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MINUTES

WEST VIRGINIA BOARD OF EDUCATION

Board Conference Room

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

January 9, 2003





I.   Call to Order



President H. M. Persinger, Jr., called the meeting of the West Virginia Board of Education to order at 8:30 a.m. on January 9, 2003, in the Board Conference Room, Capitol Building 6, Room 353, 1900 Kanawha Boulevard, East, Charleston, West Virginia.


The following members were present: President Persinger, Vice-President Sandra M. Chapman, Secretary Ronald B. Spencer,  Delores W. Cook, Barbara N. Fish, Sheila M. Hamilton, Paul J. Morris and David Stewart, State Superintendent of  Schools; absent was  J. Michael Mullen, Chancellor, the West Virginia Higher Education Policy Commission.


II. Recognition


President Persinger introduced and recognized the West Virginia 2003 Teacher of the Year, Mary Kay Devono.  Ms. Devono is a Title I Reading Specialist at West Milford Elementary School in Harrison County.


President Persinger presented Delores W. Cook, the newest member of the State Board, with a framed ceremonial oath of office certificate that was effectuated during the State Board's visit to Gilmer County.  


President Persinger also recognized Ms. Lydia Wright, a senior at George Washington High School.  Ms. Wright scored a perfect 1600 on her SAT college entrance examination.


III. Delegations


George Rutherford (attachment), Reverend Jeff Allen, Tom Zerbe (attachment), James Tolbert (attachment), Viola Huff, John Doyle (Attachment), Wendy Radcliff (attachment), Phil Suiter (attachment), Henry Thaxton, Michael Tierney, Tom Fast, Michael Darby, Justen  Deal, Leslie Bakker, Senator Lisa Smith and Christopher Brown  addressed  the State Board regarding the Civil Rights Team Project.  (Copy appended to Official Minutes, Attachment A.)


Following the presentations, Barbara N. Fish addressed the assembly and provided a historical overview of the State Board's deliberations regarding the Civil Rights Team Project. 



IV. Break


President Persinger called for a break at 10:00 a.m.


V. Call to Order


President Persinger called the meeting back to order at 10:12 a.m.


VI. Delegations (Continued)


Mr. Charles Johnstone, counsel for Agsten Construction company, distributed a request for the State Board's approval of a construction management contract and addressed the State Board regarding the Lincoln County project.  President Persinger advised Mr. Johnstone that this was a matter for discussion in Executive Session and may be dealt with a later time during the meeting.  (Copy appended to Official Minutes, Attachment B.)


Nancy Hilsbos, Steve Ahrens (attachment), and Michelle Coen addressed the State Board regarding the proposed closure of Barnes Elementary located in Marion County. (Copy appended to Official Minutes, Attachment C.)


Lucy Acord (attachment), Bud Jarrell and Lorelie Scarbo addressed the State Board regarding the proposed closure of Marsh Fork High School located in Raleigh County. (Copy appended to Official Minutes, Attachment D.)


Mayford Witt and Jerry and Sarah Davis (attachment) addressed the State Board regarding the State Department's proposed science standards.  (Copy appended to Official Minutes, Attachment E.)


VII. Approval of Agenda


Upon motion by Ronald B. Spencer, second by Sheila M. Hamilton, the State Board unanimously approved the agenda with the following modifications:


President Persinger asked members to correct two items: 1) December 11 minutes, page 3, Item XII, in the second line change the word "two" to "four"; and, 2) on page six under the Consent Agenda, under Item C.1., remove the last sentence of the first paragraph.


Barbara N. Fish requested that Consent Agenda Item C.2. Amendment - Marion County Comprehensive Educational Facilities Plan (CEFP) be removed from the Consent Agenda for discussion.



VIII. Accreditation Status Based on the Education Performance Audit

of the Kanawha County School System


An unannounced Education Performance Audit was conducted in the Kanawha County School System on April 29, 2002 - May  17, 2002.


Upon  recommendation of the Office of Education Performance Audits (OEPA), and motion by Sheila M. Hamilton, seconded by Delores W. Cook, the State Board unanimously granted the Kanawha County School System Full Approval status, recognized eight (8) schools for achieving Exemplary Accreditation status, granted fifty-one (51) schools Full Accreditation status, and issued eleven (11) schools Conditional Accreditation status.  (Copy appended to Official Minutes, Attachment F and addendum.)


