MINUTES

WEST VIRGINIA BOARD OF EDUCATION

OFFICE OF EDUCATION PERFORMANCE AUDITS

Capitol Complex

1900 Kanawha Boulevard, East

Building 6, Room B-353

Charleston, WV 25305

February 11, 1999







I.

Call to Order



President James J. MacCallum called the regular meeting of the West Virginia Board of Education, Office of Education Performance Audits to order at 9:25 a.m. on February 11, 1999 in the Board Conference Room B-353, Charleston, West Virginia. Members present were: Secretary Cleo Mathews, Sandra M. Chapman, Jim McKnight, J. D. Morris, and Paul J. Morris.



II.

Approval of Minutes



Upon motion by Mr. James MacCallum, second by Mrs. Cleo Mathews, the Board approved the minutes of the January 14, 1999 meeting as submitted.



III.

Director's Information



Dr. Seal reported that two (2) on-site reviews were being conducted in Taylor County and Boone County.



IV.

Approval of Agenda



Upon motion by Mr. J.D. Morris, second by Mr. Jim McKnight, the Board approved the agenda.



V.

Report on the Implementation Plan FY99 for the Office

of Education Performance Audits at mid-year



The Office of Education Performance Audits developed an Implementation Plan which was presented to the State Board at the September 10, 1998 meeting. The plan outlined the mission statement, goals, objectives, activities, and a completion date(s). The report addressed mid-year progress on each objective and activity. (Copy appended to Official Minutes. Attachment B.)











VI.

County Plans to Eliminate a Financial Deficit: Approval

of Submitted Plans for Clay and Ritchie Counties



W.Va. Code 18-2E-5 and Section 10.6 of Policy 2320, A Process for Improving Education: Performance-Based Accreditation System, indicate that a county board having more than a casual deficit shall submit a plan to the State Board specifying strategies for eliminating the casual deficit. According to the Code and Policy, the Board shall either approve or reject the plan.

Three of the five counties experiencing more than a casual deficit submitted their required plans to the Office of Educational Performance Audits and were approved at the November State Board meeting.



The two remaining plans were submitted. Plan reviewers reported that each of the school systems decreased their deficit as indicated in the attached reports.



Statutory requirements are being fulfilled by Clay and Ritchie counties.



Upon motion by Ms. Sandra Chapman, second by Mr. Jim McKnight, the Board approved the recommended plans specifying strategies for eliminating the casual deficit. (Copy appended to Official Minutes. Attachment C.)



VII. Temporary Accreditation Status Schools Revised Unified School Improvement Plans



County boards are required to ensure that any school issued temporary accreditation status revise its Unified School Improvement Plan to increase the performance of the school to a full accreditation status level. The revised plan must include objectives, a time line, an evaluation component, cost estimates, and a date certain for achieving full accreditation. This plan must be submitted to the State Board for approval. Sixty-seven (67) schools performing within the temporary accreditation status level and one (1) seriously impaired status school submitted revised Unified School Improvement Plans to the Office of Education Performance Audits. Sixty-eight (68) plans were reviewed and acted upon previously by the Board. One (1) plan has been received and reviewed. Two (2) plans previously returned to the schools and counties for further development have been resubmitted and reviewed. Staff reviewed the plans to determine that the required elements were included, addressed the performance deficiencies, and the date certain was realistic for achieving full accreditation status. The attachment summarizes the elements of individual Unified School Improvement Plans. All three (3) Unified School Improvement Plans were recommended for approval.



Upon motion by Mrs. Cleo Mathews, second by Mr. Paul J. Morris, the Board approved all three Unified School Improvement Plans. (Copy appended to Official Minutes. Attachment D.)















VIII.

Future Meetings



The next regular meeting of the West Virginia Board of Education, Office of Education Performance Audits will be held on March 11, 1999 in Charleston, West Virginia.



IX.

Adjournment



Upon motion by Mr. J. D. Morris, second by Mr. Paul J. Morris, the Board adjourned the meeting of the Office of Education Performance Audits at approximately 9:55 a.m.







Minutes approved by the Board on April 15, 1999.







________________________________________

James J. MacCallum, President



minutes pa 2/11/99