducted the review which was limited in scope to the performance and process standards relative to school and student achievement. The review also consisted of resource evaluation.



Upon recommendation of Dr. Seal and a motion by Mr. Morris, seconded by Ms. Haden, the Board unanimously granted Mill Creek Intermediate School Full Accreditation status and gave the school six months to correct the Education Performance Audit findings of noncompliance listed in the report. (Copy appended to Official Minutes, Attachment D.)



IX.

Draft Individual School Education Performance Audit Report

for Martinsburg North Middle School, Berkeley County



Dr. Seal reported that an announced on-site review was conducted at Martinsburg North Middle School in Berkeley County on May 12, 2004. The Office of Education Performance Audits conducted the review which was limited in scope to the performance and process standards relative to school and student achievement. The review also consisted of resource evaluation.



Upon recommendation of Dr. Seal and a motion by Mrs. Fish, seconded by Ms. Haden, the Board unanimously granted Martinsburg North Middle School Full Accreditation status and gave the school six months to correct the Education Performance Audit findings of noncompliance listed in the report. (Copy appended to Official Minutes, Attachment E.)



X.

Draft Individual School Education Performance Audit Report

for Hinton Area Elementary School, Summers County



Dr. Seal reported that an announced on-site review was conducted at Hinton Area Elementary School in Summers County on May 4, 2004. The Office of Education Performance Audits conducted the review which was limited in scope to the performance and process standards relative to school and student achievement. The review also consisted of resource evaluation.



Upon recommendation of Dr. Seal and a motion by Dr. Johnson, seconded by Mr. Morris, the Board unanimously granted Hinton Area Elementary School Full Accreditation status and gave the school six months to correct the Education Performance Audit findings of noncompliance listed in the report. (Copy appended to Official Minutes, Attachment F.)



XI.

Draft Individual School Education Performance Audit Reports

for Talcott Elementary School, Summers County



Dr. Seal reported that an announced on-site review was conducted at Talcott Elementary School in Summers County on May 4, 2004. The Office of Education Performance Audits conducted the review which was limited in scope to the performance and process standards relative to school and student achievement. The review also consisted of resource evaluation.



Upon recommendation of Dr. Seal and a motion by Mrs. Cook, seconded by Mrs. Hamilton, the Board unanimously granted Talcott Elementary School Full Accreditation status and gave the school six months to correct the Education Performance Audit findings of noncompliance listed in the report. (Copy appended to Official Minutes, Attachment G.)



XII.

School System Approval Status and School Accreditation

Status Based on Final Education Performance Audit of the

Doddridge County School System



Dr. Seal reported that an on-site review of the Doddridge County School System was conducted May 20 - 21, 2003. A Follow-up Education Performance Audit Team returned to Doddridge County May 12 - 13, 2004 to verify correction of the noncompliances identified during the original on-site review.



Upon recommendation of Dr. Seal and a motion by Dr. Johnson, seconded by Ms. Haden, the Board unanimously granted the Doddridge County School System Temporary Approval status, the schools in Doddridge County the accreditation status listed in the report, and directed the county to correct the remaining noncompliances listed in the report by October 1, 2004. (Copy appended to Official Minutes, Attachment H.)



XIII.

Break



President Chapman called for a break at 9:20 a.m.



XIV.

Call to Order



President Chapman called the meeting back to order at 9:40 a.m.



XV.

Reports



Annual Report of the West Virginia Advisory Council for the Education of Exceptional Children. Michael Sullivan, Executive Director, and Ann Darby, Parent Chairperson, West Virginia Advisory Council for the Education of Exceptional Children, distributed and presented the Council's annual report, which included recommendations, for the Board's consideration. (Copy appended to Official Minutes, Attachment I and addendum.)

State Board Member Reports. President Chapman recognized Vice-President Fish who was selected as an official greeter during President George W. Bush's recent visit to West Virginia. Ms. Haden attended meetings of the Public Broadcasting Authority, National Collaborative for Post Secondary Education, Preserve American History Award Teacher of the Year Awards, and Golden Horseshoe Ceremony and distributed information regarding a conference on civic education scheduled for July 27, 2004 at the Robert C. Byrd Courthouse in Charleston. Ms. Haden requested Board members to notify her and President Chapman of their availability to represent the Board at the conference. Mrs. Fish attended a Character Education Conference. Mrs. Hamilton was a guest speaker at the Industrial Home for Youth's graduation and relayed a request for a Virtual School graphic arts program. Mrs. Hamilton also asked if the Schools for the Deaf and the Blind participate in the Teacher of the Year program and questioned the possibility of a separate award or some other type of singular recognition. Following discussion it was decided that Mrs. McBride will work with Mrs. Hamilton in the development of such an award. Dr. Johnson attended a meeting of RESA II that was held in Logan County. (Copy appended to Official Minutes, Attachment J.)



