MINUTES

WEST VIRGINIA BOARD OF EDUCATION

Calhoun County Middle/High School

Auditorium

HC 89, Box 118

Mt. Zion, West Virginia

June 14, 2001







I.

Call to Order



President J. D. Morris called the regular meeting of the West Virginia Board of Education to order at 9:02 a.m. on June 14, 2001, in the Auditorium at Calhoun County Middle/High School, HC 89, Box 118, Mt. Zion, West Virginia.



Members present were Vice-President Sandra M. Chapman, Secretary Paul J. Morris, Barbara N. Fish, Sheila M. Hamilton, Cleo P. Mathews, Ronald B. Spencer, and Superintendent David Stewart. Members absent: James J. MacCallum, Howard M. Persinger, Jr., and J. Michael Mullen, Chancellor, The West Virginia Higher Education Policy Commission.



II.

Welcome



Superintendent Ronald Blankenship welcomed the Board to Calhoun County.



III.

Recognitions



President Morris recognized the following individuals and presented plaques commemorating their achievements.

Phyllis Justice - Recipient of the 2001 Governor's Information Technology Award for her work with Internet access in K-12 schools and technical centers across West Virginia.



Adam Sponaugle - Dr. Sponaugle will retire on June 30, 2001 after 25 years of service to the Department of Education.



Cleo P. Mathews - Mrs. Mathews was recognized for her achievements as a member of the State Board over the past nine years. On June 12, 2001, Mrs. Mathews was elected Mayor of Hinton and must resign from the Board prior to assuming her new duties on July 1, 2001.







IV.

Delegations



Lou Thomas, Jill Stephens, Ryan Dawson and John Flint, all of Wood County, addressed the Board and a letter from James R. Leach was distributed, regarding the proposed amendments to the West Virginia Secondary School Activities Commission rules. (Copy appended to Official Minutes, Attachment A.)



V.

Approval of Agenda



Upon motion by Cleo P. Mathews, second by Paul J. Morris, the Board unanimously approved the agenda with the following additions:



Add under Miscellaneous

      • Replacement Member for Testing Committee
      • Report on Hampshire County Hospital Property
      • Report of WVSSAC/Bar Association Issue


Add Executive Session prior to/during lunch.



Members of the Board requested the following items be removed from Consent Agenda for discussion: Mason County CEFP, Logan County CEFP, Office of Healthy Schools, Lincoln County, Summer School, Waivers and Personnel.



VI.

Office of Education Performance Audits

Director's Information



The Director of the Office of Education Performance Audits indicated that two pilot education performance audits had been conducted in Putnam and Hampshire Counties.

VII.

Accreditation Status Based on Education Performance Audit

of the Berkeley County School System



A random and unannounced education performance audit was conducted in the Berkeley County School System.

Upon recommendation of the OEPA, a motion by Paul J. Morris, second by Ronald B. Spencer, the Board unanimously issued the Berkeley County School System Conditional Approval status, twenty-four (24) schools Conditional Accreditation status, and one (1) school Temporary Accreditation status with a June 30, 2002 date certain for the education performance audit noncompliances. (Copy appended to Official Minutes, Attachment B and addendum.)







VIII.

Accreditation Status Based on Education Performance Audit

of the Braxton County School System



A random and unannounced education performance audit was conducted in the Braxton County School System.



Upon recommendation of the OEPA, a motion by Ronald B. Spencer, second by Sheila M. Hamilton, the Board unanimously granted the Braxton County School System Full Approval status, six (6) schools Full Accreditation status, and issued two (2) schools Conditional Accreditation status with a date certain of June 30, 2002 for the conditional accreditation schools to achieve full accreditation. (Copy appended to Official Minutes, Attachment C.)



IX.

School District Approval Status and School Accreditation

Status Based on Follow-up Education Performance Audit

of the Wayne County School System



An on-site review of the Wayne County School System was conducted November 24 - December 2, 1999. An Education Performance Audit Team returned to Wayne County May 1 - 2, 2001. The purpose of the return team visit was to verify correction of the noncompliances identified during the original on-site review.



