MINUTES

WEST VIRGINIA BOARD OF EDUCATION

Brooke County Board of Education

Board Room

1210 Pleasant Avenue

Wellsburg, West Virginia

April 15, 1999 - 9:15 a.m.





I.

Call to Order



President James J. MacCallum called the regular meeting of the West Virginia Board of Education to order at 9:15 a.m. on April 15, 1999, in the Brooke County Board of Education Board Room, Wellsburg, West Virginia. Members present were Secretary Cleo P. Mathews, Sandra M. Chapman, Michael D. Greer, Sheila M. Hamilton, Jim L. McKnight, J. D. Morris, and Paul J. Morris.



II.

Approval of Minutes



Upon motion by Jim L. McKnight, second by Sandra M. Chapman, the Board approved the minutes of the February 11, 1999, meeting as submitted.



III.

Approval of Agenda



Upon motion by J. D. Morris, second by Sandra M. Chapman, the Board approved the agenda with the following change(s) and addition(s):



Page 9 - Item B. Legislative Update - Bill Luff will provide update.

Page 9 - Delete Items C. Report on Work with the Holocaust Commission and

D. Recommendations for Restructuring the School Calendar

Page 12 - Miscellaneous - Add Superintendent Search



IV.

Recognitions



Fran Schoolcraft, Speech Coach, was honored for her dedication to the fine arts program at Wheeling Park High School. Wheeling Park has placed first in the statewide speech competition for twenty consecutive years.



V.

Delegations



Board members heard from the following delegations:



Hugh Dopson, Kathy Pyles, and Cadets Christopher Colter and Nathan Simms, Mountaineer Challenge Academy. The Mountaineer Challenge Academy requested the Board's assistance to identify the steps that must be taken for recognition as an approved educational entity within West Virginia.

Upon motion by Michael D. Greer, second by Jim L. McKnight, the Board approved that a working group, inclusive of Department and Office of Education Performance Audits staff, be appointed to work with with the Mountaineer Challenge Academy to address the issue.



Carol Webb and Don Stephens, West Virginia Agriculture Teachers Association and Diane Furman, Science Education, regarding the pros and cons of the agricultural science credit in H.B. 2855.



Paula Cline and Elizabeth Stump, Fayette County citizens, regarding Fayette County school closures.



Jenny Selin, Jon Frist, Nancy Key, Deidre Maxwell and Becky Osborne, Monongalia County citizens, regarding Monongalia County School closures at Wiles Hill and Central.



Gene Bottoms, SREB, regarding the High School that Work program.



VI.

Consent Agenda



Upon motion by Cleo P. Mathews, second by Paul J. Morris, the Board approved all consent agenda items as amended and as recommended. (Copies appended to Official Minutes. Attachments B-T.)



Three-Percent (3%) Statewide Projects



The Board approved 3% Statewide Project Funds for the School Building Authority of West Virginia (Attachment B.)



Request from Hampshire County Soccer AYSO Region 1117, to use

school property as a soccer field during the Spring 1999 season.



The Board approved the Hampshire County Soccer League of the American Youth Soccer Organization's use of the field on the east side of the Elementary School for the Deaf for practices and games for the period beginning March 13, 1999 through June 12, 1999. (Attachment C.)



Agreement for use of Little League Field.



The Board approved the Hampshire County Little League's use of a parcel of land at the West Virginia Schools for the Deaf and the Blind for Little League Baseball. (Attachment D.)



Amendment - Monroe County Comprehensive Educational Facilities Plan

The Board approved Monroe County Board of Education's request to amend its CEFP. (Attachment E.)



Amendment - Kanawha County Comprehensive Educational Facilities Plan



The Board approved Kanawha County Board of Education's request to amend its CEFP. (Attachment F.)

Amendment - Lincoln County Comprehensive Educational Facilities Plan



The Board approved Lincoln County Board of Education's request to amend its CEFP. (Attachment G.)

Amendment - Logan County Comprehensive Educational Facilities Plan



The Board approved Logan County Board of Education's request to amend its CEFP. (Attachment H.)



Logan County School Closure/Consolidation



The Board approved Logan County Board of Education's request to close Dehue-Chambers Grade School at the end of the 1998-99 school year. (Attachment I.)