IX. Draft Education Performance Audit for

Philippi Elementary School, Barbour County


An announced on-site review was conducted at Philippi Elementary School in Barbour County on December 17, 2002.  The OEPA conducted the review which was limited in scope to the performance and process standards relative to school and student achievement.  The review also consisted  of a resource evaluation.



Upon recommendation of the OEPA, and motion by Paul J. Morris, seconded by Sheila M. Hamilton, the State Board unanimously continued Philippi Elementary School's Conditional Accreditation status  and gave the school six (6) months to correct the Education Performance Audit findings of noncompliance listed in the report.  (Copy appended to Official Minutes, Attachment G.)


X. Draft Education Performance Audit for

Keyser High School, Mineral County


An announced on-site review was conducted at Keyser High School in Mineral County on December 4, 2002.  The OEPA conducted the review  which was limited in scope to the performance and process standards relative to school and student achievement.  The review also consisted of  a resource evaluation.


Upon recommendation of the OEPA, and motion by Ronald B. Spencer, seconded by Paul J. Morris, the State Board unanimously continued Keyser High School's Conditional Accreditation status and gave the school six (6) months to correct the Education Performance Audit findings of noncompliance listed in the report.  (Copy appended to Official Minutes, Attachment H.)





  

XI. Draft Education Performance Audits for

Martin Elementary School and Van Devender Junior High School,

Wood County


Announced on-site reviews were conducted at Martin Elementary School and Van Devender Junior High School in Wood County on November 18 - 20, 2002.  The OEPA conducted the reviews which were limited in scope to the performance and  process standards relative to school and student achievement.  The reviews also consisted of a resource evaluation.


Upon recommendation of the OEPA, and motion by Barbara N. Fish, seconded by Delores W. Cook, the State Board unanimously continued  Martin Elementary School and Van Devender Junior High School's Conditional Accreditation status and gave the schools six (6) months to correct the Education Performance Audit findings of noncompliance listed in the reports.  (Copy appended to Official Minutes, Attachment I.)


XII. Draft Education Performance Audits for

Lizemore Elementary School and H. E. White Elementary School,

Clay County


Announced on-site reviews were conducted at Lizemore Elementary School and H. E. White Elementary School in Clay County on December 10 - 11, 2002.  The Office of Education Performance Audits conducted the reviews which were limited in scope to the performance and process standards relative to school and student achievement.  The reviews also consisted of a resource evaluation.


Upon recommendation of the OEPA, and motion by Paul J. Morris, seconded by Sandra M. Chapman, the State Board unanimously continued:  1) Lizemore Elementary School's Full Accreditation status  and gave the school six (6) months to correct the Education Performance Audit finding of noncompliance listed in the report;  and, 2) H. E. White Elementary School's Exemplary Accreditation status.  (Copy appended to Official Minutes, Attachment J.)

  

XIII. Revised Unified School Improvement Plans


County boards are required to ensure that any school performing below the requirements for full accreditation status revise its Unified School Improvement Plan to increase the performance  of the school to a full accreditation status level. The revised plan must include objectives, a time line, an evaluation component, cost estimates, and a date certain for achieving full accreditation.  Attachment K summarizes the elements of the revised Unified School Improvement Plans for three (3) new revised Unified School Improvement Plans.

 

Upon recommendation of the OEPA, and motion by Sheila M. Hamilton, seconded by Delores W. Cook, the State Board unanimously approved the plans as listed in the chart located in Attachment K.  (Copy appended to Official Minutes, Attachment K.)


XIV. Report on the Strategic Plan FY2003 for the

Office of Education Performance Audits

 

The Office of Education Performance Audits developed a Strategic Plan for FY 2003 which was presented to the State Board at the August 2002 meeting.  The plan outlined the mission statement, goals, objectives, activities, and completion date(s).  This report addressed mid-year progress on each objective and activity.  (Copy appended to Official Minutes, Attachment L.)


XV. Consent Agenda


Upon motion by Paul J. Morris, second by Sandra M. Chapman, the State Board unanimously approved the consent agenda, as previously amended, which included the following matters.  (Copies appended to Official Minutes, Attachments M-R and addenda.)


Minutes


The State Board approved the December 11 and 12 minutes.  (Attachment M and addendum.)



County Boards of Education, RESAs, and Multi-County  Vocational Centers Budget Supplement and Transfer

Requests for the 2002-03 Year


The State Board approved the budget supplement and transfer requests for the month of December 2002 as follows:  Total Supplements = $23,547,514 and Total Transfers = $6,664,030.  (Attachment Mc.)