Upon recommendation of the OEPA, a motion by Barbara N. Fish, second by Sheila M. Hamilton, the Board unanimously granted the Wayne County School System Full Approval status, sixteen (16) schools Full Accreditation status, and issued five (5) schools Conditional Accreditation status. (Copy appended to Official Minutes, Attachment D.)



X.

School District Approval Status and School Accreditation

Status Based on Follow-up Education Performance Audit

of the Wyoming County School System



An on-site review of the Wyoming County School System was conducted December 6 - 10, 1999. An Education Performance Audit Team returned to Wyoming County May 7, 2001. The purpose of the return team visit was to verify correction of the noncompliances identified during the original on-site review.



Upon recommendation of the OEPA, a motion by Sheila M. Hamilton, second by Sandra M. Chapman, the Board unanimously granted the Wyoming County School System Full Approval status and all Wyoming County schools Full Accreditation status. (Copy appended to Official Minutes, Attachment E.)







XI.

Policy 2320: A Process for Improving Education

Performance Based Accreditation System

Policy 2320, A Process for Improving Education - Performance Based Accreditation System, is being revised to include the requirements of House Bill 2934 passed during the 2001 session of the West Virginia Legislature. House Bill 2934 amends 18-2E-5 to require the State Board to appoint a monitor at county expense if a seriously impaired school does not correct the impairment by a date certain set by the State Board.



Upon motion by Sandra M. Chapman, second by Paul J. Morris, the Board unanimously placed Policy 2320 on public comment until July 16, 2001. (Copy appended to Official Minutes, Attachment F.)



XII.

Superintendent's Information



Dr. Stewart distributed a list of Technology Awards that have been granted to West Virginia schools. (Copy appended to Official Minutes, Attachment G.)



XIII.

Consent Agenda



Upon motion by Paul J. Morris, second by Sheila M. Hamilton, the Board unanimously approved the consent agenda items as amended and as recommended. (Copies appended to Official Minutes, Attachments H-O and addendum.)



Minutes



May 10, 2001 Regular Meeting

(Attachment H.)



County Boards of Education Budget Supplement and

Transfer Requests for the 2000-01 Year



For the Month of May 2001

Total Supplements = $12,725,492 Total Transfers = $17,010,390

(Attachment I.)



Report on Activities of the HVAC Technicians



Board members were provided an update on activities of the HVAC technicians. (Attachment J.)







Education First



Board members were provided an update on Education First: Our Future Depends on It. (Attachment K)



Project CATS



Board members were provided an update on Project CATS: Coordinated and Thematic Science. (Attachment L.)





Instructional Technology Report



Board members were provided an update on instructional technology projects in West Virginia. (Attachment M.)



Administrative Technology Report



Board members were provided an update on administrative technology projects in West Virginia. (Attachment Mc.)

Mingo County



Board members were provided an update on Mingo County. (Attachment N.)



Policy 4355 - High School Diplomas for Veterans



As of May 1, 2001, the Department of Education has received an additional 66 applications for a total of 936 applications for Operation Recognition in connection with Policy 4355: High School Diplomas for Veterans. (Attachment O and addendum.)



XIV.

Consent Agenda Items Requiring Discussion



Mason County Comprehensive Educational Facilities Plan (CEFP)



The Mason County CEFP contains a provision for the closure of Central Elementary School and Ordnance Elementary School; however, the Mason CEFP did not contain a provision for the closure of North Point Elementary School. The plans include the closure of the aforementioned schools and the assignment of the total student population to the newly reconfigured PreK-2 North Point Elementary School and the new 3-6 Central Ordnance Elementary School effective at the completion of the new 3-6 Central Ordnance Elementary. (Copy appended to Official Minutes, Attachment P.)



Mrs. Fish requested clarification as to the need for the closures. Superintendent Larry Parsons of Mason County advised that they were necessitated by dropping enrollment and aging facilities.



