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Minutes

WEST VIRGINIA BOARD OF EDUCATION

at

Oak Hill High School - Fayette County

350 West Oyler Avenue

Oak Hill, West Virginia

October 8, 1999







I.

Call to Order



President Cleo P. Mathews called the regular meeting of the West Virginia Board of Education to order at 10:27 a.m. on October 8, 1999 in the Library/Media Center at Oak Hill High School, Oak Hill, West Virginia. Members present were Secretary J. D. Morris, Sandra M. Chapman, Sheila M. Hamilton, James J. MacCallum, Jim L. McKnight and Paul J. Morris.



II.

Approval of Minutes



Upon motion by James J. MacCallum, second by J. D. Morris, the Board approved the minutes of the September 8, 1999 special meeting and September 9, 1999 regular meeting as submitted.



III.

Approval of Agenda



Upon motion by Sandra M. Chapman, second by Jim L. McKnight, the Board approved the agenda with the following change(s) and addition(s):



At the beginning of Reports add: Governor's Safe Schools Program - Dave Mohr and Trooper Thompson; prior to New Business, add: item D. Options Regarding HB 2855; under New Business, add: items B. Waivers of Current Rule for Substitute Teachers and C. Improvement Packages and Current Level Budget Request for the 2000 Legislative Session; and, prior to Miscellaneous, add Executive Session.



IV.

Superintendent's Information



Four (4) West Virginia teachers were notified of their status as Milken Award recipients for the year 2000: Larry Fernandez, principal at Weir Middle School, Hancock County; Darlene Martin, mathematics teacher at Grafton High School, Taylor County; Nancy Moore, science teacher at Walton Elementary/Middle School, Roane County; and Wayne Yonkelowitz, science teacher at Fayetteville Middle School, Fayette County.







V.

Recognitions



Fayette County Superintendent Larry Coleman presented a plaque of appreciation to Dr. Henry Marockie for ten years of excellence as State Superintendent of Schools. The State Board presented a plaque of appreciation to Tommy Bodkins, Randolph County bus operator, for his heroic actions in averting a dangerous situation involving students under his care. Mr. Bodkins' bus was threatened by gunmen who were quickly apprehended due to Mr. Bodkins handling of the situation. The Board also presented a plaque to James J. MacCallum in appreciation for his leadership as President of the State Board of Education, 1998-1999.



Upon motion by J. D. Morris, second by Sheila M. Hamilton, the Board approved a Proclamation in honor of Therese M. Wilson, Executive Director, Office of Student Support Services.



VI.

Consent Agenda



Upon motion by Jim L. McKnight, second by James J. MacCallum, the Board approved all consent agenda items as amended and as recommended. (Copies appended to Official Minutes. West Virginia Board of Education Agenda, VII.A.1-12, Attachments B-K and addenda.)



Amendment - Fayette County Comprehensive Education Facilities Plan (CEFP)



The Board approved Fayette County Board of Education's request to amend its CEFP. (Agenda, VII.A.1.)



Amendment - Hampshire County Comprehensive Education Facilities Plan (CEFP)



The Board approved Hampshire County Board of Education's request to amend its CEFP. (Agenda, VII.A.2.)



Amendment - Marion County Comprehensive Education Facilities Plan (CEFP)



The Board approved Marion County Board of Education's request to amend its CEFP. (Agenda, VII.A.3.)



Amendment - Mercer County Comprehensive Education Facilities Plan (CEFP)



The Board approved Mercer County Board of Education's request to amend its CEFP. (Agenda, VII.A.4.)



Amendment - Monongalia County Comprehensive Education Facilities Plan (CEFP)



The Board approved Monongalia County Board of Education's request to amend its CEFP. (Agenda, VII.A.5.)



Amendment - McDowell County Comprehensive Education Facilities Plan (CEFP)



The Board approved McDowell County Board of Education's request to amend its CEFP. (Agenda, VII.A.6.)

Amendment - Pleasants County Board of Education

Comprehensive Education Facilities Plan (CEFP)



The Board approved Pleasants County Board of Education's request to amend its CEFP. (Agenda, VII.A.7.)



Amendment - Raleigh County Comprehensive Education Facilities Plan (CEFP)



The Board approved Raleigh County Board of Education's request to amend its CEFP. (Agenda, VII.A.8.)



Amendment - Ritchie County Comprehensive Education Facilities Plan (CEFP)



The Board approved Ritchie County Board of Education's request to amend its CEFP. (Agenda, VII.A.9.)



Amendment - Summers County Comprehensive Education Facilities Plan (CEFP)



The Board approved Summers County Board of Education's request to amend its CEFP. (Agenda, VII.A.10.)



Amendment - Wirt County Comprehensive Education Facilities Plan (CEFP)



The Board approved Wirt County Board of Education's request to amend its CEFP. (Agenda, VII.A.11.)



Amendment - Logan County Comprehensive Education Facilities Plan (CEFP)



The Board approved Logan County Board of Education's request to amend its CEFP. (Agenda, VII.A.12.)









County Boards of Education Budget Supplement and

Transfer Requests for the 1999-2000 Year



The Board approved the county board of education budget supplement and transfer requests for the 1999-2000 year as follows:



For the Month of September 1999

Total Supplements = $15,782,355 Total Transfers = $7,375,435

(Attachment B.)



Five Year Strategic Plan for Institutional Education Programs



The Board was provided the Office of Institutional Education Programs' strategic plan to guide its programs and activities for the next five years. The plan identified goals and objectives to meet the requirements of state and federal laws and regulations, State Board of Education policies and requirements for national accreditation. The plan was developed from identified needs obtained from site-based plans, monitoring reports and through staff and host agency participation. (Attachment C.)