Lewis County School Closure/Consolidation



The Board approved Lewis County Board of Education's request to close Weston Central Elementary at the end of the 1998-99 school year. (Attachment J.)



Waivers of State Board of Education Policies and Regulations,

Superintendent's Interpretation and State Statutes and Legislative Rules



The Board approved seven (7) waiver/continuation requests and rescinded a previously granted waiver of instructional materials adoption. (Attachment K.)



Five-Year State Plan to Receive Funds Under the Federal

Adult Education and Family Literacy Act



The Board approved the the Five-Year State Plan for Adult Education and Family Literacy Act for submission to the U.S. Department of Education. (Attachment L.)





County Boards of Education Budget Supplement and

Transfer Requests for the 1998 - 99 Year



The Board approved the county board of education supplement and transfer requests for the 1998-99 year as follows:

For the Months of February and March 1999

Total Supplements $33,753,664

Total Transfers $18,890,925 (Attachment M.)



Project CATS



Board members were provided an update on Project CATS: Coordinated and Thematic Science. (Attachment Mc.)



Education First



Board members were provided an update on Education First: Our Future Depends on it. (Attachment N.)



Reading for All



Board members were provided an update on Reading for All. (Attachment O.)



Mingo County



Board members were provided an update on Mingo County. (Attachment P.)



Instructional Technology Report



Board members were provided an update on the instructional technology projects in West Virginia. (Attachment Q.)



Administrative Technology Report



Board members were provided an update on administrative technology projects in West Virginia. (Attachment R.)



Study of National Schoolwide Reform



The American Institute for Research recently released a report that studied 24 different educational reform initiatives. The report reveals that only three of the educational reforms have evidence of positive effect on students achievement. High Schools That Work was one of the three programs and was the only program that had positive data on student achievement at the secondary level. A summary of the report is attached. (Attachment S.)



Personnel



The Board approved the personnel items for the West Virginia Department of Education and West Virginia Schools for the Deaf and the Blind as listed in Attachment T and addendum.



VII.

Fayette County School Closure/Consolidation



The Fayette County Comprehensive Educational Facilities Plan (CEFP), approved by the West Virginia Board of Education on November 30, 1990, contains a provision for the closure of Page and Pax Elementary Schools. Students from Page Elementary in grades K-4 will transfer to Oak Hill Elementary School; those students from Mulberry and Beards Fork will have a choice of attending Oak Hill Elementary School or Valley Elementary School. Students from Pax K-4 will attend Mount Hope Elementary School and students in grades 5-6 will attend Mount Hope Middle School.



Upon motion by J. D. Morris, second by Michael D. Greer, the Board approved the closure/consolidation of Page and Pax Elementary Schools and transfer of students at the end of the 1998-99 school year.

VIII.

Monongalia County School Closure/Consolidation



The Monongalia County Comprehensive Educational Facilities Plan, approved by the West Virginia Board of Education on November 30, 1990, contains a provision to close Central and Wiles Hill Elementary Schools and to close/reconfigure Summers and Cool Springs Elementary Schools. Cool Springs will become a PK-2 facility and Summers Elementary School will become

a 3-5 facility, eliminating split grades in both schools.



Upon motion by Cleo P. Mathews, second by Michael D. Greer, the Board tabled action on the closure of Central and Wiles Hill Elementary Schools until May 1999.

Upon motion by Paul J. Morris, second by Michael D. Greer, the Board approved the closure/reconfiguration of Summers and Cool Springs Elementary Schools at the end of the 1998-99 school year.



IX.

Update of the Department's Web Page



Kim Nuzum-Lawrence and Fernando Ibanez demonstrated the Department's "new and improved" web page that has been redesigned and upgraded to better provide information and data to the public as well as the education community.



X.

Legislative Update



Bill Luff provided the Board with the Legislative Update.







XI.

Transportation of Students to Grant County Schools



Upon motion by Jim L. McKnight, second by J. D. Morris, the Board tabled action regarding the transportation of Pendleton County students to Grant County, directed that Policy 7212 be studied for possible modification, and cautioned that no action be approved on this issue that would take effect prior to the beginning of the 99-00 school year.



XII.

