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MINUTES

WEST VIRGINIA BOARD OF EDUCATION

at

Board Conference Room

Capitol Building 6, Room 353

1900 Kanawha Boulevard East

Charleston, West Virginia

and

Oglebay Resort

Wheeling, West Virginia

January 13-15, 2000







I.

Call to Order



President Cleo P. Mathews called the regular meeting of the West Virginia Board of Education to order at 10:05 a.m. on January 13, 2000 in Capitol Building 6, Room 353, Charleston, West Virginia. Members present were Secretary J.D. Morris, Sandra M. Chapman, Sheila M. Hamilton, Jim L. McKnight, Paul J. Morris, and Ronald B. Spencer.



II.

Approval of Minutes



Upon motion by J.D. Morris, second by Jim L. McKnight, the Board approved the minutes of the December 8, 1999 special meeting, the December 9, 1999 regular meeting, and the January 6, 2000 special meeting as submitted. (Copy appended to Official Minutes, Attachment A.)



III.

Approval of Agenda



Upon motion by J.D. Morris, second by Paul J. Morris, the Board approved the agenda with the following changes and additions:



Page 1, add: Item II, January 6, 2000, special meeting

Page 2, add: Item 3. Amendment to Greenbrier County CEFP

Page 5, add: D. Lincoln County technical assistance

add: E. Professional Development consultation

Page 6, add: C. Appointments to Commission for Professional Teaching Standards

Page 7, change: "C" to "D"

add: E. State Board Legislative Priorities

Page 7, Miscellaneous, add: Amicus Brief in SSAC case



Personnel, Attachment I, Page 1: substitute "resignation" for "termination" of

Cheryl Cline





IV.

Superintendent's Information



The new study for Education Week, "Quality Counts 2000" was released January 12. West Virginia has achieved the highest score in the nation for the fourth consecutive year. This year, the final ranking shows West Virginia tied with Indiana. (Copy appended to Official Minutes, Attachment B).



V.

Recognitions



The Board recognized Noreita Shamblin who is retiring with 42 years of service in the Department in the field of teacher education.



VI.

Delegations



The Board heard from Phil Parlock, Cabell County parent, regarding the School Aid Formula.



VII.

Reports



The Board heard a report on Higher Education from Chancellor Clifford M. Trump. (Copy appended to Official Minutes, Attachment C.)



VIII.

Consent Agenda



Upon motion by Jim L. McKnight, second by Sandra M. Chapman, the Board approved all consent agenda items as amended and as recommended. (Copies appended to Official Minutes, West Virginia Board of Education Agenda, VIII.A.1-9, Attachments D-Mc.)



Amendment - Berkeley County Comprehensive Education Facilities Plan



The Board approved the Berkeley County Board of Education's request to amend its CEFP. (Agenda , VIII.A-1.)



Amendment - Monongalia County Comprehensive Education Facilities Plan



The Board approved the Monongalia County Board of Education's request to amend its CEFP. (Agenda, VIII.A-2.)



Amendment - Greenbrier County Comprehensive Education Facilities Plan



The Board approved the Greenbrier County Board of Education's request to amend its CEFP. (Copy appended to Official Minutes, Attachment D).





County Boards of Education Budget Supplement and

Transfer Requests for the 1999-2000 Year



For the Month of December 1999

Total Supplements = $144,774,647 Total Transfers = $13,896,649

(Attachment E.)



Mingo County



Board member were provided an update on Mingo County. (Attachment F.)



Instructional Technology Report



Board members were provided an update on instructional technology projects in West Virginia. (Attachment G.)



Administrative Technology Report



Board members were provided an update on administrative technology projects in West Virginia (Attachment H.)



Project CATS



Board members were provided an update on Projects CATS: Coordinated and Thematic Science. (Attachment I.)



Education First



Board members were provided an update on Education First: Our Future Depends on It. (Attachment J.)



Office of Healthy Schools



Board members were provided an update on Office of Healthy Schools activities. Barbara Jones reviewed the Tuberculous issue in Kanawha County. The Board will receive periodic updates. (Attachment K.)



Personnel



The Board approved personnel items from the Department of Education and Schools for the Deaf and the Blind. (Attachment L.)





Waivers



The Board approved (7) seven instructional material adoption waiver requests and (5) five requests for continuation of previously granted waivers for instructional materials adoption. (Attachment M.)



IX.

International School Report



Amelia Davis provided an update on the Department's International School. (Copy appended to Official Minutes, Attachment Mc.)



X.

Policy 2421 - Racial, Sexual, Religious/Ethnic Harassment

and Violence Policy, A Report of Findings, 1998-99



Board members were provided A Report of Findings, 1998-99, for Policy 2421, Racial, Sexual, Religious/Ethnic Harassment and Violence. Concerns were addressed regarding the counties that showed a zero total. It is unclear whether this indicates zero incidents or the county is just not reporting the information. A request was made for letters to go to county superintendents in the counties not reporting and a thank you to the counties reporting. (Copy appended to Official Minutes, Attachment N.)



XI.

Report on Instructional Materials Depository



Gib Brown of The James & Law Company provided an update on the Instructional Materials Depository. (Copy appended to Official Minutes, Attachment O.)



XII.

Lincoln County Technical Assistance



Bill Luff provided a report regarding the Department of Education technical assistance for Lincoln County.



XIII.

Professional Development Consultation



Bill Luff provided an update on professional development. The statewide Advisory Council is still working on draft plans. The Council plans to meet on January 18. Discussions have taken place with SREB to provide assistance in determining how we might do a better job in coordinating professional development.