Logan County Comprehensive Educational Facilities Plan(CEFP)

The Logan County CEFP contains a provision to close Amherstdale, Christian and Mallory Elementary Schools and Man Junior High School. Amherstdale and Christian will close at the end of 2001-2002 school term. The 9th grade students from Man Junior High School will transfer to Man High School at the beginning of the 2001-2002 school term, which will be re-configured to 9-12. The Mallory K-3 program will be moved to South Man Elementary School, which will be reconfigured to PreK-3. Mallory Elementary and Man Junior High Schools will close upon the completion of a new Man (K-8) School. If the opening is delayed, a contingency plan has been approved to serve the students until the new school is completed. That contingency plan is included in the executive summary. (Attachment Q.)



Mrs. Fish requested a clarification regarding student time in transit, the size of Man Elementary School and its grade configuration. Dr. Stewart responded to the concerns.



Office of Healthy Schools



Board members were provided an update on Office of Healthy Schools activities. (Attachment R.)



Mrs. Fish asked if foreign exchange students are allowed to participate in extra-curricular activities. Rebecca Tinder, Executive Director, Office of Legal Services, responded that eligibility is determined based a student's visa status. West Virginia's determination procedure is the nationally accepted norm.



Lincoln County



Board members were provided an update on Lincoln County. (Attachment S.)



Paul Morris inquired about a lawsuit involving Harts High School. Dr. Stewart responded to this issue.

Summer School



State Board Policy 2510, Assuring the Quality of Education: Regulations for Education Program, states, "All summer school programs shall be submitted to the West Virginia Board of Education . . . for approval."



Two (2) county applications have been received representing summer school at five (5) sites and were recommended for approval. (Attachment T and addendum.)



Ms. Chapman asked about the timeliness of the requests. Karen Larry responded to this issue.



Waivers



The Board approved one (1) request for waiver of instructional materials adoption, three (3) requests for waivers of State Board policy, and one (1) request for continuation of a waiver of State Board policy. (Attachment U.)



Mrs. Hamilton asked about the Pikeside waiver request. Mrs. Fish questioned how the State Board is apprized of the success or failure of waivers. Ms. Chapman voiced concern about repeated requests for waivers from the same entity. Karen Larry responded to the concerns.



Upon motion by Cleo P. Mathews, second by Paul J. Morris, the Board unanimously approved/accepted the Mason County CEFP, Logan County CEFP, Office of Healthy Schools Report, Lincoln County Report, Summer School Requests and Waiver Requests.



XV.

Personnel



Personnel items for the West Virginia Department of Education (including an addendum naming Dr. Stan Hopkins to the position of Assistant State Superintendent, Division of Technical and Adult Education) and West Virginia Schools for the Deaf and the Blind were submitted for approval.



Upon motion by Sandra M. Chapman, second by Paul J. Morris, the Board unanimously approved all personnel items. (Copy appended to Official Minutes, Attachment V and addendum.)

XVI.

Progress Report - Seriously Impaired and Low Performing Schools



In August 2000, 24 low performing schools were selected to receive intensive and targeted technical assistance. Subsequently, six of those twenty-four schools were designated as seriously impaired. During the State Board's November 2000 meeting, the Board appointed improvement consultant teams for each of the six schools that had been designated as seriously impaired. Steve McBride, Executive Director, Instructional Materials, provided the Board with a summary of the progress that seriously impaired and low performing schools are making in improving student achievement. (Copy appended to Official Minutes, Attachment W.)









XVII.

Progress Report - Marlinton Middle School



In June 2000, the State Board provided a $14,500 technical assistance grant to Pocahontas County Schools for Marlinton Elementary School. Mr. Steve McBride, Executive Director, Instructional Materials, and Dr. James Phares, Superintendent of Pocahontas County Schools, summarized the technical assistance that has occurred and the progress the school has made in improving student achievement. (Copy appended to Official Minutes, Attachment X.)



XVIII.

