MINUTES

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 7, Conference Room C

1900 Kanawha Boulevard, East

Charleston, West Virginia

August 13, 2003

I.   Call to Order

President Sandra M. Chapman called the regular meeting of the West Virginia Board of Education to order at 1:10 p.m. on August 13, 2003, in the Gaston Caperton State Training Center, Capitol Building 7, Conference Room C, 1900 Kanawha Boulevard East, Charleston, West Virginia.

The following members were present: President Chapman, Vice-President Lloyd G. Jackson II, Secretary Barbara N. Fish,  Delores W. Cook, Priscilla M. Haden, Sheila M. Hamilton, Paul J. Morris, Howard M. Persinger Jr., Ronald B. Spencer and ex officios David Stewart, State Superintendent of  Schools, and J. Michael Mullen, Chancellor, the West Virginia Higher Education Policy Commission.

II. Recognition

President Chapman recognized Mr. Jackson who introduced Mark Musick, President of the Southern Regional Education Board (SREB).  Mr. Musick recognized Brittany Knicely, a student at Wirt County High School, as the recipient of the 2003 SREB Lamar Plunkett Scholarship Award.

III. Delegations

Bill McGinley, General Counsel for the West Virginia Education Association, and Robert Chanin, General Counsel for the National Education Association, distributed information and addressed the State Board regarding the No Child Left Behind Act of 2001 (NCLB).  (Copy appended to Official Minutes, Attachment A-1.)

Hazel Palmer, Education Alliance, distributed information and addressed the State Board regarding Policy 2250, Process for Approving Programs to Supplement West Virginia Public School Curriculum.  (Copy appended to Official Minutes, Attachment A-2.)

IV. Approval of Agenda

Upon motion by Mr. Spencer, seconded by Mr. Persinger, the State Board unanimously approved the agenda as presented.

V. Policy 5050 - West Virginia Commission on Professional Teaching  

Jack McClanahan, Assistant State Superintendent, Division of Administrative Services, introduced Karen Huffman, Executive Director, Office of Professional Preparation, who presented Policy 5050 for the State Board's consideration.  Senate Bill 247 amended W.Va. Code 18A-3-6 by giving authority to the State Superintendent to designate the West Virginia Commission for Professional Teaching Standards, or members thereof, to conduct hearings on revocations or licensure denials and made recommendations for action by the State Superintendent.   Revisions were made to align Policy 5050 with the revisions in Policies 1340 (Rules of Procedures for Hearings and Appeals) and 5202 (Licensure of Professional/ Paraprofessional Personnel).  Revisions are also being made in response to requests that the Commission membership be expanded to include additional representation from laypersons.  Additional revisions were made to remove the requirement for quarterly reports to the State Board, allowing the Commission to make reports as needed.  (Copy appended to Official Minutes, Attachment B.)

VI. Policy 4336 - West Virginia School Transportation Regulations 

Dr. McClanahan introduced Wayne Clutter, Executive Director, Office of School Transportation, who provided a presentation regarding the proposed amendment of Policy 4336 - West Virginia School Transportation Regulations.  (Copy appended to Official Minutes, Attachment C.)

VII. Policy 4350 - Procedures for the Collection, Maintenance and

   Disclosure of Student Data

Heather Deskins, Staff Attorney, Office of Legal Services, provided a presentation regarding the proposed amendment of Policy 4350 - Procedures for the Collection, Maintenance and Disclosure of Student Data.  (Copy appended to Official Minutes, Attachment D and addendum.)

VIII. Policy 2250 - Process for Approving Programs to Supplement

West Virginia Public School Curriculum

Rebecca Tinder, General Counsel to the State Board and State Department, provided a presentation regarding the proposed amendment of Policy 2250 - Process for Approving Programs to Supplement West Virginia Public School Curriculum.  (Copy appended to Official Minutes, Attachment E and addendum.)

IX. Policy 2422.8 - Medication Administration

Pamela S. Cain, Assistant State Superintendent, Division of Instructional and Student Services, introduced Melanie Purkey, Assistant Director, Office of Student Services and Health Promotion, who provided a presentation regarding proposed Policy 2422.8 - Medication Administration.  Following discussion Ms. Purkey was directed to make additional changes to the policy prior to its placement on a future agenda.  (Copy appended to Official Minutes, Attachment F.)

X. Break

President Chapman called for a break at 3:20 p.m.

XI. Call to Order

President Chapman called the meeting back to order at 3:35 p.m.

XII. Policy 4110 - Attendance

Dr. Cain introduced Lisa Burton, Coordinator, Office of Student Services and Health Promotion, who provided a presentation regarding the proposed amendment of Policy 4110 - Attendance.  (Copy appended to Official Minutes, Attachment G.)

XIII. County Superintendent Evaluation Policy

Ms. Haden and Howard O'Cull, Executive Director, West Virginia School Boards Association, provided a presentation regarding a county superintendent evaluation policy that is under development and will be provided to the State Board.

XIV. Committee Report on County Board of Education

Self-Assessment Instrument

Ms. Haden and Dr. O'Cull presented a committee report regarding the development of a county board of education self-assessment instrument.

XV. Annual Calendar

Steven L. Paine, Deputy State Superintendent of Schools, introduced Karen Larry, Executive Assistant to the State Superintendent, who presented an update of the State Board's annual calendars of agenda topics and events.  It was requested that acronyms be limited and special locations be noted with each event.  (Copy appended to Official Minutes, Attachment H.)

XVI. West Virginia Achieves - Data Release and

School Improvement Strategy 

Dr. Paine recognized Jim Gilbert, Coordinator, and Carl Calvert , AS/400 Programmer, West Virginia Education Information System (WVEIS), for their assistance in providing school performance data relative to NCLB  and introduced Nancy Walker, Executive Director, WVEIS.  Ms. Walker provided a PowerPoint presentation regarding data found on the West Virginia Achieves website.  (Copy of PowerPoint presentation appended to Official Minutes, Attachment I.)

Mr. Jackson requested that Senator Robert Plymale, Chair of Senate Education, be allowed to address the State Board.  President Chapman recognized Senator Plymale who briefly addressed the assembly.

Steve McBride, Executive Director, School Improvement/Instructional Materials, provided an update regarding the school district/school improvement strategy to address schools not meeting Adequate Yearly Progress.  Mrs. Hamilton issued requests for data regarding African-American students and indicated that she would work directly with Mr. McBride and Ms. Walker in obtaining the information for distribution to all members.

XVII. Future Meetings

The next regular meeting of the State Board will be held August 14, 2003 in Charleston, West Virginia.

XVIII.      Adjournment

Upon motion by Ms. Haden, seconded by Mrs. Hamilton, and unanimously carried, the State Board adjourned at 4:50 p.m.

     Minutes approved by the State Board on September 18, 2003.

      ____________________________________________________

     Sandra M. Chapman, President

     ____________________________________________________

     Sheila M. Hamilton, Secretary

Minutes were recorded by

     Virginia M. Harris

Executive Secretary to

      the State Board.

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