XIV

Robert C. Beach Vocational Agriculture Credit (Policy 2510)



Upon motion by Jim L. McKnight, second by Paul J. Morris, this item was placed on the agenda.



Upon motion by Jim L. McKnight, second by J. D. Morris, the Board approved an agreement setting forth the circumstances under which a student may be exempt from taking the third science course required by Policy 2510. The provisions of this agreement are to be inserted into Policy 2510 and that policy is to be placed back out on comment. (Copy appended to Official Minutes, Attachment P.)



XV.

Policy 5202: Minimum Requirements for the Licensure of

Professional/Paraprofessional Personnel and

Advanced Salary Classifications



Policy 5202 was placed on a second comment period that ended December 20, 1999. Several minor changes have been made to correct technical errors in response to comments received during the second public comment period.



Upon motion by Paul J. Morris, second by Jim L. McKnight, the Board approved Policy 5202. (Copy appended to Official Minutes, Attachment Q.)



XVI.

New Teacher Training Program Recommended for

Implementation by the Program Review Board



Policy 5100, Approval of Educational Personnel Programs requires that all proposed educational personnel preparation programs be reviewed by the Program Review Board. Based on the findings resulting from the review, the Program Review Board may recommend implementation of the program or withhold its recommendation for implementation. At its December 1-2 meeting, the Program Review Board recommended that West Virginia University's proposed specialization for Preschool Education, Birth-PreK, which will be offered in conjunction with an Elementary Education specialization, be approved for implementation. A curriculum summary sheet identifying courses for the specialization was provided.



Upon motion by Jim L. McKnight, second by Paul J. Morris, the Board approved the program until the next state review of the institution's educational personnel preparation programs. (Copy appended to Official Minutes, Attachment R.)



XVII.

Appointment of Public School Member to

Fill Vacancy on the Program Review Board



Upon motion by Sheila M. Hamilton, second by Sandra M. Chapman, the Board approved the appointment of Dr. Peggy Miller of Morgan County to the Program Review Board for a term ending January 2003. (Copy appended to Official Minutes, Attachment S.)









XVIII.

Appointment of Public Schools Members to Fill Vacancies on the

West Virginia Commission for Professional Teaching Standards



Upon motion by Paul J. Morris, second by Jim L. McKnight, the Board approved the appointments of Shirley A. Hupp of Wirt County and Lonnie D. Reynolds of Preston County to serve on the West Virginia Commission for Professional Teaching Standards. (Copy appended to Official Minutes, Attachment T.)



XIX.

Request from Hampshire County Soccer AYSO Region 1117,

to use school property as a soccer field during the

Spring season, April, May, June, 2000 and the

Fall season, August, September, October, 2000.



Upon motion by Jim L. McKnight, second by Sheila M. Hamilton, the Board approved the request from the Hampshire County Soccer AYSO Region 1117 to use the field as requested. The Board also granted blanket approval for the Department of Education to address issues of this nature. (Copy appended to Official Minutes, Attachment U.)



XX.

State Board Legislative Priorities for the 2000 Session



Upon motion by Paul J. Morris, second by Jim L. McKnight, the Board approved with minor changes the State Board Legislative Priorities for the 2000 Session. J.D. Morris requested that State Board Legislative priorities for 2001 be placed on the agenda by December 2000 in order for the Board to spend adequate time on the document. (Copy appended to Official Minutes, Attachment V.)



XXI.

Miscellaneous



Amicus Brief SSAC - the Board will look at the problem in another manner. The Board took no action on this issue.



Faculty Senate Funds - President Mathews asked J.D. Morris and Ronald B. Spencer to look at the allocation of Faculty Senate funds. Assistance will be provided by Bill Luff and a report will be given at the February meeting.

Tomblin v. Gainer - the status of this case was discussed.



XXII.

Executive Session



Upon motion by Jim L. McKnight, second by J.D. Morris the Board went into Executive Session at 12:24 p.m. to discuss personnel issues. Upon return from Executive Session, President Mathews reported that no decisions were made and no business was transacted.



XXIII. Recess



President Mathews recessed the meeting until January 14 at 8:00 a.m.



The Board reconvened at 8:00 a.m. on January 14 in Capitol Building 6, Room 353, Charleston, West Virginia and, following the call to order, went into Executive Session to discuss personnel matters. Members present were President Mathews, Secretary J.D. Morris, Sandra M. Chapman, Sheila M. Hamilton, James J. MacCallum, Jim L. McKnight, Paul J. Morris, and Ronald B. Spencer. At 1 p.m. the Board returned from Executive Session at which time President Mathews reported that no decisions were made and no business was transacted and recessed the meeting until January 15 at 8 a.m.



The Board reconvened at 8:00 a.m. on January 15 at Oglebay Resort in Wheeling, West Virginia and, following the call to order, went into Executive Session to discuss personnel matters. Members present were President Mathews, Secretary J.D. Morris, Sandra M. Chapman, Sheila M. Hamilton, James J. MacCallum, Jim L. McKnight, Paul J. Morris, and Ronald B. Spencer. At 5:45 p.m. the Board returned from Executive Session at which time President Mathews reported that no decisions were made and no business was transacted.



XXIV.

Future Meetings



The next regular meeting of the West Virginia Board of Education will be held February 10, 2000 in the Board Conference Room, Capitol Building 6, Room 353, 1900 Kanawha Boulevard, East, Charleston, West Virginia.



XXV. Adjournment



Upon motion by James J. MacCallum, second by J. D. Morris, the Board adjourned at approximately 5:46 p.m. on January 15.



Minutes approved by the Board on February 10, 2000.







______________________________________________

Cleo P. Mathews, President



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