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The 21st Century Community Learning Center Program and Grant FAQS

The West Virginia Department of Education is pleased to announce its statewide competition for grants to establish and/or expand 21st Century Community Learning Centers (CCLC) that will assist learning and development for school-age children and their families during out-of-school time.

Who can apply?

Public and private organizations may apply for funding. Examples of public and private organizations include, but are not limited to: local education agencies, non-profit agencies, city and county government agencies, faith-based organizations, institutions of higher education, and for-profit agencies.

How does one apply?

Application information will be made available on the 21stCCLC website in early spring of each year. Information will also be emailed to public school superintendents and other interested persons.

Each local 21st CCLC grant application must describe information such as:

  • the before- and after-school and-summer-school (optional) activities to be funded;
  • how the activities will improve student achievement;
  • how students will travel safely to and from the learning center;
  • the partnership(s) between a local educational agency and a community-based organization and another public or private organization (as appropriate);
  • an evaluation of the community needs and available resources for the learning center; and other provisions requested in the application package.

Viewing the annual Bidders' Conference is strongly recommended but not required.

How many grants will be awarded and for how much?

By federal statute a 21st CCLC grant may not be less than $50,000 and no matching funds are required. Grants previously were between $50,000 and $220,000.

Contingent upon funding from the USDOE and providing evidence of annual effectiveness, WV has the discretion to award grants to local organizations for a period of 5 years.  Funding will decrease to 80% of original funding in year 4 and 70% in year 5.

Who will be served by the program?

Students and families who live in high-poverty communities and attend low-performing schools.

How will applications be reviewed?

WVDE will conduct a competitive review process in the spring of each year with funding contingent on the USDOE expected to begin the following July.

When are the applications due?

2018 applications WILL NOT be accepted after 4:00 p.m. on Friday, June 1, 2018.


On what type of activities may the grantee use the program funds?

Funds may be used on remedial education activities and academic enrichment learning programs, including providing additional assistance to students to allow the students to improve their academic achievement.

  • Academic enrichment learning programs, mentoring programs, remedial education activities, and tutoring services that are aligned with     
  • The challenging State and academic standards and any local academic standards; and
  • Local curricula that are designed to improve student academic achievement;
  • Well-rounded education activities, including such activities that enable students to be eligible for credit recovery or attainment;
  • Literacy education programs, including financial literacy programs and environmental literacy programs;
  • Programs that support a healthy and active lifestyle, including nutritional education and regular, structured physical activity programs;
  • Services for individuals with disabilities;
  • Programs that provide after-school activities for students who are English learners that emphasize language skills and academic achievement;
  • Cultural programs;
  • Telecommunications and technology education programs;
  • Expanded library service hours;
  • Parenting skills programs that promote parental engagement, family literacy, and adult skill development;
  • Programs that provide assistance to students who have been truant, suspended, or expelled to allow the students to improve their academic achievement;
  • Drug and violence prevention programs, counseling programs;
  • Programs that build skills in science, technology, engineering, and mathematics (STEM), including computer science, and that foster innovation in learning by supporting nontraditional STEM education teaching methods; and
Programs that partner with in-demand fields of the local workforce or build career competencies and career readiness and ensure that local workforce and career readiness skills are aligned with the Carl D Perkins Career and Technical Education Act of 2006 (20 U.S.C 2301 et seq.) and the Workforce Innovation and Opportunity Act (29 U.S.C. 3101 et seq.).

Applicants are reminded of their obligation under section 504 of the Rehabilitation Act to ensure that their proposed community learning centers programs are accessible to persons with disabilities


Are there competitive priorities?

Federal criteria require that states make awards only to applicants that will primarily serve students that attend schools with a high concentration of low-income students, giving priority to applicants serving children in high-priority schools. Therefore, applicants must propose services ONLY to schools with 40 percent or more of the students enrolled eligible for free or reduced priced meals.   Priority will be given to the following:

1. Proposals that serve schools in the follow counties: Brooke, Gilmer, Grant, Hampshire, Hancock, Hardy, Marshall, Mineral, Pendleton, Pleasants, Putnam, Tucker, Tyler, Upshur, Wetzel, Wirt, Wood, and Wyoming.

2. Programs that provide opportunities for participants in science, technology, engineering and mathematics (STEM).

3. Services to middle school and/or high school students

4. Services to students attending schools designated as in need of improvement under Title I and that are submitted jointly by school districts receiving Title I funds and community-based organizations or other public or private organizations

In determining whether an application has been “submitted jointly,” States should look for evidence in the application that the LEA and at least one other organization collaborated in the  

planning and design of the program, each have substantial roles to play in the delivery of services, share grant resources to carry out those roles, and have significant ongoing involvement in the management and oversight of the program. States may want to consider what organization(s) wrote the application, what organization will be the fiscal agent, whether there is a history of these organizations working together, and whether there is evidence in the application of integration of the after-school program activities with the regular school day program. Letters of endorsement are not by themselves sufficient evidence that organizations or school districts have substantially been involved in the design of a program.(This clarification comes from the USDOE Nonregulatory Guidance for 21st CCLC programs.)

Will there be technical assistance offered during the application process?

The 21st Century Community Learning Centers application package and Bidders' Conference video will be posted on this site and will provide information on the grant application process. Any questions can be directed to Benitez Jackson or Josh Asbury.  

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