Education Week Technology Counts 2001 Report



Education Week publishes an annual "Technology Counts" report on the status of technology utilization in each state. Brenda Williams, Executive Director, Office of Instructional Technology, provided the Board an update of West Virginia's statistics as compared to each state and to the national average in a variety of benchmarks. (Copy appended to Official Minutes, Attachment Y.)



XIX.

Reinventing Education Project Evaluation Report



Brenda Williams, Executive Director, Office of Instructional Technology, reported that West Virginia's Reinventing Education Project was highlighted at the June 12 meeting at the Hudson Institute for changing the way teachers teach and students learn. The Center for Children and Technology has provided the evaluation summary as found in the attachment. (Copy appended to Official Minutes, Attachment Z.)



XX.

2001 Annual Report of the West Virginia Advisory Council

for the Education of Exceptional Children



Dr. Michael E. Sullivan, Executive Director of the West Virginia Advisory Council for the Education of Exceptional Children provided the Council's 2001 Annual Report and highlighted the Council's recommendations for the coming year. (Copy appended to Official Minutes, Attachment AA.)



XXI.

The 2000-01 West Virginia State Assessment Results



Dr. Jan Barth, Executive Director, of the Office of Student Services and Assessment, reported that the 2001 SAT-9 administration, scoring and delivery of school results were completed in record

time this year. The statewide results for 2001 are organized county by county for grades 3 to 11 in the following sequence:

Total Basic Skills mean percentile scores,

Total Reading mean percentile scores,

Total Mathematics mean percentile scores,

Total Language mean percentile scores.

Science mean percentile scores, and

Social Science mean percentile scores.



Also, counties with highest mean percentile scores in the core areas by grade levels are recognized. The five year increasing trend data is most impressive as well as indicative of the many and varied instructional efforts of West Virginia educators. (Copy appended to Official Minutes, Attachment BB.)



XXII.

Character Education



Dr. Jan Barth, Executive Director, of the Office of Student Services and Assessment, provided an update regarding the $1,000,000 grant provided by the U.S. Department of Education to fund a Character Education Pilot Project Program. In addition to the grant, the Office of Student Services and Assessment will coordinate the integration of character education into each public school curriculum as required by H.B. 2208 passed by the West Virginia Legislature. (Copy appended to Official Minutes, Attachment CC and addendum.)



XXIII.

Recommendations for the Tomblin v. Gainer:

Writing Across the Curriculum



Dr. Pamela S. Cain, Assistant State Superintendent, Division of Instructional and Student Services, provided the Board Writing Across the Curriculum recommendations as required by the Agreed Order in Tomblin v. Gainer. (Copy appended to Official Minutes, Attachment DD.)



XXIV.

Process for School Improvement



Dr. Pamela S. Cain, Assistant State Superintendent, Division of Instructional and Student Services, and Dr. Adam Sponaugle, Assistant State Superintendent, Division of Technical and Adult Education, have chaired a committee that has met five times since January 2001 to refine the Department's process for school improvement. Drs. Cain and Sponaugle presented the committee's outline for appropriate interventions and technical assistance to help schools improve. (Copy appended to the Official Minutes, Attachment EE.)



XXV.

Policy 2419: Regulations for the Education of Exceptional Students



Dr. Pamela S. Cain, Assistant State Superintendent, Division of Instructional and Student Services, presented the proposed revisions to Policy 2419 that reflect changes required by the U.S. Department of Education to demonstrate that West Virginia meets all eligibility requirements of section 612(a) of the IDEA. In addition, changes have been made in accordance with an agreement required by the Office for Civil Rights specific to the definition and eligibility for gifted. The proposed revisions incorporate new language and additions to existing sections of Policy 2419 and maintain the federal language whenever possible. The proposed revisions in Policy 2419 will provide current and accurate guidance to schools and districts in the implementation of the provisions of IDEA 97.



No changes were made to the proposed revisions that were previously submitted to the Board on April 12, 2001.