Strategic Planning Committee Report. Mr. Morris distributed, discussed and recommended the 2004-2005 West Virginia Board of Education Strategic Plan for approval with amendments at objective 3.3 under timeline for item 1 - change "July" to "June" and at item 3 - change "WVDE" to "county." Dr. Johnson provided additional remarks regarding the plan's development.



Upon motion by Ms. Haden, seconded by Dr. Johnson, the Board unanimously approved the strategic plan, as amended. (Copy appended to Official Minutes, Attachment K.)

Wellness Committee Report. Mrs. Hamilton presented an update of committee activities and initiatives and requested the Board's approval of a promotional brochure.



Upon motion by Mrs. Hamilton, seconded by Dr. Johnson, the Board unanimously approved a promotional brochure for distribution to the public and also authorized the pursuance of additional funding for the wellness initiative.



RESA Committee Report. Mrs. Fish provided a report on behalf of the RESA Committee which included an overview of a proposed evaluation process and salary issues. Discussion ensued during which a timeline for completion of activities was requested.

Following discussion, Mrs. Fish moved that the State Board set a salary window for RESA Executive Directors with the low end of the window being the salary of a West Virginia Department of Education Executive Director (currently $75,000) and the high end of the window being the salary of a West Virginia Department of Education Assistant State Superintendent (currently $100,500). RESA Regional Councils would recommend the salary amount within the salary window to the State Board. Should salary increases be granted to West Virginia Department of Education Executive Director and/or West Virginia Department of Education Assistant State Superintendent positions, the salary window would be adjusted accordingly and RESA Regional Councils would recommend salary adjustments as deemed appropriate. Mr. Spencer seconded the motion. Upon the call for the question the motion failed.



Discussion ensued regarding the failed motion after which Mrs. Fish moved that the State Board set a salary window for RESA Executive Directors with the low end of the window being the salary of a West Virginia Department of Education Executive Director (currently $75,000) and the high end of the window being the salary of a West Virginia Department of Education Assistant State Superintendent (currently $100,500). RESA Regional Councils would recommend the salary amount, which the State Board will consider, within the salary window. Should salary increases be granted to West Virginia Department of Education Executive Director and/or West Virginia Department of Education Assistant State Superintendent positions, the salary window would be adjusted accordingly and RESA Regional Councils would recommend salary adjustments as deemed appropriate which the Board will consider. Mrs. Cook seconded the motion. The motion was carried unanimously.



Discussion ensued regarding a timeline for salary adjustments, and Dr. Stewart was requested to provide additional information at a future meeting. Following discussion Mr. Spencer moved that salary increases for RESAexecutive directors be retroactive to July 1, 2004. Mrs. Fish seconded the motion with the understanding the Board could reject the recommendation. Mr. Spencer amended his motion to include a deadline of June 30, 2004, for the receipt of recommendations for salary increases. Upon the call for the question the motion, as amended, was carried with six members voting yes and two members, Mrs. Cook and Mr. Morris, voting no.

XVI.

Executive Session



Upon motion by Mrs. Cook, seconded by Mrs. Hamilton, the Board voted to go into executive session, as provided in W.Va. Code 6-9A-4(b)(2)(A), to discuss personnel matters involving State Board employee appraisals . The Board entered into executive session at 12:27 p.m.



XVII.

Return from Executive Session



The Board returned from Executive Session at 3:40 p.m. at which time President Chapman announced that no action was taken and no decisions were made.



The following statements were issued by the Board regarding the appraisals of the State Superintendent and Director of the Office of Education Performance Audits.



It is no surprise that we are exceptionally pleased with Dr. Stewart's work on behalf of the Board, West Virginia Department of Education staff and the educational community.







We would like to express our support for and commend the outstanding work of Dr. Seal particularly during some trying and exceptionally difficult circumstances and times. He has been and remains in sync with the goals of the Board, and we thank him publicly for his remarkable efforts and results.



XVIII.

Reports - Continued



Policy 5202 Report. Ms. Haden distributed a listing of problems/issues identified by Department staff. (Copy appended to Official Minutes, Attachment L.)



FY 2005 Budget. Mike McKown, Executive Director, Office of Internal Operations, Division of Administrative Services, distributed and discussed the Department's FY 2005 budget for the Board's consideration. Mr. McKown was requested to provide members a monthly financial report and a monthly grant award report of state discretionary grants over $1,000.00.



Upon motion by Dr. Johnson, seconded by Ms. Haden, the Board unanimously approved the Department's FY 2005 budget. (Copy appended to Official Minutes, Attachment M.)



RESA VIII Update. John Hough, Executive Director, RESA VIII, distributed information and discussed RESA VIII activities. (Copy appended to Official Minutes, Attachment Mc.)

XIX.