Pleasants County Board of Education

Comprehensive Educational Facilities Plan (CEFP)


The State Board approved the Pleasants County Board of Education's request to amended it CEFP to provide for restroom renovations at Belmont Elementary School to bring these facilities into compliance with ADA requirements.  (Attachment N.)



Wyoming County Board of EducationComprehensive Educational Facilities Plan (CEFP)


The State Board approved the Wyoming County Board of Education's request to amend its CEFP to provide for renovations to the existing HVAC systems at the following schools: Career and Technical Center, Baileysville Grade School, Herndon Consolidated Grade School, Berlin McKinney Grade School, Mullens Grade School, Pineville Middle School, Oceana Middle School, Mullens Middle School, Huff Consolidated Grade School, Road Branch Grade School, and Glen Fork Grade School.  (Attachment O.)



Hancock County Board of EducationComprehensive Educational Facilities Plan (CEFP)


The State Board approved the Hancock County Board of Education's request to close Oak Glen Middle and Jefferson Elementary School at the end of the 2003-04 school year.   The K-4 students from Jefferson Elementary will attend Allen T. Allison or New Manchester Elementary. The 5-6 grade students will attend the new Oak Glen Middle School.  (Attachment P.)


Personnel


The State Board approved the State Department of Education personnel as listed in the attachment.  (Attachment Q and addendum.)



Waivers of State Board of Education Policies andRegulations, Superintendent's Interpretations and

State Statutes and Legislative Rules


The State Board approved six (6) waiver requests: three (3) requests for continuation of waivers of instructional material adoption; two (2) requests for new waivers of instructional materials; and one (1) request for a waiver of State Board policy.  (Attachment R.)


XVI. Marion County Board of Education

Comprehensive Educational Facilities Plan (CEFP)


The Marion County Board of Education requested approval to amend its CEFP to close Barnes Elementary School at the conclusion of the 2002-03 school year and the reassignment of the students at the beginning of the 2003-04 school year as follows: Pre-K students shall be assigned to Rivesville Elementary/Middle School; the K-4 students shall be assigned to Watson Elementary School and Jayenne Elementary School depending upon their residence; all students who presently attend Barnes Elementary School and do not reside in the current Barnes Elementary School area shall be assigned to schools within the attendance area in which they reside.  Any student assigned to another school as a result of the closure of Barnes Elementary School shall be permitted to make application for transfer to another school, in accordance with the district's transfer procedures.


Upon motion by Paul J. Morris, second by Sandra M. Chapman, the State Board, with five (5) members, President Persinger, Paul J. Morris, Sandra M. Chapman, Ronald B. Spencer, and Sheila M. Hamilton voting yes, and two (2) members, Barbara N. Fish and Delores W. Cook voting no, approved the Marion County Board of Education's request to amend its CEFP. (Copy appended to Official Minutes, Attachment S and addendum.)


XVII. Recess


President Persinger called for a recess at 11:59 a.m.


XVIII. Call to Order


President Persinger called the meeting back to order at 12:35 p.m.


XIX. Legal and/or Personnel Matters

 

As the presiding officer, President Persinger informed the members that he had identified various matters that needed to be discussed in Executive Session involving attorney-client privilege, citing W.Va. Code 6-9A-3, and personnel, citing W.Va. Code 6-9A-4(b)(2)(A).


Upon motion by Delores W. Cook , second by Barbara N. Fish, and unanimously carried, the State Board entered into Executive Session at 12:39 p.m.


XX. Return from Executive Session


The State Board returned from Executive Session at 4:20 p.m. at which time President Persinger announced no action was taken and no decisions were made.


XXI.   Policy 2510 - Assuring the Quality of Education:

Regulations for Education Programs

  

Dr. Stan Hopkins, Assistant State Superintendent, Division of Technical and Adult Education, presented Policy 2510 for the State Board's consideration.  The most recent revision to Policy 2510, adopted by the State Board in June 2002, inadvertently deleted the current elective requirements in effect until July 1, 2004.  The Executive Summary and attachments specify the policy changes necessary to include the current elective requirements in the policy. 


Upon motion by Sheila M. Hamilton, second by Sandra M. Chapman, the State Board unanimously placed Policy 2510  on public comment until February 14, 2003 to add Chart V(A).  (Copy appended to Official Minutes, Attachment T.)


