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MINUTES

WEST VIRGINIA BOARD OF EDUCATION

for

Office of Education Performance Audits

Oak Hill High School - Fayette County

350 West Oyler Avenue

Oak Hill, West Virginia

October 8, 1999





I.

Call to Order

President Cleo P. Mathews called the meeting of the West Virginia Board of Education with the Office of Education Performance Audits to order at 8:37 a.m. on October 8, 1999 in the Library/Media Center at Oak Hill High School, Oak Hill, West Virginia. Members present were Secretary J. D. Morris, Sandra M. Chapman, Sheila M. Hamilton, James J. MacCallum, Jim L. McKnight, and Paul J. Morris.



II.

Approval of Minutes



Upon motion by James J. MacCallum, second by Jim L. McKnight, the Board approved the minutes of the September 9, 1999 meeting as submitted. (Copy appended to Official Minutes, Attachment A.)



III.

Approval of Agenda



Upon motion by Paul J. Morris, second by Sheila M. Hamilton, the Board approved the agenda.



IV.

School District Approval Status and School Accreditation Status

Based on Education Performance Audit of the Boone County School System



A random and unannounced education performance audit was conducted in the Boone County School System. All schools in Boone County were evaluated by members of the on-site review team. The county submitted revised County and School Unified Improvement Plans for noncompliances identified by the education performance audit team. Some plans contained the required components and those schools are eligible for a higher accreditation status.



Based on the performance data and results of the education performance audit, it was recommended that the Boone County School System be issued Temporary Approval status, three (3) schools granted Full Accreditation status, and sixteen (16) schools issued Temporary Accreditation status.

Upon motion by Paul J. Morris, second by Sandra M. Chapman, the Board granted the Boone County School System Temporary Approval status, three (3) schools Full Accreditation status and 16 schools Temporary Accreditation status. (Copy appended to Official Minutes, Attachment B.)

V.

School District Approval Status and School Accreditation Status

Based on Education Performance Audit of the Marion County School System



A random and unannounced education performance audit was conducted in the Marion County School System. All schools in Marion County were evaluated by members of the on-site review team. The county submitted revised County and School Unified Improvement Plans for noncompliances identified by the education performance audit team. Some plans contained the required components and those schools are eligible for a higher accreditation status.



Based on the performance data and results of the education performance audit, it was recommended that the Marion County School System be issued Conditional Approval status, four (4) schools granted Full Accreditation status, and seventeen (17) schools issued Conditional Accreditation status.

Upon motion by Jim L. McKnight, second by J. D. Morris, the Board granted the Marion County School System Conditional Approval status, four (4) schools Full Accreditation status and 16 schools Conditional Accreditation status. (Copy appended to Official Minutes, Attachment C.)



VI.

School District Approval Status and School Accreditation Status Based on

Follow-up Education Performance Audit of the Ritchie County School System



An on-site review of the Ritchie County School System was conducted from December 9-10, 1998. An Education Performance Audit Team returned to Ritchie County September 14, 1999. The purpose of the return team visit was to verify correction of the noncompliances identified during the original on-site review.



Based on the performance data and results of the Follow-up Education Performance Audit, it was recommended that the Ritchie County School System be granted Full Approval status and all Ritchie County schools granted Full Accreditation status.



Upon motion by J. D. Morris, second by Sandra M. Chapman, the Board granted the Ritchie County School System Full Approval and all Ritchie County schools Full Accreditation status. (Copy appended to Official Minutes, Attachment D.)



VII.

School District Approval Status and School Accreditation Status Based on

Preliminary Education Performance Audit of the Lincoln County School System



An education performance audit was conducted in the Lincoln County School System September 27 - October 1, 1999, at the direction of the State Board. All schools in Lincoln County were evaluated by members of the on-site review team.

Based on the performance data and results of the education performance audit, it was recommended that the Lincoln County School System be issued Nonapproval status, sixteen (16) schools granted Temporary Accreditation status, and one (1) school issued Seriously Impaired status.



Upon motion by James J. MacCallum, second by Jim L. McKnight, the Board declared: 1) that extraordinary circumstances exist in the Lincoln County School System; 2) the Lincoln County School System be issued non-approval status; 3) that a state of emergency exists in the Lincoln County School System; and 4) that the State Board meet with the members of the Lincoln County Board of Education on October 15, 1999, at 3:30 p.m. in Charleston. (Copy appended to Official Minutes, Attachment E-1.)



Upon motion by J. D. Morris, second by Sheila M. Hamilton, the Board approved the appointment of an Improvement Consultant Team. (Copy appended to Official Minutes, Attachment E-2.)



VIII.

1999 Annual Report of the Office of Education Performance Audits



Board members were provided the first Annual Report of the Office of Education Performance Audits (the first report compiling accountability activities). This report synthesized the activities of the Office of Education Performance Audits as established by the West Virginia Legislature and the West Virginia Board of Education.



Upon motion by Paul J. Morris, second by Sandra M. Chapman, the Board accepted the 1999 Annual Report as amended (addition of Lincoln County recommendations). (Copy appended to Official Minutes, Attachment F.)



IX.

The Strategic Plan FY 2000



Board members were provided the Strategic Plan FY 2000 Report which outlined the goals, objectives, and activities of the Office of Education Performance Audits as established by the West Virginia Legislature and the West Virginia Board of Education.

Upon motion by Jim L. McKnight, second by James J. MacCallum, the Board accepted the FY 2000 Strategic Plan. (Copy appended to Official Minutes, Attachment G.)



X.

Personnel



The Office of Education Performance Audits requested that a position be posted for a Secretary II position.



Upon motion by Jim L. McKnight, second by Sheila M. Hamilton, the Board approved the request for the addition of a Secretary II posting for the Office of Education Performance Audits. (Copy appended to Official Minutes, Attachment H.)



XI.

Future Meetings



The next regular meeting of the West Virginia Board of Education with the Office of Education Performance Audits will be held on November 4, 1999 in Charleston, West Virginia.



XII.

Adjournment



Upon motion by James J. MacCallum, second by Paul J. Morris, the Board adjourned at approximately 10:15 a.m.



Minutes approved by the Board on November 4, 1999.







Cleo P. Mathews, President



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