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MINUTES





MINUTES

WEST VIRGINIA BOARD OF EDUCATION

for

Office of Education Performance Audits

Capitol Building 6, Room B-353

1900 Kanawha Boulevard, East

Charleston, West Virginia

November 4, 1999







  • Oath of Office Ceremony


Chief Justice Larry V. Starcher administered the Oath of Office for incoming Board member Ronald B. Spencer.



II.

Call to Order



President Cleo P. Mathews called the meeting of the West Virginia Board of Education with the Office of Education Performance Audits to order at 8:33 a.m. on November 4, 1999 in the Board Conference Room, Capitol Building 6, Room 353, 1900 Kanawha Boulevard, East, Charleston, West Virginia. Members present were Vice President Gary G. White, Secretary J. D. Morris, Sheila M. Hamilton, Jim L. McKnight, Paul J. Morris and Ronald B. Spencer.



III.

Approval of Minutes



Upon motion by Gary G. White, second by Jim L. McKnight, the Board approved the minutes of the October 8, 1999 meeting as submitted. (Copy appended to Official Minutes, Attachment A.)



IV.

Approval of Agenda



Upon motion by Gary G. White, second by Sheila M. Hamilton, the Board approved the agenda.



V.

Director's Information

Last week the Office of Education Performance Audits visited Brooke, Wirt and Lewis Counties. An on-site review was being conducted in Pendleton County this week.







VI.

Approval of Committee to Revise Policy 2320 - A Process for

Improving Education: Performance Based Accreditation System



Policy 2320, A Process for Improving Education : Performance Based Accreditation System, has been implemented for one year. Analysis of the Annual Ratings of Schools and School Systems and the Education Performance Audit Team reports indicate that policy revision is warranted. Additionally, the policy revision needs to include changes in Policies 2510, 5310, as well as incorporate the Safe School Plan check in the Unified Improvement Plans, legislated components of H.B. 2855, and other State Board policy changes.



Upon motion by Gary G. White, second by J. D. Morris, the Board approved the appointment of a committee, as listed in the addendum, to revise Policy 2320. Mr. Paul J. Morris will represent the interests of the Board on this committee. (Copy appended to Official Minutes, Attachment B and addendum.)



VII.

Report on Achievement of Schools Issued Conditional

Accreditation in Meeting Date Certain



A date certain was established for schools issued less than full accreditation status during the 1998-99 school year. Schools were allowed one year to achieve full accreditation provided 45% to 50 % of their students performed at or above the third quartile; two years if 40% to 44.49% of students performed at or above the third quartile; and three years if fewer than 40% of students performed at or above the third quartile. The report presents an analysis of conditional accreditation or seriously impaired status schools' progress in meeting the State Board approved date certain for achieving full accreditation status. (Copy appended to Official Minutes, Attachment C.)



VIII.

Presentation on Education Performance Audits On-Site Review Process



The Education Performance Audit is the most visible element of West Virginia's accountability system. The organizational meeting is held before a team conducts a school system education performance audit. During this meeting the Office of Education Performance Audits team chair holds a training session on the on-site review process.



The presentation was a modified version of the program presented to team members participating in the on-site review.

IX.

Future Meetings



The next regular meeting of the West Virginia Board of Education with the Office of Education Performance Audits will be held on December 9, 1999 at Riverside High School, in Belle (Kanawha County), West Virginia.







X.

Adjournment



Upon motion by J. D. Morris, second by Gary G. White, the Board adjourned at approximately 9:17 a.m.



Minutes approved by the Board on December 9, 1999.







Cleo P. Mathews, President





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