Board Minutes / Agenda
President James J. MacCallum called the regular meeting of the West Virginia Board of Education to order at 10:40 a.m. on June 10, 1999 in the Multi-purpose Room at Brookview Elementary School, Foster, West Virginia. Members present were Vice President Gary G. White, Sandra M. Chapman, Michael D. Greer, Sheila M. Hamilton, Jim L. McKnight, J. D. Morris, and Paul J. Morris.
Upon motion by Gary G. White, second by Paul J. Morris, the Board approved the minutes of the May 13 and 17, 1999, meetings as submitted.
Upon motion by Sandra M. Chapman, second by Sheila M. Hamilton, the Board approved the agenda with the following addition: add Executive Session following New Business.
Board members heard from Bill Huebner, Governor's Cabinet on Children Families, who provided a presentation regarding Head Start services in West Virginia.
Upon motion by Michael D. Greer, second by Paul J. Morris, the Board approved all consent agenda items as amended and as recommended. (Copies appended to Official Minutes, Attachments B - J.)
The Board approved Logan County Board of Education's request to amend its CEFP. (Attachment B.)
The Board approved the 1999-2000 school calendars for Institutional Education Programs and granted Frank D. Andrews, Executive Director, Office of Institutional Education Programs, West Virginia Department of Education, the authority to approve minor amendments to the school calendars for good cause. (Attachment C.)
The Board approved the county board of education supplement and transfer requests for the 1998-99 year as follows:
For the Month of May 1999
Total Supplements $13,695,232
Total Transfers $ 9,868,806 (Attachment D.)
The Board approved the proposed budgets submitted by the county boards of education, RESAs and MCVCs. (Attachment E.)
Board members were provided an update on Project CATS: Coordinated and Thematic Science. (Attachment F.)
Board members were provided an update on Education First: Our Future Depends on It.. (Attachment G.)
Board members were provided an update on instructional technology projects in West Virginia. (Attachment H.)
Board members were provided an update on administrative technology projects in West Virginia. (Attachment I.)
The Board approved the personnel items for the West Virginia Department of Education and the West Virginia Schools for the Deaf and the Blind as listed in Attachment J and the addendum, and approved a six (6) month contract extension until December 31, 1999, for Dr. Barbara R. Jones.
The West Virginia Advisory Council for the Education of Exceptional Children, through its Annual Report, advises the State Board on the unmet needs of children with exceptionalities. The Council's 1999 Annual Report, presented by Michael Sullivan, included a description of the Council's activities, acknowledgment of exemplary programs throughout the state, and recommendations for Board consideration. (Copy appended to Official Minutes, Attachment K.)
The Office of Healthy Schools recently compiled reports from two assessments, the School Nurse Needs Assessment and the State Collaborative of Assessment on Student Standards (SCASS). A brief report on each assessment was given.
In addition, the AIDS/HIV Prevention program has been involved in training students to be peer educators. A brief report describing this program which is currently in place in 20 schools was given. (Copy appended to Official Minutes, Attachment L.)
Board members were provided a Report on Work with the Holocaust Commission. (Copy appended to Official Minutes, Attachment M.)
Board members were provided recommendations for Restructuring the School Calendar. (Copy appended to Official Minutes, Attachment Mc.)
Upon motion by Gary G. White, second by Paul J. Morris, the Board moved into Executive Session. Upon completion of the Executive Session, President MacCallum advised that no motions were made and no action was taken.
Upon motion by J. D. Morris, second by Michael D. Greer, the Board approved the minutes of the June 4, 1999, meeting as submitted.
Policy 4350.1 provides that county school systems must develop a policy requiring high school principals to release the names and addresses of graduating seniors to armed services recruiters.
The proposed revision changes "graduating seniors" to "students who have completed one semester of their junior year." Three comments were received regarding this policy. No changes
were made as a result of the comments.
Upon motion by Gary G. White, second by Jim L. McKnight, the Board approved the revised Policy 4350.1 for adoption. (Copy appended to Official Minutes, Attachment N.)
The membership of the West Virginia Secondary School Activities Commission proposed changes to the rules and regulations that govern interscholastic activities for all member schools in West Virginia. Board members were provided copies of the comments.
Upon motion by Gary G. White, second by J. D. Morris, the Board approved the revised rules for adoption with the exception of items numbered one (1) and three (3) in Attachment O. (Copy appended to Official Minutes, Attachment O.)
David Stewart and Katherine L. Dooley, Esq., for the West Virginia Department of Education and Howard Seufer, Esq., on behalf of Pendleton County, addressed the Board regarding the transportation requirements of Policy 7212.
Sandra M. Chapman moved to waive Policy 7212 on a one time basis. The motion was seconded by Gary White. The motion was defeated.
Gary G. White moved that Policy 7212 be revised to reflect the Board's current intent regarding multi-county cooperation and be brought back to the Board. The motion was seconded by Sandra M. Chapman. Motion carried.
West Virginia Code §18A-3-2c and State Board Policy 5500.03 require that every principal complete a training program through the Principal Leadership Academy at least once every four years. The Code and policy specify guidelines for admission to the academy.
