Audit Response
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Transportation: Improve Transportation Systems and Training

Purchase one bus routing system for the state.

Estimated cost savings
$4 million in total net savings in years 2014-2017 minus the system's hardware, software and maintenance costs in FY 2013 of $1.9 million with a 5-year savings of $2.125 million.
Policy change(s) required
No.
Actions already underway
The WVDE has issued a Request for Information (RFI) and has conducted interviews. A Request for Proposal (RFP) is presently being drafted by WVDE that will be evaluated by an expanded stakeholder committee. The contract will be awarded prior to January 1, 2013.

Currently, nine counties are using routing software systems compatible to the new state system.
WVBOE response
The WVBOE agrees with the recommendation and calls upon the WVDE to purchase the system by the first quarter of the 2013-2014 school year with full statewide implementation in 2014-2015.

The Board calls for an evaluative study to determine all counties' needs and whether they have the necessary infrastructure, including 911 Mapping, necessary to fully use the system.

Expedite the rollout of the RESAs bus driver training program to the entire state, (unless a county demonstrates a lower cost training option).

Estimated cost savings
RESAs 1 and 7 have saved approximately 20 percent of their county bus driver training costs.
Policy change(s) required
No.
Actions already underway
The pilot training program used in RESA 1 and 7 has been expanded to all eight RESAs. In addition, the WVDE has trained examiners in all eight RESAs. Beginning in September, all RESAs were able to certify bus operators. This will eliminate the need for the WVDE to schedule bus inspectors for this task.
WVBOE response
The WVBOE agrees with the recommendation and commends each of the RESAs for developing and expanding this training program throughout all eight agencies.

Establish statewide school bus equipment and fuel contracts to be administered by the Office of School Transportation $700,000 per year.

Estimated cost savings
$700,000 per year.
Policy change(s) required
At the October 2012 WVBOE meeting, the Board approved a waiver to Policy 4334 to allow the use of propane gas in the fueling of school buses.
Actions already underway
A Request for Quote (RFQ) has been submitted to the state purchasing division for fuel contracts.

WVDE is also bidding Original Equipment Manufacturer (OEM) parts statewide and routing systems for the first time.

An additional RFQ is needed for bus safety equipment and accessories. A stakeholder committee was formed and has held meetings to gather input. The districts have been surveyed to determine a list of the most frequently purchased parts. The WVDE goal was to have the RFQ completed and to State Purchasing prior to November 1, 2012.

WVDE is currently conducting a pilot that will inform the new bus specifications.
WVBOE response
WVBOE agrees with this recommendation and notes that the WVDE has already begun work toward accomplishing this recommendation.