Upon motion by Paul J. Morris, second by Sheila M. Hamilton, the Board unanimously approved Policy 2419. (Copy appended to Official Minutes, Attachment FF.)



XXVI.

Executive Session



Upon motion by Barbara N. Fish, second by Ronald B. Spencer, and in accordance with the provisions of W.Va. Code 6-9A-4(2)(A), the Board, by unanimous vote, went into executive session at 11:50 a.m. to discuss matters arising from compensation of a public officer or employee.



Upon return from Executive Session at 1:04 p.m., President Morris reported that no decisions were made and no action was taken.



XXVII.

Return to Regular Session



Upon motion by Cleo P. Mathews, second by Paul J. Morris, the Board, by unanimous vote, returned to regular session at 1:05 p.m.



XXVIII.

Proposed Revision to Policy: West Virginia Code 18-2-25,

Title 127, West Virginia Secondary School Activities Commission

John Ray, Coordinator, Health and Physical Education, submitted the West Virginia Secondary School Activities Commission's proposed changes to the rules and regulations that govern interscholastic activities for all member schools in West Virginia for the Board's approval. Mr. Ray requested correction to the comment log. A comment attributed to James J. MacCallum was that of Larry See, Head Basketball Coach, Hampshire County High School. (Copy appended to Official Minutes, Attachment GG.)



Upon motion by Cleo P. Mathews, second by Sandra M. Chapman, the Board unanimously approved the proposed revisions to the rules with the exception of proposals number one (1), two (2), three (3), four (4), five (5), seven (7), nine (9), twelve (12), thirteen (13), fourteen (14), fifteen (15) and twenty-eight (28). Action on those proposals follows:



Proposal 1 - Changes the number of administrative districts from five to eight.



Upon motion by Paul J. Morris, second by Ronald B. Spencer, the Board unanimously rejected proposal one (1) as recommended by the Department.



Proposal 2 - Limits the term of an elected Board of Appeals member to two years and limits number of successive terms to two years.



Upon motion by Paul J. Morris, second by Sandra M. Chapman, the Board unanimously rejected proposal two (2) as recommended by the Department.



Proposal 3 - Limits the term of appointed Board of Appeals members to two regular two year terms and allows appointed member to serve as an officer.



Upon motion by Sandra M. Chapman, second by Sheila M. Hamilton, the Board unanimously rejected proposal three (3) as recommended by the Department.



Proposal 4 - Provides for an evaluation process for assistant executive secretaries.



Upon motion by Paul J. Morris, second by Cleo P. Mathews, the Board unanimously approved proposal four (4) as recommended by the Department.

Proposal 5 - Changes termination of Executive Secretary contract from a Board of Appeals decision to the Board of Control decision.



Upon motion by Paul J. Morris, second by Sandra M. Chapman, the Board unanimously rejected proposal five (5).



Proposal 7 - Establishes determination of feeder school attendance zones for members school and for member private junior high/middle schools not have a high school in their system.

Proposal 28 - Stipulates a procedure for establishing feeder schools and attendance zones and high school student participation for instrumental music (band) programs.



Upon motion by Paul J. Morris, second by Cleo P. Mathews, the Board unanimously rejected proposals 7 and 28.



Proposal 9 - Allows ninth grade students of a feeder school to participate on the high school team regardless if the feeder school sponsors or does not sponsor that sport.



Upon motion by Barbara N. Fish, second by Cleo P. Mathews, the Board unanimously approved proposal nine (9) as written and rejected the Department's recommendation.



Proposal 12 - Allows the WVSSAC to issue complimentary courtesy and identification cards to the principal and vice-principal of vocational schools at which member school students receive instruction.



Upon motion by Sandra M. Chapman, second by Cleo P. Mathews, the Board (with Paul J. Morris voting for the proposal), rejected proposal 12 as recommended by the Department.



Proposal 13 - Allows any coaching staff member to provide individual or group instruction for ten (10) separate days from June 1st to July 31st.