Praxis Test Results and Recommended Changes in Passing Scores



As of Fall 1996, all tests that are part of the West Virginia professional licensure requirements are part of the Praxis Testing Series which is published and administered by Educational Testing Service. The testing program consists of three types of tests: Pre-Professional Skills Tests in reading, writing and mathematics (either in paper-and-pencil or computer based format), content specialization tests and the Principles of Learning and Teaching tests.



Last February, the West Virginia Board of Education raised the passing score on 18 tests. Before the Board is a proposal to raise the passing score on 12 additional tests.



This item was included in the February 1999 Board agenda but was deferred to the March 1999 session.



Upon motion by Michael D. Greer, second by Jim L. McKnight, the Board approved raising the passing scores on 12 additional tests. (Attachment AA.)



XIII.

Policy 4350.1 - Availability of List of High School Students to Armed Forces



This policy provides that county school systems must develop a policy requiring high school principals to release the names and addresses of graduating seniors to armed services recruiters.



The proposed revision changes "graduating seniors" to "students who have completed one semester of their junior year."



Upon motion by Jim L. McKnight, second by Michael D. Greer, the Board placed revised Policy 4350.1 on public comment until May 21, 1999, with action anticipated at the June Board meeting. (Attachment BB.)



XIV.

Policy 5310 - Performance Evaluation of School Personnel



Policy 5310 was placed on public comment in January. Over 200 comments were received. Many of the comments from teachers expressed displeasure with the new rating categories and the elimination of Phase II (self assessment). However, several teachers and administrators support the proposed changes and welcome the opportunity to recognize quality teaching.



As a result of comments received, additional amendments are being proposed that warrant placing the policy on public comment for an additional 30 days. These substantive changes include: elimination of the "below standards" rating category resulting in four rather than five rating categories; identification of indicators for the "exemplary" and "exceeds standards" rating categories; and language that phases the policy in over a two-year period. Minor editorial changes have been made to reflect consistent language throughout the policy.



Upon motion by Sandra M. Chapman, second by Cleo P. Mathews, the Board placed revised Policy 5310 on public comment until May 15, 1999. (Attachment CC.)



XV.

Reappointments to Commission for Professional Teaching Standards



State Board Policy 5050 creates the Commission for Professional Teaching Standards and defines its membership. Membership terms are three (3) years in length; however, for the first year of operation some terms were set at one (1) year, some for two (2) years, and some for three (3) years. The terms of those members initially appointed to one year terms are up June 30th.

Those members with one year terms who are eligible for reappointment by the State Board are:

Louis Capaldini Business/community member

J. Dale Lee Special education teacher member

Robert Robinson Teacher member

L. Victoria Smith Teacher member

Cleo Mathews State Board member



Upon motion by Paul J. Morris, second by Sheila M. Hamilton, the Board approved reappointment of the listed members for three year terms running from July 1, 1999 to June 30, 2002.



XVI.

West Virginia School Boards Association/West Virginia

Department of Education School Board Member Training

Standards Review Committee Procedures of Operation



These principles of operation were originally adopted in 1990 and were revised in September 1993. They govern the approval by the Training Standards Review Committee of programs for which county board of education members can receive credit to meet the statutory requirement of W.Va. Code 18-5-1a.



The major change to the procedure is the creation within the committee of a "subcommittee a" charged with the responsibility of reviewing all requests for approval of training. The subcommittee's decision on approval/non-approval will be final unless reversed by the full committee.



Upon motion by Jim L. McKnight, second by J. D. Morris, the Board approved the procedures of operation. (Attachment DD.)



XVII.

West Virginia Secondary School Activities Commission



The membership of the West Virginia Secondary School Activities Commission is proposing changes to the rules and regulations that govern interscholastic activities for all member schools in West Virginia.



Upon motion by J. D. Morris, second by Sheila M. Hamilton, the Board placed the proposed revisions on public comment until May 21, 1999. (Attachment EE.)



XVIII.

Miscellaneous



J. D. Morris, Chair of the Superintendent Search Committee, announced that an organizational meeting is to be scheduled within the next four to six weeks.



XIX.

Future Meetings



The next regular meeting of the West Virginia Board of Education will be held on May 13, 1999, in Hardy County, West Virginia.



XX.

Adjournment



Upon motion by Cleo P. Mathews, second by Michael D. Greer, the Board adjourned at approximately 4:45 p.m.





Minutes approved by the Board on May 13, 1999.







James J. MacCallum, President



sb1a:minutes41599