Administration: Reorganize and Right-size the West Virginia Department of Education

Rethink the organization of the WVDE to organize around major goals or functions, not funding sources.

Estimated cost savings
N/A
Policy change(s) required
No.
Actions already underway
The WVDE is in the process of conducting reorganization based on current major functions and goals rather than funding streams. See the WVDE Organizational Chart.
WVBOE response
WVBOE directs the superintendent to organize staffing and budgets around major goals or functions as reflected around the WVBOE's strategic goals to the extent practical within the mix of state and federal funding sources.

Increase span of control to not less than 1:10 ratios of supervisors to subordinates and reduce number of offices.

Estimated cost savings
N/A
Policy change(s) required
No.
Actions already underway
Title 1 and Title II offices have been combined into the Office of Federal Programs and are managed by one executive director.

The offices of Human Resources and Healthy Schools have been combined and are managed by one executive director. WVBOE agrees with this recommendation and the ongoing need to identify areas of overlap within departments, followed by the consolidation of functions and adjustment of staffing to meet the demands of the workload.
WVBOE response
WVBOE agrees with this recommendation and the ongoing need to identify areas of overlap within departments, followed by the consolidation of functions and adjustment of staffing to meet the demands of the workload.

Reduce number of positions in the department.

Estimated cost savings
Eliminating 10 of 53 upper level administrative positions would save $1.2 million per year (salary of $89,000, salary plus benefits of $118,000). Reducing staff by 20 percent would generate $4.5 million per year.
Policy change(s) required
No.
Actions already underway
All vacancies are being reviewed and only critical positions are being filled. Approximately 30 vacant positions remain unfilled, as reported by the Office of Human Resources. This includes six top-level positions.
WVBOE response
WVBOE agrees with the recommendation and notes the WVDE's efforts in this area, which coincide with the Governor Tomblin's request that budgets are tightened by 7.5 percent to ensure fiscal responsibility.

The WVBOE cautions, however, that proposed expansion for technology support, accreditation, educator evaluation, professional development, RESA expansion, and differentiated accountability need to be considered before positions are eliminated or budgets are permanently reduced.

Consider expanding WVDE's role with RESAs as a vehicle for improved assistance to school districts.

Estimated cost savings
Neutral.
Policy change(s) required
No.
Actions already underway
N/A
WVBOE response
WVBOE agrees with the recommendation of expanding and strengthening the partnership between RESAs and the WVDE to provide assistance to school districts. In order to build capacity, WVBOE recommends examining staff utilization among RESAs and the WVDE to assist low-performing schools and provide professional development for elementary, middle and high school content and pedagogy.

Implement additional cross-department initiatives to reduce duplication of effort and ensure funds are used as efficiently as possible.

Estimated cost savings
N/A
Policy change(s) required
No.
Actions already underway
In Fall 2012, the WVDE initiated Programmatic Leadership Teams in order to bring a singular focus to improving student achievement in a unified manner articulated across all divisions and offices.
WVBOE response
The WVBOE agrees with the recommendation for ongoing structural changes in the department that will improve the approach to assisting districts and students. The WVBOE recognizes the possibilities the new Programmatic Leadership Teams may bring through increased shared leadership and authentic collaboration in the WVDE.

Implement additional initiatives to partner with school districts and RESAs in order to provide the technical assistance and support districts' needs.

Estimated cost savings
N/A
Policy change(s) required
No.
Actions already underway
The WVDE and RESAs have partnered to provide technical assistance and professional development to districts.
WVBOE response
WVBOE agrees with the recommendation to regionalize the majority of professional development and technical assistance in order to provide timely and personalized assistance to schools and districts. The WVBOE directs the WVDE to partner with school districts and RESAs to provide research-based, job-embedded development of educators.