Barbara N. Fish moved and Cleo P. Mathews seconded approval of proposal 13 as written. The motion was defeated (with Barbara N. Fish voting for the proposal) and the proposal was rejected.



Proposal 14 - Allows for a four (4) division tournament structure in football only with two divisions in class AAA, one division in Class AA and one division in Class A.



Barbara N. Fish moved and Cleo P. Mathews seconded approval of proposal 14 as written. The motion was defeated (with Barbara N. Fish voting for the proposal) and the proposal was rejected.



Proposal 15 - Allows state championship finals to be placed on Sunday after 1 p.m. in cases of emergency.



Upon motion by Paul J. Morris, second by Ronald B. Spencer, the Board (with Barbara N. Fish voting against the proposal), accepted proposal 15 as recommended by the Department.



XXIX.

Policy 2422.7 - Basic and Specialized Health Care Procedure

Manual for West Virginia Public Schools



Lenore Zedosky, Executive Director, Office of Healthy Schools, presented Policy 2422.7 for the Board's consideration. Due to issues surrounding medication administration, it has been delayed for action for more than six months and must once again be placed on public comment.



Upon motion by Sheila M. Hamilton, second by Paul J. Morris, the Board unanimously placed Policy 2422.7 on public comment until August 2, 2001. (Copy appended to Official Minutes, Attachment HH.)



XXX.

Policy 2422.8 - Medication Administration



Lenore Zedosky, Executive Director, Office of Healthy Schools, presented Policy 2422.7 for the Board's consideration. Over 8,000 students have medication administered to them during the school day. In order to meet the needs of this number of students, school nurses delegate medication administration to teachers, aides, and school secretaries. This policy outlines the specific procedures to be followed.



Upon motion by Paul J. Morris, second by Sandra M. Chapman, the Board unanimously placed Policy 2422.8 on public comment until August 2, 2001. (Copy appended to Official Minutes, Attachment II.)









XXXI.

Policy 2460 - Use of Internet by Students and Educators



Ms. Brenda Williams, Executive Director, Office of Instructional Technology, presented Policy 2460 for the Board's consideration. The policy is being revised to include the new federal regulations regarding issues of child safety and the use of the Internet. This process will also serve the West Virginia Schools for the Deaf and the Blind, Anthony Correctional Center, Barboursville School, Burlington Beckley Center, Davis Center, Davis-Stuart School, Elkins Mountain School, Pressley Ridge School, West Virginia Children's Home and West Virginia Industrial Home for Youth.



Upon motion by Sheila M. Hamilton, second by Cleo P. Mathews, the Board unanimously placed Policy 2460 on public comment until July 20, 2001. (Copy appended to Official Minutes, Attachment JJ.)



XXXII.

2001-2002 School Calendars

for the Department's Education Programs in

State Correctional Institutions, Regional Jails, Health and Human Service

Institutions and Juvenile Detention Centers (Institutional Education Programs)



Dr. Pamela S. Cain, Assistant State Superintendent, Division of Instructional and Student Services, presented the calendars for the 2001-2002 school year for the Department's education programs in state correctional institutions, regional jails, health and human service institutions and juvenile detention centers for the Board's approval. The school calendars define the employment term for staff and the instructional term for students. Employment of staff for the extended school term beyond June 30, 2002, is designated in the school calendars as contingent upon funding for FY-2003 by the Legislature.



Upon motion by Paul J. Morris, second by Sheila M. Hamilton, the Board unanimously approved the 2001-2002 school calendars for Institutional Education Programs and granted authority to the Superintendent of Institutional Education Programs to approve minor amendments, as needed, to the school calendars for good cause. (Copy appended to Official Minutes, Attachment KK.)



XXXIII.

Policy 4320 - Policies of Operation Manual Child Nutrition Programs



Mr. G. A. McClung, Assistant State Superintendent, Division of Administrative Services, presented Policy 4320 for the Board's consideration. Revision of the policy is required to bring the policy in line with regulatory changes and to ensure efficient operations in school nutrition programs. Approval will allow the Department to assist counties in compliance with United States Department of Agriculture regulations.