XXII. Improvement Consultant Teams for Huntington High School,

Oak Hill High School, and Gilbert High School


Mr. Steve McBride, Executive Director, School Improvement/Instructional Materials, Division of Instructional and Student Services, presented the following individuals to the State Board to be  approved as the improvement consultant teams for Huntington High School, Oak Hill High School and Gilbert High School.





Gilbert and Huntington High Schools:






  Dr. Donnalee Cockrille, Director of Program Development, RESA II


  Ms. Dixie Billheimer, Coordinator of Technical Assistance/InSTEP, RESA II


  Ms. Wilma Zigmond, Director of Secondary Education, Logan County


  Ms. Ernestine Sutherland, Principal, Logan Middle School


  Ms. Dawn Anderson, Attendance Director, Mason County


  Mr. Jerry Workman, Principal, Ceredo/Kenova Middle School.


Oak Hill High School:



  Mr. Elmer Pritt, Executive Director, RESA IV


  Ms. Marilyn Rogers, Coordinator of Technical Assistance, RESA IV


  Mr. Harold Brooks, Staff Development Director, RESA IV


  Ms. Kathy Walker, Director of Special Education, RESA IV.


Upon motion by Paul J. Morris, second by Ronald B. Spencer, the State Board unanimously approved the aforementioned individuals as the improvement consultant teams for Gilbert and Huntington High Schools and Oak Hill High School.


XXIII. Policy 2525 - West Virginia's Universal Access to


Pre-Kindergarten  System (WV Pre-K) 


Dr. Cathy Jones, Coordinator, Division of Instructional and Student Services, presented Policy 2525 for the State Board's consideration.  Policy 2525 was placed on public comment at the October meeting and comments received fell into three primary categories:  support, questions and concerns.  Revisions to the policy, primarily for clarification purposes,  were made by the PIECES Steering Team.


Upon motion by Barbara N. Fish, second by Paul J. Morris, the State Board unanimously approved Policy 2525.  (Copy appended to Official Minutes, Attachment U.)


XXIV. Policy 2520.5 - Health Content Standards and Objectives


for West Virginia Schools

Policy 2520.6 - Physical Education Content Standards and

Objectives for West Virginia Schools

Policy 2520.7 - Foreign Language Content Standards and

Objectives for West Virginia Schools

Policy 2520.9 - Dance Content Standards and Objectives

for West Virginia Schools

Policy 2520.10 - Music Content Standards and Objectives

for West Virginia Schools



Policy 2520.11 - Theatre Content Standards and Objectives

for West Virginia Schools

Policy 2520.12 - Visual Arts Content Standards and Objectives

for West Virginia Schools


Policy 2520.13 - Content Standards and Objectives for

Technical and Adult Education in West Virginia Schools 

Policy 2520.14 - Technology Education Content Standards and

Objectives for West Virginia Schools



Ms. Deborah Brown, Executive Director, Office of Instructional Services, presented Policies 2520.5, 2520.6, 2520.7, 2520.9, 2520.10, 2520.11, 2520.12 and 2520.14 for the State Board's consideration.  The current revisions reflect the change to the new content standards, objectives and performance descriptors format.  They also establish a separate policy for each content area.  Policy 2520.14 (Technology) revises previously approved content standards and objectives by expanding the number of performance levels to five (5).


Ms. Brown also presented 2520.13 for the State Board's consideration.  The proposed policy change to Policy 2520.13 repeals the version to be effective July 1, 2003, and replaces it with a version that contains content standards and objectives for 80 additional technical courses, revises the content standards and objectives for one technical course, and deletes the content standards and objectives for 19 previously approved technical courses.


Upon motion by Ronald B. Spencer, second by Sheila M. Hamilton, the State Board unanimously placed Policies 2520.5, 2520.6, 2520.7, 2520.9, 2520.10, 2520.11, 2520.12 and 2520.14 on public comment until March 7, 2003, and placed Policy 2520.13 on public comment until February 14, 2003.  (Copy appended to Official Minutes, Attachment V.)


Barbara N. Fish requested a news release be immediately placed on the Department's web site and that the public be provided notice that these policies have been placed on comment.


XXV. Recommendations for 2003-04 - West Virginia Goals

and Objectives for Professional Development



Dr. Gail Looney, Executive Director, Center for Professional Development, and Dr. Pamela S. Cain, Assistant State Superintendent, Division of Instructional and Student Services, presented  recommended West Virginia Goals and Objectives for Professional Development for 2003-04.  


