Audit Response
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Ancillary Services: Utilize Cooperative and Pooled Purchasing

Work with counties and RESAs to develop a purchasing plan that will combine purchasing of common goods and services to achieve economies of scale.

Estimated cost savings
$5.1 million per year assuming a 2 percent cost savings over the $256.6 million counties and RESAs spent on goods and services in 2009-2010.
Policy change(s) required
State Board Policy 8200 has already been revised.
Actions already underway
The West Virginia Legislature has passed a joint resolution to study state purchasing requirements. Policy 8200 has been revised to clarify that the WVDE, RESAs and vocational centers can utilize local purchasing cooperative or legitimate government purchasing cooperative that has obtained competitive bids or purchase directly from a General Services Administration schedule without seeking additional competitive bids.
WVBOE response
The WVBOE agrees with this recommendation and requests that counties participate in these types of national purchasing plans to streamline procedures and garner significant cost savings. Recommend others utilize the RESA 2 Model, [RESA 2 has become the statewide representative for the Association of Educational Purchasing Agencies (AEPA) and is encouraging all county boards and RESAs to utilize its services].

Amend Chapter 5A, Article 3 of the West Virginia Code to allow schools operated by the WVDE to purchase materials and services from county and RESA cooperative contracts.

Estimated cost savings
$5.1 million annually, calculated on a savings of 2 percent of the cost of these goods and services.
Policy change(s) required
Chapter 5A, Article 3 of the Code.
Actions already underway
RESA 2 has become the statewide representative for AEPA and is encouraging all county boards and RESAs to use its services.
WVBOE response
The WVBOE agrees with the recommendation to amend the Code and commends the work of RESAs and the WVDE that has enabled purchasing from cooperative contracts. The Board is exploring the effect this will have on functions directly related to the Office of Institutional Education Program Schools and West Virginia Schools for the Deaf and the Blind.

Also, please note that this Educational Efficiencies Audit response was incorrectly worded. Text should reflect that the schools are operated by the WVBOE, and not the WVDE.

Amend 5A-3-19 of West Virginia Code to exempt the WVDE from the state's procurement laws that require competitive bids and RFPs when the WVDE uses state Board approved consortiums.

Estimated cost savings
N/A
Policy change(s) required
§5A-3-19.
Actions already underway
N/A
WVBOE response
The WVBOE agrees with the recommendation to amend the Code.