Upon motion by Cleo P. Mathews, second by Sandra M. Chapman, the Board unanimously placed Policy 4320 on public comment until July 16, 2001. (Copy appended to Official Minutes, Attachment LL.)



XXXIV.

Policy 4321.1 - Standards for School Nutrition



Mr. G. A. McClung, Assistant State Superintendent, Division of Administrative Services, presented Policy 4321.1 for the Board's consideration. Standards for School Nutrition establishes standards for foods served and/or sold to students in schools during the school day. Further, the

policy requires management and meal service practices that support an integrated approach to school-wide nutrition integrity, including recommended qualifications for county nutrition director. The proposed revision requires that, beginning school year 2002-2003, school nutrition directors be authorized. The revision also sets forth the initial qualifications and renewal requirements for this authorization.



Upon motion by Sheila M. Hamilton, second by Sandra M. Chapman, the Board unanimously placed Policy 4321.1 on public comment until July 16, 2001. (Copy appended to Official Minutes, Attachment MM.)



XXXV.

Policy 5301: College Hours or Comparable Training in a

Trade or Vocational School



Mr. G. A. McClung, Assistant State Superintendent, Division of Administrative Services, presented Policy 4321.1 for the Board's consideration. The policy is being revised to reflect the changes made to W.Va. Code 18A-4-8a during the recent legislative session. The statute was revised to provide: a $10 per month incremental pay increase to the service personnel who have completed eighty-four, ninety-six, one hundred eight, and one hundred twenty hours of college or comparable training in a trade or vocational school; an additional $10 per month to those who have earned a bachelor's degree; and an additional $10 per month to those who have earned a master's degree.



Upon motion by Cleo P. Mathews, second by Sandra M. Chapman, the Board unanimously placed Policy 5301 on public comment until July 16, 2001. (Copy appended to Official Minutes, Attachment McMc.)



XXXVI.

Proposed Budgets for the 2001-02 Year



Mr. G. A. McClung, Assistant State Superintendent, Division of Administrative Services, submitted the county boards of education, regional education service agencies, and multi-county vocational centers proposed budgets for the upcoming year for the Board's approval, pursuant to the provisions of West Virginia Code 18-9B-6,18-2-26 and 18-2B-2, respectively, and related Board policies. As a result of the delayed legislative session this year, these agencies were granted until May 23 to prepare and submit their proposed budgets for the 2001-02 year for approval.



Upon motion by Cleo P. Mathews, second by Paul J. Morris, the Board unanimously approved the budgets as presented. (Copy appended to Official Minutes, Attachment NN.)



XXXVII.

Preparation of a certified list of positions and certified list of

employees whose employment has been terminated as a result of the

inter-county transfer agreement between the

Boone and Logan County Boards of Education.



Mr. G. A. McClung, Assistant State Superintendent, Division of Administrative Services, submitted a certified list of positions and certified list of employees whose employment has been terminated as a result of the inter-county transfer agreement between the Boone and Logan County Boards of Education for the Board's consideration. Pursuant to the provisions of W.Va. Code 18A-4-8i, the State Board of Education is required to prepare a (1) certified list of professional and service personnel positions to be created, and (2) a certified list of personnel whose employment has been terminated as the result of the inter-county transfer agreement between the Boone and Logan County Boards of Education and provide those lists to both county boards. The inter-county agreement, dated November 20, 2000, was approved by the State Board on February 8, 2001. According to the statute, Boone County Schools may fill positions on the certified list of positions for the remainder of the school year immediately following the effective date of the inter-county agreement only by selecting employees from the certified list of employees.



Upon motion by Paul J. Morris, second by Sheila M. Hamilton, the Board unanimously certified the two lists so that they may be provided to the Boone and Logan County Boards of Education. (Copy appended to Official Minutes, Attachment OO.)

XXXVIII.