Waivers



The Board approved 11 instructional material adoption waiver requests and one request for continuation of a previously granted waiver for instructional material adoption. (Attachment D.)



Mingo County



Board members were provided an update on Mingo County. (Attachment E.)



Instructional Technology Report



Board members were provided an update on instructional technology projects in West Virginia. (Attachment F.)



Administrative Technology Report



Board members were provided an update on administrative technology projects in West Virginia. (Attachment G.)



Project CATS



Board members were provided an update on Project CATS: Coordinated and Thematic Science. (Attachment H.)



Education First



Board members were provided an update on Education First: Our Future Depends on It. (Attachment I.)



Healthy Schools Update



Board members were provided an update on Office of Healthy Schools activities. (Attachment J.)



Personnel



The Board approved personnel items for the West Virginia Department of Education and the West Virginia Schools for the Deaf and the Blind as listed in the attachment and addendum. (Attachment K.)



VII.

Reports



Board members were provided reports on the following subjects: Operation Safe Schools(Attachment L), Office of School Transportation and Facilities (Attachment M), Hospitality Education and Training (Attachment Mc), A Forest Stewardship Plan for the Property at Cedar Lakes (Attachment N), Professional Development Activities Update and Technical Assistance/Capacity Building.



Upon motion by Jim L. McKnight, second by Sheila M. Hamilton, the Board approved, upon formation of a plan of action, the provision of technical assistance teams to the following schools: Powellton Elementary (Fayette County), Roanoke Elementary (Lewis County), Sharon Dawes Elementary (Kanawha County), Tiskelwah Elementary (Kanawha County), H. E. White Elementary School (Clay County), Summers Elementary School (Monongalia County), Stratton Elementary (Raleigh County), Glenwood Elementary (Kanawha County), West Hamlin Elementary (Lincoln County), Barnes Elementary (Marion County), Buffalo Elementary (Logan County), Lenore Middle School (Mingo County), Iaeger Intermediate School (McDowell County), Valley High School (Fayette County), Guyan Valley High School (Lincoln County), and Switchback Elementary (McDowell County). (Copy appended to Official Minutes, Attachment O and addendum.)



VIII.

Policy 4336 - West Virginia School Transportation Regulations



The public comment period for Policy 4336 ended on August 15, 1999. Four comments were received, three were accepted, and one was not accepted. One of the comments received from the

Office of Healthy Schools addressed the issue of training transportation aides in the administration of medication. Two comments from the Office of Special Education were accepted. Those comments pertained to time on buses and discipline procedures for students with disabilities. The

comment not accepted was in conflict with another policy pertaining to staff development.

Upon motion by James J. MacCallum, second by Jim L. McKnight, the Board approved Policy 4336. (Copy appended to Official Minutes, Attachment P.)



IX.

Policy 6202 - Investigating Indoor Air Quality Complaints



The public comment period for Policy 6202 ended September 20, 1999. Ten comments were received. No changes were made because of the comments.



Upon motion by James J. MacCallum, second by Sandra M. Chapman, the Board approved Policy 6202. (Copy appended to Official Minutes, Attachment Q.)



X.

Policy 6203 - Heating, Ventilating and Air-conditioning Technicians (HVAC)



The public comment period for Policy 6203 ended September 20, 1999. Three comments were received. No changes were made because of the comments.



Upon motion by Jim L. McKnight, second by Sheila M. Hamilton, the Board approved Policy 6203. (Copy appended to Official Minutes, Attachment R.)



XI. Options Regarding HB 2855



A compromise has not been reached between affected parties. The legislative leadership will be contacted to set a meeting to discuss options pertaining to HB 2855. (Copy appended to Official Minutes, Attachment S.)



XII.

Assessment Recommendations



The Education Subcommittee on Assessment of Students' Progress to a High Quality Education has asked for the State Board's recommendation with regard to the assessment and accountability system used for West Virginia schools. The attachment contains a summary of the current system along with recommendations as to suggested modifications in the assessment system.



Upon motion by Jim L. McKnight, second by Sheila M. Hamilton, the Board approved the Assessment Recommendations. (Copy appended to Official Minutes, Attachment T.)



XIII.

Waivers of Current Rules for Substitute Teachers



Upon motion by J. D. Morris, second by Sheila M. Hamilton, the Board approved the substitute teacher waiver proposal. (Copy appended to Official Minutes, Attachment U.)









XIV.

Improvement Packages and Current Level Budget Requests

for the 2000 Legislative Session



Upon motion by James J. MacCallum second by Sandra M. Chapman, the Board approved the FY 2001 requests for appropriations and requested the addition of the following items: Governor's Middle Schools for Science and Mathematics; disposal of outdated chemicals; and, before and after school care programs. (Copy appended to Official Minutes, Attachment V.)



XV.

Miscellaneous



Dr. Marockie will contact Howard O'Cull regarding supply and demand. Paul J. Morris and Sheila M. Hamilton will assist Frank Andrews in the revision of Policy 2418. Sheila M. Hamilton reported that the edit of the RESA policy should be ready for action at the November meeting.



XVI.

Executive Session



Upon motion by James J. MacCallum, second by Jim L. McKnight, the Board moved into Executive Session to discuss personnel matters. Upon completion of the Executive Session, President Mathews advised that no motions were made and no action was taken.



XVII.

Future Meetings



Due to scheduling difficulties the next regular meeting of the West Virginia Board of Education, originally scheduled for November 12, will be held November 4, 1999 in Charleston, West Virginia.



XVIII.

Adjournment



Upon motion by James J. MacCallum, second by Jim L. McKnight, the Board adjourned at approximately 2:24 p.m.





Minutes approved by the Board on November 4, 1999.







Cleo P. Mathews, President



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