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MINUTES

WEST VIRGINIA BOARD OF EDUCATION

for

Office of Education Performance Audits

Board Conference Room

Capitol Building 6, Room 353

Charleston, West Virginia

January 13, 2000







I.

Call to Order



President Cleo P. Mathews called the meeting of the West Virginia Board of Education with the Office of Education Performance Audits to order at 8:45 a.m. on January 13, 2000 in Capitol Building 6, Room 353, Charleston, West Virginia. Members present were Secretary J. D. Morris, Sandra M. Chapman, Sheila M. Hamilton, James J. MacCallum, Jim L. McKnight, Paul J. Morris, and Ronald B. Spencer.



II.

Approval of Minutes



Upon motion by Paul J. Morris, second by J.D. Morris, the Board approved the minutes of the December 9, 1999 meeting as submitted. (Copy appended to Official Minutes, Attachment A.)



III.

Approval of Agenda



Upon motion by Jim L. McKnight, second by Sheila M. Hamilton, the Board approved the agenda with the following changes and additions:



Agenda (blue paper) revised data

Add - Item G. Discussion - Meeting Schedule with Office of Education Performance

Audits

Add - Item H. Attendance Standards



IV.

Director's Information



On-site review teams have visited Lincoln, Brooke, Wirt, Lewis, Pendleton, Raleigh, Wayne, Wyoming and Preston Counties and a team is currently in Logan County this week.











V.

School District Approval Status and School

Accreditation Status Based on

Follow-up Education

Performance Audit of the Barbour County School System



An on-site review of the Barbour County School System was conducted from March 22-25, 1999. An Education Performance Audit Team returned to Barbour County December 3, 1999. The purpose of the return team visit was to verify correction of the noncompliances identified during the original on-site review.



Based upon the performance data and results of the Follow-up Education Performance Audit, it was recommended that the Barbour County School System be granted Full Approval status and that eight (8) Barbour County schools be granted Full Accreditation status and one (1) school be issued Temporary Accreditation status.



Upon motion by J.D. Morris, second by Paul J. Morris, the Board approved Full Approval status for the Barbour County School System and that eight (8) Barbour County schools be granted Full Accreditation status and one (1) school be issued Temporary Accreditation status. (Copy appended to Official Minutes, Attachment B.)



State Intervention



Board members discussed intervention into a county system and what degree would be considered as extraordinary circumstances. It was suggested that maybe the State Department attorney should look at the law and see if anything needs to be revised.



Mingo County



Board members discussed the progress of the Mingo County School System since intervention by the State Board. Concerns were noted that at the time of the State intervention, no schools were fully accredited. One year later, only (1) one has been fully accredited. Office of Education Performance Audits will prepare data showing the timelines for Mingo County on improvement of achievement and where they currently stand. Superintendent Mattern will be given the option whether to meet with the State Board in February to give a comprehensive report, or meet as originally planned, with the State Board and Mingo County Board members at the March meeting.



Temporary Accreditation Status School Revised Unified

School Improvement Plan - (Discussion/Action)



County boards are required to ensure that any school issued temporary accreditation status revise its Unified School Improvement Plan to increase the performance of the school to a full accreditation status level. The revised plan must include objectives, a time line, an evaluation component, cost estimates, and a date certain for achieving full accreditation. Staff reviewed the plan to determine that the required elements were included, addressed the performance deficiencies, and the date certain was realistic for achieving full accreditation status.



Attachment C summarizes the elements of the revised Unified School Improvement Plan for Van Devender Junior High School in Wood County. It was recommended that the plan be approved and the school upgraded to Conditional Accreditation status.



Upon motion by J.D. Morris, second by Sheila M. Hamilton, the Board approved as submitted, the one (1) Unified School Improvement Plan. (Copy appended to Official Minutes, Attachment C.)

School District Approval Status and School

Accreditation Status Based on Follow-up Education

Performance Audit of the Wood County School System



An on-site review of the Wood County School System was conducted from November 30-December 4, 1998. An Education Performance Audit Team returned to Wood County December 16-17, 1999. The purpose of the return team was to verify correction of the noncompliances identified during the original on-site review.



Based upon the education performance audit follow-up review findings, a review of the annual performance measures, and updated Unified School Improvement Plans, it was recommended that twenty-nine (29) schools be granted Full Accreditation status, two (2) schools issued Conditional Accreditation status, and the Wood County School System be granted Full Approval.



Upon motion by Sheila M. Hamilton, second by Sandra M. Chapman, the board approved that twenty-nine (29) schools be granted Full Accreditation status, two (2) schools issued Conditional Accreditation Status, and the Wood County School System be granted Full Approval. (Copy appended to Official Minutes, Attachment D.)

County Plan to Eliminate a Financial Deficit: Approval

of Submitted Plan for Clay County



W.Va. Code 18-2E-5 and Section 10.6 of Policy 2320, A Process for Improving Education: Performance Based Accreditation System, indicate that a county board having more than a casual deficit shall submit a plan to the State Board specifying strategies for eliminating the casual deficit. According to the Code and Policy, the Board shall either approve or reject the plan.



Since statutory requirements are being fulfilled by Clay County, it is respectfully recommended that the plan specifying strategies for eliminating the casual deficit be approved.



Upon motion by Jim L. McKnight, second by Sheila M. Hamilton, the Board approved the plan for Clay County. (Copy appended to Official Minutes, Attachment E.)



Summary of School District Approval Status and School

Accreditation Status Ratings



The State Board annually rates both schools and school systems on the results of information reviewed from the system of education performance audits.



Ratings for school systems show that 39 or 70.91 percent of the 55 systems are eligible for Full Approval status and 10 or 18.18 percent with a Temporary Approval status, 4 or 7.27 percent with a Conditional Accreditation status, and 2 or 3.64 percent with Nonapproval status.



Upon motion by J.D. Morris, second by Sandra M. Chapman, the Board approved that the schools and school systems in West Virginia be issued the accreditation/approval status as shown in the Report of Ratings. (Copy appended to Official Minutes, Attachment F.)



VI.

Attendance Standards



Board members discussed the incremental rise in Attendance Standards. Dropouts, suspensions, and several other issues may be counted when calculating attendance. Sandra M. Chapman will work with Kenna Seal and a Department representative and report back to the Board at the February meeting.



VII.

Report on the Strategic Plan FY2000 for the Office of

Education Performance Audits



The Office of Education Performance Audits developed an Implementation Plan which was presented to the State Board at the September 10, 1998 meeting. The plan outlined the mission statement, goals, objectives, activities, and a completion date(s). The report addresses mid-year progress on each objective and activity. (Copy appended to Official Minutes, Attachment G.)



VIII.

Meeting Schedule



Board members discussed the advantages and disadvantages of combining the Office of Education Performance Audits meeting/agenda with the State Board of Education's Regular Meeting with the State Superintendent of Schools. It was recommended that this item be placed on the February Agenda for action.



IX.

Future Meetings



The next regular meeting of the West Virginia Board of Education, Office of Education Performance Audits will be held on February 10, 2000 at the Board Conference Room, Capitol Building 6, Room 353, 1900 Kanawha Boulevard East, Charleston, West Virginia.









X.

Adjournment



Upon motion by Paul J. Morris, second by Ronald B. Spencer, the Board adjourned at approximately 9:50 a.m.





Minutes approved by the Board on February 10, 2000





____________________________________________

Cleo P. Mathews, President



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