Appointment of New Members to the

Commission for Professional Teacher Standards



Created by Policy 5050, the Commission for Professional Teaching Standards serves in an advisory capacity to the Board on issues relating to teacher quality. Mr. G. A. McClung, Assistant State Superintendent, Division of Administrative Services, reported that due to retirement of two of the current members, Dr. William Fox and Mrs. Jennie Shaffer), Ms. Janet Cresenzi, West Virginia Elementary Principal of the Year (East Dale Elementary in Marion County) and Ms. Esther Laudermann, National Board Certified Early Childhood Teacher from Wood County, were nominated as their replacements.



Upon motion by Cleo P. Mathews, second by Sheila M. Hamilton, the Board unanimously approved the appointment of Janet Cresenzi and Esther Laudermann to the Commission for Professional Teaching Standards.



XXXIX.

Reappointment of Drs. Lynn F. Adkins, Sandra Bailey,

Don Morose, and Jeff Smith, and Appointment of

Donna Wertz Reams to the Program Review Board



Mr. G. A. McClung, Assistant State Superintendent, Division of Administrative Services, reported that Policy 5100 - Approval of Educational Personnel Programs requires that all vacancies on the Program Review Board be filled as quickly as possible. A Program Review Board member is appointed for a term of three (3) years. The Board initially appointed Dr. Lynn Adkins, the higher education provide institution representative; Dr. Sandra Bailey, the higher education state university representative; Dr. Don Morose, the higher education state college representative and Dr. Jeff Smith the public school middle school representative. These four (4) persons requested reappointment for another three-year term on the Program Review Board. Kaye McCrory was the public school early childhood representative on the Program Review Board and did not wish to seek reappointment. Donna Wertz Reams is a kindergarten/first grade teacher in Greenbrier County Schools and the current West Virginia State Teacher of the Year. It was requested that she replace Kaye McCrory as the public school early childhood representative on the Program Review Board.



Upon motion by Sheila M. Hamilton, second by Ronald B. Spencer, the Board unanimously approved the reappointment of Drs. Lynn Adkins, Sandra Bailey, Don Morose, and Jeff Smith, and appointment of Donna Wertz Reams to the Program Review Board.



XL.

Miscellaneous



Replacement Member for Testing Committee



Larry Jones, Superintendent of Ohio County Schools and a State Board designee to the Testing Committee required by Tomblin v. Gainer, retires on June 30, 2001. Dr. Stewart recommended that Jan Barth, Executive Director, Office of Student Services and Assessment, be designated to replace Dr. Jones as a member of the committee.



Upon motion by Cleo P. Mathews, second by Ronald B. Spencer, the Board unanimously appointed Jan Barth to the Tomblin v. Gainer Testing Committee.



Report on Hampshire County Hospital Property



Rebecca Tinder, Executive Director, Office of Legal Services, reported on the status of this issue. Additional information will be provided upon receipt of requested documentation and conclusion of the public hearing.

Report of West Virginia Secondary School

Activities Commission (WVSSAC)/Bar Association Issue



Rebecca Tinder, Executive Director, Office of Legal Services, reported on the status of this issue. Mr. Mike Hayden, Executive Director, WVSSAC, was directed to remedy this issue when the rules are next revised. (Copy appended to Official Minutes, Attachment PP.)









Salary Increase



It was brought to the Board's attention that the Director and Deputy Director of the Office of Education Performance Audits have not received a pay increase for three years.



Upon motion by Cleo P. Mathews, second by Sandra M. Chapman, the Board, by unanimous vote, adjusted the Director's annual salary to $100,000.00 and the Deputy Director to $77,000.



XLI.

Future Meetings



The next regular meeting of the West Virginia Board of Education will be held July 12 in Monongalia County, West Virginia.



XLII.

Adjournment



Upon motion by Paul J. Morris, second by Ronald B. Spencer, the Board, by unanimous vote, adjourned at 2:27 p.m.



Minutes approved by the Board on July 12, 2001.







____________________________________________

J. D. Morris, President



wvbeminutes6/14/01