The Code and policy provide that any person desiring to be relieved of the academy attendance requirement may apply in writing to the State Board for a waiver. Twelve (12) principals submitted written waiver requests for the Summer 1999 Principals' Leadership Academy. State Code and State Board policy require that upon showing reasonable cause why relief should be granted, the State Board may grant a waiver to postpone attendance from the academy for one year.
Upon motion by Paul J. Morris, second by Sheila M. Hamilton, the Board approved ten (10) waivers and disapproved the waivers requested by two (2) principals who were previously granted waivers for the 1997 and 1998 Academies. (Copy appended to Official Minutes, Attachment P and addendum.)
State Board Policy 2510, Assuring the Quality of Education: Regulations for Education Programs requires State Board approval for the operation of summer school programs.
Upon motion by Michael D. Greer, second by Sheila M. Hamilton, the Board approved the three (3) additional applications for 1999 summer school. (Copy appended to Official Minutes, Attachment Q and addendum.)
The West Virginia Legislature in S.B. 588 found that hazing has become a problem in a limited number of public school-sponsored student organizations and required the State Board of Education to promulgate rules to address hazing in the public schools of West Virginia.
Policy 2425, Anti-Hazing, provides a definition and examples of hazing, forbids hazing, and requires local boards of education to develop procedures for enforcing this policy.
Upon motion by Michael D. Greer, second by Sheila M. Hamilton, the Board approved Policy 2425 for placement on public comment until July 12, 1999, for action at the July meeting. (Copy appended to Official Minutes, Attachment R.)
MGT of America completed a comprehensive study of school transportation in West Virginia in January 1999. Attachment S is a plan of action to respond to recommendations contained in that report.
Upon motion by Sheila M. Hamilton, second by Michael D. Greer, the Board approved the Comprehensive School Transportation Study action plan. (Copy appended to Official Minutes, Attachment S.)
H.B. 2401, approved during the recently completed West Virginia legislative session, directed the West Virginia Board of Education to develop rules to minimize the use of carpet in schools. These rules are to be presented to the Legislative Oversight Commission for Educational Accountability in July 1999.
Upon motion by Gary G. White, second by Sandra M. Chapman, the Board approved Policy 6201 for placement on public comment until July 12, 1999, for action at the July meeting. (Copy appended to Official Minutes, Attachment T.)
The second half of the pay raise for professional personnel, approved by the State Board last year, goes into effect in July 1999. The proposed pay schedule includes the second half of the raise plus, for most professionals, the salary increase granted to teachers by the 1999 Legislature.
The salaries for all associate staff for the next fiscal year are based on the salary schedule for comparable positions in Kanawha County Schools, with the salaries for 1999-2000 based on the higher of (a) the pay raise granted by the Legislature to service personnel spread over 261 days
or (b) 1/3 of the difference between the staff member's 1998-99 salary and the 1999-2000 salary on the Kanawha County salary schedule.
The proposed pay schedule for those secretaries who are Secretary 4, Division or Legal Secretary, Associate Executive Secretary or Executive Secretary will continue the pay ladder for those secretaries approved by the State Board last year.
Upon motion by Michael D. Greer, second by Sandra M. Chapman, the Board approved the Department salary schedules. (Copy appended to Official Minutes, Attachment U.)
Department staff have been working with higher education's Teacher Education Advisory Committee (TEAC) and the West Virginia Commission for Professional Teaching Standards on the preparation of needed revisions for the State Board's teacher education policy (5100). Several substantive issues have emerged as a result of these discussions. Attachment V describes the position of each organization and the Department in relation to each of the seven issues. The Department and TEAC differ with the Commission's recommendations on issues two and three.
Upon motion by Gary G. White, second by Sandra M. Chapman, the Board affirmed the Department's position on items 1, 2 and 3 and reaffirmed the Department's position on items 4, 5, 6 and 7. (Copy appended to Official Minutes, Attachment V.)
The Southern Regional Education Board is in the process of forming a Middle Schools That Work Consortium. The major goal of the consortium is to improve the achievement levels of students at the middle grades in the areas of reading, mathematics and science. States that are interested in joining the consortium have until June 30, 1999 to indicate their intent to SREB. In order to be a member of the consortium, the West Virginia Board of Education must give its approval and the state must sign a Memorandum of Understanding that outlines the commitment of the state, the local school district(s) and SREB. The first year, West Virginia must identify two or three middle schools as pilot sites. The Middle Schools That Work Consortium will enhance the High Schools That Work initiative that West Virginia has been involved in with SREB for a number of years.
Upon motion by Gary G. White, second by Michael D. Greer, the Board approved joining the SREB Middle Schools Consortium. (Copy appended to Official Minutes, Attachment W.)
The next regular meeting of the West Virginia Board of Education will be held on July 15, 1999, in conjunction with the Governor's Honors Academy at West Virginia University, Morgantown, West Virginia.
Upon motion by Michael D. Greer, second by Sandra M. Chapman, the Board adjourned at approximately 3:10 p.m.
Minutes approved by the Board on July 15, 1999.
James J. MacCallum, President