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MINUTES

MINUTES

WEST VIRGINIA BOARD OF EDUCATION

at

Board Conference Room

Capitol Building 6, Room 353

1900 Kanawha Boulevard East

Charleston, West Virginia

November 4, 1999



I.

Call to Order


President Cleo P. Mathews called the regular meeting of the West Virginia Board of Education to order at 9:30 a.m. on November 4, 1999 in the Board Conference Room, Capitol Building 6, Room 353, 1900 Kanawha Boulevard, East, Charleston, West Virginia. Members present were Vice President Gary G. White, Secretary J. D. Morris, Sheila M. Hamilton, Jim L. McKnight, Paul J. Morris, Ronald B. Spencer and Chancellor Charles W. Manning.

II.

Approval of Minutes


Upon motion by Paul J. Morris, second by Sheila M. Hamilton, the Board approved the minutes of the October 7, 1999 special meeting, October 8, 1999 regular meeting and October 15 and October 18, 1999 emergency meetings as submitted. (Copy appended to Official Minutes, Attachment A.)

III.

Approval of Agenda


Upon motion by Jim L. McKnight, second by Paul J. Morris, the Board approved the agenda with the following changes and additions:

Page 1, prior to Superintendent's Information, add Report on Higher Education

Page 6, Item F, add names of Virgil Cook and Kathy D'Antoni

Page 7, Items B and C, change presenter name from Kim Chapman to Bill Luff

Page 10, remove item D.

Page 10, prior to Miscellaneous, rename item D as Waiver of Superintendent's

Interpretation

Page 10, at Miscellaneous, add Superintendent Search Update, Instructional Time

Study Committee Report, Assessment and Accountability, S.B. 300

IV.

Report from Higher Education


Chancellor Charles W. Manning provided an update regarding dialogue with the Board on the following topics: 1) Ag-Science requirements, 2) IMPACT grant, 3) high school feedback, 4) mathematics (college algebra course in web-based design, and 5) HB 3019 process.

V.

Delegations


The Board heard from the following delegations regarding the proposed Kanawha County school consolidations/closures: Katherine Wiseman, Kevin Abdalla, Marshall Snedegar, Ronald English, Brenda Durham, Debbie Board, Julie Pratt, John Chapman, and James Ealy. Dr. Ron Duerring, Superintendent of Kanawha County Schools, responded to questions.

VI.

School Facilities

Amendment - Kanawha County Comprehensive Education Facilities Plan (CEFP)


The Kanawha County Comprehensive Education Facilities Plan (CEFP), approved by the West Virginia Board of Education on November 30, 1990 and updated annually, contains a provision for the reconfiguration of the following elementary, junior high, and high schools:

SchoolCurrent Grade
Configuration
Future Grade
Configuration
Capital High School 10-12 9-12
George Washington High School 10-12 9-12
St. Albans High School 10-12 9-12
South Charleston High School 10-12 9-12
Stonewall Jackson Jr. High 7-9 6-8
Horace Mann Jr. High 7-9 6-8
John Adams Jr. High 7-9 6-8
Hayes Jr. High 7-9 6-8
McKinley Jr. High 7-9 6-8
Alban Elementary K-6 K-5
Andrew Heights Elementary K-6 K-5
Anne Bailey Elementary K-6 K-5
Central Elementary K-6 K-5
Lakewood Elementary K-6 K-5
Weimer Elementary K-6 K-5
South Charleston Jr. High 7-9 6-8
Dunbar Jr. High 7-9 6-8
Dunbar Elementary K-6 K-2
Bridgeview Elementary K-6 K-5
Montrose Elementary K-6 K-5
Richmond Elementary K-6 K-5
Staunton Elementary K-6 K-5






The effective dates of this action are as follows:

SCHOOL ATTENDANCE AREA EFFECTIVE DATE

Capital High School September 2000

South Charleston High School September 2001

George Washington High School August 2002

St. Albans High School September 2003

Upon motion by Gary G. White, second by Jim L. McKnight, the Board approved the Kanawha County Board of Education's request to amend its CEFP to include the necessary renovations and additions to the schools affected by the reconfigurations.

Closure of Three Kanawha County Schools


The Kanawha County Board of Education Comprehensive Education Facilities Plan (CEFP), approved by the West Virginia Board of Education on November 30, 1990 and updated annually, contains a provision for the closure of Tiskelwah and Oakwood Elementary Schools, and Roosevelt Junior High School.

The Kanawha County Board of Education requests approval to close these schools at the beginning of the 2000-01 school term. Students from Tiskelwah Elementary School will attend Chandler Elementary School and students from Oakwood Elementary School will attend Overbrook Elementary School. Students from Roosevelt Junior High School will attend Stonewall Jackson Junior High School or Horace Mann Junior High School. Students in grade nine will attend Capital High School.