Consent Agenda

Upon motion by Mrs. Fish, seconded by Mrs. Cook, the Board unanimously approved/received the consent agenda as previously amended. (Copies appended to Official Minutes, Attachments N-W.)



minutes of May 12 and 13, 2004 (Attachment N)



an amendment to the Wayne County Comprehensive Educational Facilities Plan (CEFP) for the addition of one restroom to a classroom at Spring Valley High School that has been changed from a regular classroom to a special education classroom



budget supplement and transfer requests for the month of May 2004 as follows: total supplements = $2,137,236 and total transfers = $5,038,627 (Attachment O)



proposed budgets for county boards of education, regional education service agencies (RESAs), and multi-county vocational centers (MCVCs) for the 2004-05 year (Attachment P)





Harrison County's application to offer summer school at Pressley Ridge.



11 applications for a total of 1,296 applications for Operation Recognition in connection with Policy 4355: High School Diplomas for Veterans (Attachment Q)



Superintendent's report regarding West Virginia Department of Education personnel (Attachment R and addendum)



personnel items for the West Virginia Board of Education personnel (Attachment S)

West Virginia Secondary School Activities Commission (WVSSAC) Rules 1, 2 and 3 (Attachment T)



Policy 4334: West Virginia Minimum Requirements for Design and Equipment of School Buses for placement on a 30 day public comment period (Attachment U)



appointments to the West Virginia Commission for Professional Teaching Standards (WVCPTS) and the Educator Preparation Program Review Board as follows: Valerie Roberts, Ann Livesay, Esther Lauderman and Larry Parsons to the WVCPTS and Donna Wertz Ream to the Educator Preparation Program Review Board. The West Virginia Higher Education Policy Commission appointed Dr. Robert Harrison, Jr., to the WVCPTS beginning July 1, 2004



the 2004-2005 school calendars for the Department's education programs in state correctional institutions, regional jails, health and human service institutions, and juvenile detention centers (Institutional Education Program) and granted the Superintendent of Institutional Education Programs the authority to approve minor amendments to the school calendars, as needed, for good cause (Attachment V)



continued the Jefferson County School System's Full Approval status as well as the current accreditation status of Jefferson County schools as follows: one (1) school, Exemplary Accreditation status; twelve (12) schools, Full Accreditation status; and one (1) school, Conditional Accreditation status (Attachment W)



Marshall University's combined Preschool Education (Birth-PreK) and Preschool Special Needs (PreK-K) content specialization.



XX.

Agreement Among the West Virginia Board of Education

and the West Virginia Department of Health and Human Resources

and Its Service Provider

Burlington United Methodist Family Services, Inc.

and

Agreement Among the West Virginia Board of Education,

West Virginia Department of Health and Human Resources

and the Potomac Comprehensive Diagnostic and Guidance Center, Inc.



Rebecca Tinder, General Counsel to the Board and the Department, presented agreements

among the West Virginia Board of Education and the Department of Health and Human Resources and its service provider Burlington United Methodist Family Services, Inc., for the provision of education services at the Burlington Center of Burlington United Methodist Family Services, Inc., Burlington, West Virginia, and among the West Virginia Board of Education, Department of Health and Human Resources and the Potomac Comprehensive Diagnostic and Guidance Center, Inc., for the provision of educational services at the Potomac Center, Romney, West Virginia for the Board's consideration. The contracts had not been returned to the Department for approval, and Ms. Tinder requested the motion to allow for modifications as deemed necessary by the State Superintendent and with the advice of counsel.



Upon motion by Dr. Johnson, seconded by Mr. Morris, the Board unanimously approved the agreements subject to any amendments as agreed upon by the State Superintendent in consultation with counsel. (Copy appended to Official Minutes, Attachment X.)



XXI.

Recommendations for Science Curriculum, Grades 9-12



Dr. Stewart and Mike Kees, Coordinator, Division of Instructional and Student Services, presented recommendations for science curriculum, grades 9-12, for the Board's consideration. The proposal to change Coordinated and Thematic Science 10 (CATS10) from a required course in grade 10 to an elective will allow county school systems and schools the option of offering several elective science courses at tenth grade. Currently, all students are required to take CATS10. With the proposed change, tenth grade students would be able to choose from courses such as Advanced Biology, Advanced Chemistry, Advanced Physics, Environmental/Earth Science, as well as CATS10. These changes may also affect certification, professional development, and the selection of curriculum materials, all of which will be addressed as they arise. Approval of this change will require revisions to Policy 2510 prior to its placement on public comment. Further discussion of this topic will be scheduled on a future agenda.



XXII.

Future Meetings

The next regular meeting of the Board will be held July 14-15, 2004 at the West Virginia Governor's Honors Academy at Marshall University, Huntington, West Virginia.



XXIII.

Adjournment



Upon motion by Mrs. Fish, seconded by Mrs. Hamilton and unanimously carried, the Board adjourned at 4:21 p.m.



Minutes approved by the Board on July 15, 2004.





_____________________________________________

Sandra M. Chapman, President







___________________________________________
Sheila M. Hamilton, Secretary





Minutes were recorded by

Virginia M. Harris

Executive Secretary to

the Board.

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