As required by W.Va. Code 18-2-23a, the West Virginia Professional Staff Development Advisory Council submits "Recommendations for 2003-04 - West Virginia Goals and Objectives for Professional Development Based on Analysis of Needs of West Virginia Students and Educators" for approval.


Delores W. Cook moved that the language found on page 28 under Character Education in the second paragraph following the colon be deleted.  Barbara N. Fish seconded the motion.  Upon the call for the question, the motion was defeated with three (3) members, Delores W. Cook, Barbara N. Fish, and Ronald B. Spencer voting yes and four (4) members, President Persinger, Sandra M. Chapman, Paul J. Morris and Sheila M. Hamilton voting no.

 


Superintendent Stewart suggested the goals and objectives as written, without the supporting documentation, be approved with an accompanying statement indicating that additional goals and objectives will be forthcoming from the State Board.


Upon motion by Delores W. Cook, second by Paul J. Morris, the State Board unanimously approved the West Virginia Goals and Objectives for Professional Development for 2003-04 without the supporting documentation and with a statement concerning future augmentation.  (Copy appended to Official Minutes, Attachment W.)


XXVI. McDowell County School Closure Hearings



Ms. Rebecca Tinder, General Counsel to the State Board and the State Department, requested that the State Board delegate to the State Superintendent of Schools, or his designee, the authority to conduct public hearings upon proposed school closures of Big Creek High School, Iaeger High School, Panther Elementary School, Bartley Elementary School, Bradshaw Elementary School, War Elementary School, and Berwind Elementary School in McDowell County and, following the public hearings, to make a decision upon the proposed closures.

Dr. Mark Manchin, Superintendent of McDowell County Schools, addressed the State Board and provided proposed dates for closure hearings and invited the State Board's attendance and participation in the hearings.


Upon motion by Ronald B. Spencer, second by Sandra M. Chapman, the State Board unanimously delegated the authority of the State Board to the State Superintendent of Schools, or his designee, to conduct public hearings upon proposed school closures of Big Creek High School, Iaeger High School, Panther Elementary School, Bartley Elementary School, Bradshaw Elementary School, War Elementary School, and Berwind Elementary School in McDowell County and, following the public hearings, to make a decision upon the proposed closures.


XXVII. Superintendent's Information


Superintendent Stewart introduced Deputy Superintendent Dr. Steven L. Paine and Dr. Jack McClanahan, Assistant State Superintendent, Division of Administrative Services, who provided the State Board a report regarding information recently reported in the January 9, 2003 edition of Education Week concerning West Virginia.



XXVIII. State Board Member Reports



President Persinger questioned who is taking charge of the oversight and evaluation of RESAs.  Superintendent Stewart responded that he and Dr. Paine are charged with this initiative.

President Persinger questioned the recent onset of  lengthy agendas and the excessive amount of time that is required to deal with same.


 


Ms. Liza Corderio, Executive Director, Communications Office, distributed an update regarding the State Board's media strategy plan and requested any comments or concerns be provided to her by February 1.  She also reminded the State Board that a press conference is currently scheduled for Monday regarding an announcement of the results of the Youth Tobacco Survey. (Copy appended to Official Minutes, Attachment X.)



XXIX. Lincoln County Strategic Plan



Mr. William K. "Bill" Grizzell, Superintendent of Lincoln County Schools, and Bryant Bowman, parent and citizen of Lincoln County, distributed and provided the State Board an overview of the Lincoln County Strategic Plan.  (Copy appended to Official Minutes, Attachment Y.)



XXX. 2003 Travel Schedule



President Persinger presented a modified travel schedule for 2003 for the State Board's consideration and possible future action. (Copy appended to Official Minutes, Attachment Z.)



XXXI. Future Meetings

 


The next regular meeting of the West Virginia Board of Education will be held February 12-13, 2003 in Charleston, West Virginia.  Special note:  following the meeting the dates for the February meeting were changed to February 19-20, 2003.


XXXII. Adjournment



Upon motion by Paul J. Morris, second by Delores W. Cook, and unanimously carried, the State Board adjourned at 6:03 p.m.


                                                      Minutes approved by the State Board on February 20, 2003.






                                      ___________________________________________________

                            H. M. Persinger, Jr., President



wvbeminutes 1/9/03