Upon motion by Paul J. Morris, second by Jim L. McKnight, the Board approved the closure of Tiskelwah and Oakwood Elementary Schools and Roosevelt Junior High School. (Copy appended to Official Minutes, Attachment B and addendum.)

VII.

Consent Agenda


Upon motion by J. D. Morris, second by Gary G. White, the Board approved all consent agenda items as amended and as recommended. (Copies appended to Official Minutes,West Virginia Board of Education Agenda, VIII.A.1-2, Attachments B-I and addenda.)

Amendment - Lincoln County Comprehensive Education Facilities Plan (CEFP)


The Board approved Lincoln County Board of Education's request to amend its CEFP. (Agenda, VIII. A-1.)





Amendment - Taylor County Comprehensive Education Facilities Plan (CEFP)


The Board approved Taylor County Board of Education's request to amend its CEFP. (Agenda, VIII. A-2.)

County Boards of Education Budget Supplement and

Transfer Requests for the 1999-2000 Year


For the Month of October 1999

Total Supplements = $85,289,748 Total Transfers = $13,453,266

(Attachment C.)


Mingo County


Board members were provided an update on Mingo County. (Attachment D.)


Instructional Technology Report


Board members were provided an update on instructional technology projects in West Virginia. (Attachment E.)

Administrative Technology Report


Board members were provided an update on administrative technology projects in West Virginia. (Attachment F.)

Project CATS


Board members were provided an update on Project CATS: Coordinated and Thematic Science. (Attachment G.)

Education First


Board members were provided an update on Education First: Our Future Depends on It. (Attachment H.)

Personnel


The Board approved personnel items for the West Virginia Department of Education and the West Virginia Schools for the Deaf and the Blind as listed in the attachment and addenda. (Attachment I.)



VIII. Recommendations From the Improvement Consultants for Lincoln County

Dr. Carroll Staats, Chair, provided the Board with the Improvement Consultants' recommendations for the Lincoln County school system.

Upon motion by Gary G. White, second by Sheila M. Hamilton, the Board accepted and approved the recommendations of the Improvement Consultants for Lincoln County subject to modifications that may be decided upon by the Board at a later date. (Copy appended to Official Minutes, Attachment J.)

IX.

Reports


Board members were provided reports on the following subjects: Milken Technology Report (Attachment K); Milken Professional Competency Continuum (Attachment L); AP Calculus Class from SREB and Florida Virtual High School; 1999 West Virginia Department of Education Youth Risk Behavior Survey Results (Attachment M); Follow-up Study of High Schools That Work 1998 Graduates That Attended Public Higher Education Institutions in West Virginia (Attachment Mc); and, Development of a Seamless Curriculum Between Secondary and Postsecondary Education (Attachment N). (Copies appended to Official Minutes, Attachments K-N) .

X.

Policy 5202: Minimum Requirements for the Licensure of

Professional/Paraprofessional Personnel and Advanced Salary Classifications


The comment period for Policy 5202 ended September 17, 1999. Several changes have been made as a result of comments received. The most substantive change addresses the types of Substitute Permits available and the requirements for issuance and renewal of these licenses.

Upon motion by Jim L. McKnight, second by Sheila M. Hamilton, the Board approved the extension of the public comment period for Policy 5202 until December 20, 1999. (Copy appended to Official Minutes, Attachment O.)

XI.

Policy 5203: National Board for Professional Teaching Standards

Certification Reimbursement/Salary Bonus Program


During the 1999 session, the West Virginia Legislature passed legislation to provide financial support to public school classroom teachers who participate in the National Board for Professional Teaching Standards (NBPTS) Certification Program. To the extent that money is appropriated for this program, the legislation creates a reimbursement program for classroom teachers who enroll in and/or complete the NBPTS Certification Program and a $1,000.00 annual bonus and a maximum of $600.00 in reimbursement for actual expenses for the teachers who achieve NBPTS Certification. Reimbursement is limited by legislation to 100 new enrollees each year. The proposed policy recommends that the reimbursement program for the 100 teachers would be on a first come-first served basis. The policy was on comment through September 17, 1999. No changes were made as a result of the comments.

Upon motion by Paul J. Morris, second by Sheila M. Hamilton, the Board approved Policy 5203. (Copy appended to Official Minutes, Attachment P.)

XII.

Proposed Official State Multiple List of Instructional Materials for

Group V - Health and Science


The West Virginia Instructional Materials Review Committee, in accordance with the requirements specified in W.Va. Code 18-2A, has completed the process of reviewing and recommending textbooks, instructional materials, and learning technologies for Group V, Health and Science. To arrive at its recommendations, the committee reviewed materials submitted by 22 publishers for the areas of Health and Science. Five (5) Level I appeals and two (2) Level II appeals were conducted. The instructional materials being recommended have met the established generic and specific criteria for Health and Science and are aligned with the Instructional Goals and Objectives. If approved, the 1999 recommended programs adopted for the above subject areas will become part of the Official Multiple List of Instructional Materials.

Upon motion by Jim L. McKnight, second by Sheila M. Hamilton, the Board approved the Official Multiple List of Instructional Materials for Group V. (Copy appended to Official Minutes, Attachment Q.)

XIII.

Policy 2510: Assuring the Quality of Education -

Regulations for Education Programs


Policy 2510 provides direction and structure for the organization, and delivery of education in West Virginia. Policy 2510 was originally adopted by the West Virginia Board of Education in 1984 and was revised in 1996 in response to changes mandated in Senate Bill 300, the Jobs Through Education Act. Proposed revisions will align policy with 1999 state legislation (electronic portfolio); guarantee uniformity of time requirements for high school credit courses (a minimum of 8100 minutes of instructional time per credit); ensure that schools are addressing reteaching at all grade levels; provide consistency in "testing out" procedures developed on the county level; formalize guidelines for substitution of more rigorous courses for career major and recommended elective courses; and refine the process for development of the Unified County and School Improvement Plans.

Upon motion by Paul J. Morris, second by Ronald B. Spencer, the Board placed Policy 2510 on public comment until January 7, 2000, for action at the January meeting. (Copy appended to Official Minutes, Attachment R.)

XIV.

New Teacher Education Programs Recommended for

Implementation by the Program Review Board


Policy 5100, Approval of Educational Personnel Programs, requires the Program Review Board to evaluate all proposed educational personnel preparation programs. At its September 22-23 meeting, the Program Review Board recommended that the West Virginia Board of Education grant program approval status to the following programs: Art, Grades K-12, Bethany College; English as a Second Language, PreK-12, Marshall University; English as a Second Language, PreK-12, Salem-Teikyo University; Preschool Education, Birth-PreK (free standing program), West Virginia University; Social Services and Attendance, Marshall University; Vision Impaired (collaborative program) Marshall University and West Virginia University. Curriculum summary sheets that identify required courses and tests for each proposed program are provided Attachment R.

Upon motion by Jim L. McKnight, second by Sheila M. Hamilton, the Board approved the programs recommended for implementation until the next state review of the institution's educational personnel preparation programs. (Copy appended to Official Minutes, Attachment S.)

XV.

Waiver of Superintendent's Interpretation


The Kanawha County Board of Education suggested the possibility of waiving two interpretations issued by the State Superintendent in 1995. The two interpretations issued by the State Superintendent, one dated January 4, 1995 and the other June 29, 1995, state that grades received by a student who completes a high school course prior to grade 9 are to be included in computing the student's GPA. Three options were provided the Board for consideration.

Upon motion by J. D. Morris, second by Jim L. McKnight, the Board accepted Option A which affirmed the State Superintendent's interpretations and denied the waiver. (Copy appended to Official Minutes, Attachment T.)

XVI.

Miscellaneous


Superintendent Search Update


J. D. Morris provided an update regarding superintendent search activities. Mr. Morris advised that the position announcement has been released for publication and the November 11 meeting is cancelled. The next meeting with Isaacson Miller will take place on December 8.



Instructional Time Study Committee Report


Jim L. McKnight provided the Board a report regarding activities of the Instructional Time Study Committee and requested input prior to a meeting scheduled for November 18, 1999. (Copy appended to Official Minutes, Attachment U.)

Assessment and Accountability


Upon motion by Gary G. White, second by J. D. Morris the Board approved the appointment of a committee to work with legislative appointee(s) to proceed on assessment and accountability issues. President Mathews appointed the following Board members to the committee: Gary G. White, J. D. Morris, Paul J. Morris, Cleo P. Mathews. President Mathews invited and encouraged all Board members to attend and participate in meetings and will inform members as meetings are scheduled.

S.B. 300


President Mathews and J. D. Morris contacted the House Education Chair regarding the controversy surrounding the awarding of credit for ag-science courses. Negotiations with involved parties are once again underway in an attempt to resolve this issue.

XVII.

Future Meetings


The next regular meeting of the West Virginia Board of Education will be held December 9, 1999 at Riverside High School in Belle (Kanawha County), West Virginia.

XVIII.

Adjournment


Upon motion by Paul J. Morris, second by Ronald B. Spencer, the Board adjourned at approximately 2:04 p.m.

Minutes approved by the Board on December 9, 1999.





 

Cleo P. Mathews, President

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